203 Results for Project Assistant Jobs in Usa

Add your latest resume to match with open positions.

Project Assistant

Charlotte, North Carolina
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Event Registration Associate to support event coordination and on-site operations in Charlotte, North Carolina. This Contract position is ideal for someone who is organized, dependable, and comfortable managing attendee interactions while keeping project activities on schedule. The role will help ensure registration workflows, booth coverage, and event support tasks are handled accurately and professionally. Responsibilities: • Welcome attendees and oversee the check-in process to create an efficient and positive arrival experience. • Manage registration activities by confirming participant details and resolving routine issues at the point of entry. • Provide on-site support at the event booth, answering questions and directing visitors to the appropriate resources. • Track schedules and timelines to help keep project-related activities aligned with event plans. • Scan and organize documents or event materials to maintain accurate records and accessible information. • Coordinate with project team members to support daily operations and address logistical needs as they arise.
2026-10-01T00:00:00Z

Project Assistant

Jacksonville, Oregon
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a Project Assistant to support a one-day on-site marketing and print banner project in Jacksonville, Florida. This Contract position requires someone who can keep activities organized, coordinate schedules, and help ensure project tasks move forward efficiently throughout the day. The ideal candidate is comfortable working in a fast-paced environment, handling administrative and project-related support, and communicating clearly with team members and vendors. Responsibilities: • Coordinate on-site project activities to help keep the print banner and marketing assignment on schedule and running smoothly. • Track milestones, timing, and day-of progress to support effective execution and timely completion of project tasks. • Provide hands-on administrative support such as organizing materials, scanning documents, and maintaining accurate project records. • Assist with scheduling and logistics for project-related tasks, including coordination with internal teams, vendors, or site contacts as needed. • Support marketing-related project efforts by helping manage materials, visual assets, and communications tied to brand and community-facing initiatives. • Contribute to project planning by helping prioritize action items, monitor deliverables, and address immediate support needs during the assignment. • Document updates and communicate status information clearly so stakeholders remain informed throughout the engagement. • Submit mileage-related information and supporting documentation for eligible reimbursement in accordance with project guidelines.
2026-10-02T00:00:00Z

Project Assistant

South San Francisco, California
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
Are you organized, detail-oriented, and looking for an opportunity to build a career in construction estimating? Robert Half is partnering with Pribuss Engineering, a respected engineering and construction organization in South San Francisco, to identify an Estimating Coordinator to join their team.This is an excellent opportunity for someone who enjoys working with numbers, documents, vendors, and project details — and wants to learn the ins and outs of plumbing estimating and commercial construction from experienced professionals. What You'll DoAs an Estimating Coordinator, you'll provide critical administrative and organizational support to the Plumbing Estimating team while developing hands-on knowledge of construction estimating. Responsibilities will include:<ul><li>Support the Plumbing Estimating Department with day-to-day administrative and organizational needs.</li><li>Organize, review, and maintain construction plans, specifications, bid documents, and estimating files.</li><li>Prepare and maintain estimating spreadsheets, material lists, quote logs, and bid documentation using Microsoft Excel and other estimating tools.</li><li>Request, collect, organize, and track quotes from vendors, suppliers, subcontractors, and other partners.</li><li>Assist with preparing bid packages, scope summaries, and supporting documentation for project estimates.</li><li>Learn to read construction plans and specifications and identify plumbing-related scope and requirements.</li><li>Assist with basic plumbing takeoffs and quantity counts using Bluebeam and other estimating software as your skills develop.</li><li>Maintain bid calendars, deadlines, quote logs, and other department tracking systems.</li><li>Communicate with vendors, suppliers, subcontractors, and internal team members to gather information and follow up on outstanding items.</li><li>Upload and organize project documentation using platforms such as Procore and BuildingConnected.</li><li>Provide data entry, document control, and general administrative support to ensure estimates are complete and accurate.</li><li>Develop knowledge of plumbing systems, construction methods, material costs, labor production, and the California Plumbing Code through hands-on training and mentorship.</li><li>Take on increasingly advanced estimating responsibilities as your knowledge and experience grow.</li></ul>
2026-10-02T00:00:00Z

