<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are seeking a reliable and detail-oriented Administrative Assistant to support daily office and administrative operations. This role is ideal for someone with strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide general administrative and clerical support</li><li>Answer phones, greet visitors, and manage front desk activities</li><li>Perform data entry, filing, and document management</li><li>Schedule appointments and assist with calendar coordination</li><li>Prepare reports, correspondence, and internal documentation</li><li>Assist with special projects as needed</li></ul><p><br></p>
<p>A growing real estate development company is seeking a motivated and detail-oriented Administrative Assistant with leasing experience to support daily office operations and assist with property walkthroughs. This role is ideal for someone who is organized, personable, and comfortable working in a fast-paced, client-facing environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide administrative support to the leasing and development team</li><li>Conduct and coordinate 5–8 property walkthroughs per day with prospective tenants</li><li>Assist with leasing activities including applications, documentation, and follow-ups</li><li>Serve as a point of contact for prospective and current tenants (phone, email, in-person)</li><li>Maintain accurate leasing records, reports, and property files</li><li>Schedule appointments, manage calendars, and coordinate showings</li><li>Support marketing efforts for available units as needed</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations.</p><p><br></p><p>Responsibilities:</p><p>• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.</p><p>• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.</p><p>• Handle invoice processing, documentation tracking, and preparation of reports as needed.</p><p>• Maintain confidentiality and exercise discretion in all aspects of the role.</p><p>• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.</p><p>• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.</p><p>• Assist with client-facing communications and act as a point of contact for administrative inquiries.</p><p>• Travel occasionally to other company locations as required, ensuring readiness and flexibility.</p><p>• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.</p>
<p>We are seeking a detail-oriented professional to join a real estate school on a contract basis in Aventura, Florida. This is a part-time position (20 hours per week) paying $20 per hour, supporting daily front desk and administrative operations while assisting students. The ideal candidate is bilingual in English and Spanish and comfortable using Microsoft Office applications.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Front desk coverage</li><li>Check-in students and manage class rosters</li><li>Fingerprinting students</li><li>General administrative support</li></ul><p><br></p>
<p>We are seeking a detail-oriented and professional Human Resources Assistant to support day-to-day HR operations in a fast-paced environment. This role is ideal for someone who is organized, discreet, and passionate about supporting employees and internal teams.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Provide administrative support to the Human Resources department</li><li> Assist with onboarding, offboarding, and employee documentation</li><li> Maintain employee records and ensure data accuracy and confidentiality</li><li> Schedule interviews, orientations, and HR-related meetings</li><li> Support benefits administration and HR reporting as needed</li><li> Respond to employee inquiries and assist with HR-related requests</li></ul>
We are looking for a skilled Office Administrator to provide exceptional support to executive leadership in a dynamic private equity setting. This role is pivotal in ensuring smooth operations, effective communication across teams, and the successful coordination of key projects. The ideal candidate will demonstrate strong organizational skills, discretion, and the ability to handle multiple priorities with professionalism.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support to C-suite executives, including managing complex schedules, coordinating travel arrangements, and preparing for meetings.<br>• Oversee and drive the execution of company initiatives and projects, ensuring timelines and deliverables align with strategic goals.<br>• Maintain the efficiency of daily office operations by managing vendor relationships, monitoring supplies, and coordinating facilities needs.<br>• Organize and execute corporate events, executive off-sites, and board meetings, handling logistics to ensure flawless delivery.<br>• Develop, review, and refine executive-level documents, presentations, and reports with precision and attention to detail.<br>• Safeguard sensitive and confidential information, maintaining a high standard of professionalism and discretion.<br>• Serve as a bridge between executives and cross-functional teams, facilitating collaboration and organizational cohesion.<br>• Identify and implement improvements to administrative processes that enhance efficiency and streamline workflows.<br>• Manage relationships with external vendors and service providers to secure high-quality and cost-effective services.
