<p>We are looking for a skilled Collections Specialist to join our team in West Palm Beach, Florida. In this role, you will focus on resolving aged receivables and ensuring timely payments from both commercial and consumer accounts. This position requires someone with strong attention to detail, follow-up abilities, and persistence to meet deadlines and contribute to financial goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize aged receivables, ensuring payments are collected efficiently.</p><p>• Conduct outreach to clients via phone and email to follow up on overdue accounts.</p><p>• Post cash receipts accurately and reconcile accounts to maintain up-to-date records.</p><p>• Investigate and resolve billing discrepancies to ensure accurate invoicing.</p><p>• Collaborate with internal teams to streamline collection processes and improve efficiency.</p><p>• Maintain detailed documentation of collection efforts and client communications.</p><p>• Provide regular updates on collection progress and outstanding accounts.</p><p>• Implement best practices for commercial and consumer debt collection.</p><p>• Build strong relationships with clients to facilitate payment resolutions.</p><p>• Monitor accounts receivable aging reports and take proactive measures to reduce outstanding balances.</p>
We are looking for an experienced Accounting Manager to oversee inventory-related accounting processes in the hospitality industry. The ideal candidate will manage compliance, ensure accurate financial reporting, and lead a team dedicated to maintaining operational efficiency. This role involves close collaboration with supply chain and operations teams to drive improvements and ensure the integrity of inventory accounting.<br><br>Responsibilities:<br>• Supervise the month-end close process, including journal entries, account reconciliations, variance analysis, and detailed reporting.<br>• Conduct thorough reviews of monthly financial reports, ensuring accuracy in variance explanations and material journal entries.<br>• Oversee inventory reserve accounting, including quarterly reviews and presenting findings to senior leadership.<br>• Collaborate with supply chain and operations teams to identify and resolve inventory reconciliation issues.<br>• Lead initiatives to enhance inventory systems and streamline accounting workflows for improved efficiency.<br>• Manage and mentor the accounting team, providing guidance on daily activities such as inventory bookings and adjustments.<br>• Ensure compliance with accounting standards and internal controls across all inventory-related processes.<br>• Act as a subject matter expert for inventory systems, providing insights and recommendations for improvements.<br>• Partner with internal audit teams to address compliance issues and identify opportunities for process enhancements.<br>• Build strong relationships with internal departments and external partners to ensure accurate and transparent reporting.
We are looking for an experienced Bookkeeper to join our team on a Contract basis in Plantation, Florida. In this role, you will handle a mix of payroll and bookkeeping tasks, ensuring financial accuracy and efficiency for a diverse client base. This is an excellent opportunity for a detail-oriented individual with strong organizational skills and expertise in QuickBooks.<br><br>Responsibilities:<br>• Manage payroll processing and bookkeeping tasks for approximately 45-50 clients.<br>• Perform accurate manual data entries and maintain detailed financial records.<br>• Transition accounting systems from Accounting CS to QuickBooks Online.<br>• Handle accounts payable (AP) and accounts receivable (AR) functions with precision.<br>• Conduct bank reconciliations to ensure accurate balances and transactions.<br>• Generate financial reports and statements to support client needs.<br>• Collaborate with clients to address accounting inquiries and provide solutions.<br>• Maintain compliance with financial regulations and company policies.<br>• Ensure timely and accurate billing processes.
