We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively. Responsibilities: • Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules. • Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes. • Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development. • Coordinate corporate events and ensure seamless execution of all logistics. • Manage office supplies, inventory, and maintain a clean and organized work environment. • Oversee scheduling of front desk coverage and provide support as needed. • Safeguard the privacy of records and corporate archives related to residents, employees, and the facility. • Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment. • Proofread documents and prepare accurate reports, ensuring all communications are error-free. • Abide by organizational policies and procedures while contributing to a collaborative workplace.

• Proven experience in administrative or executive assistant roles with strong organizational skills. • Proficiency in calendar management, travel arrangements, and meeting coordination. • Excellent written and verbal communication skills, with attention to detail and proofreading abilities. • Familiarity with fundraising campaigns, donor records, and fundraising software is highly preferred. • Ability to handle multiple tasks in a fast-paced environment while maintaining professionalism. • Strong interpersonal skills to effectively collaborate with board members, staff, and external stakeholders. • Knowledge of office administration practices and proficiency with standard software tools. • Ability to lift up to 20 pounds and remain seated or standing for extended periods as needed.

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Midland, TX
onsite
Contract / Temporary to Hire
26.13 - 30.25 USD / Hourly
We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively. Responsibilities: • Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules. • Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes. • Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development. • Coordinate corporate events and ensure seamless execution of all logistics. • Manage office supplies, inventory, and maintain a clean and organized work environment. • Oversee scheduling of front desk coverage and provide support as needed. • Safeguard the privacy of records and corporate archives related to residents, employees, and the facility. • Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment. • Proofread documents and prepare accurate reports, ensuring all communications are error-free. • Abide by organizational policies and procedures while contributing to a collaborative workplace.
2025-10-13T20:48:42Z

Executive Assistant Job in Midland | Robert Half