<p><br></p><p>1. Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments.</p><p>2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments.</p><p>3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.</p><p>4. Assists group sales managers with the preparation of group room weekly resumes reports.</p><p>5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department.</p><p>6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,</p><p>7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.</p><p>8. Requisitions supplies through buy efficient.</p><p>9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.</p><p>10. Performs other duties and responsibilities as assigned or required.</p>
<p>We are seeking a professional, reliable, and customer-focused Receptionist to serve as the first point of contact for a well-established organization. This position is being offered through Robert Half and is ideal for someone who takes pride in creating a positive first impression, thrives in a structured office environment, and has previous experience in a front-desk or administrative support role.</p><p><br></p><p>This role requires strong communication skills, excellent organization, and the ability to multitask while maintaining a high level of professionalism at all times.</p><p><br></p><ul><li>Greet and welcome all visitors in a professional and friendly manner</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Schedule appointments and manage calendars as needed</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist with basic administrative tasks such as filing, data entry, scanning, and document preparation</li><li>Coordinate with internal staff to ensure visitors are assisted promptly</li><li>Maintain confidentiality and professionalism at all times</li><li>Support the office with general administrative and operational tasks as needed</li></ul>
We are looking for a detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This Contract to permanent position offers the opportunity to contribute to essential administrative operations within a focused legal environment. The role requires a commitment to accuracy, organization, and excellent communication skills.<br><br>Responsibilities:<br>• Provide administrative support to courtroom staff, ensuring smooth daily operations.<br>• Answer incoming calls courteously and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks, maintaining up-to-date records and documentation.<br>• Act as the first point of contact for visitors by managing receptionist duties and maintaining a welcoming environment.<br>• Handle confidential information with discretion and adhere to legal protocols.<br>• Coordinate schedules and appointments, ensuring efficient time management.<br>• Prepare and organize courtroom materials, including filing and distributing necessary documents.<br>• Assist with maintaining office supplies and equipment to support daily functions.<br>• Collaborate with other administrative staff to streamline processes and improve efficiency.
We are looking for an organized and detail-oriented Order Processing Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will play a key part in managing order-related tasks, supporting the sales and accounting teams, and ensuring smooth operations. This position offers an excellent opportunity to contribute to a growing company.<br><br>Responsibilities:<br>• Upload invoices to customer portals and ensure accurate data entry.<br>• Record and process sales orders with attention to detail.<br>• Enter quotes into the system and send them to customers as needed.<br>• Provide administrative support to the sales team to streamline workflows.<br>• Collaborate with the accounting team to enter invoices and manage credits and debits.<br>• Handle product shipping processes efficiently and accurately.<br>• Maintain organized records and ensure all documentation is up-to-date.<br>• Communicate effectively with team members to address order-related inquiries.
<p>Robert Half is seeking a bilingual Administrative Assistant with prior leasing or property management experience to support daily operations at a residential property in Miami. This is a highly client-facing role focused on conducting property walkthroughs, assisting prospective tenants/buyers, and supporting leasing and administrative activities.</p><p><br></p><p>The ideal candidate is professional, organized, personable, and comfortable interacting with customers throughout the day in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Conduct walkthroughs of the property and show amenities to prospective residents/buyers</li><li>Learn and maintain detailed knowledge of the property and individual units</li><li>Complete approximately 8 walkthroughs per day, with each walkthrough lasting about 1 hour</li><li>Review and manage the unit availability list on a daily basis</li><li>Answer questions from prospective buyers or tenants; if unsure of an answer, provide a reasonable response or follow up with the appropriate team</li><li>Provide general administrative and front-office support as needed</li></ul><p><br></p>
