<p>Immediate Opening for an Executive Assistant - Office Manager (Miami Beach/33140)</p><p> </p><p>Location: Miami Beach/33140</p><p>Schedule: In-Office, Mon-Friday, 9-5 (parking included)</p><p> </p><p>Salary: $75,000-$90,000 (possible stretch to $95,000)</p><p>Bonus: up to 10%</p><p>Benefits: generous Medical portion paid; vacation and sick days; paid Holidays, other insurance, 401k; profit sharing bonus opportunity, free parking and other perks!</p><p> </p><p>Company & Role Overview: Reputable second generation company providing travel services in the logistics niche industry with long term employees & offers stability, benefits and a great team! The ideal candidate has experience within Administrative and Office Mgmt; and Lives near Miami Beach 33140 (or 30 min max) preferred.</p><p> </p><p>This is an opportunity to be a part of company with continued and steady growth, offering employees a great environment and long lasting careers!</p><p> </p><p>Keys to this Role:</p><ul><li>Experience as an Executive Admin to Ownership/Partner/President level</li><li>Any experience as a Paralegal or from Law Industry or dealing with contracts is a plus but not required</li><li>Open to Travel 2-4 times a year domestic if needed</li><li>Lives near Miami Beach 33140 (or 30 min commute max preferred)</li><li>Proficiency with English, strong verbal and written communication skills</li></ul><p>Job Duties: The Administrative Assistance supports President with a variety of day to day tasks such as:</p><ul><li>Calendar management, scheduling, internal and external meetings and travel itinerary for business needs</li><li>Provides assistance scheduling of personal appointments, purchases and light errands as needed</li><li>Serves as a point of contact for family partners on medical, misc. bills, properties and other payments from family business disbursements</li><li>Organization of day to day agenda, weekly priorities check list, deadlines and other organization</li><li>Review of misc. contracts review, provides documentation to outsourced legal contact, vendor management</li><li>Communications and correspondence via phone or email in behalf of President with various parties</li><li>Manages office and oversight of key visitors, meeting rooms and presentation set up</li><li>Coordinates office catering as needed, couriers and package deliveries; office supplies</li><li>Acts as a key point of contact for property management, regarding misc. repairs any issues with office space or parking</li><li>Maintains business license renewals, misc. permits, property payments and taxes for business and family personal</li><li>Submits misc. office bills, related payments for services or vendors, expenses and maintains office budget</li><li>Use of MS Office Suite; Strong communication skills oral and written in English</li></ul><p> </p>
<p>We are looking for a detail-oriented Administrative Assistant with a background in construction to join our team in West Park, Florida. In this Contract-to-Permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks within a fast-paced construction environment. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Manage and respond to inbound calls while maintaining a courteous demeanor and attention to detail.</p><p>• Perform accurate data entry and maintain records for various administrative and operational tasks.</p><p>• Assist with processing purchase orders and ensuring proper documentation.</p><p>• Support property management activities, including coordinating with vendors and contractors.</p><p>• Collaborate on subcontractor proposals and ensure timely submission of required documents.</p><p>• Prepare and manage AIA documents and related construction project paperwork.</p><p>• Maintain organized filing systems for easy retrieval and tracking of records.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries and coordinate activities.</p>
<p>A growing organization is looking for an Administrative Assistant to provide essential support to staff and management. This role is ideal for someone who thrives in a fast-paced office environment and enjoys multitasking.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer and direct phone calls and emails professionally</li><li>Maintain accurate records, files, and office documentation</li><li>Assist with scheduling, travel arrangements, and meetings</li><li>Support various office projects and administrative tasks</li><li>Help ensure smooth day-to-day office operations</li></ul><p><br></p><p><br></p>
