<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism.</p><p><br></p><p>This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul><p><br></p>

<ul><li>2+ years of administrative experience (experience within architecture, engineering, or construction industries strongly preferred)</li><li>Strong organizational and time management skills with the ability to handle competing priorities</li><li>High attention to detail and accuracy</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to work independently and take initiative in a fast-paced environment</li><li>Bilingual Spanish is a plus</li></ul>

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