We are looking for a detail-oriented Office Administrator to join our team in Johnston, Iowa. In this role, you will support various administrative and accounting functions to ensure smooth operations across office and fabrication shop activities. Your expertise will help streamline processes, maintain records, and facilitate communication among internal teams and external stakeholders. Responsibilities:• Manage daily office operations, including supplies, equipment maintenance, and facility upkeep.• Coordinate phone calls, mail handling, meeting schedules, and onboarding tasks for new employees.• Assist in processing accounts payable invoices using TimberScan, ensuring accuracy and resolving vendor payment discrepancies.• Provide administrative support by tracking schedules, managing deliveries, and preparing project documentation.• Maintain accurate project records and assist in pre-construction activities such as bid collection and cost tracking.• Facilitate effective communication between office staff, field teams, shop personnel, and external partners.• Organize fabrication drawings, track inventory, and oversee shipping documentation processes.• Support shop workers by managing logs, preparing reports, and coordinating material procurement.• Plan and coordinate safety events while ensuring proper documentation and communication between offices.• Collaborate with team members to improve workflows and maintain confidentiality in all administrative tasks.

2–3 years of experience in admin, accounting, or office support—preferably in construction or a similar industry.Proficient in Microsoft Excel, Word, and Outlook.Strong organizational skills and ability to manage multiple tasks with attention to detail.Clear and professional communication skills, both written and verbal.Able to work independently and as part of a team; dependable and proactive.Basic knowledge of construction terms and processes, or willingness to learn quickly.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Johnston, IA
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
We are looking for a detail-oriented Office Administrator to join our team in Johnston, Iowa. In this role, you will support various administrative and accounting functions to ensure smooth operations across office and fabrication shop activities. Your expertise will help streamline processes, maintain records, and facilitate communication among internal teams and external stakeholders. Responsibilities:• Manage daily office operations, including supplies, equipment maintenance, and facility upkeep.• Coordinate phone calls, mail handling, meeting schedules, and onboarding tasks for new employees.• Assist in processing accounts payable invoices using TimberScan, ensuring accuracy and resolving vendor payment discrepancies.• Provide administrative support by tracking schedules, managing deliveries, and preparing project documentation.• Maintain accurate project records and assist in pre-construction activities such as bid collection and cost tracking.• Facilitate effective communication between office staff, field teams, shop personnel, and external partners.• Organize fabrication drawings, track inventory, and oversee shipping documentation processes.• Support shop workers by managing logs, preparing reports, and coordinating material procurement.• Plan and coordinate safety events while ensuring proper documentation and communication between offices.• Collaborate with team members to improve workflows and maintain confidentiality in all administrative tasks.
2025-09-15T20:59:05Z