<p>Robert Half is seeking a bilingual Administrative Assistant with prior leasing or property management experience to support daily operations at a residential property in Miami. This is a highly client-facing role focused on conducting property walkthroughs, assisting prospective tenants/buyers, and supporting leasing and administrative activities.</p><p><br></p><p>The ideal candidate is professional, organized, personable, and comfortable interacting with customers throughout the day in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Conduct walkthroughs of the property and show amenities to prospective residents/buyers</li><li>Learn and maintain detailed knowledge of the property and individual units</li><li>Complete approximately 8 walkthroughs per day, with each walkthrough lasting about 1 hour</li><li>Review and manage the unit availability list on a daily basis</li><li>Answer questions from prospective buyers or tenants; if unsure of an answer, provide a reasonable response or follow up with the appropriate team</li><li>Provide general administrative and front-office support as needed</li></ul><p><br></p>
<p> The Order Processing Clerk is responsible for accurately entering, updating, and processing customer orders while coordinating with inventory, shipping, and billing teams to ensure timely fulfillment.</p><p><br></p><ul><li>Enter and process customer orders in the system accurately</li><li>Review orders for pricing, quantities, and product availability</li><li>Update and modify orders as needed</li><li>Coordinate with inventory and shipping departments to ensure on-time delivery</li><li>Confirm order details with customers and internal teams</li><li>Assist with billing, invoicing, and basic accounts receivable support</li><li>Maintain organized records of orders and transactions</li></ul><p><br></p>
<p>We are offering a long-term contract employment opportunity for a General Office Clerk in Delray Beach, Florida. This role involves managing various administrative tasks, including shipping and receiving, document handling, and customer service. As a part of our team, you will be responsible for handling and organizing documents, ensuring their accuracy, and managing their shipping process. This role is integral to our operations and requires proficiency in various office tools and software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle shipping and receiving tasks, ensuring correct labels are printed and shipments are sent out accordingly.</p><p><br></p><p>• Process and file various documents, including title and registration papers, using digital scanning tools.</p><p><br></p><p>• Manage order placements and verify document accuracy before final approval.</p><p><br></p><p>• Utilize Microsoft Office Suite (Excel, Outlook, Word) to maintain records, schedule appointments, and perform data entry tasks.</p><p><br></p><p>• Provide customer service by resolving customer credit inquiries and taking appropriate action to collect delinquent payments.</p><p><br></p><p>• Collaborate with other team members to ensure smooth office operations.</p><p><br></p><p>• Use color-coded folders for document organization and easy retrieval.</p><p><br></p><p>• Utilize various systems to open and manage customer accounts.</p><p><br></p><p>• Perform administrative assistance tasks as needed, including making digital copies of documents.</p><p><br></p><p>• Handle shipping functions and ensure all packages are opened and processed correctly.</p><p><br></p><p><br></p><p>Requirements:</p><p><br></p><p>• Proficiency in Microsoft Word, Excel, and Outlook</p><p><br></p><p>• Experience in administrative assistance </p><p><br></p><p>• Proven customer service skills</p><p><br></p><p>• Demonstrated ability in data entry tasks</p><p><br></p><p>• Skillful in organizing files and maintaining order</p><p><br></p><p>• Experience in using scanning equipment for document processing</p><p><br></p><p>• Ability to schedule appointments efficiently</p><p><br></p><p>• Knowledge of shipping functions and related tasks</p><p><br></p><p>• Excellent communication and interpersonal skills</p><p><br></p><p>• Ability to multitask and prioritize work</p><p><br></p><p>• Strong attention to detail</p><p><br></p><p>• Ability to work well in a team environment.</p>
<p>A well-established company is seeking a reliable and detail-oriented<strong> Office Assistant</strong> to support daily administrative operations. This is a great opportunity for someone who enjoys staying organized and assisting with a variety of office tasks.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide general administrative and clerical support</li><li>Answer phones, greet visitors, and assist with front desk coverage</li><li>Perform data entry and maintain accurate records</li><li>File, scan, and organize documents</li><li>Assist with scheduling, emails, and other office needs as required</li></ul><p><br></p>
