<p>We are looking for a detail-oriented Receptionist to join our team on a contract basis in Washington, District of Columbia. In this role, you will serve as the first point of contact for visitors and callers, ensuring communication flows smoothly and tasks are handled efficiently. This position is ideal for someone with excellent interpersonal skills and a strong background in administrative support. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls using multi-line phone systems, ensuring calls are promptly answered, transferred, or addressed.</p><p>• Greet and assist visitors in a courteous manner, creating a welcoming environment.</p><p>• Handle and distribute incoming and outgoing mail, including sorting and prioritizing deliveries.</p><p>• Maintain confidentiality while managing sensitive documents and information.</p><p>• Communicate effectively with managers and clients to address deadlines or job-related concerns.</p><p>• Provide administrative support as needed, including handling assigned projects.</p><p>• Operate switchboard systems efficiently to ensure seamless communication.</p><p>• Coordinate deliveries and ensure proper documentation and routing.</p><p>• Stay organized and proactive in a fast-paced office environment.</p>
<p> We are looking for a detail oriented and friendly On Call Receptionist to join our team on a contract basis in Reston, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.</p><p>Your responsibilities in this role </p><p>- Handle and route all incoming phone calls </p><p>- Submit orders for office and kitchen supplies </p><p>- Manage various office files and provide general office filing support </p><p>- Oversee various office files and provide general office filing support </p><p>- Be an asset to other administrative staff with support overflow work, including word processing, data entry and Internet research tasks </p><p>- Receive, review, and distribute incoming mail according to specified procedures </p><p>- Create a welcoming environment for visitors </p><p>- Wield strong prioritization skills and a sense of urgency </p>
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This is a Contract-to-Permanent opportunity, ideal for someone who excels at multitasking and thrives in a dynamic office environment. The successful candidate will play a pivotal role in ensuring smooth daily operations and providing exceptional support to our team.<br><br>Responsibilities:<br>• Manage and prioritize administrative tasks to support the team effectively.<br>• Answer incoming calls professionally and direct them to appropriate personnel or departments.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties, including greeting visitors and managing front desk operations.<br>• Coordinate and schedule meetings, appointments, and other activities as needed.<br>• Assist in preparing reports, presentations, and other documents.<br>• Maintain office supplies inventory and order replacements when necessary.<br>• Ensure compliance with office policies and procedures.<br>• Provide general office support to promote efficiency and productivity.
About the Position We are looking for an organized and personable Front Office Coordinator to serve as the first point of contact for our clients and visitors. In this role, you will ensure the office functions efficiently by providing administrative support, managing front desk operations, and creating a welcoming environment. If you pride yourself on being reliable, detail oriented, and customer-service oriented, we would love to hear from you! <br> Key Responsibilities: Greet clients, visitors, and staff with a friendly, detail oriented demeanor and promptly address their needs. Manage the front desk, including answering incoming calls, directing inquiries, and taking messages. Oversee and maintain an organized and detail oriented reception area. Assist with scheduling appointments and maintaining the office calendar. Handle incoming and outgoing mail and deliveries, including distributing correspondence. Support administrative tasks such as data entry, filing, and paperwork preparation. Coordinate office supplies and maintain inventory for the front desk. Provide general information about the company to visitors and callers.