Project Assistant

Chattanooga, Tennessee
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you highly skilled in Excel and enjoy solving data challenges? We're seeking a detail-oriented Enrollment Data Specialist to support nationwide enrollment operations in a collaborative, team-focused environment. This role is ideal for someone who thrives in spreadsheets, adapts quickly to changing priorities, and enjoys ensuring data accuracy and quality. In this position, you'll work alongside a team responsible for reviewing, testing, troubleshooting, and correcting enrollment-related data issues within large Excel files. Every day brings new challenges, making this a great opportunity for someone who enjoys analytical work and continuous problem-solving. What You'll Do<ul><li>Review, analyze, and update large Excel spreadsheets containing enrollment data</li><li>Identify, investigate, and resolve enrollment-related discrepancies and data issues</li><li>Perform testing and validation to ensure data accuracy and integrity</li><li>Collaborate with team members to support nationwide enrollment processes</li><li>Follow established procedures while adapting quickly to changing priorities and business needs</li><li>Communicate effectively with internal stakeholders regarding data corrections and updates</li><li>Maintain a high level of accuracy while managing multiple tasks and deadlines</li></ul>What We're Looking ForRequired Skills & Experience<ul><li>Advanced Microsoft Excel skills, including:</li><li>VLOOKUP</li><li>XLOOKUP</li><li>Conditional Formatting</li><li>Data validation and troubleshooting</li><li>Working with large datasets</li><li>Strong attention to detail and commitment to accuracy</li><li>Ability to take direction and execute tasks efficiently</li><li>Adaptability and flexibility in a fast-changing work environment</li><li>Strong problem-solving and analytical skills</li><li>Team-oriented mindset with excellent communication skills</li></ul>Preferred Qualifications<ul><li>Experience working in data management, enrollment processing, benefits administration, operations support, or similar data-focused roles</li><li>Experience using Microsoft 365 and Microsoft Teams</li><li>Comfort working with deadlines and shifting priorities</li></ul>Why You'll Love This Opportunity<ul><li>Join a collaborative team environment</li><li>Work with impactful nationwide enrollment data</li><li>Develop and strengthen advanced Excel and data analysis skills</li><li>Gain exposure to large-scale operational processes</li><li>Fast-paced work with variety and opportunities to learn</li></ul>If you're an Excel power user who enjoys solving problems, working with data, and being part of a team that keeps critical enrollment processes running smoothly, we'd love to hear from you!
2026-09-30T00:00:00Z

Project Assistant

Charlotte, North Carolina
onsite
Temporary / Contract
14 - 14 USD / Hourly
We are looking for a Project Assistant to support a seasonal Non-profit client registration effort in Charlotte, North Carolina. This is a Contract position lasting approximately 5 to 6 weeks beginning in early October, ideal for someone who is organized, comfortable using computer systems, and confident working directly with a diverse client population. The role involves assisting with registration interviews, entering application details accurately, and helping the team maintain an efficient and welcoming process during a busy service period. Responsibilities:<ul><li>Guide families through the client registration process for the Angel Tree Program, ensuring accuracy and completeness of information.</li><li>Conduct in-person interviews to verify documents, answer questions, and resolve any discrepancies with care and professionalism.</li><li>Support Spanish-speaking clients by providing translation assistance (via tools or conversation).</li><li>Coordinate scheduling, manage appointments, and oversee logistics for community-facing events.</li><li>Maintain accurate digital records by scanning and inputting data.</li><li>Communicate with clients via text platforms to provide timely updates and reminders.</li><li>Assist with seasonal programming by managing schedules, coordinating resources, and supporting team goals.</li><li>Participate in training sessions to stay current on program requirements.</li><li>Deliver warm, respectful, and solution-focused customer service.</li></ul>Why You’ll Love This Role:<ul><li>Be part of a mission-driven project that brings hope and joy to local families during the holiday season.</li><li>Gain hands-on experience in community engagement, client relations, and event coordination.</li><li>Work alongside a supportive team dedicated to making a lasting impact.</li><li>Enjoy the energy and fulfillment of a short-term, high-impact role where your efforts are felt immediately</li></ul>
2026-10-02T00:00:00Z

Project Assistant

Nampa, Idaho
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Project Assistant to support construction-related work through strong coordination, scheduling, and document control. This Contract position is ideal for someone who can keep project activities organized, maintain clear timelines, and help teams stay aligned on priorities. The role requires an organized individual who is comfortable handling administrative project tasks while contributing to smooth day-to-day execution. Responsibilities: • Coordinate project activities by tracking progress, updating schedules, and helping teams stay on target with key deadlines. • Support construction project operations through organized follow-up, status reporting, and communication with internal stakeholders. • Maintain and update master schedules to reflect shifting priorities, milestone changes, and current project timelines. • Assist with project management tasks such as preparing documentation, organizing records, and monitoring action items. • Scan, file, and manage project documents to ensure records are accurate, accessible, and properly maintained. • Help identify scheduling conflicts or delays and communicate updates so issues can be addressed promptly.
2026-09-21T00:00:00Z

