20 results for Operations Specialist in Walnut Creek, CA

Operations Specialist We are in search of a detail-oriented Operations Specialist located in Emeryville, California. As an Operations Specialist, you will be involved in production planning, process improvements, and quality control. This role offers a short term contract employment opportunity within the industry. Responsibilities:• Collaborate with various teams for production planning and process enhancements• Perform quality control release assays including cell count, viability, and purity• Conduct comprehensive reviews of Batch Records and manage Material Disposition for Fresh shipments• Collaborate with Manufacturing Operations, Donor Center, and Quality Assurance teams to manage internal material issues and shipping of Finished Goods to customers• Ensure the final disposition of materials and finished goods aligns with established processes and procedures• Manage schedule and execution of cycle count activities ensuring accuracy and adherence to schedule• Maintain and update all orders and inventory data on the ERP system• Carry out other assigned duties as necessary. If you are interested in this role please call us at (510)470-7450

Contracts Coordinator/Legal Operations Specialist Are you detail-oriented, organized, and ready to play a crucial role in managing contracts for an innovative organization? Join an impactful team redefining education to help future generations succeed in life. This is an exciting opportunity to contribute to a mission-driven organization while honing your skills in contracts management, legal operations, and process optimization. The Contracts Coordinator will support the end-to-end management of contracts and legal workflows. From contract drafting and negotiation to ensuring compliance and maintaining legal records, this role is central to streamlining legal processes. The Contracts Coordinator will also lead efficiency-focused initiatives to enhance the organization's contract management systems and provide training on evolving workflows. Working onsite at the Oakland, CA office, the successful candidate will demonstrate exceptional project management skills, attention to detail, and the ability to navigate a dynamic, collaborative environment. Key Responsibilities<ul><li>Coordinate the full lifecycle of contracts, ensuring timely and accurate inputs in legal platforms and compliance through execution.</li><li>Draft, review, and redline vendor agreements, nondisclosure agreements (NDAs), consulting agreements, venue contracts, statements of work (SOWs), and more.</li><li>Monitor renewal and termination timelines, providing updates and reports as needed.</li><li>Deliver internal training sessions on contract processes, tools, and updated systems to stakeholders</li><li>Collaborate effectively with the CLO and organizational leadership to prepare executive summaries, task lists, and meeting materials.</li><li>Maintain and oversee an organized, standardized filing system for contracts and related correspondence.</li><li>Update and enhance legal workflow systems such as Ironclad, ensuring effective integrations and functionality.</li></ul>

Purchasing Specialist <ul><li>Procurement Management: Process purchase orders, track delivery schedules, and maintain supplier relationships to ensure timely and accurate procurements.</li><li>Inventory Coordination: Monitor inventory levels and collaborate with stakeholders to avoid shortages or overstocking.</li><li>Vendor Management: Communicate with vendors for quotes, negotiate pricing and terms, and resolve any invoice or delivery discrepancies.</li><li>Recordkeeping: Maintain accurate and up-to-date purchasing records, contracts, and documentation for audits and reference.</li><li>Budget Tracking: Assist in monitoring the purchasing budget by preparing cost analyses and reporting on spending trends.</li><li>Process Improvement: Identify areas for process optimization within the purchasing workflow to streamline operations and improve efficiency.</li><li>Cross-Functional Collaboration: Work with finance, supply chain, and operations teams to meet purchasing goals and deadlines.</li></ul>

Contracts Specialist We are offering a long-term contract employment opportunity for a Contracts Specialist in the transport industry, based in Oakland, California. This role involves the administration and understanding of contract definitions within the transport sector and does not require procurement. The Contracts Specialist will work onsite, five days a week, redefining forms and templates and updating procurement manuals. Responsibilities• Administer and understand various transport contracts• Redefine existing forms and templates to enhance clarity and efficiency• Update procurement manuals in accordance with new board policies• Monitor and update spending and approval limits as per the latest policies• Use software tools such as 3M, Adobe Acrobat, Avaya CMS, and Banner Ads for efficient contract management• Handle amendments, auditing, and billing functions related to contracts• Administer claims associated with transport contracts• Operate and manage business systems related to contract administration• Oversee clinical trial operations related to transport contracts