<p>We are seeking a detail-oriented and highly organized Construction Administrator to join our team in Deerfield Beach, Florida. The ideal candidate will serve as a vital link between project managers, field teams, and leadership, ensuring the seamless execution of administrative tasks throughout the construction project lifecycle. This role offers an excellent opportunity for a proactive professional to contribute to the success of a variety of construction projects while honing administration and communication skills.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Project Documentation Management:</p><p><br></p><p>Maintain and organize construction project files, contracts, change orders, invoices, and other essential documents.</p><p>Ensure compliance with company standards and procedures regarding document control.</p><p><br></p><p>Administrative Coordination:</p><p><br></p><p>Support project managers and field teams by scheduling meetings, handling correspondence, and tracking deadlines.</p><p>Prepare and distribute project status reports, budgets, and schedules as needed.</p><p><br></p><p>Permit and Compliance Tracking:</p><p><br></p><p>Assist with obtaining necessary permits for construction projects and ensure ongoing compliance with local regulations.</p><p>Track expiration dates and facilitate renewals for all necessary licenses and certifications.</p><p><br></p><p>Vendor and Contractor Support:</p><p><br></p><p>Act as a liaison between vendors and contractors to process invoices, coordinate deliverables, and confirm scheduling.</p><p>Monitor subcontractor compliance with insurance, safety, and contractual obligations.</p><p><br></p><p>Procurement and Inventory Oversight:</p><p><br></p><p>Coordinate material orders and deliveries to construction sites.</p><p>Assist with managing inventory to ensure availability of necessary tools and resources for projects.</p><p><br></p><p>Financial Administration:</p><p><br></p><p>Process invoices, verify accuracy, and maintain records for smooth accounting workflows.</p><p>Track project budgets and expenses, providing regular updates to stakeholders.</p><p><br></p><p>Customer and Stakeholder Communication:</p><p><br></p><p>Respond to stakeholder inquiries and provide status updates regarding project progress and concerns.</p><p>Collaborate with clients, vendors, and internal teams to ensure clear communication and expectations alignment.</p><p>Software Utilization:</p><p><br></p><p>Utilize construction management software (e.g., Procore, Buildertrend, CMiC) for project tracking and coordination.</p><p>Master tools like Microsoft Office and Google Workspace for administrative tasks and reporting.</p><p><br></p>
Responsibilities:<br>• Implement computer system requirements by defining and analyzing system problems, designing and testing standards and solutions.<br>• Ensures operation by training client personnel and providing support.<br>• Maintaining and upgrading existing systems as required.<br>• Accept responsibility and ownership for all assigned tickets from creation to resolution, or to the point of escalation.<br>• Analyze ticket trends and incidents to identify potential problems or outages – and communicate to management in a timely manner.<br>• Maintain an up-to-date inventory of all IT assets.<br>• Manage user and computer accounts in Active Directory Users and computer or Entra ID.<br>• Creating system guidelines and documentation for the organization.<br>• Administer and provide technical support in Microsoft 365 and Azure tenant.<br>• Maintain Physical security systems.<br>• Maintain and troubleshoot enterprise printing platform.<br>• Participating in an on-call rotation, providing support outside of regular working hours as required<br>• This position may require travel to various offices within the US (10%).<br>Requirements<br>Expectations<br>• Excellent analytical, problem solving and communication skills.<br>• Customer service-oriented – with the ability to work with end-users of all technical literacy.<br>• Ability to work with minimal supervision and demonstrate appropriate initiative when making decisions.<br>• Accuracy and the ability to handle a high-volume of work efficiently are essential.<br>• High-level written and verbal proficiency in English.<br>Qualifications:<br>• Bachelor’s degree in Information Technology, Computer Science, Engineering, or related discipline; or equivalent experience.<br>• Windows Server 2016-2022<br>• Extensive experience managing Active Directory UC and GPO<br>• Experience managing Microsoft 365 tenants.<br>• Basic understanding of ITSM principles – including business expectations and communication.<br>• Minimum of three years’ experience working within a support position in the IT field, with advanced end-user troubleshooting experience.<br>• A+ and Net+ required. Security+ desired