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
<p>We are looking for an experienced Credit/Collections Supervisor/Manager to oversee credit operations and guide collections efforts in a dynamic business-to-business environment. This role involves evaluating credit risks, managing accounts receivable, and fostering collaboration with internal teams to achieve financial objectives. Join us in Miami, Florida, and play a pivotal role in ensuring efficient credit practices and minimizing exposure to bad debt.</p><p><br></p><p>Responsibilities:</p><p>• Assess credit applications and conduct thorough risk evaluations for both new and existing clients.</p><p>• Oversee accounts receivable processes to ensure timely collections and reduce overdue balances.</p><p>• Prepare detailed financial reports on credit activities, including exposure levels and bad debt analysis.</p><p>• Collaborate with sales and operations teams to establish appropriate credit terms and limits.</p><p>• Reconcile customer accounts by investigating discrepancies and managing credit holds or releases.</p><p>• Monitor aging reports and maintain effective vendor relationships to support collection efforts.</p><p>• Implement and enforce credit policies and procedures to safeguard company assets.</p><p>• Provide recommendations for credit approvals based on comprehensive analysis.</p><p>• Develop strategies to improve collection rates and streamline credit operations.</p><p><br></p><p>If you are interested, please call me Janet 786-393-4588 or email janet.garcia@roberthalfcom</p>
We are looking for a detail-oriented Senior Accountant to join our team in Boca Raton, Florida. This role involves managing complex accounting functions, ensuring compliance with financial regulations, and contributing to accurate financial reporting. The ideal candidate has a strong background in accounting practices and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee month-end closing activities to ensure timely and accurate financial reporting.<br>• Maintain and reconcile general ledger accounts to ensure accuracy and compliance.<br>• Prepare and post journal entries to support the financial reporting process.<br>• Conduct detailed account reconciliations to resolve discrepancies and maintain integrity.<br>• Perform bank reconciliations to ensure proper recording of transactions.<br>• Collaborate with internal teams to streamline accounting processes and improve efficiency.<br>• Analyze financial data and provide insights to support decision-making.<br>• Ensure adherence to accounting standards and regulations.<br>• Assist in audits by providing necessary documentation and explanations.<br>• Develop and maintain accounting policies and procedures to enhance operational consistency.
We are looking for a skilled Full Charge Bookkeeper to join our team in Miami Lakes, Florida. In this contract role, you will play a key part in managing essential financial operations, ensuring accuracy and organization in all bookkeeping tasks. This is an excellent opportunity for someone with attention to detail, expertise in QuickBooks, and a strong understanding of accounts payable and receivable processes.<br><br>Responsibilities:<br>• Manage and oversee all bookkeeping tasks, including accounts payable (AP) and accounts receivable (AR) operations.<br>• Utilize QuickBooks software to record, track, and reconcile financial transactions.<br>• Perform regular bank reconciliations to ensure accuracy in financial records.<br>• Prepare and analyze financial reports to support decision-making processes.<br>• Maintain organized and up-to-date records of all financial transactions.<br>• Ensure compliance with relevant financial regulations and company policies.<br>• Collaborate with other departments to address financial discrepancies and provide necessary reports.<br>• Monitor and manage cash flow to maintain smooth business operations.<br>• Assist with audits and provide necessary documentation as required.<br>• Identify opportunities for improving financial processes and contribute to their implementation.
<p>We are looking for a detail-oriented Staff Accountant to join our team in Port St. Lucie, Florida. The ideal candidate will assist with year-end financial tasks, including reconciliations, asset capitalization, and ledger management. This role requires strong organizational skills and attention to detail to support our accounting operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Perform accounts payable processes with accuracy and efficiency.</p><p>• Reconcile credit card transactions and ensure proper documentation.</p><p>• Assist in the capitalization of assets in compliance with company policies.</p><p>• Conduct bank reconciliations to verify account balances and transactions.</p><p>• Prepare and review general ledger reconciliations to support the financial close process.</p><p>• Handle year-end closing activities, including adjustments and journal entries.</p><p>• Ensure balance sheet accounts are reconciled and discrepancies are resolved.</p><p>• Support the preparation of sales tax filings and corporate tax returns as needed.</p><p>• Maintain accurate financial records and documentation for audits.</p>
