We are looking for a Facilities Assistant to support day-to-day workplace operations for a retail organization in Calabasas, California. This Long-term Contract position is ideal for someone who can keep facilities running smoothly, coordinate service needs efficiently, and maintain a safe, well-organized environment. The role works closely with vendors, property management, and internal teams to address building needs, support office logistics, and help ensure reliable facility services. Responsibilities: • Oversee daily facility support activities and respond promptly to maintenance and service requests across the site. • Arrange and monitor third-party providers for repairs, janitorial services, grounds upkeep, and scheduled preventive maintenance work. • Perform regular walkthroughs to identify building issues, safety risks, and maintenance needs, then escalate or resolve them appropriately. • Manage work orders within a CMMS environment and follow through to ensure service tasks are completed on schedule. • Maintain stock levels for workplace and facility supplies, coordinate purchasing, and keep essential items available for daily operations. • Support office reconfigurations, workstation setups, and meeting space readiness, including conference room coordination. • Administer building access processes such as keys, badges, and related security procedures in alignment with company policies. • Keep facility documentation current, including service agreements, equipment records, invoices, and expense tracking details. • Partner with property management and internal departments to resolve operational issues and support emergency preparedness planning.

• At least 2 years of experience supporting facilities, office services, or workplace operations. • Hands-on experience using CMMS or other computerized maintenance management systems to track requests and service activity. • Familiarity with coordinating conference rooms, workstation setups, and general office support needs. • Ability to manage multiple vendors, prioritize competing requests, and follow through on deadlines. • Working knowledge of facility safety practices, access control procedures, and preventive maintenance coordination. • Strong organizational and communication skills with the ability to work effectively across departments. • Proficiency with basic administrative tasks such as inventory tracking, invoice support, and record maintenance. • Experience with facilities coordination tools or related systems, including exposure to timekeeping platforms such as Kronos, is a plus.

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Agoura Hills, CA
onsite
Temporary / Contract
17.575 - 20.35 USD / Hourly
We are looking for a Facilities Assistant to support day-to-day workplace operations for a retail organization in Calabasas, California. This Long-term Contract position is ideal for someone who can keep facilities running smoothly, coordinate service needs efficiently, and maintain a safe, well-organized environment. The role works closely with vendors, property management, and internal teams to address building needs, support office logistics, and help ensure reliable facility services. Responsibilities: • Oversee daily facility support activities and respond promptly to maintenance and service requests across the site. • Arrange and monitor third-party providers for repairs, janitorial services, grounds upkeep, and scheduled preventive maintenance work. • Perform regular walkthroughs to identify building issues, safety risks, and maintenance needs, then escalate or resolve them appropriately. • Manage work orders within a CMMS environment and follow through to ensure service tasks are completed on schedule. • Maintain stock levels for workplace and facility supplies, coordinate purchasing, and keep essential items available for daily operations. • Support office reconfigurations, workstation setups, and meeting space readiness, including conference room coordination. • Administer building access processes such as keys, badges, and related security procedures in alignment with company policies. • Keep facility documentation current, including service agreements, equipment records, invoices, and expense tracking details. • Partner with property management and internal departments to resolve operational issues and support emergency preparedness planning.
2026-07-14T00:00:00Z