<p>We are looking for a dedicated Office Manager to oversee administrative operations and manage financial tasks for our client's organization. This role combines leadership and bookkeeping responsibilities, ensuring smooth office management while maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented approach to managing office processes.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and direct office activities, including scheduling tasks and managing the Administrative Assistant.</p><p>• Oversee fee collection processes</p><p>• Prepare payroll, ensure timesheet accuracy, and manage tax records for payroll withholding and unemployment compensation.</p><p>• Expense accruals, and invoice processing.</p><p>• Handle communications with owners using various methods such as e-blasts, text notifications, and in-house announcements.</p><p>• Provide administrative support and general office management</p><p>• Address customer inquiries and complaints.</p>
<p><strong>Job Summary</strong></p><p>The primary responsibility of the <strong>Practice Director</strong> is to maintain a consistent above average performance metrics, provide business generation leadership, motivation and direction to direct reports, participate in the recruitment of new hires, and effectively communicate with all levels within the organization.</p><p> </p><p> <strong>Key Core Competencies:</strong></p><p> </p><p> <strong>Results and Execution (Drive & Operational Execution) </strong></p><ul><li>Drive revenue generating activities/practice group performance.</li><li>Execute operational focus areas.</li><li>Meet productivity standards, individual and staff.</li><li>Effectively manage time, plan and multi-task.</li><li>Make quality decisions.</li></ul><p><strong> </strong></p><p><strong>Infrastructure (Resource Management) </strong></p><ul><li>Reach target performance metrics, individual and staff.</li><li>Attract and source.</li><li>Train, develop and retain staff.</li></ul><p><strong> </strong></p><p><strong>Business Analysis </strong></p><ul><li>Achieve pricing goals.</li><li>Expert knowledge of practice group.</li><li>Quickly recognize and act upon business trends on daily/weekly basis.</li></ul><p><strong> </strong></p><p><strong>Communication/Collaboration</strong></p><ul><li>Effective communication (feedback, difficult messages and expectations)</li><li>Promote a culture of collaboration.</li><li>Motivate, inspire and lead by example.</li><li>Provide recognition and celebrate successes.</li><li>Manage change efforts.</li><li>Facilitate resolution with internal staff, clients and candidates.</li><li>Conduct effective meetings.</li></ul><p><strong> </strong></p><p><strong>Customer Focus</strong></p><ul><li>Lead customer retention and expansion strategy.</li><li>Build customer loyalty by providing superior service.</li></ul><p><strong> </strong></p><p><strong>Leadership Approach</strong></p><ul><li>Leads with character, builds trust, respect and credibility through actions and behaviors.</li><li>Promote and support an inclusive work environment.</li><li>Aware of and accepts responsibility for own actions and behaviors.</li><li>Create a positive, collaborative team culture.</li><li>Strives to understand and support others.</li><li>Follow through on commitments.</li><li>Treats others fairly and consistently.</li></ul><p><br></p><p> <strong>Business and HR Responsibilities:</strong></p><ul><li>Business generation, revenue and pricing goals: Based on location.</li><li>Total Headcount: up to 4 including practice director.</li></ul><p><br></p><p><br></p>
<p>We are a fast-growing, tech-driven organization leveraging artificial intelligence to create smarter solutions for our clients. Our mission is to deliver cutting-edge technology with an exceptional customer experience. We’re seeking a passionate and data-driven Customer Success Manager to lead our client engagement and support operations. THIS WILL BE A FULLY IN OFFICE ROLE IN BRICKELL IN MIAMI, FLORIDA. </p><p><br></p><p>Position Overview</p><p>The Customer Success Manager (CSM) will be responsible for ensuring customers achieve maximum value from our AI-driven products and services. This role requires a strong understanding of client lifecycle management, ticketing systems, and performance metrics. The ideal candidate will be a natural problem solver who enjoys optimizing processes, mentoring a team, and creating a customer-first culture.</p><p><br></p><p>Key Responsibilities</p><ul><li>Lead and manage the Customer Success and Support teams to ensure customer satisfaction and retention.</li><li>Implement and oversee ticketing systems (such as Zendesk, Jira, Salesforce, or similar platforms) for issue tracking and resolution.</li><li>Develop and maintain customer success playbooks, training materials, and performance dashboards.</li><li>Monitor team KPIs including response time, resolution rate, customer satisfaction (CSAT), and Net Promoter Score (NPS).</li><li>Collaborate cross-functionally with product, engineering, and sales teams to escalate customer feedback and improve product performance.</li><li>Conduct regular business reviews with key clients to ensure their objectives are being met.</li><li>Coach and mentor team members to improve efficiency, technical knowledge, and customer engagement skills.</li><li>Identify opportunities for upselling or expanding client use of products based on usage data and feedback.</li></ul><p><strong>Qualified candidates please apply and reach out to STEFANIE FURNISS at 786-897-7903</strong></p>