<p><strong>Job Summary:</strong></p><p> We are seeking a detail-oriented and organized Staff Accountant to join our finance team. The ideal candidate will assist with accounting tasks, ensure accurate financial reporting, and support day-to-day accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and maintain financial records, including general ledger entries.</li><li>Reconcile bank statements and accounts.</li><li>Assist with month-end and year-end closing processes.</li><li>Support accounts payable and accounts receivable functions.</li><li>Prepare financial reports and summaries as needed.</li><li>Ensure compliance with company policies and accounting standards.</li></ul><p><br></p>
We are looking for an experienced Human Resources Business Partner to join our team on a long-term contract basis. This role is based in Boca Raton, Florida, and requires a hybrid work schedule, with three days onsite and two days remote each week. As a trusted advisor to senior leaders and managers, you will drive HR strategies and initiatives that support organizational goals, employee development, and workforce planning.<br><br>Responsibilities:<br>• Develop and execute HR operational plans aligned with organizational strategies and priorities.<br>• Build strong relationships with senior leaders and managers to provide guidance on talent development, change management, and workforce planning.<br>• Implement HR policies and practices while addressing complex employee and team management challenges.<br>• Lead organizational design efforts across various levels of the company to enhance efficiency and collaboration.<br>• Contribute to global change management initiatives, ensuring alignment with HR and business objectives.<br>• Advise employees and managers on compensation and benefits matters as needed.<br>• Facilitate employee engagement by fostering a compelling and collaborative work environment.<br>• Support managers in activating employee survey action plans to sustain a dynamic and inclusive workplace.<br>• Drive talent management and development strategies within the assigned client group.<br>• Provide coaching and development insights to employees and managers to promote continuous growth.
<p>We are looking for a detail-oriented SR Accountant to join our team in Delray Beach, Florida. This role is ideal for someone with experience in hospitality and multi-entity accounting, who thrives in a fast-paced environment. The position requires strong technical skills and the ability to manage financial tasks with accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review corporate tax returns, ensuring compliance with regulatory standards.</p><p>• Manage sales tax filings and related documentation.</p><p>• Record and maintain journal entries, ensuring accuracy and proper classification.</p><p>• Reconcile general ledger accounts and resolve discrepancies promptly.</p><p>• Utilize accounting software, such as Oracle Sun, to perform financial analyses and reporting.</p><p>• Collaborate with team members to support multi-entity financial processes.</p><p>• Assist in month-end and year-end closing procedures.</p><p>• Analyze financial data to identify trends and provide actionable insights.</p><p>• Ensure all accounting procedures align with company policies and industry standards.</p>
<p>We are seeking a reliable and detail-oriented Accounts Payable Specialist with solid accounting knowledge and intermediate Excel skills. This role is responsible for processing vendor invoices, preparing payments, reconciling statements, and assisting with month-end close activities. The ideal candidate will be comfortable handling high-volume transactions, using Excel to support reporting and analysis, and ensuring compliance with company policies.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices accurately and efficiently, ensuring proper coding and approvals.</li><li>Prepare weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Maintain accurate vendor records and documentation.</li><li>Assist with month-end closing activities, including accruals and reconciliations.</li><li>Generate AP aging and other reports using Excel (sorting, filtering, pivot tables, and VLOOKUP).</li><li>Communicate with vendors and internal departments to resolve invoice or payment issues.</li><li>Ensure compliance with internal controls and company policies.</li></ul><p><br></p>
We are looking for a dedicated Administrative Specialist II to provide comprehensive support to a team of professionals in Juno Beach, Florida. This long-term contract position involves a variety of administrative and analytical tasks to ensure the efficient operation of department functions. The ideal candidate will utilize independent judgment and reasoning skills to manage moderately complex data and assist with general administrative duties.<br><br>Responsibilities:<br>• Provide administrative assistance to a department or group of professionals, ensuring smooth daily operations.<br>• Compile, analyze, and interpret moderately complex data to support decision-making processes.<br>• Prepare straightforward written summaries and reports based on analyzed data.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Process invoices, expense reports, purchase orders, and other financial documents accurately.<br>• Assist with the reconciliation of accounts and verification of financial records.<br>• Respond to internal inquiries and provide clarification regarding financial documentation.<br>• Coordinate schedules, prepare documents, and manage correspondence for the department.<br>• Support the implementation and validation of departmental procedures and plans.<br>• Perform ad-hoc administrative tasks as needed to meet organizational goals.
