We are looking for a meticulous Project Assistant to join our team in Irvine, California. This is a long-term contract position, offering a chance to work onsite and support executives in a dynamic and collaborative environment. The ideal candidate will excel in administrative coordination, project management, and vendor relations while maintaining high levels of attention to detail. Responsibilities: • Provide administrative support to the Vice President and other executives, including scheduling meetings and managing calendars. • Coordinate and oversee various projects, ensuring timelines and deliverables are met. • Handle vendor relations by communicating effectively and managing contracts. • Prepare and draft precise correspondence, reports, and presentations. • Utilize advanced Excel functions, such as pivot tables and VLOOKUP, to analyze and organize data. • Manage electronic document signing processes using DocuSign and Adobe Acrobat. • Assist in the planning and execution of events and meetings held throughout the year. • Maintain organized records and ensure all documentation is scanned and properly archived. • Collaborate with team members to ensure seamless workflow and communication. • Support construction-related projects by managing schedules and timelines.

• Advanced proficiency in Microsoft Excel, including the ability to create pivot tables and use VLOOKUP functions. • Experience with Adobe Acrobat and DocuSign for document management. • Demonstrated ability to manage multiple projects and meet deadlines effectively. • Strong organizational and communication skills, both written and verbal. • Previous experience in vendor relations and contract management. • Familiarity with project coordination and scheduling tools. • Ability to work onsite in Irvine, California on a permanent basis. • Detail-oriented demeanor and ability to work in a family-oriented, business casual environment.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Temporary
31.66 - 40.00 USD / Hourly
We are looking for a meticulous Project Assistant to join our team in Irvine, California. This is a long-term contract position, offering a chance to work onsite and support executives in a dynamic and collaborative environment. The ideal candidate will excel in administrative coordination, project management, and vendor relations while maintaining high levels of attention to detail. Responsibilities: • Provide administrative support to the Vice President and other executives, including scheduling meetings and managing calendars. • Coordinate and oversee various projects, ensuring timelines and deliverables are met. • Handle vendor relations by communicating effectively and managing contracts. • Prepare and draft precise correspondence, reports, and presentations. • Utilize advanced Excel functions, such as pivot tables and VLOOKUP, to analyze and organize data. • Manage electronic document signing processes using DocuSign and Adobe Acrobat. • Assist in the planning and execution of events and meetings held throughout the year. • Maintain organized records and ensure all documentation is scanned and properly archived. • Collaborate with team members to ensure seamless workflow and communication. • Support construction-related projects by managing schedules and timelines.
2025-08-27T17:49:29Z