Project Assistant

Waukesha, Wisconsin
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support construction operations by keeping documentation accurate, communications organized, and daily project activities moving forward. This contract position with permanent potential is based in Waukesha, Wisconsin, and offers the opportunity to work closely with project leaders, field teams, vendors, and subcontractors throughout the life of each project. The ideal candidate brings strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment. Responsibilities: • Coordinate daily administrative activities for project teams, including meeting scheduling, calendar support, correspondence preparation, and follow-up on action items. • Maintain organized project records by managing contracts, submittals, change documentation, RFIs, permits, and related construction files throughout each phase of work. • Assist with project startup tasks and keep project management systems updated with current information, documentation, and status changes. • Create and distribute spreadsheets, reports, meeting notes, and routine project updates to support informed decision-making. • Serve as a communication hub between internal departments, clients, subcontractors, suppliers, and field personnel to help keep work progressing smoothly. • Support purchasing and payment-related administration by processing purchase orders, tracking invoices, collecting lien waivers, and organizing vendor paperwork. • Track key deadlines and submission requirements to help ensure documentation is completed accurately and delivered on time. • Provide administrative support for budget monitoring, expense reporting, and job cost updates as requested by project leadership. • Handle sensitive company, client, employee, and project information with professionalism and discretion. • Participate in occasional site-related coordination or visits when project needs require additional administrative support.
2026-09-29T00:00:00Z

Project Assistant

Minneapolis, Minnesota
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Project Assistant to support a nonprofit organization in Minneapolis, Minnesota. This Long-term Contract position will provide hands-on help with program-related projects, data collection, file organization, and community outreach activities. The role is fully onsite and is ideal for someone who is highly organized, attentive to detail, and comfortable communicating with a wide range of stakeholders. Responsibilities:• Gather information from alumni participants through structured outreach and document updates on their business progress.• Organize and refine digital records in SharePoint, including program files, photos, and client-related materials.• Build and maintain prospect lists to support outreach efforts aimed at engaging future clients.• Assist with administrative project tasks by tracking details, managing information, and helping keep timelines on schedule.• Represent the organization at community events by supporting event attendance, outreach efforts, and informational tabling.• Review documentation for accuracy and completeness while helping maintain orderly and accessible records.• Provide general project support to busy internal teams focused on lending programs and community engagement.
2026-10-02T00:00:00Z

Program Assistant

Alameda, California
onsite
Temporary / Contract
25 - 28 USD / Hourly
The Program Assistant supports day-to-day program operations, scheduling, reporting, and communication to help ensure services and projects run smoothly.Responsibilities:<ul><li>Provide administrative support to program staff and leadership</li><li>Coordinate calendars, meetings, and program events</li><li>Maintain records, files, and program documentation</li><li>Track deadlines, invoices, and reporting requirements</li><li>Respond to participant, client, or vendor inquiries</li><li>Assist with data entry and preparation of reports</li></ul>
2026-09-25T00:00:00Z

Program Assistant

Arlington, Virginia
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Program Assistant to provide hands-on support for an awards program during a busy annual meeting. This is a contract position suited for someone who can stay organized, handle shifting priorities, and deliver strong administrative support in a fast-paced event setting. The person in this role will work closely with the awards lead, assist with event coordination, and help ensure a smooth experience for recipients, staff, volunteers, and attendees. Responsibilities: • Coordinate day-to-day support activities for the awards program before and during the annual meeting. • Assist the awards lead with event logistics, on-site preparations, and time-sensitive administrative tasks. • Respond promptly to urgent requests, including completing errands and addressing operational needs as they arise. • Communicate professionally with award recipients, internal team members, volunteers, and conference participants. • Prepare for the event by learning the organization’s mission, structure, and the purpose of its awards initiatives. • Build working knowledge of award categories, program procedures, and recipient support expectations to help manage activities accurately. • Participate in planning sessions, briefings, and training to stay aligned on schedules, venues, and event execution details. • Maintain organized records, perform data entry, and provide general office and front-desk support as needed.
2026-09-30T00:00:00Z