<p>We are looking for a Florida licensed Attorney to join our Senior Law Unit on a long-term contract basis in Plantation, Florida on a hybrid baasis. In this role, you will provide legal counsel and representation to residents aged 60 and older in areas such as housing, health and public benefits, consumer protection, naturalization, elder abuse, and financial exploitation. This position offers a unique opportunity to make a meaningful impact by assisting clients with litigation cases and other legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Conduct interviews with clients and witnesses to gather relevant information for cases.</p><p>• Provide legal advice to clients, explaining their rights and addressing their concerns.</p><p>• Analyze statutes, case law, and other legal precedents to develop strategies and solutions.</p><p>• Prepare and draft legal documents, including motions, orders, pleadings, and client agreements.</p><p>• Represent clients in court, preparing them for hearings and presenting cases effectively.</p><p>• Review and analyze client-provided documents to assess case viability and evidence.</p><p>• Engage in discovery processes, including depositions and examination of records.</p><p>• Manage case progress and ensure compliance with deadlines using case management systems.</p><p>• Conduct community outreach events and educational training sessions for staff and clients.</p><p>• Maintain detailed records, case notes, and time-keeping documentation in the system.</p>
<p> Staff Accountant – Hospitality (Bilingual)</p><p><br></p><p><strong>About the Role:</strong></p><p> We are seeking a detail-oriented and bilingual <strong>Staff Accountant</strong> with hospitality industry experience to join our team. The ideal candidate will be responsible for managing daily accounting functions, supporting month-end close, and ensuring accuracy in financial reporting. Experience with <strong>BirchStreet</strong> or other hospitality-related systems is highly preferred.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform full-cycle accounting including journal entries, account reconciliations, and accruals.</li><li>Manage Accounts Payable and Accounts Receivable processes.</li><li>Prepare and analyze monthly financial statements in compliance with GAAP.</li><li>Assist with budgeting, forecasting, and variance analysis.</li><li>Support audits by preparing schedules and documentation.</li><li>Ensure compliance with company policies and hospitality industry standards.</li><li>Collaborate with operations and management to provide financial insights.</li><li>Utilize BirchStreet and other accounting systems to streamline reporting and workflow.</li></ul><p><br></p>
<p>We are looking for an experienced Bookkeeper to join our team on a contract basis in Pompano Beach, Florida. This role is ideal for someone with strong expertise in QuickBooks Online and a meticulous attention to detail. You will play a key part in organizing and recoding financial transactions to ensure accuracy and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Review and recode accounts payable (AP) transactions to designated accounts.</p><p>• Adjust accounts receivable (AR) entries by assigning them to specific revenue accounts.</p><p>• Collaborate with team members to cross-reference business units and job types for accurate account allocation.</p><p>• Utilize QuickBooks Online to manage and track financial data.</p><p>• Conduct bank reconciliations to verify financial records and resolve discrepancies.</p><p>• Maintain clear and organized documentation throughout the project.</p><p>• Adhere to company policies and accounting standards while performing all tasks.</p>
We are looking for a skilled Staff Accountant to join our growing team in Boca Raton, Florida. This role is essential to ensuring the accuracy of financial records, supporting general ledger accounting, and assisting with fund accounting for our diverse investment portfolios. The ideal candidate will bring a strong foundation in public accounting and a keen interest in the private equity sector.<br><br>Responsibilities:<br>• Record and post journal entries for corporate and fund entities to ensure accurate financial tracking.<br>• Reconcile balance sheet accounts, such as cash, investments, intercompany balances, and accruals.<br>• Assist with month-end, quarter-end, and year-end closing processes to meet reporting deadlines.<br>• Prepare consolidated financial statements and management reporting packages.<br>• Monitor and record investment activities, including capital calls, distributions, and management fees.<br>• Support valuation processes for portfolio investments in collaboration with the investment team.<br>• Prepare quarterly investor statements and accompanying schedules.<br>• Track financial performance of portfolio companies and integrate data into fund reporting.<br>• Collaborate with auditors and tax advisors to support annual audits and compliance requirements.