<p><strong>Job Title: Office Services Coordinator</strong></p><p><strong>Location:</strong> Dupont Circle, Washington, D.C. (Onsite, 5 days a week)</p><p><strong>Duration:</strong> 4 months with potential for conversion (not guaranteed)</p><p><strong>Schedule:</strong> Monday – Friday, 7:45 AM – 5:00 PM (1-hour lunch)</p><p><strong>Interview Process:</strong> 1 video interview → 1 in-person interview</p><p><br></p><p><strong>About the Role</strong></p><p>The Office Services Coordinator supports day-to-day office operations, with a strong focus on hospitality, guest services, and light facilities work. This is a highly visible role and the first point of contact for both employees and VIP visitors, requiring a white-glove service approach.</p><p><strong>Key Responsibilities</strong></p><p><strong>Reception & Guest Services</strong></p><ul><li>Greet and direct visitors and incoming calls</li><li>Maintain a professional, client-ready reception area</li><li>Provide high-touch service for VIP guests and visitors</li><li>Manage conference room bookings and coordinate catering as needed</li></ul><p><strong>Office Operations & Facilities Support</strong></p><ul><li>Conduct routine walkthroughs of two office floors (~55,000 sq. ft.)</li><li>Maintain cleanliness and organization in common areas</li><li>Operate dishwasher, clean and maintain coffee machines</li><li>Replace CO2 tanks, restock printer paper, and support minor maintenance tasks</li><li>Coordinate building or equipment service requests</li><li>Troubleshoot and track package deliveries and mail</li><li>Order and manage inventory for office supplies</li><li>Ensure vendor invoices are properly coded for expense tracking</li><li>Maintain off-site storage records</li></ul><p> <strong>Work Environment</strong></p><ul><li>Team of 3 supporting an office of approximately 250 employees</li><li>This is an active role that involves movement and visibility throughout the day</li><li>Professional business attire required</li><li>High-touch, front-facing position supporting employees and VIP guests</li></ul><p><br></p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and provide excellent assistance to callers in the management office.</p><p>• Welcome and assist guests upon arrival, ensuring visitor protocols are followed.</p><p>• Review, validate, and submit invoices for approval, coordinating with departments to resolve discrepancies.</p><p>• Prepare and monitor purchase orders while supporting contract documentation and renewal tracking.</p><p>• Communicate effectively with vendors and suppliers regarding order fulfillment and inquiries.</p><p>• Maintain and update databases with accurate information to ensure smooth operations.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, and Outlook, to complete daily tasks.</p><p>• Troubleshoot basic technical issues related to office systems and applications.</p><p>• Organize and file confidential documents, maintaining compliance with company policies.</p><p>• Collaborate with team members to ensure deadlines and operational goals are met.</p>
<p>A fast-growing renewable energy organization in Arlington, VA is seeking an experienced Accounts Payable Analyst to join its Finance & Accounting team. This role is ideal for a detail-oriented professional who thrives in a collaborative environment and takes pride in ensuring accuracy, efficiency, and strong vendor relationships. The AP Analyst will play a key role in supporting daily accounting operations, process improvements, and team-wide initiatives.</p><p><br></p><ul><li>Process vendor invoices and customer payments with accuracy and efficiency.</li><li>Manage the accounts payable inbox, providing prompt and professional responses to vendor inquiries.</li><li>Maintain up-to-date vendor records, master data, and supporting documentation.</li><li>Prepare and process weekly payment runs to ensure timely disbursements.</li><li>Adhere to accounting distribution schedules and post transactions accurately to the general ledger.</li><li>Perform monthly reconciliations for accounts payable and accounts receivable subledgers.</li><li>Research and resolve discrepancies or incorrect postings.</li><li>Monitor outstanding balances and coordinate with vendors to address issues promptly.</li><li>Identify opportunities to streamline and improve AP processes.</li><li>Organize and maintain accounting documentation in compliance with internal standards.</li><li>Track office supply inventory and liaise with building management as needed.</li><li>Support travel and expense reporting, as well as logistics for team meetings.</li><li>Manage front desk and office reception activities, serving as a professional point of contact.</li></ul><p><br></p><p><br></p>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. This position has an immediate start date.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Coordinate logistics for events and meetings, including booking transportation, accommodations, and catering..</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p><strong>About the Position</strong></p><p>We're seeking an experienced and detail-oriented Office Manager to join our growing team. The Office Manager will play a pivotal role in ensuring the smooth operation of daily office functions and providing administrative support to multiple departments. This role is ideal for candidates who thrive in a fast-paced environment and excel in organization, resource management, and team collaboration.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee office operations to ensure efficiency and productivity.</li><li>Manage schedules, calendars, and communication for key team members or departments.</li><li>Coordinate with vendors and service providers for office supplies and equipment maintenance.</li><li>Supervise office staff, including administrative professionals and receptionists, to maintain accuracy, quality, and efficiency in department operations.</li><li>Ensure compliance with company standards and policies related to office management.</li><li>Assist with onboarding and offboarding processes for internal staff.</li></ul><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team. You will be working Monday to Friday. This is a contract position with the possibility of going permanent. </p><p> </p><p>Responsibilities:</p><p><br></p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p><p> </p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role presents a contract opportunity. This position is excellent for someone looking to start in a great company.</p><p> </p><p>Responsibilities: </p><p> </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handling mailings</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p>
