Results for Front Desk Assistant Jobs in York, PA

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Front Desk Coordinator

Harrisburg, PA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations in Harrisburg, Pennsylvania. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills and a service-oriented approach to a busy front office setting. In this role, you will help create an efficient and welcoming workplace by coordinating administrative activities, supporting meetings and visitors, and keeping essential office functions running smoothly. Responsibilities: • Oversee the receipt and distribution of mail, parcels, and deliveries so items reach the appropriate recipients promptly. • Manage conference room calendars and arrange meeting logistics, including room preparation, catering support, and distribution of materials. • Review shared department inboxes, respond to routine questions, and route messages to the correct contacts when needed. • Assist with onboarding coordination by preparing work areas, organizing orientation details, and helping ensure new employees are ready for their first day. • Keep visitor records, office files, and administrative documents organized, accurate, and up to date. • Monitor inventory levels for office supplies, place orders as needed, and help maintain an orderly and functional office environment. • Collaborate with administrative staff across multiple office locations to promote consistent support and smooth day-to-day operations. • Provide support for scheduling, cross-office communication, document preparation, data entry, and other administrative projects as assigned. • Maintain a detail-oriented front office presence while handling sensitive information with discretion.
2026-10-15T00:00:00Z

Receptionist

Pikesville, MD
onsite
Temporary / Contract
19 - 22.9 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Maryland. This position is ideal for someone who enjoys creating a welcoming office environment, managing visitor interactions, and handling administrative support tasks effectively. The successful candidate will serve as a key point of contact for guests and callers while helping keep the office organized and running smoothly. Responsibilities:• Welcome guests, clients, and vendors warmly while presenting a detail-oriented first impression of the office.• Direct visitors to the appropriate meeting spaces, coordinate arrivals with internal staff, and help ensure meetings begin smoothly.• Offer beverages and other basic hospitality services to visitors in conference rooms and reception areas.• Answer incoming calls through a multi-line phone system, route inquiries accurately, and provide courteous assistance to callers.• Accept mail, packages, and courier deliveries, then alert the appropriate team members when important items are received.• Maintain orderly paper and digital records by assisting with filing, document organization, and routine clerical support.• Complete data entry and other administrative tasks carefully, ensuring information is recorded accurately and on time.• Keep the reception desk, lobby, and conference rooms neat, organized, and ready for daily business use.• Provide flexible support for general office needs and additional administrative assignments as priorities change.
2026-10-16T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are seeking a highly organized, detail-oriented, and client-focused Administrative Assistant to join our wealth management team. This individual will play an important role in supporting financial advisors, maintaining efficient office operations, and delivering an exceptional client experience. Key Responsibilities:<ul><li>Open and close the office and maintain a professional, welcoming environment.</li><li>Manage incoming calls, greet clients, coordinate deliveries, and distribute mail.</li><li>Order and maintain office supplies and assist with office events and client appreciation activities.</li><li>Prepare outgoing shipments and manage document tracking as needed.</li><li>Maintain organized records and ensure daily office operations run smoothly.</li><li>Serve as a primary point of contact for clients, providing courteous and responsive service.</li><li>Schedule and coordinate client appointments across multiple advisor calendars.</li><li>Prepare appointment confirmations, meeting reminders, directions, and client correspondence.</li><li>Create Zoom meeting links and assist with scheduling changes as needed.</li><li>Recognize client questions or concerns and direct them to the appropriate financial advisor.</li><li>Support advisors with administrative tasks and help ensure a positive, professional client experience.</li><li>Scan, upload, and process client documents accurately and promptly.</li><li>Handle checks and other time-sensitive items in accordance with established office procedures.</li><li>Prepare, proofread, and distribute letters and other client communications.</li><li>Follow firm policies and applicable procedures when handling confidential client and financial information.</li></ul>
2026-10-09T00:00:00Z

3 results for Front Desk Assistant in York, PA