We are looking for a dedicated Receptionist to serve as the welcoming face of our organization in Bloomington, Minnesota. This role is ideal for someone with strong organizational skills and the ability to manage both administrative and front desk duties efficiently. You will play a key role in ensuring smooth day-to-day operations while delivering exceptional service to visitors and internal teams.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and attentive experience.<br>• Answer and direct incoming phone calls promptly and accurately.<br>• Perform data entry tasks to maintain accurate and up-to-date records.<br>• Process invoices with attention to detail and accuracy.<br>• Coordinate front desk operations to maintain an organized and efficient workspace.<br>• Manage incoming and outgoing correspondence, including emails and mail.<br>• Assist with scheduling appointments and maintaining calendars for team members.<br>• Support administrative tasks as needed to ensure smooth office operations.<br>• Uphold a clean and organized reception area at all times.
We are looking for a detail-oriented and approachable Receptionist to join our team in Saint Paul, Minnesota. In this long-term contract position, you will serve as the welcoming face of the organization, assisting visitors and callers with their inquiries while ensuring smooth day-to-day operations. This role involves a blend of administrative tasks, customer service, and light mailroom duties.<br><br>Responsibilities:<br>• Answer and direct incoming calls while providing excellent customer service to callers.<br>• Greet visitors warmly and assist them with their needs upon arrival.<br>• Monitor building security cameras and address related concerns.<br>• Handle administrative tasks such as scheduling, record keeping, and responding to building service requests.<br>• Assist with mailroom operations, including sorting and distributing mail.<br>• Coordinate with building staff and security to address any facility-related issues.<br>• Maintain a welcoming and organized front desk environment.<br>• Provide on-the-job training for new processes as needed.<br>• Ensure smooth communication between departments and external visitors.
We are looking for a detail-oriented and organized Receptionist to join our team in Bloomington, Minnesota. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This position is ideal for someone who is meticulous, personable, and excels in managing multi-line phone systems.<br><br>Responsibilities:<br>• Greet and assist visitors with a friendly and courteous demeanor.<br>• Manage a multi-line phone system, ensuring prompt and accurate handling of inbound calls.<br>• Direct calls to the appropriate departments or individuals using a switchboard system.<br>• Maintain an organized and clean reception area to uphold a positive company image.<br>• Provide general administrative support to various teams as needed.<br>• Track and document visitor logs and incoming calls for record-keeping purposes.<br>• Respond to inquiries with clarity and attentiveness, ensuring all questions are addressed.<br>• Coordinate with internal staff to streamline communication and improve workflow.<br>• Handle part-time receptionist duties with efficiency and reliability.
<p>We are looking for a <strong>PART TIME, OVERNIGHT</strong> Receptionist to join our team on a contract basis in Minneapolis, Minnesota. In this role, you will manage the reception area, deliver excellent customer service, and handle a variety of administrative tasks. This is a great opportunity to contribute to a welcoming and organized environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the reception area, ensuring it is clean and welcoming for visitors.</p><p>• Answer incoming calls promptly and courteously, addressing inquiries from residents and directing calls as needed.</p><p>• Monitor camera screens to ensure the safety and security of the premises.</p><p>• Assist residents in contacting appropriate services or individuals as requested.</p><p>• Provide courteous and efficient support to independent homeowners and members of the community.</p><p>• Operate a multi-line phone system to manage incoming calls effectively.</p><p>• Remain attentive and responsive while performing duties, even during quieter periods.</p><p>• Communicate effectively with team members and residents to address any concerns or issues.</p>
<p>The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>
<p>We are looking for a Front Desk Coordinator to join our team in St. Louis Park, Minnesota. In this role, you will serve as the first point of contact for students, staff, and visitors, ensuring a welcoming and detail-oriented environment. This is a long-term contract position with the potential for a transition to a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, students, and staff in a friendly and detail-oriented manner.</p><p>• Handle incoming calls using a multi-line phone system, directing inquiries to the appropriate departments.</p><p>• Schedule appointments and maintain accurate records using administrative tools.</p><p>• Provide concierge-style services to enhance the customer experience.</p><p>• Address student concerns and questions while maintaining a calm demeanor in high-stress situations.</p><p>• Collaborate with team members to ensure smooth front desk operations.</p><p>• Perform administrative tasks, such as data entry and filing, to support office functions.</p><p>• Offer support in patient scheduling and other organizational needs.</p><p>• Ensure the front desk area remains clean, organized, and fully stocked with necessary supplies.</p><p>• Assist with onboarding and training new staff as required.</p>
We are looking for a dedicated Medical Front Desk Specialist to join our team on a contract basis in Minneapolis, Minnesota. In this role, you will be the first point of contact for patients, ensuring a seamless and welcoming experience while supporting administrative operations. Your attention to detail and ability to multitask will contribute to the efficient functioning of the medical office.<br><br>Responsibilities:<br>• Welcome and check in patients with a friendly and detail-oriented demeanor.<br>• Schedule, confirm, and modify patient appointments as needed.<br>• Verify insurance details and collect essential documentation for patient records.<br>• Handle patient registration, intake forms, and consent paperwork accurately.<br>• Process payments, including co-pays, and provide receipts to patients.<br>• Maintain strict patient confidentiality in adherence to organizational and regulatory standards.<br>• Facilitate communication between patients, healthcare providers, and clinical staff.<br>• Manage front desk tasks such as filing, scanning documents, and keeping records organized.<br>• Ensure the waiting area remains clean, inviting, and well-organized.