<p>Robert Half is seeking a highly organized and detail-oriented <strong>Accounts Payable Specialist</strong> to join our client's team. This role is responsible for ensuring accurate vendor payments, maintaining precise financial records, and supporting month-end closing activities. The ideal candidate is proactive, analytical, and committed to improving workflow efficiency within the accounts payable function.</p><p>Key Responsibilities</p><ul><li>Review, code, and enter vendor invoices into the accounting system, ensuring accuracy and proper allocation to general ledger accounts.</li><li>Process payments promptly, investigate and resolve discrepancies, and maintain positive vendor relationships.</li><li>Prepare journal entries and assist with account reconciliations to ensure accurate financial reporting.</li><li>Work closely with project managers to verify and reconcile payables for active projects.</li><li>Organize and maintain complete, up-to-date vendor files and documentation.</li><li>Track accounts payable aging reports, follow up on outstanding balances, and ensure timely resolution.</li><li>Identify and recommend enhancements to accounts payable procedures to increase efficiency and accuracy.</li></ul><p><br></p>
<p><br></p><p>Are you an organizational rockstar? A pro at managing calendars, planning meetings, and staying on top of deadlines in a fast-paced environment? If so, we want to hear from you! We are currently recruiting for an Administrative Assistant for our client's Sales department. This is an opportunity to work with a team that thrives on collaboration and success with professional growth and development. Ou client offers a competitive salary and benefits package.</p><p><br></p><p><strong>About the Role:</strong></p><p>We are seeking a detail-oriented <strong>Administrative Assistant</strong> to support our dynamic <strong>Sales Department</strong>. In this role, you'll be the backbone of the team, ensuring everything runs smoothly while maintaining a high standard of professionalism.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide top-notch <strong>administrative support</strong> for the Sales team.</li><li>Manage complex <strong>calendars</strong> and coordinate schedules.</li><li>Plan and organize <strong>meetings</strong>, team events, and travel arrangements.</li><li>Assist in creating and designing <strong>marketing materials</strong> to support sales campaigns.</li><li>Deliver exceptional <strong>customer service</strong>, ensuring a positive experience for employees and clients alike.</li><li>Prepare <strong>expense reports</strong> and track spending in a timely manner.</li><li>Utilize <strong>Microsoft Office Suite</strong> (Word, Excel, PowerPoint, Outlook) to produce high-quality documents and reports.</li><li>Thrive in a <strong>fast-paced environment</strong> by multitasking and adapting to shifting priorities.</li></ul><p><strong>What You Bring:</strong></p><ul><li><strong>At least 2 years of experience</strong> in an administrative role, preferably supporting a fast-moving team.</li><li><strong>Strong organizational skills</strong> with the ability to prioritize and handle multiple projects.</li><li>Excellent verbal and written <strong>communication skills</strong>.</li><li>High proficiency in <strong>Microsoft Office Suite</strong> (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently, take initiative, and contribute as a team player.</li><li>A knack for problem-solving and staying calm under pressure.</li></ul><p><br></p>
<p>I'm recruiting on behalf of a rapidly growing company seeking a driven and ambitious Business Development Representative to join their high-performing team. This is an exciting opportunity for someone with 1–2 years of experience who is hungry for growth, motivated by results, and energized by competition—especially those with a background in music, sports, or other high-discipline environments.</p><p><br></p><p><strong><u>What You'll Be Doing</u></strong></p><ul><li>Conducting 40–60 dials per day to identify and engage potential clients</li><li>Researching and targeting key prospects for outbound outreach</li><li>Creating and sending out 2–3 high-quality proposals per week</li><li>Holding 4–5 client meetings weekly to move opportunities forward</li><li>Attending a quarterly industry conference to network and grow pipeline</li><li>Driving revenue through consistent activity and strategic follow-up</li></ul><p><br></p><p><strong><u>What We’re Looking For</u></strong></p><ul><li>1–2 years of experience in sales or a related client-facing role</li><li>Exposure to B2B sales is preferred</li><li>Proven