part time Project Assistant

Covington, Kentucky
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a detail-oriented part-time Project Assistant to support a non-profit organization in Kentucky. This Contract position will work closely with the Career Director and the broader team to keep daily activities organized and information accurately maintained. The ideal candidate enjoys administrative coordination, communicates professionally, and is comfortable working in Salesforce and Excel to help the team stay on track. Responsibilities:• Provide day-to-day administrative support to the Career Director and team, helping manage priorities and maintain an organized workflow.• Maintain accurate records in Salesforce and Excel, ensuring information is entered, updated, and tracked consistently.• Assist with coordinating team activities, schedules, and follow-up tasks to support ongoing career services operations.• Prepare reports, spreadsheets, and status updates that help leadership monitor progress and outstanding needs.• Respond to internal and external inquiries with professionalism and strong customer service.• Help organize documents, data, and related materials so the team can easily access important information.• Support project-related tasks and provide general assistance that keeps departmental operations running smoothly.
2026-10-02T00:00:00Z

Project Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-10-02T00:00:00Z

Project Coordinator

Irving, Texas
onsite
Temporary / Contract
33 - 43 USD / Hourly
Position OverviewWe are seeking an experienced Project Manager to oversee cross-functional initiatives, coordinate project activities, and ensure successful delivery of organizational objectives. The ideal candidate will possess strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Lead project planning, execution, monitoring, and closure activities</li><li>Develop project schedules, timelines, and resource plans</li><li>Coordinate with stakeholders across departments to define project requirements</li><li>Track project milestones, budgets, risks, and dependencies</li><li>Facilitate project meetings and provide status updates to leadership</li><li>Identify and mitigate project risks and issues</li><li>Ensure projects meet quality standards and business objectives</li><li>Maintain project documentation and reporting</li><li>Manage vendor relationships and external project resources when applicable</li></ul>
2026-09-22T00:00:00Z

Project Coordinator

Schenectady, New York
onsite
Temporary to Hire
24 - 28 USD / Hourly
Construction Project Coordinator (Contract-to-Hire) Robert Half is partnering with a growing and well-established construction company in the Schenectady area to hire a Construction Project Coordinator. This role is ideal for an organized, detail-oriented professional who enjoys supporting projects behind the scenes and ensuring the details are handled correctly from start to finish. You'll play a key role in project setup, contract review, vendor coordination, compliance tracking, purchase order management, and bid support while working closely with Project Managers, subcontractors, vendors, and customers. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and take pride in keeping projects organized and on track, we'd love to hear from you. This position is anticipated to continue for the next several months, with the potential to transition into a permanent opportunity for the right fit. Key Responsibilities<ul><li>Set up new projects and maintain project files, documentation, and electronic records</li><li>Review contracts and project documentation for accuracy, completeness, and compliance</li><li>Issue and track purchase orders for vendors and subcontractors</li><li>Coordinate vendor and customer pre-qualification requirements</li><li>Support bid processes and pre-construction activities through document preparation, tracking, and coordination</li><li>Maintain compliance documentation, including certificates of insurance and related subcontractor records</li><li>Monitor and follow up on missing or expired insurance certificates and compliance items</li><li>Organize and maintain project logs, records, and supporting documentation</li><li>Assist Project Managers with project administration, correspondence, document control, and general clerical support</li><li>Support multiple active projects while ensuring deadlines and documentation requirements are met</li><li>Perform additional administrative and business support duties as assigned by management</li></ul>What's Offered<ul><li>Full-time schedule, Monday-Friday, 40 hours per week</li><li>Immediate opportunity with a stable and growing construction organization</li><li>Collaborative and team-oriented work environment</li><li>Opportunity to gain valuable experience supporting commercial construction projects</li><li>Exposure to project setup, contracts, compliance, vendor coordination, and bid administration</li><li>Potential for long-term employment through a contract-to-hire transition</li><li>Competitive benefits package upon permanent hire, including health, dental, vision, paid time off, paid holidays, and retirement plan options</li></ul>If you're highly organized, proactive, and thrive managing project documentation, vendor coordination, and administrative operations, and looking to grow your career in the construction industry, we'd love to hear from you! Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430. We look forward to speaking with you soon!
2026-09-28T00:00:00Z

Project Coordinator

Tigard, Oregon
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087
2026-09-16T00:00:00Z