<p>This position is based out of our headquarters located in Miami, FL and requires travel to special events as needed (approximately 30%).</p><p><br></p><p>Roles & Responsibilities</p><p><br></p><p>Brand Strategy & Marketing Execution (60%)</p><p>Lead the development and execution of brand strategies and go-to-market plans that excite consumers and energize sales teams</p><p>Build and maintain a brand activity calendar, product release schedule, and manage budgets accordingly</p><p>Drive product development from ideation to shelf — including positioning, packaging, timelines, storytelling, and cross-functional execution</p><p><br></p><p>Business & Brand Performance (20%)</p><p>Monitor and report on brand performance, financial KPIs, and consumer engagement metrics</p><p>Manage brand P& Ls and collaborate with Sales, Supply Chain, and Business Intelligence on forecasting, ROI analysis, and demand planning</p><p>Recommend budget revisions, resource allocation, and optimization strategies based on performance and business needs</p><p><br></p><p>Promotional & Event Activation (10%)</p><p>Execute marketing communications including digital campaigns, print, social, TV/radio, signage, event collateral, and point-of-sale materials</p><p>Support and attend key industry events to maximize brand exposure and connect with core consumers</p><p>Coordinate all brand presence at events including planning, setup, and live activation</p><p><br></p><p>Consumer & Market Insights (10%)</p><p><br></p><p>Stay on top of industry trends, consumer behaviors, and competitive activity</p><p>Conduct regular market visits and leverage internal and external data sources (SAP, Power BI, etc.) to inform brand strategy</p><p>Partner with other brand managers to share intelligence and uncover white space opportunities</p><p><br></p><p>Skills & Abilities</p><p>Ability to lead inter-departmental teams to achieve brand objectives</p><p>Strategic thinking and analytical capability</p><p>Ability to multitask and prioritize in a deadline-driven environment</p><p>Ability to work in teams or on an individual basis</p><p>Demonstrated ability to produce creative ideas and elicit creative ideas from others</p><p>Understanding of the full marketing mix</p><p>Ability to communicate effectively to all levels of staff</p><p>Proficiency with Microsoft Office products, SAP, and data reporting software such as Power BI</p><p>Knowledge of budget and financial reporting, providing analytics</p><p>Strong strategic thinker with creative flair and business acumen</p><p>Excellent communicator with experience influencing across departments</p><p>Highly organized, deadline-driven, and comfortable working in fast-paced, entrepreneurial environments</p><p>Proficiency in Microsoft Office, SAP, and data tools like Power BI</p><p><br></p><p>Requirements</p><p><br></p><p>3+ years of brand management or consumer product marketing experience</p><p><br></p><p>Must be comfortable working in a smoking environment</p><p><br></p><p>Experience in tobacco, spirits, luxury, or lifestyle categories preferred</p><p><br></p><p>Spanish language proficiency a plus</p>
We are looking for a skilled Accounts Receivable Supervisor/Manager to oversee the daily operations of the accounts receivable team. The ideal candidate will excel in optimizing processes, ensuring timely collections, and maintaining accurate financial records. This role requires a proactive leader who can effectively manage a team and ensure compliance with company policies and accounting standards. Join us in Miami, Florida, to make a significant impact on our financial operations.<br><br>Responsibilities:<br>• Supervise and manage the accounts receivable team, ensuring efficient operations and adherence to deadlines.<br>• Oversee the preparation and accuracy of aging reports to monitor outstanding balances and identify collection priorities.<br>• Develop and implement effective strategies for commercial collections to reduce overdue accounts.<br>• Ensure accurate and timely processing of cash applications, billing, and other AR functions.<br>• Collaborate with internal departments to resolve billing discrepancies and address customer concerns.<br>• Monitor and improve workflows to enhance the efficiency of accounts receivable processes.<br>• Prepare and present periodic financial reports related to accounts receivable performance.<br>• Ensure compliance with company policies, accounting standards, and regulatory requirements.<br>• Provide training and support to team members to foster growth and enhance team performance.