We are looking for an Administrative Assistant to join our team in Washington, District of Columbia. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily administrative activities. Our ideal candidate is highly organized, proactive, and capable of managing multiple tasks with precision.<br><br>Responsibilities:<br>• Organize and manage calendars, ensuring appointments, meetings, and schedules are efficiently coordinated.<br>• Oversee expense reporting and invoicing processes with accuracy and attention to detail.<br>• Provide support during meetings, including scheduling, preparation, and follow-up tasks.<br>• Handle data entry tasks to maintain up-to-date and accurate records.<br>• Act as a point of contact for administrative inquiries and ensure timely responses.<br>• Coordinate meeting logistics, including room reservations and necessary materials.<br>• Manage scheduling conflicts and ensure seamless adjustments to daily plans.<br>• Maintain a welcoming and organized environment for visitors and team members.<br>• Assist in the preparation of reports, documents, and presentations as needed.<br>• Support other administrative functions to enhance overall office efficiency.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Chantilly, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. This is an excellent opportunity if you are looking to start with a great company.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage mailings</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily showroom operations, ensuring a welcoming and organized environment.</p><p>• Schedule and coordinate sales appointments with clients and team members.</p><p>• Operate and maintain the office scheduling system to optimize workflow.</p><p>• Verify warranty details and address customer inquiries efficiently.</p><p>• Place service calls to vendors and track their progress.</p><p>• Prepare and organize shipping tasks using FedEx and UPS systems.</p><p>• Open and close the store, adhering to company policies and procedures.</p><p>• Answer inbound calls and provide excellent customer service.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p>
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. If you are looking to get your foot in the door with a great company this is the position for you.</p><p><br></p><p>Your duties include extensive Filing and Data Entry.</p><p>You will also be handling mailings</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>Handling general clerical responsibilities</p><p>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p>We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Deliver comprehensive administrative support to executives and members of the development team.</p><p>• Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.</p><p>• Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.</p><p>• Organize and maintain digital filing systems for efficient document retrieval.</p><p>• Assist in preparing and submitting development applications, permit requests, and zoning documentation.</p><p>• Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.</p><p>• Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.</p><p>• Facilitate the signing, notarization, and proper execution of legal documents.</p><p>• Conduct basic legal research or document reviews under attorney supervision, as needed.</p><p>• Support project tracking initiatives and status reporting to ensure milestones are met.</p>
<p>We are looking for an Administrative Coordinator to join our team in Washington, DC. This Contract-to-Permanent position is ideal for someone who excels in organizational tasks, document management, and maintaining compliance across systems. The role offers an opportunity to contribute to the efficient operation of a quality management system while collaborating with various teams.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the administrator for document control systems, training platforms, and record management applications, ensuring smooth functionality and user support.</p><p>• Review and edit documents for formatting, style consistency, and adherence to controlled document procedures.</p><p>• Manage submissions received via the organization's website, initiating appropriate processes to address challenges and issues related to the quality management system.</p><p>• Maintain essential records to ensure compliance with management system standards and signatory obligations, including documentation of international and regional cooperation activities.</p><p>• Compile and prepare reports to monitor the effectiveness of management system operations, addressing areas such as complaints, appeals, challenges, and risk management.</p><p>• Support the implementation, maintenance, and completion of projects aimed at improving the organization's management system processes.</p><p>• Coordinate scheduling, calendar management, and administrative tasks to streamline operations and enhance team productivity.</p><p>• Respond to inbound calls and inquiries, providing timely and thorough assistance.</p><p>• Assist with administrative oversight and management to ensure adherence to established procedures and policies.</p>
<p>A growing Manufacturing company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.</p><p><br></p><p>General Administrative Support:</p><p>• Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.</p><p>• Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)</p><p>• Draft simple internal communications or meeting summaries</p><p>• Support coordination of employee communications or town hall logistics</p><p>• Document and maintain SOPs, org charts, or process checklists as needed</p><p>• Schedule and prep materials for cross-functional meetings</p><p>• Set up conference rooms and ensure tech is working properly</p><p>• Coordinate small internal events (e.g., team lunches, celebrations)</p><p>• Track and remind SLT of upcoming deadlines or deliverables</p><p><br></p><p>HR Administrative Responsibilities:</p><p>• Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.</p><p>• Assist with phone screenings for entry-level roles across the platform.</p><p>• Coordinate interview logistics, including travel arrangements and meeting schedules.</p><p>• Support onboarding activities and documentation as appropriate.</p><p>• Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.</p><p>• Assist with HR-related reporting, data entry, and project coordination.</p><p>• Provide on-site HR support to hourly and salaried employees</p><p>• Provide leadership training support in terms of logistics, training material preparation, and training program coordination </p><p>• Assist with special projects and provide backup support as required.</p><p>• Manage local events as per business needs</p>