ability to exceed revenue targets</li><li>High energy, goal-oriented, and incredibly ambitious</li><li>Comfortable with a high volume of outreach but also able to perform thoughtful prospect research</li><li>Competitive nature and self-motivated—ideal for those who thrive in fast-paced, performance-driven environments</li></ul><p><br></p><p><strong><u>Why Join</u></strong></p><ul><li>High-growth potential with clear metrics tied to success</li><li>Supportive team environment with leadership that values initiative</li><li>Direct impact on business outcomes with visibility to leadership</li><li>If you’re ready to accelerate your sales career in a dynamic environment, I’d love to connect.</li></ul>
We are looking for an experienced Accounts Payable Specialist to join our team in Port St. Lucie, Florida. This long-term contract position offers the opportunity to contribute to critical financial operations while gaining exposure to advanced systems and processes. The role involves ensuring the accurate and timely processing of payments and maintaining compliance with company and regulatory standards.<br><br>Responsibilities:<br>• Submit new supplier request forms to facilitate vendor setup within Oracle.<br>• Process billed invoices in Oracle, ensuring accuracy and compliance.<br>• Handle employee purchase requisition credit card confirmations for company credit card transactions.<br>• Draft and send financial record letters and reports upon request from paid providers.<br>• Manage client-related payment operations and approvals using state-approved web-based systems.<br>• Maintain and update the Microsoft Access Database to ensure seamless Oracle integration during payment batch processing.<br>• Generate monthly payment batch reports and process payments through Oracle.<br>• Pull payment download reports to support provider accounting analysis.<br>• Promote direct deposit setup with providers, collect necessary forms, and oversee updates.<br>• Analyze and reconcile general ledger accounts and data across Oracle and other relevant systems.
We are looking for a detail-oriented Customer Account Coordinator to join our team on a contract basis in Boca Raton, Florida. This role involves managing the full cycle of order processing for Global Accounts while ensuring accuracy and efficiency. The ideal candidate will thrive in a fast-paced environment, possess strong technical skills, and demonstrate excellent communication abilities.<br><br>Responsibilities:<br>• Manage product listings, pricing updates, and order flows on the Shopify B2B platform, ensuring accuracy and resolving any errors to enhance customer satisfaction.<br>• Provide dedicated support to Global Accounts across multiple regions, ensuring seamless communication and service.<br>• Process orders in accordance with account-specific shipping schedules and vendor compliance requirements.<br>• Maintain organized workflows to consistently meet customer shipping deadlines.<br>• Monitor shipment statuses, review daily reports, and proactively address non-conformances to maintain high performance standards.<br>• Collaborate with internal teams to resolve customer inquiries and improve process efficiency.<br>• Generate and analyze reports using Microsoft Excel, including pivot tables, to track order metrics and performance.<br>• Ensure all tasks are executed to meet contractual obligations and business objectives.<br>• Perform additional duties as assigned to support broader team initiatives.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our client's team in Jupiter, Florida. In this role, you will be responsible for ensuring the efficient and accurate processing of vendor invoices and payments, while maintaining strong relationships with vendors and internal stakeholders. This position offers an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute to the financial operations of a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and payments promptly and accurately, ensuring compliance with company policies.</p><p>• Review and reconcile accounts payable transactions and statements to maintain accuracy.</p><p>• Monitor and implement system and workflow improvements for optimal efficiency.</p><p>• Approve third-party invoices and employee expense reports with attention to detail.</p><p>• Provide timely assistance and guidance to internal stakeholders experiencing processing issues.</p><p>• Maintain organized and up-to-date records for all accounts payable activities.</p><p>• Collaborate with vendors to resolve discrepancies and maintain strong working relationships.</p><p>• Support internal audits and ensure adherence to financial controls and compliance standards.</p><p>• Assist with month-end closing activities related to accounts payable.</p><p>• Contribute to process improvement initiatives within the accounts payable department.</p>