<p>Our <strong>Talent Managers</strong> work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in accounting and finance departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled accounting and finance professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.</p><p><br></p>
We are looking for a dynamic Marketing Manager to join our team in Miami, Florida. In this role, you will oversee innovative marketing strategies for real estate developments, ensuring seamless collaboration with creative agencies, PR teams, and social media partners. This position offers the opportunity to lead impactful campaigns, manage events, and contribute to the broader marketing initiatives of our organization.<br><br>Responsibilities:<br>• Represent marketing initiatives in weekly development division management meetings, sharing updates and agendas with the team.<br>• Act as the lead marketing manager for assigned development accounts, coordinating creative efforts and collaborating with external agencies and partners.<br>• Organize and lead regular meetings with developers, presenting updates, tracking key initiatives, and maintaining detailed follow-up documentation.<br>• Develop tailored marketing strategies for exclusive developments, including production calendars to guide content creation and design teams.<br>• Partner with leadership to ensure alignment on messaging, copy, and visual direction for all marketing deliverables.<br>• Plan and execute recurring marketing campaigns such as digital newsletters, event invitations, and corporate advertising across digital and print platforms.<br>• Manage collaborations with PR agencies and social media teams to deliver consistent development updates and engaging content.<br>• Facilitate social media training sessions for development agents and general brokerage teams.<br>• Coordinate marketing inclusion in broader corporate initiatives, such as advertisements and market reports, in partnership with the real estate marketing lead.<br>• Oversee event planning for developments, including broker open houses, receptions, sponsorships, and corporate events, ensuring smooth execution and vendor coordination.
We are looking for a detail-oriented Account Manager to join our team in Dania Beach, Florida. In this role, you will serve as the primary link between our agency and client partners, ensuring the seamless execution of creative projects, advertising campaigns, and marketing initiatives. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee and execute creative, print, media, and web-related projects from inception to completion.<br>• Act as the primary point of contact for client interactions, ensuring clear communication and alignment on project goals.<br>• Develop and maintain comprehensive project schedules, timelines, and task lists for efficient workflow.<br>• Coordinate with design teams to disseminate project information and facilitate collaboration.<br>• Organize and lead weekly internal team meetings and client conference calls to provide updates and gather feedback.<br>• Utilize project management tools to track progress, schedule tasks, and ensure deadlines are met.<br>• Manage the deployment of email marketing campaigns and digital initiatives.<br>• Maintain organized records of all project documents, including approvals, audits, and reconciliations.<br>• Submit approved creative materials to vendors, media outlets, or designated recipients.<br>• Assist in the management of video production, photography, and special projects as needed.
We are looking for a dedicated General Office Clerk to join our team in North Miami Beach, Florida. In this position, you will play a vital role in maintaining the smooth operation of our office by handling various administrative and clerical tasks. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys ensuring organizational efficiency.<br><br>Responsibilities:<br>• Welcome and assist visitors and clients with professionalism and courtesy.<br>• Organize, sort, and file documents, records, and correspondence accurately.<br>• Update and maintain office databases, ensuring all information is current and accessible.<br>• Perform data entry tasks and assist in preparing reports as needed.<br>• Manage the distribution of incoming and outgoing mail and packages.<br>• Monitor office supply levels and coordinate orders to ensure inventory is well-stocked.<br>• Collaborate with administrative staff to provide support across various departments.<br>• Handle basic bookkeeping tasks, including invoicing and filing.<br>• Ensure the office environment remains clean, organized, and presentable at all times.
