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8 results for Front Desk Assistant in York, PA

Front Desk Coordinator

Lancaster, PA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to support daily administrative operations. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping administrative tasks organized and moving efficiently. The role requires strong judgment, discretion, and clear communication in a fast-paced environment. Responsibilities:• Serve as the primary point of contact at the front desk by greeting guests, identifying their needs, and notifying the appropriate personnel.• Manage a multi-line phone system, respond to incoming inquiries and provide clear information.• Handle sensitive documents by receiving, organizing, and filing materials accurately while preserving confidentiality.• Support day-to-day administrative operations through tasks such as copying, scanning, and maintaining orderly records.• Sort and distribute incoming mail, prepare outbound packages, and assist with basic shipping coordination as needed.• Maintain a calm, courteous, and attentive approach when assisting clients.• Contribute to special assignments and additional clerical projects that support the broader staff.
2026-07-31T00:00:00Z

Front Desk Coordinator

Towson, MD
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors and callers in Towson, Maryland. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing front desk activity with care, and supporting daily office operations. The role calls for strong communication skills, sound judgment, and the ability to keep multiple priorities organized throughout the day. This is a part-time role working Saturday and Sunday, 3pm - 11pm. Responsibilities:• Welcome guests, employees, and vendors while ensuring a detail-oriented and positive front desk experience.• Manage incoming phone lines, direct calls to the appropriate contacts, and relay messages accurately and promptly.• Provide concierge-style assistance by answering questions, offering guidance, and helping visitors navigate the office or building.• Coordinate front desk schedules, monitor lobby activity, and maintain an orderly reception area at all times.• Support day-to-day administrative needs such as handling mail, preparing visitor logs, and assisting with basic office coordination tasks.• Respond to routine inquiries with courtesy and efficiency while escalating more complex issues to the appropriate team members.• Maintain accurate records related to visitors, calls, and front desk activity to support smooth office operations.
2026-07-28T00:00:00Z

Front Desk Coordinator

Lancaster, PA
onsite
Temporary / Contract
17 - 23 USD / Hourly
We are looking for a Front Desk Coordinator to serve as a welcoming first point of contact while helping keep daily office and HR support activities organized. This Long-term Contract position is ideal for someone who enjoys balancing visitor interaction, front desk coverage, and administrative coordination in a detail-oriented environment. The role supports a range of office operations, including meeting logistics, invoice tracking, and general assistance for the HR team. Responsibilities: • Welcome guests, employees, and vendors in a courteous manner and direct them to the appropriate contacts or meeting spaces. • Manage front desk communications by answering and routing incoming calls through a multi-line phone system with accuracy and courtesy. • Handle day-to-day office support activities such as distributing mail, coordinating outgoing shipments, and maintaining workplace supply inventory. • Arrange meeting details, including room coordination and food orders, to help ensure smooth internal gatherings and scheduled visits. • Monitor invoices, maintain accurate records, and assist with reconciliation to support timely processing and reporting. • Provide administrative assistance to the HR team through document support, coordination tasks, and general front office organization. • Respond to routine inquiries from visitors and staff while helping maintain an orderly and efficient reception area.
2026-07-31T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-07-31T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 21 USD / Hourly
A health services organization in Baltimore, MD is seeking a Receptionist to join their team! In this role, you will be responsible for greeting clients and visitors, heavy administrative duties, maintaining files, assisting the HR department with some of the onboarding, scheduling, data entry, etc., responding to general inquiries; verifying client insurance information; managing the client wait list; processing payments and recording checks, and other duties as assigned.
2026-07-29T00:00:00Z

Administrative Assistant

Lititz, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a team in Lititz, PA in a contract capacity with the potential for a permanent role. This position supports daily order administration, shipment coordination, and data management while helping ensure information is accurate and up to date across business processes. The ideal candidate is organized, responsive, and comfortable working with order systems, Excel-based reporting, and cross-functional communication. Responsibilities:• Enter customer purchase details into an database and help maintain accurate order records throughout the process.• Assist Account Managers by handling administrative tasks related to order processing and customer support activities.• Maintain website for accurate pricing and product listings, making updates when necessary.• Pull data and prepare reports via Excel to support operational tracking and business analysis.• Use Excel to sort, validate, and analyze data (proficiency with Pivot Tables & VLOOKUPs)• Produce product labels and assemble related documentation required for orders and shipments.• Monitor outgoing shipments, investigate delivery issues, and share timely status updates with internal stakeholders.• Verify order details for completeness and accuracy while coordinating with other departments to resolve discrepancies.• Provide general administrative support, including responding to inbound inquiries and assisting with office-related tasks as needed.
2026-07-29T00:00:00Z

Office Assistant II

Baltimore, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a reliable and detail-oriented Administrative Office Assistant to provide general office support and help maintain the daily operations of a busy office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a professional demeanor when interacting with customers, employees, and visitors.Responsibilities<ul><li>Provide general administrative and office support.</li><li>Answer and direct incoming phone calls.</li><li>Greet visitors and assist with inquiries.</li><li>File, organize, and maintain paper and electronic records.</li><li>Copy, scan, print, and distribute documents as needed.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Schedule appointments and maintain calendars.</li><li>Assist with data entry and updating office records.</li><li>Order and maintain office supplies.</li><li>Support various departments with administrative tasks and special projects.</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant / Part-time

Mechanicsburg, PA
onsite
Permanent / Full Time
24 - 26 USD / Hourly
We are looking for a dependable Administrative Assistant to support client service and day-to-day operations for teams working in administration and wealth management in Mechanicsburg, Pennsylvania. This part-time opportunity suits someone who is comfortable handling sensitive information, coordinating multiple administrative tasks, and maintaining a high standard of accuracy. The role works closely with relationship-focused professionals and internal partners to help keep client accounts, communications, and scheduling activities organized and on track. Responsibilities:• Support relationship management staff with the daily administration of trust, fiduciary, and investment accounts, helping ensure tasks are completed accurately and on schedule.• Draft, format, and process letters, forms, reports, and other account-related documents while carefully checking details for completeness and accuracy.• Organize and maintain client records.• Coordinate calendars, client appointments, and meeting logistics, including preparation of materials and setup of virtual meetings through collaboration platforms.• Manage incoming and outgoing mail, shipments, and client correspondence, including time-sensitive deliveries and certified documents.• Track administrative items such as tax paperwork, distributions, and follow-up requests, updating records to reflect current account activity.• Work with operations, compliance, investment, and trust administration teams to help move client requests through the appropriate channels efficiently.• Perform general office and administrative support duties, including phone coverage, data entry, and other tasks that contribute to departmental goals.
2026-07-30T00:00:00Z