<p>We are seeking an Administrative Assistant to join our fast-paced team. This new position was created to support increased volume and ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform basic accounting tasks, including AP/AR</li><li>Prepare and process invoices, expense reports, and purchase orders</li><li>Maintain accurate financial records and assist with reconciliations</li><li>Manage office communications, including answering calls and emails</li><li>Schedule meetings and coordinate calendars for team members</li><li>Organize and maintain filing systems (digital and physical)</li><li>Assist with onboarding new employees and maintaining HR documentation</li><li>Support project managers with administrative tasks as needed</li><li>Handle vendor communication and assist with procurement processes</li><li>Ensure compliance with company policies and procedures</li></ul>
<p>We are seeking a highly experienced, polished, and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership at a well-established organization. This position is being offered through Robert Half and is intended for a true career Executive Assistant who is comfortable operating in a fast-paced, high-expectation, executive environment.</p><p><br></p><p>This role requires exceptional organizational skills, strong business judgment, and the ability to anticipate needs, manage complex priorities, and handle confidential information with the highest level of professionalism and discretion.</p><p><br></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage complex and frequently changing calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and/or international travel arrangements and itineraries</li><li>Serve as the primary point of contact and gatekeeper for executive communications</li><li>Prepare, edit, and format presentations, reports, and executive correspondence</li><li>Organize and coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Take meeting notes, track action items, and ensure timely follow-through</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects, strategic initiatives, and cross-functional coordination</li><li>Improve administrative processes and help keep the executive office running efficiently</li><li>Support day-to-day operations and help anticipate upcoming needs and priorities</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Administrative Accountant to join our consultancy team in Fort Lauderdale, Florida. This role is perfect for an individual who thrives in a dynamic environment, managing both administrative and accounting tasks with precision and efficiency. The ideal candidate will play a key role in ensuring operational effectiveness by maintaining organized records, tracking workflows, and supporting financial processes.<br><br>Responsibilities:<br>• Manage scheduling and calendars for leadership to ensure meetings and commitments are on track.<br>• Coordinate appointments, meetings, and reminders with accuracy and discretion.<br>• Handle incoming and outgoing communications, ensuring timely responses and follow-ups.<br>• Perform data entry for accounts payable and process invoices, including manual entries as needed.<br>• Assist with payments related to rent, loans, and other bookkeeping responsibilities.<br>• Maintain accurate and organized records for financial accounts, credit cards, and loan documentation.<br>• Track workflows and tasks using cloud-based systems to ensure deadlines are met.<br>• Organize and label financial and operational documents within virtual filing systems.<br>• Support the implementation and maintenance of digital filing systems.<br>• Contribute to ongoing improvements in operational processes and systems management.
<p>Position Summary</p><p>The Regional Accounting Manager provides <strong>centralized shared services support</strong> for multiple branch locations within a designated region. This onsite role supports core financial and administrative functions, ensuring consistency, accuracy, and compliance across billing, receivables, payables, job costing, and financial reporting. The position works closely with field operations, regional leadership, and corporate finance partners.</p><p>WKey Responsibilities</p><ul><li>Process customer invoicing for service work, projects, and contractual services.</li><li>Review service and project documentation to ensure billing accuracy and compliance.</li><li>Support accounts receivable activities, including aging review, collections follow-up, and dispute resolution.</li><li>Process vendor invoices, purchase orders, and approvals; maintain vendor records.</li><li>Maintain job cost documentation, including contracts, change orders, and billing schedules.</li><li>Assist with job setup, closeout, and final billing within the accounting or ERP system.</li><li>Provide daily <strong>shared services support</strong> to multiple branch locations.</li><li>Support month-end close activities, reconciliations, and reporting.</li><li>Identify process gaps and assist with standardizing financial workflows across the region.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Legal Assistant to join our team in Miami, Florida. In this role, you will play a critical part in supporting legal operations for a high-volume firm specializing in consumer bankruptcy cases. The ideal candidate will have experience working in fast-paced environments and will be fluent in Spanish to effectively assist clients and team members.