We are looking for an Accounting Clerk to join our team in Wilton Manors, Florida. This is a Contract-to-Permanent position in a non-profit organization, offering an excellent opportunity for candidates who are eager to learn and grow in a supportive environment. The role involves a combination of administrative tasks and financial operations, with training provided on proprietary fund accounting software.<br><br>Responsibilities:<br>• Process purchase orders and invoices, ensuring accuracy and compliance with organizational policies.<br>• Perform data entry tasks to maintain accurate financial records in the agency’s accounting system.<br>• Manage incoming and outgoing mail, including mailing checks and handling correspondence.<br>• Assist with cutting checks twice a week and performing three-way matching for invoices.<br>• Reconcile vendor statements and resolve discrepancies in a timely manner.<br>• Support the preparation and distribution of accounts payable checks, including voiding and tracking aged encumbrances.<br>• Communicate with vendors to address payment issues and provide updates on delays.<br>• File and organize financial documents to maintain a well-structured filing system.<br>• Generate and review financial reports to ensure data accuracy and completeness.<br>• Provide backup support to the Finance Clerk and perform additional duties as assigned.
We are looking for a dedicated Office Assistant to join our team in Miami Beach, Florida. This is a long-term contract position within the non-profit sector, offering an excellent opportunity to contribute to meaningful organizational goals. Ideal candidates will have strong administrative skills and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth daily operations.<br>• Handle inbound calls and respond to inquiries in a detail-oriented and timely manner.<br>• Assist with leasing-related tasks, including documentation and client interactions.<br>• Perform clerical duties such as filing, data entry, and scheduling.<br>• Utilize accounting software systems to manage billing and financial records.<br>• Collaborate with team members to maintain accurate CRM records.<br>• Create and manage banner ads and other promotional materials as needed.<br>• Support the use of computer programs for various office functions.<br>• Ensure timely completion of assigned tasks while maintaining attention to detail.<br>• Maintain high standards of customer service when interacting with clients and colleagues.
<p>We’re seeking an Office Clerk for a growing company in Miami Gardens. This role is perfect for someone organized, dependable, and comfortable handling a variety of administrative and clerical tasks in a busy office environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Answer phone calls and direct inquiries to the appropriate departments</li><li>File, scan, and maintain office documents and records</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist with data entry, copying, and other administrative tasks</li><li>Support team members with daily office operations</li></ul><p><br></p><p><br></p>
<p><strong>Company Overview:</strong></p><p>We are a privately held family office that manages a diverse portfolio of investments, real estate holdings, and personal assets. The organization operates with a high degree of professionalism, discretion, and attention to detail. Our close-knit team values collaboration, initiative, and the ability to take ownership of responsibilities in a dynamic, multi-faceted environment.</p><p><strong>Position Summary:</strong></p><p>This position offers an opportunity to join the accounting and operations team of a family office in a role that can be tailored to fit the right candidate’s experience and skills. The position may range from an <strong>Accounts Payable Specialist</strong> , to a <strong>Bookkeeper</strong>, or to a more seasoned <strong>Accountant</strong> with family office experience.</p><p>Regardless of level, the ideal candidate is organized, trustworthy, detail-oriented, and eager to learn. This role will support day-to-day accounting functions, including bill payments, recordkeeping, and financial tracking, with the opportunity for growth into more complex accounting and reporting responsibilities over time.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable & Administrative Support</strong></p><ul><li>Open, review, and organize incoming mail, ensuring all invoices and statements are properly logged and tracked.</li><li>Scan and attach invoices and bills into QuickBooks Enterprise.</li><li>Prepare and process ACH transfers and check payments.</li><li>Maintain an accurate record of bills received, paid, and pending approval.</li><li>Respond to questions such as prior-year payment amounts or vendor history.</li><li>Coordinate the signing and return of documents that require approval.</li><li>Ensure timely payments and accurate recordkeeping for all outgoing disbursements.</li></ul><p><strong>Bookkeeping & Accounting Support</strong></p><ul><li>Record transactions accurately in QuickBooks Enterprise and assist with month-end reconciliations.