We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations. Responsibilities:• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.• Handle invoice processing, documentation tracking, and preparation of reports as needed.• Maintain confidentiality and exercise discretion in all aspects of the role.• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.• Assist with client-facing communications and act as a point of contact for administrative inquiries.• Travel occasionally to other company locations as required, ensuring readiness and flexibility.• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.

• Proven ability to handle confidential information with discretion and trustworthiness.• Must be able to work 100% onsite in Charlotte, NC. • Proficiency in Outlook for calendar management and Excel for data-related tasks; advanced skills preferred.• Strong written and verbal communication skills, with the ability to engage confidently with clients and leadership.• Demonstrated ability to work independently and take initiative with minimal supervision.• Flexible and adaptable to changing priorities and workloads.• Bilingual abilities are a plus but not required.• Prior experience in administrative assistance, receptionist duties, or data entry is highly valued.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Hialeah, FL
onsite
Contract / Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations. Responsibilities:• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.• Handle invoice processing, documentation tracking, and preparation of reports as needed.• Maintain confidentiality and exercise discretion in all aspects of the role.• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.• Assist with client-facing communications and act as a point of contact for administrative inquiries.• Travel occasionally to other company locations as required, ensuring readiness and flexibility.• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.
2026-01-22T16:53:46Z