Project Coordinator

Irvine, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed. Responsibilities:• Utilize the partner portal to manage and track project-related activities.• Collaborate closely with the services and funding teams to ensure smooth operations.• Submit documentation and screenshots for review, ensuring compliance with client requirements.• Coordinate with accounting and sales teams to gather necessary documents and address missing information.• Handle approvals and rejections effectively to maintain project timeliness and accuracy.• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.• Maintain clear and precise communication through email correspondence.• Monitor and report on project timelines to ensure deadlines are met.• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.• Assist in scanning, reviewing, and organizing project-related documents.
2026-10-02T00:00:00Z

Project Coordinator

Orlando, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Project Coordinator to bring greater organization, follow-through, and consistency to project work in Orlando, Florida. This position is ideal for someone who excels at managing details, aligning stakeholders, and creating clear standards that support timely, high-quality proposals, deliverables, and final reports. The right candidate will help strengthen team accountability, improve workflows, and provide structure across multiple active projects. Responsibilities:• Oversee the coordination of project submissions, proposal materials, and final reporting packages to keep timelines, expectations, and quality standards on track.• Collect, sort, and maintain information from cross-functional contributors to support the accurate preparation of proposals and project documentation.• Monitor milestones, pending tasks, and key deliverables across several project leads, ensuring follow-up items are visible and progressing.• Create and refine standard operating procedures and practical documentation standards to promote a more consistent approach to project execution.• Evaluate spreadsheet-based tracking methods and suggest more effective workflow practices, tools, and organizational improvements.• Provide day-to-day coordination and administrative support that helps maintain momentum, clarify ownership, and reinforce accountability.• Review documents for completeness, formatting consistency, and overall presentation quality before final distribution.• Support stronger status visibility for leadership by organizing updates on project progress, responsibilities, and upcoming deadlines.
2026-09-30T00:00:00Z

Project Coordinator

Phoenix, Arizona
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support daily project and administrative operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping information accurate, organized, and accessible while helping teams stay connected and on schedule. The person in this role will provide coordination across project, field, and office activities, with a strong focus on documentation, reporting, and process support. Responsibilities: • Maintain accurate project information by updating spreadsheets, databases, and other tracking tools used for daily operations. • Review submitted timesheets for completeness, make corrections when needed, and enter approved data into payroll and recordkeeping systems. • Coordinate onboarding-related documentation for field employees, including badging materials and related administrative paperwork. • Prepare, organize, and share routine and ad hoc reports with internal stakeholders and external contacts as required. • Keep payroll files, work records, and supporting project documents well organized through a consistent filing and records management process. • Act as a communication link between field teams, project staff, and the main office to help ensure timely follow-up and information flow. • Support administrative efficiency by handling correspondence, drafting routine documents, researching questions, and routing communications to the appropriate parties. • Protect sensitive business and employee information by handling records and communications with a high level of confidentiality.
2026-09-22T00:00:00Z

Case Assistant

San Francisco, California
remote
Temporary / Contract
25 - 26 USD / Hourly
National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry. Responsibilities<ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul>
2026-09-25T00:00:00Z

Project Administrator

Holyoke, Massachusetts
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Project Administrator – Compliance Focus We are seeking a Project Administrator to support compliance efforts across subcontractor and vendor management for a construction firm. This role serves as a key link between project approval and payment, working closely with project management and accounting teams. Key Responsibilities:<ul><li>Review subcontractor payment applications for required compliance documentation </li><li>Manage subcontractor and vendor compliance. </li><li>Support vendor onboarding and setup. </li><li>Provide administrative support for contracts</li><li>Act as a control point between project approval and payment processing. </li><li>Liaison with Project Managers and Accounting on status</li></ul> Ideal Background:<ul><li>Experience in subcontractor coordination, change orders, contract management, or compliance within a transferable industry- construction a plus. </li><li>Open to recent college graduates with strong administrative experience, high attention to detail, and strong technical skills who want to grow their career!</li><li>Hard-working, organized, and able to manage multiple priorities in a fast-paced environment. </li></ul> Benefits:<ul><li>Fantastic benefits package. </li><li>401(k) with company match. </li><li>PTO and great healthcare plan options. </li><li>Family-oriented culture with strong growth potential. </li></ul> Apply today or email your resume to kelsey.ryan@roberthalf(.com)
2026-10-02T00:00:00Z