</li><li>Manage and reconcile bank accounts and credit card statements.</li><li>Maintain supporting schedules and documentation for all transactions.</li><li>Assist in preparing financial reports, summaries, and budgets.</li><li>Support senior accountants with general ledger management and process improvements.</li><li>Participate in the ongoing effort to streamline and institutionalize accounting procedures within the office.</li></ul><p><strong>Advanced / Senior-Level Responsibilities (for Accountant-Level Candidates)</strong></p><ul><li>Collaborate closely with senior leadership and external advisors to manage accounting and reporting functions for multiple entities.</li><li>Oversee the preparation of financial statements and cash flow reports.</li><li>Review expense trends and identify potential savings opportunities.</li><li>Handle complex reconciliations, intercompany transactions, and investment-related accounting.</li><li>Communicate professionally with principals to obtain approvals or discuss financial matters.</li><li>Maintain confidentiality and exercise sound judgment in all financial dealings.</li></ul><p><br></p>
<p>An office in Miami Beach is looking for a Bilingual Front Desk Receptionist to provide excellent customer service and administrative support. This is a great opportunity for someone personable, dependable, and organized who thrives in a welcoming environment.</p><p><br></p><p><strong><u>Duties include:</u></strong></p><ul><li>Welcoming guests and clients with a professional, upbeat attitude</li><li>Managing incoming phone calls and routing messages efficiently</li><li>Assisting with appointment scheduling and correspondence</li><li>Performing light administrative and clerical duties</li><li>Keeping the reception area clean and presentable</li></ul><p><br></p>
<p>A professional office located in Downtown Miami is seeking a Bilingual Receptionist (English/Spanish) to join their team. The ideal candidate will have strong communication skills, a polished demeanor, and the ability to handle a fast-paced front desk environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Greet clients and visitors in a professional and friendly manner</li><li>Answer and direct incoming calls promptly</li><li>Assist with scheduling, filing, and basic administrative tasks</li><li>Maintain an organized and welcoming front desk area</li><li>Support office staff with daily administrative needs</li></ul><p><br></p>
<p><strong>Position Overview</strong></p><p>We are seeking a highly skilled <strong>Lead Accountant / Accounting Manager</strong> with strong tax expertise and hands-on accounting experience to join our commercial property management office. The ideal candidate is detail-oriented, proactive, and comfortable working in a small-office environment where flexibility and ownership are key.</p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting Management & Oversight</strong></p><ul><li>Supervise and review work of the staff accountant.</li><li>Manage day-to-day accounting activities, ensuring accuracy and compliance with accounting standards.</li><li>Record accounts receivable (A/R) payments and make required bank deposits.</li><li>Calculate, record, and pay sales tax accurately and on schedule.</li><li>Record and reconcile retail business sales on a daily/weekly basis.</li><li>Perform bank reconciliations and resolve discrepancies.</li><li>Review, refine, and finalize monthly <strong>Income Statements</strong> and <strong>Balance Sheets</strong>.</li><li>Complete credit card reconciliations as needed.</li><li>Prepare, file, and remit federal, state, and local taxes for multiple entities.</li><li>Maintain up-to-date knowledge of tax codes, regulations, and compliance requirements.</li><li>Handle complex accounting tasks, including prepaid insurance, lease commission capitalization, tenant fit-up costs, and depreciation schedules.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Bachelor’s degree in Accounting required.</strong></li><li><strong>CPA and/or MBA highly preferred, but not required.</strong></li><li>Minimum of 7<strong>+ years of professional accounting experience</strong>, including tax preparation and filings; commercial real estate or property management industry a plus.</li><li>Strong knowledge of sales tax and state tax calculations and filing</li><li>Hands-on accounting experience, with ability to “roll up your sleeves” in a small office setting.</li><li>Proficiency with accounting software (e.g., QuickBooks, Yardi, MRI, or similar).</li><li>Excellent analytical, organizational, and communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li></ul><p><br></p>