Accounts Payable Specialist We’re seeking a knowledgeable Accounts Payable Specialist to join a growing organization. In this role, you will handle full-cycle accounts payable, including invoice processing, vendor relationship management, and supporting month-end close activities. You will work collaboratively with finance and operations teams to ensure seamless transactions and compliance with company policies. Key Responsibilities:<ul><li>Process invoices for goods/services using [ERP software] while ensuring proper coding and approval.</li><li>Respond to vendor inquiries and resolve payment discrepancies in a timely fashion.</li><li>Maintain accurate accounts payable records, prepare reports, and assist in month-end reconciliations.</li><li>Contribute to process improvements for workflow efficiency.</li></ul>

Occupancy Specialist We are looking for an experienced Occupancy Specialist to join our team on a contract basis in Hayward, California. This role focuses on supporting affordable housing operations and ensuring compliance with housing regulations. If you excel in tenant file processing and possess strong knowledge in affordable housing practices, we encourage you to apply. Responsibilities:• Conduct interviews with prospective tenants to gather necessary documentation and assess eligibility.• Review and audit applications to ensure all required forms and supporting documents are complete and accurate.• Identify and obtain missing documents to finalize tenant applications.• Prepare and package all application documentation for submission and approval.• Perform detailed income calculations to verify tenant qualifications.• Ensure compliance with affordable housing regulations, including HUD, Section 8, and Low-Income Tax Credit Housing (LITCH) requirements.• Utilize Yardi software to manage property records and tenant information effectively.• Maintain up-to-date knowledge of fair housing laws and practices.• Provide exceptional customer service to tenants, addressing inquiries and resolving concerns.• Collaborate with property management teams to ensure smooth onboarding of tenants. This is a temporary 1-2 month project. If you are interested in this position, submit your resume today!

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

Payroll Specialist We are looking for a skilled Payroll Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will manage payroll processes and ensure compliance with relevant regulations and organizational policies. This position offers the opportunity to work with leading payroll and accounting software systems while contributing to the efficient management of employee benefits and compensation. Responsibilities: • Process payroll accurately and on time, ensuring compliance with applicable laws and organizational policies. • Utilize advanced payroll software systems such as ADP Workforce Now, Ceridian, and Dayforce to manage payroll operations. • Oversee the administration of employee benefits, including 401(k) and RRSP contributions. • Conduct audits to ensure accuracy in payroll data and address any discrepancies promptly. • Handle payroll-related accounting tasks, including reconciliations and financial reporting. • Provide support for benefit functions, ensuring seamless integration with payroll processes. • Collaborate with internal teams to maintain accurate employee records and resolve payroll-related inquiries. • Stay updated on industry best practices and changes in payroll regulations to ensure compliance. • Participate in the implementation or optimization of payroll systems and workflows.

Workplace Specialist Workplace SpecialistJob Summary:The Workplace Specialist ensures an efficient and well-maintained office environment that supports employee productivity and satisfaction. Key responsibilities include managing office operations, coordinating vendor services, maintaining workplace technologies, supporting employees and visitors, and ensuring compliance with safety standards.Key Responsibilities:<ul><li>Office Operations: Manage seating arrangements, meeting room scheduling, and vendor services for cleaning, maintenance, and supplies.</li><li>Technology Support: Ensure office equipment is functional and collaborate with IT for technical needs.</li><li>Employee & Visitor Support: Address workplace inquiries and create a positive on-site experience for employees and guests.</li><li>Event Coordination: Plan office events, organize setup for new hires, and facilitate team-building activities.</li><li>Safety & Compliance: Ensure adherence to safety protocols and local regulations.</li><li>Administrative Tasks: Track budgets, propose cost-saving measures, and maintain accurate office records.</li></ul>

Accounts Receivable Specialist One of our clients is looking for an Accounts Receivable Specialist! You'll manage billing functions, customer payment applications, and support collections efforts while building and maintaining strong customer relationships.Key Responsibilities:<ul><li>Process customer invoices accurately and promptly, ensuring coding aligns with company guidelines.</li><li>Reconcile accounts receivable ledgers and resolve discrepancies effectively.</li><li>Communicate with customers regarding payment schedules and outstanding balances.</li><li>Collaborate cross-functionally to improve the efficiency of AR processes.</li></ul>