Bilingual in Spanish Project Assistant

Egg Harbor Twp, New Jersey
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a Bilingual in Spanish Project Assistant to support daily program and site operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who can stay organized, coordinate multiple moving parts, and provide dependable hands-on support in a fast-paced environment. The position combines administrative coordination, schedule tracking, record maintenance, and on-site operational assistance to help projects and community distribution activities run smoothly. Success in this role requires strong communication skills, attention to detail, and the flexibility to assist both staff and volunteers as needs change. Responsibilities:• Coordinate schedules, milestones, and day-to-day timelines to keep projects and distribution activities on track.• Provide hands-on operational support by receiving shipments, organizing materials, and replenishing supplies as needed.• Maintain orderly documentation by scanning files, updating records, and tracking inventory, client information, and activity logs.• Assist project leadership with scheduling priorities, progress follow-up, and general administrative support across active initiatives.• Guide and support volunteers by helping with onboarding, task direction, and daily oversight during program activities.• Monitor workflows to promote compliance with applicable program standards, procedures, and service expectations.• Contribute to new service approaches and pilot initiatives, including alternative distribution methods and other operational improvement efforts.
2026-10-02T00:00:00Z

Clinical Research Assistant

North Miami, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented Clinical Research Assistant to support the coordination and administration of clinical trials. This position will work closely with clinical research staff, healthcare professionals, and study participants to help ensure trials are conducted accurately, efficiently, and in accordance with established study protocols. Candidates must have a medical or clinical background and be comfortable working with medical terminology, patient information, and clinical documentation. Responsibilities<ul><li>Assist with the day-to-day coordination of clinical research studies and trials</li><li>Support the screening and enrollment of potential study participants</li><li>Review medical records and study documentation for accuracy and completeness</li><li>Assist with collecting and entering clinical trial data</li><li>Maintain organized and accurate study files and participant records</li><li>Communicate with patients regarding study visits, scheduling, and follow-up</li><li>Coordinate appointments and study-related procedures</li><li>Assist research coordinators and clinical staff with study activities</li><li>Track study timelines, documentation, and outstanding requirements</li><li>Help prepare documentation for monitoring visits and audits</li><li>Follow study protocols, HIPAA requirements, and applicable research procedures</li><li>Communicate with physicians, research staff, sponsors, and other stakeholders as needed</li></ul>
2026-09-25T00:00:00Z

Office Assistant

Arlington, Virginia
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling front desk coordination and administrative tasks. The role will work closely with employees, visitors, vendors, and leadership to keep office activities running smoothly and effectively. Responsibilities: • Welcome guests, employees, and clients with a courteous approach while managing the front desk experience. • Organize meeting spaces and oversee conference room scheduling to ensure each area is prepared for planned visits and events. • Manage incoming and outgoing mail, packages, and deliveries, including distribution and shipment coordination. • Maintain office readiness by replenishing supplies, arranging shared spaces, and helping preserve a neat and organized environment. • Prepare workstations and assist with office logistics that support new employee onboarding. • Provide coordination and administrative assistance for meetings, team gatherings, and company events, including setup and follow-through. • Draft, format, and circulate internal notices, correspondence, and routine office documents as needed. • Support departments and senior leaders with day-to-day clerical and administrative requests. • Work with external vendors and building management to address maintenance needs and submit service requests. • Handle office purchasing and invoice-related administrative tasks while identifying ways to improve workplace efficiency and the overall visitor and employee experience.
2026-10-01T00:00:00Z

Office Assistant

Albany, New York
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an organized and customer-focused Office Assistant to support daily operations in Albany, New York. This Long-term Contract position is ideal for someone who enjoys working directly with the public, handling administrative tasks, and helping maintain an efficient office environment. The role involves guiding visitors through service processes, reviewing documentation for completeness, and providing hands-on assistance with testing and kiosk support. Responsibilities: • Welcome visitors professionally and provide clear direction based on their service needs. • Review customer documents to confirm required information is complete before processing. • Coordinate visitor flow by monitoring and updating the queue management system. • Evaluate vision screening outcomes accurately and record successful results in the computer system. • Support individuals using self-service kiosks by answering questions and troubleshooting basic issues. • Capture customer photographs for driver's license applications while following office procedures. • Supervise test sessions to help ensure rules and procedures are followed. • Perform general clerical support duties, including document scanning and administrative assistance as needed.
2026-09-29T00:00:00Z

Office Assistant

Chatsworth, California
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

203 results for Project Assistant in Usa