<p>A client of ours (private investment firm based in Dallas) is seeking a polished, proactive <strong>Executive Assistant</strong> to support our executive team with a primary focus on <strong>executive travel coordination and private aviation logistics</strong>. Based in our Dallas headquarters, this individual will play a critical role in managing complex travel schedules, overseeing private jet operations, and ensuring exceptional travel experiences. The Executive Assistant will report directly to the CEO’s Chief of Staff and also provide broader administrative support as bandwidth allows. This role will additionally serve as backup to the Office Manager, including front desk and reception duties, during periods of reprieve or time off.</p><p><br></p><p><strong>Ideal Candidate Profile:</strong></p><p> You are someone who thrives on logistics, anticipates needs before they arise, and prides yourself on flawless execution. You enjoy wearing multiple hats, remain composed under pressure, and bring a service-minded attitude to everything you do. You understand that supporting an executive means no two days are alike, and you love that.</p>

<p><strong>Travel & Aviation Management</strong></p><p>·      Coordinate and manage domestic and international travel for the executive team, including flights, hotels, ground transportation, and itinerary planning</p><p>·      Schedule and oversee all private aviation logistics, including coordination with flight operations, manifest creation, on-board catering, and FBO communication</p><p>·      Serve as primary point of contact with pilots, flight vendors, and charter partners</p><p>·      Proactively monitor travel changes and troubleshoot any last-minute itinerary adjustments</p><p>·      Prepare detailed travel briefings and ensure executives are fully informed ahead of each trip</p><p>·      Track, submit, and reconcile travel expenses in compliance with company policy</p><p><strong>Administrative & Office Support</strong></p><p>·      Provide administrative support to the Chief of Staff and assist with meeting coordination, internal communications, and other executive-level tasks</p><p>·      Book reservations for high-end dining, accommodations, and entertainment, maintaining a standard of excellence and discretion</p><p>·      Assist in scheduling internal and external meetings and handling logistics as needed</p><p>·      Act as backup to the Office Manager, including front desk and reception duties, mail distribution, supply management, vendor coordination, and general office maintenance during absences or reprieve periods</p><p><strong>Qualifications</strong></p><p>·      Must be currently authorized to work in the United States on a full-time basis without the need for current or future employment sponsorship.</p><p>·      5+ years of experience as an Executive Assistant or high-level travel coordinator, ideally supporting C-suite executives</p><p>·      Prior experience coordinating private aviation travel strongly preferred</p><p>·      Excellent organizational and multitasking skills, with the ability to remain calm under pressure</p><p>·      Strong interpersonal skills and professional demeanor, especially when dealing with high-level stakeholders</p><p>·      High degree of discretion and confidentiality</p><p>·      Strong working knowledge of Microsoft Office Suite, Google Workspace, and travel booking platforms; private aviation software knowledge is a plus</p><p>·      Must be based in Dallas, TX and available to work in-office Monday through Friday</p>

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>