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Property Manager The Property Manager is responsible for overseeing the daily operations of assigned properties to ensure compliance with relevant policies, regulatory requirements, and investor guidelines. This role includes maintaining the physical and financial integrity of the property, fostering a safe and secure living environment, and addressing operational challenges with minimal supervision. Key Responsibilities:Leasing & Tenant Relations<ul><li>Market and lease units, maintain waiting lists, and ensure eligibility compliance.</li><li>Facilitate move-in and move-out processes, administer lease agreements, and manage evictions.</li><li>Respond to tenant inquiries and maintain positive resident relations.</li></ul>Rent Collection<ul><li>Collect and record rental payments, issue rent increases, and manage accounts with delinquencies.</li><li>Prepare and serve legal notices in consultation with supervisors when required.</li></ul>Property Maintenance<ul><li>Ensure proper upkeep, repairs, and security of the property.</li><li>Oversee preventive maintenance, routine inspections, and vendor relationships.</li><li>Maintain clean, pest-free, and safe conditions across the property.</li></ul>Administration & Reporting<ul><li>Supervise on-site staff, enforce lease agreements, and manage office operations.</li><li>Prepare and monitor budgets, handle financial transactions, and generate reports.</li><li>Ensure timely documentation and compliance with regulatory requirements.</li></ul>Additional Duties<ul><li>Respond to emergencies, address tenant concerns, and foster community connections.</li><li>Perform other tasks as needed to ensure smooth property operations.</li></ul>

Billing Manager We are looking for a dedicated and detail-oriented Billing Manager to lead and oversee billing operations in San Francisco, California. In this role, you will manage a team of billing specialists, ensuring accurate and compliant client invoicing while maintaining high standards of organization and customer service. This position offers an opportunity to contribute to the efficiency of financial processes and mentor a team in a dynamic work environment. For immediate consideration, please contact Daniel Mok directly via Linked-In. Responsibilities:<ul><li>Lead, train, and supervise a team of 3–4 Billing Specialists</li><li>Oversee processing of legal invoices, ensuring accuracy and policy compliance</li><li>Model professionalism, strong organization, attention to detail, customer service, and teamwork</li><li>Manage and balance team workloads while offering regular performance feedback</li><li>Assist the Operations Manager in conducting performance evaluations</li></ul>

AP / AR Clerk We are in search of a Non-Profit AP Specialist level candidate to become an integral part of our team in the non-profit sector. Based in Daly City, California, the role involves handling both Accounts Payable and Accounts Receivable functions to ensure the smooth operation of financial activities. This successful candidate will have the opportunity to learn more Finance functions down the road. Responsibilities:• Accurately process and oversee all facets Accounts Payable operations and handle reconciliations of several credit cards.• Utilize your skills in QuickBooks to register financial transactions, including the issuance of checks and the processing of ACH payments.• Contribute to financial forecasting and grant reporting by supplying precise and prompt financial data.• Keep financial records and documentation organized and current.• Engage with donors, vendors, and suppliers as necessary to address payment or invoice concerns.• Uphold compliance with all pertinent financial regulations and guideline

Accounts Receivable Specilalist We are looking for an Accounts Receivable Specialist to join our team in San Francisco, California. In this role, you will be responsible for managing customer billing, recording payments, and maintaining accurate financial records. Your expertise will play a key role in ensuring smooth financial operations and fostering strong client relationships. For immediate consideration, please contact Daniel Mok directly via Linked-In. Responsibilities:<ul><li>Generate and send accurate customer invoices aligned with purchase orders and contracts</li><li>Record incoming payments (checks, ACH, credit cards, etc.) into the accounting system</li><li>Monitor aging reports and follow up on overdue accounts via phone and email</li><li>Reconcile customer accounts and resolve billing issues or payment discrepancies</li><li>Prepare accounts receivable reports, including aging analysis and cash flow forecasts</li><li>Respond to customer inquiries about invoices, balances, and payment history</li><li>Work with sales and customer service teams to address account issues and support client relationships</li><li>Ensure adherence to internal controls, credit policies, and accounting standards</li><li>Assist in evaluating customer credit and setting credit limits as needed</li></ul>