<p>We are looking for a Front Desk Coordinator to join our team in Ft. Lauderdale, Florida. In this contract position, you will serve as the first point of contact for visitors and ensure smooth front desk operations. This role requires excellent organizational and interpersonal skills to create a welcoming and efficient environment. We require a Level II background check before getting started. Hours for this position are 11:00am - 6:15pm. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and greet parents, visitors, and guests as they arrive at the front desk.</p><p>• Manage the security gate by responding to intercom calls and granting access for parking.</p><p>• Handle visitor entry by buzzing them into the building and providing appropriate directions.</p><p>• Accept incoming deliveries and ensure proper distribution of mail.</p><p>• Maintain an organized and detail-oriented front desk area.</p><p>• Answer and manage multi-line phone systems, directing calls as needed.</p><p>• Assist with administrative tasks, including data entry and file organization.</p><p>• Coordinate with internal staff to support daily operations and facility needs.</p><p>• Provide concierge-style service to address guest inquiries and concerns effectively.</p>
<p><strong>About the Firm</strong></p><p>We are a privately held wealth management, accounting, and family office services firm. Founded in 2005 as a virtual-first organization, we now serve clients across 35 states with specialties in advisory, risk management, tax, and CPA services. Our Boca Raton office serves as a client-facing hub, supporting our mission to deliver tailored financial strategies and family office solutions.</p><p><strong>The Opportunity</strong></p><p>We are seeking a <strong>Full-Time Executive Assistant</strong> to support two senior partners and provide seamless operational, administrative, and compliance support across our advisory and family office practices. This is a <strong>replacement role</strong> for a long-tenured assistant who is pursuing her PhD after 5 years with the firm. The ideal candidate will be proactive, detail-oriented, and highly adaptable, with the ability to manage complex scheduling, compliance deadlines, and occasional personal support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level support to senior advisory partners, including calendar management, travel coordination, and meeting preparation.</li><li>Coordinate and support <strong>6–8 business trips annually</strong>, including conferences, networking events, and trips to California (1–3 days each).</li><li>Manage office workflows, compliance processes, and client deliverables with accuracy and timeliness.</li><li>Prepare, edit, and maintain professional correspondence, presentations, and reports.</li><li>Assist with compliance requirements across multiple states on an annual basis.</li><li>Maintain discretion while occasionally handling personal tasks (e.g., errands, scheduling services).</li><li>Collaborate with internal teams to support firm initiatives, including new service package launches.</li><li>Ensure accurate tracking and reporting in Excel and MS Office Suite.</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>4–8 years of professional experience</strong> post-college, ideally supporting executives in finance, legal, accounting, or related industries.</li><li>Bachelor’s degree in business, finance, or related field preferred.</li><li>Strong proficiency in <strong>MS Office Suite (Excel, Word, Outlook, PowerPoint)</strong>.</li><li>Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.</li><li>Exceptional communication and interpersonal skills; professional presence as a representative of the firm.</li><li>Flexibility to support partners working across time zones, including occasional evening availability.</li><li>Ability to travel occasionally (approx. 6–8 trips/year).</li></ul><p><strong>Cultural Fit</strong></p><p>We are looking for someone who embodies professionalism, energy, and intellectual curiosity—someone who can quickly pick up new concepts, ask clarifying questions, and thrive in a fast-paced advisory environment. A successful candidate will be:</p><ul><li>Detail-oriented and organized</li><li>Professional yet approachable</li><li>A strong communicator and problem-solver</li><li>Comfortable with evolving priorities and deadlines</li></ul><p><br></p><p><br></p>
