The Administrative Assistant III provides advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. Role/Responsibilities: •Greet visitors and staff with professionalism and courtesy. •Maintain a clean, organized reception area that reflects company standards. •Manage visitor logs and monitor building entry in accordance with security protocols. •Provides support for visiting employees, including assistance with travel and transportation arrangements as needed. •Set up workstations/offices for new employees, ensuring readiness prior to first day of employment. •Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups. •Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned. •Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements. •Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. •Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace. •Maintain confidential files and records, ensuring compliance with company policies and privacy regulations. •Identify opportunities to improve office processes and implement best practices to enhance efficiency. •Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met. •Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders. •Partner with Building Management team for office maintenance requests, building access and parking permits. •Perform other duties and special projects as assigned by management. Qualifications: *Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience. •Notary Public certification preferred but not required. •Minimum 3–5 years of administrative support experience, preferably in a professional office environment. •Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Strong written and verbal communication skills.

Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Midland, TX
onsite
Contract / Temporary to Hire
25.00 - 28.00 USD / Hourly
The Administrative Assistant III provides advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. Role/Responsibilities: •Greet visitors and staff with professionalism and courtesy. •Maintain a clean, organized reception area that reflects company standards. •Manage visitor logs and monitor building entry in accordance with security protocols. •Provides support for visiting employees, including assistance with travel and transportation arrangements as needed. •Set up workstations/offices for new employees, ensuring readiness prior to first day of employment. •Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups. •Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned. •Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements. •Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. •Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace. •Maintain confidential files and records, ensuring compliance with company policies and privacy regulations. •Identify opportunities to improve office processes and implement best practices to enhance efficiency. •Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met. •Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders. •Partner with Building Management team for office maintenance requests, building access and parking permits. •Perform other duties and special projects as assigned by management. Qualifications: *Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience. •Notary Public certification preferred but not required. •Minimum 3–5 years of administrative support experience, preferably in a professional office environment. •Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Strong written and verbal communication skills.
2025-10-29T22:04:08Z

Administrative Assistant Job in Midland | Robert Half