Sales Assistant We are looking for a motivated and detail-oriented Client Service specialist to join a leading company based in Hayward, CA. In this role, you will play a key part in supporting customer accounts and ensuring client satisfaction throughout the entire service lifecycle. If you have a strong background in account management and a passion for delivering exceptional service, we encourage you to apply. Responsibilities:• Serve as the primary point of contact for assigned clients managing their accounts and addressing their needs.• Support clients throughout the customer lifecycle by ensuring smooth onboarding and ongoing engagement.• Collaborate with operations and nutrition teams to address client concerns and implement service improvements.• Schedule and participate in regular check-ins with clients to maintain strong relationships and address any issues.• Maintain and update organizational calendars and checklists to ensure timely completion of tasks.• Monitor and resolve service-related issues, escalating as necessary to ensure client satisfaction.• Provide accurate and timely updates to internal systems to keep client information current and accessible.• Work closely with cross-functional teams to identify and implement process enhancements.• Ensure compliance with company policies and procedures while delivering exceptional customer service

Business Analyst II (Salesforce) Our client, named to FORTUNE’s World’s Most Admired Companies and a Fortune 100 Best Companies to Work For, is hiring a Business Analyst II to join their ATI Salesforce Competency Center. This role bridges business needs and technical solutions by documenting functional processes and identifying opportunities to improve them in collaboration with Business Technology (BT).What You’ll Do<ul><li>Analyze and refine business requests, creating solutions aligned with business strategies.</li><li>Independently gather and document business requirements for various projects.</li><li>Collaborate with stakeholders across all levels to translate needs into business documentation.</li><li>Partner with technical teams to understand platform capabilities and their impact on processes.</li><li>Use tools like usability journeys and templates to illustrate future-state functionality.</li><li>Maintain a strong functional understanding of supported Salesforce platform features.</li><li>Support process improvements and automation initiatives.</li><li>Facilitate discussions, manage stakeholder relationships, and ensure alignment on requirements.</li><li>Use data visualization tools (Power BI, Tableau) and SQL for insights and analysis.</li><li>Communicate with impacted teams and ensure excellent customer service across internal and external groups.</li></ul>

Business Analyst One of our clients in the Pleasanton area is looking for a Business Analyst for a Contract to hire opportunity Responsibilities:• Analyze and interpret data related to sales, deductions, and promotional sales to provide actionable insights.• Utilize Microsoft Excel for cost analysis and to support business decision-making.• Conduct Gap Analysis to identify areas of improvement in business processes and functions.• Work extensively with Atlassian Jira and CRM tools to manage, track and report on projects and tasks.• Participate in Agile methodologies to ensure timely and effective project completion.• Use Microsoft Word for creating reports, proposals, and other essential documents.• Apply AB Testing methods to improve and optimize business processes.• Provide sales analysis and reporting to assist in strategic decision-making.

Manager of Business Analysts (BA)-Salesforce Transformation Our client is looking for a Manager of Business Analysts (Manager ATI- Apps, Technology & Innovation) to lead and grow a team of highly skilled Business Analysts embedded in their Salesforce Competency Center. This team is critical to the front office transformation journey—from Salesforce Classic to Lightning and beyond. What You’ll Do:As Manager, you’ll lead 4–5 BAs and play a key role in shaping how we approach business analysis at scale. You’ll provide mentorship and support for a growing team of business architects and solution liaisons, helping them shift our current Salesforce environment toward a streamlined, out-of-the-box solution.Your responsibilities include:<ul><li>Managing, mentoring, and growing a team of Business Analysts </li><li>Partnering with functional leads, product managers, and technical teams to document current business processes (“as-is”), build forward-thinking solutions, and define future state models.</li><li>Driving clarity across stakeholders with excellent communication and humility—this role requires someone who leads with kindness, directness, and quiet excellence.</li><li>Supporting our long-term Salesforce roadmap, including the shift from Classic to Lightning and eventual expansion to Agentforce and other digital tools.</li><li>Encouraging team development through certification programs (Salesforce Admin, Platform, and BA certifications encouraged).</li></ul> Who You Are:You are a strategic thinker and a strong people manager who understands the art of balancing complex business needs with scalable technology solutions. You’ve likely been a consultant, led teams through change, and helped transition highly customized platforms back to core product functionality.