<strong> MUST have bankruptcy experience and speak Spanish. Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration!!</strong></p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and file bankruptcy petitions, ensuring accuracy and compliance with legal standards.</p><p>• Manage client communications, providing updates and gathering necessary documentation throughout the case process.</p><p>• Coordinate and maintain schedules, including court dates, meetings, and deadlines, to ensure smooth case progression.</p><p>• Assist with e-filing and submitting court-related documentation in accordance with established procedures.</p><p>• Collaborate with different departments to ensure files move efficiently through the bankruptcy process.</p><p>• Conduct research and gather information to support case preparation and legal proceedings.</p><p>• Maintain organized records and case files to ensure accessibility and proper documentation.</p><p>• Translate documents and communicate with Spanish-speaking clients to facilitate understanding and clarity.</p><p>• Provide administrative support to attorneys and other legal staff as needed.</p><p>• Stay updated on bankruptcy laws and procedures to ensure compliance and accuracy in all tasks.</p>
<p>We are seeking a professional and organized Front Desk Coordinator to manage daily front office operations in a fast-paced environment. This role is ideal for someone who is detail-oriented, customer-focused, and enjoys ensuring smooth office workflows.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li> Answer, screen, and route incoming phone calls</li><li> Manage appointment scheduling and front desk calendars</li><li> Handle incoming and outgoing correspondence and packages</li><li> Maintain a welcoming and organized reception area</li><li> Assist with administrative tasks and support internal teams as needed</li></ul>
<p>Client Service & Operations Associate | Family Office | Bilingual (English/Spanish) | Series 6 & 77</p><p>We’re seeking a client-focused and detail-oriented professional to support day-to-day client service, operations, and compliance in a collaborative family office environment.</p><p>This role is ideal for someone who enjoys variety, ownership, and working closely with clients and advisors.</p><p><strong>What You’ll Do:</strong></p><ul><li>Support client account administration including onboarding, money movements, account maintenance, and documentation</li><li>Assist with operational workflows such as trade tickets, rebalancing support, transaction processing, and recordkeeping</li><li>Help ensure compliance with RIA and regulatory requirements (Form ADV, W-8s, filings, and organized documentation)</li><li>Coordinate client meetings, prepare presentations and reports, and support ongoing client communications</li><li>Assist with loan coordination, payments, expense tracking, and third-party follow-ups</li><li>Collaborate across operations, investment, and administrative teams to keep workflows moving smoothly</li></ul><p>Once the candidate is familiar with the operations, hybrid schedule will apply.</p><p>If you are interested in hearing more about this position, please call me 786-393-4588 or email Janet.Silva@roberthalfcom</p>
<p>We are seeking an organized and proactive Office Manager to oversee daily administrative and operational functions for a residential RV community. This role is ideal for someone who is detail-oriented, customer-focused, and experienced in managing office operations within a property or residential setting.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Oversee daily office operations for a residential RV home community</li><li> Serve as the primary point of contact for residents, vendors, and visitors</li><li> Manage resident records, leases, applications, and related documentation</li><li> Coordinate billing, payments, and basic financial reporting</li><li> Order office supplies and manage vendor relationships</li><li> Support property management with scheduling, reporting, and special projects</li></ul>
<p><strong>Key Responsibilities</strong></p><ul><li>Manage and respond to daily helpdesk tickets, providing Tier 1/2/3 support for staff across multiple campuses.</li><li>Administer and support Google Workspace for Education, including user accounts, groups, email, Drive, and Classroom.</li><li>Configure and manage Chromebooks and Windows devices using Google Admin Console and endpoint management tools.</li><li>Administer school systems such as paging, cameras, and gate access.</li><li>Support the technology aspects of the state testing process.</li><li>Administer network services (DNS, DHCP, TCP/IP, VPN, wireless infrastructure) to ensure reliable connectivity.</li><li>Implement and monitor security policies, ensuring compliance with FERPA and other school technology standards.</li><li>Support and troubleshoot Google Meet, Zoom, and classroom AV technologies.</li><li>Maintain IT documentation and standard operating procedures (SOPs), and provide end-user training as needed.</li><li>Collaborate with leadership on IT projects, including system rollouts, device refreshes, and cloud integrations.</li></ul><p><br></p>