<p>Area: 33166- Medley, Florida - Must be able to work onsite</p><p>HR Generalist </p><p>Monday -Friday 8-5</p><p>$22 Temp / $25 perm </p><p><br></p><p>The HR Generalist is primarily responsible for overseeing, organizing, applying, and maintaining all HR policies and company guidelines and making sure they adhere to standards and laws initiated by authorities. The HR generalist also provides advice and counsel in areas of Human Resources including benefits, labor relations, employment law, health and safety, workers’ compensation, organizational development, performance management, training, and recruiting. For this role to be successful, the ideal person for this position would demonstrate close attention to detail and the careful observance of applicable company policies and procedures. As a member of the Human Resources team, this person also requires a high level of integrity and confidentiality. </p><p><br></p><p>ESSENTIAL JOB FUNCTIONS:</p><p><br></p><p>• Provides support in functional areas of Human Resources including but not limited to recruitment and onboarding, personnel records, employee and/or labor relations, job evaluation, benefits administration, organization development, training and special projects. </p><p>• Communicate when an employee for certain clients is hired in order to maintain compliance. </p><p>• Complete and maintain employee profiles with correct information pertaining to the employee’s personal data, statuses, compensation, and company-level organization. </p><p>• Process status changes to employee profiles, including, but not limited to: terminations, exempt/non-exempt status, full time vs part time status, benefit group assignment, and supervisor changes </p><p>• Help determine best practices and improvements in the recruitment and onboarding process. </p><p>• Maintaining physical and digital files for employees and their documents, benefits, and attendance records </p><p>• Assist with and ensure the timely delivery of all onboarding and process hire materials to guarantee a prompt start date for all new employees. </p><p>• Assist with other administrative tasks as needed (indeed but not limited to copying, making inquiry calls, scanning, filing, etc.) </p><p>• Other duties/projects as assigned.</p><p><br></p><p><br></p><p>JOB REQUIREMENTS</p><p><br></p><p>Required Skills: </p><p><br></p><p>• The successful candidate will possess a minimum of 4 years of professional experience. </p><p>• Must be Bilingual (English & Spanish).</p><p><br></p><p>• Knowledge of UKG HRIS systems.</p><p>• Excellent written and verbal communication skills.</p><p>• Excellent organizational and time management skills. </p><p>• Close attention to detail for precise data entry. </p><p>• Ability to work in a fast-paced environment. </p><p>• Experience with Microsoft Office products. </p><p>• Ability to work on continuous improvement. </p><p>• Proactive attitude that shows anticipatory demeanor. </p><p>• Reliable transportation. </p><p>• Schedule flexibility - While our office hours are 8am-5pm, we may require different hours to be covered.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>Robert Half is seeking a detail-oriented and organized Estimating Coordinator in the Deerfield Beach, Florida area. This role focuses on supporting the estimating team by managing administrative functions, coordinating project details, and ensuring accurate and timely processing of estimates. The Estimating Coordinator bridges communication between departments, organizes data, and enhances operational efficiency in project procurement processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Estimate Preparation:</strong> Assist in preparing and organizing detailed project estimates, ensuring accuracy and compliance with company standards.</li><li><strong>Data Management:</strong> Maintain databases and documentation related to estimates, bids, and project information.</li><li><strong>Project Coordination:</strong> Coordinate with the sales, project management, and production teams to ensure alignment of project expectations and scope.</li><li><strong>Communication:</strong> Act as the point of contact for incoming project requirements, providing accurate updates and resolving inquiries with internal teams and clients.</li><li><strong>Deadlines:</strong> Track estimate timelines and ensure submissions are timely to meet project needs and client expectations.</li><li><strong>Reports:</strong> Generate reports to summarize estimating performance, customer feedback, and project success rates.</li><li><strong>Budget Considerations:</strong> Collaborate with the estimating team to ensure estimates align with budgetary goals and constraints.</li><li><strong>Process Efficiency:</strong> Continually identify opportunities to improve workflow and streamline the estimating process.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>Our <strong>Talent Managers</strong> work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.</p><p><br></p>
<p>We’re seeking a Customer Service Representative to join a growing and professional team. This position is ideal for someone who enjoys helping others, communicates clearly, and thrives in a fast-paced, team-oriented environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Respond to customer calls and emails promptly and professionally</li><li>Process orders, update account information, and resolve issues efficiently</li><li>Collaborate with internal departments to ensure customer satisfaction</li><li>Maintain accurate records and documentation of all customer interactions</li><li>Assist with general administrative support when needed</li></ul><p><br></p><p><br></p>