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Minneapolis, Minnesota. This is a contract position lasting 12 weeks, with the possibility of extension. In this role, you will assist various departments, manage administrative tasks, and ensure smooth day-to-day operations within the office.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and deliveries, managing package receipt and distribution.</p><p>• Edit and refine internal communications, reports, and documents with precision.</p><p>• Provide administrative support primarily to the R& D team, as well as other departments as needed.</p><p>• Handle receptionist duties, including buzzing in visitors and maintaining a welcoming front desk presence.</p><p>• Perform general administrative tasks such as scheduling, filing, and data entry.</p><p>• Assist with coordinating office activities to ensure efficiency and organization.</p><p>• Utilize Microsoft Office 365 tools to complete tasks effectively and maintain accurate records.</p><p>• Collaborate with team members to address administrative needs across the organization.</p>
<p>We are looking for an organized and detail-driven Office Manager to assist a not for profit in Saint Paul, Minnesota. This contract position focuses on streamlining office operations, managing financial processes, and supporting organizational functions to ensure efficiency and compliance. If you have a strong background in administration, accounting, and human resources, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee office supply inventory, procurement, and vendor relationships to maintain a well-functioning workspace</p><p>• Manage accounts payable and receivable processes with precision and adherence to internal controls</p><p>• Coordinate payroll activities, benefits administration, and onboarding for new employees</p><p>• Serve as the first point of contact for receptionist duties, ensuring a welcoming environment for visitors and staff</p><p>• Support month-end financial close procedures, audit preparation, and grant compliance documentation</p><p>• Handle IT-related tasks, including helpdesk triage and collaboration with external consultants for escalations</p><p>• Organize and facilitate board meetings, executive support tasks, and company-wide events</p><p>• Maintain accurate records and ensure compliance with organizational policies</p><p>• Assist in cross-departmental projects to improve operational workflows</p>
We are looking for an Administrative Assistant to join our team in Minneapolis, Minnesota. This long-term contract position offers the opportunity to play a key role in managing client relationships and ensuring smooth operations. The ideal candidate will bring exceptional organizational skills and a proactive approach to client communication.<br><br>Responsibilities:<br>• Serve as the primary manager for company software, ensuring seamless integration with bookkeeping systems.<br>• Support business development efforts by coordinating client communications and managing proposal workflows.<br>• Oversee the client onboarding process, including account setup and team introductions.<br>• Collaborate with internal teams to ensure client needs are met in line with service agreements.<br>• Regularly assess and address client requirements, both remotely and in person, to maintain satisfaction.<br>• Respond promptly to client inquiries and resolve issues, particularly during high-demand periods.<br>• Lead the development of customized solutions to address client challenges, coordinating input from various team members.<br>• Build and nurture strong relationships with key personnel within assigned client accounts.<br>• Manage account renewals and meet strategic objectives, ensuring alignment with company goals.<br>• Maintain organized records and oversee the accuracy of client data within company systems.
We are looking for a proactive Administrative Coordinator to join our team in Edina, Minnesota. This long-term contract position requires a detail-oriented individual who excels in vendor management, research, and leveraging technology to streamline processes. The ideal candidate will bring initiative and innovative problem-solving skills to support various administrative and operational tasks.<br><br>Responsibilities:<br>• Conduct thorough research to identify and evaluate vendors for services such as electrical, plumbing, HVAC, landscaping, and more.<br>• Utilize tools like Google Maps and AI-driven platforms to locate and assess vendors in specific geographical areas.<br>• Maintain an organized vendor tracker, ensuring all relevant details are up-to-date and accurate.<br>• Support vendor contract management by renewing agreements annually and addressing any updates or changes.<br>• Collaborate with team members to develop scripts and workflows that enhance efficiency.<br>• Use technology tools, including ChatGPT and Microsoft Copilot, to optimize administrative processes.<br>• Coordinate logistics and scheduling to ensure smooth operations across various service lines.<br>• Manage inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Oversee calendar management and scheduling tasks to support organizational needs.<br>• Think creatively to solve challenges related to vendor sourcing in unconventional locations.
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We are seeking a detail-oriented, reliable, and motivated Administrative Assistant to join our dynamic <u>nonprofit </u>team. This role is pivotal in ensuring smooth day-to-day operations, supporting our mission-driven work, and fostering an organized and collaborative environment. The right candidate will play a crucial role by managing administrative tasks, assisting leadership, and providing first-class organizational support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks, including managing schedules, organizing meetings, and handling phone and email correspondence.</li><li>Act as the first point of contact for inquiries, providing excellent communication and customer service.</li><li>Prepare and format reports, presentations, and other documentation for staff or board meetings.</li><li>Maintain organizational records, databases, and files while ensuring accuracy and confidentiality.</li><li>Support fundraising, donor management, or event coordination efforts as needed.</li><li>Assist with onboarding and communication processes for volunteers and staff.</li><li>Data entry of invoices, expense reports, and maintain budgets in collaboration with the finance team.</li><li>Order and maintain office supplies or technology inventory.</li><li>Handle other tasks and projects as assigned by leadership to support nonprofit goals and operations.</li></ul>
