Job description: Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. Job Responsibilities: • Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests • Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member • Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down • Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment • Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) • Track office supply inventory and order office supplies, as needed, using cost-effective approach • Process and distribute office mail, type and distribute correspondence, make copies, etc. • Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees • Maintain orderly conference rooms, workrooms, kitchens, and lobby • Identify, recommend and implement solutions for interdepartmental and business operations processes • Collaborate with all departments to achieve operational excellence Skills, Qualifications & Experience: • High School diploma required; some college preferred. • 3 or more years of experience in an office setting • Must possess the ability to keep information confidential. • Exceptional interpersonal, oral, and written communications skills. • Exceptional analytical and computer skills including advanced skills in Microsoft Office software. • detail-oriented demeanor and ability to think on their feet to handle the unexpected. • Process a high level of dependability including stellar attendance and punctuality. • Self-driven, with consistent follow-up and follow-through • Sound judgment around reasonable purchases Schedule: • 8-hour shift; 8-5 pm • Day shift • Monday to Friday Experience: • Microsoft Excel: 3 years (Required) • Microsoft Outlook: 3 years (Required) • Microsoft PowerPoint: 3 years (Required) • Office management: 3 years (Required) • Multi-line phone systems: 3 years (Required)

Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Professionalism, Dynamic Personality

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Duluth, GA
onsite
Temporary
18.00 - 22.00 USD / Hourly
Job description: Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. Job Responsibilities: • Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests • Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member • Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down • Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment • Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) • Track office supply inventory and order office supplies, as needed, using cost-effective approach • Process and distribute office mail, type and distribute correspondence, make copies, etc. • Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees • Maintain orderly conference rooms, workrooms, kitchens, and lobby • Identify, recommend and implement solutions for interdepartmental and business operations processes • Collaborate with all departments to achieve operational excellence Skills, Qualifications & Experience: • High School diploma required; some college preferred. • 3 or more years of experience in an office setting • Must possess the ability to keep information confidential. • Exceptional interpersonal, oral, and written communications skills. • Exceptional analytical and computer skills including advanced skills in Microsoft Office software. • detail-oriented demeanor and ability to think on their feet to handle the unexpected. • Process a high level of dependability including stellar attendance and punctuality. • Self-driven, with consistent follow-up and follow-through • Sound judgment around reasonable purchases Schedule: • 8-hour shift; 8-5 pm • Day shift • Monday to Friday Experience: • Microsoft Excel: 3 years (Required) • Microsoft Outlook: 3 years (Required) • Microsoft PowerPoint: 3 years (Required) • Office management: 3 years (Required) • Multi-line phone systems: 3 years (Required)
2025-09-16T15:44:33Z

Administrative Assistant Job in Duluth | Robert Half