198 Results for Project Assistant Jobs in Usa

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Project Coordinator

Indianapolis, IN
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Project Support Analyst to support project execution and operational initiatives in Indianapolis, Indiana. This Long-term Contract position will contribute to cross-functional efforts involving testing, reporting, process documentation, and project tracking. The ideal candidate brings strong communication and organizational skills, experience coordinating project activities, and the ability to help teams stay aligned on priorities and deliverables. Responsibilities:• Contribute to treasury-related and enterprise-wide projects by supporting coordination, planning, and day-to-day execution of assigned activities.• Assist with strategic programs and large-scale initiatives by organizing tasks, monitoring progress, and helping maintain momentum across project milestones.• Provide support for user acceptance testing by preparing materials, recording outcomes, and helping ensure results are documented accurately.• Help develop test scenarios, draft test scripts, and carry out validation activities to confirm systems and processes meet expected requirements.• Review project data and compile reports that provide insight into status, performance, and key decision-making needs.• Monitor open items, deadlines, and project dependencies to help keep action plans on schedule and issues visible to stakeholders.• Document workflows, operating procedures, and business requirements to support project clarity and consistent execution.
2026-10-13T00:00:00Z

Project Administrator

Richmond, VA
onsite
Temporary to Hire
30 - 32 USD / Hourly
We are looking for a detail-oriented Project Administrator to support project accounting operations for construction-related work in Richmond, Virginia. This contract position with potential for a permanent role is ideal for someone who can translate contract terms into accurate project setup, maintain billing data, and keep project financial records organized and compliant. The role works closely with project managers and accounting teams to help ensure invoices, expenses, and timesheets are processed accurately and on schedule. Responsibilities: • Establish new project records in the accounting system by interpreting contract terms and applying company guidelines to financial setup details. • Examine project initiation documents to confirm core commercial information such as contract amount, budget structure, service scope, billing arrangements, payment conditions, and approvals. • Update and validate billing rates, project demographics, and related setup information submitted by project leadership to maintain accurate records. • Confirm that markups, tax treatment, and invoice formatting align with contractual obligations before billing is issued. • Review employee expense submissions, complete required corrections or unit-based entries, and route reports promptly for processing and reimbursement. • Administer electronic timesheet activities by monitoring labor charging, class code usage, and project allocation accuracy in support of billable reporting. • Launch the billing cycle within required timelines by preparing and distributing prebill documentation for project manager review and revision. • Finalize client invoices with supporting attachments, submit billing to corporate accounting for posting, and deliver completed invoices according to project instructions.
2026-10-15T00:00:00Z

Project Administrator

Holyoke, MA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Project Administrator – Compliance Focus We are seeking a Project Administrator to support compliance efforts across subcontractor and vendor management for a construction firm. This role serves as a key link between project approval and payment, working closely with project management and accounting teams. Key Responsibilities:<ul><li>Review subcontractor payment applications for required compliance documentation </li><li>Manage subcontractor and vendor compliance. </li><li>Support vendor onboarding and setup. </li><li>Provide administrative support for contracts</li><li>Act as a control point between project approval and payment processing. </li><li>Liaison with Project Managers and Accounting on status</li></ul> Ideal Background:<ul><li>Experience in subcontractor coordination, change orders, contract management, or compliance within a transferable industry- construction a plus. </li><li>Open to recent college graduates with strong administrative experience, high attention to detail, and strong technical skills who want to grow their career!</li><li>Hard-working, organized, and able to manage multiple priorities in a fast-paced environment. </li></ul> Benefits:<ul><li>Fantastic benefits package. </li><li>401(k) with company match. </li><li>PTO and great healthcare plan options. </li><li>Family-oriented culture with strong growth potential. </li></ul> Apply today or email your resume to kelsey.ryan@roberthalf(.com)
2026-10-02T00:00:00Z

Bilingual in Spanish Project Assistant

Egg Harbor Twp, NJ
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a Bilingual in Spanish Project Assistant to support daily program and site operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who can stay organized, coordinate multiple moving parts, and provide dependable hands-on support in a fast-paced environment. The position combines administrative coordination, schedule tracking, record maintenance, and on-site operational assistance to help projects and community distribution activities run smoothly. Success in this role requires strong communication skills, attention to detail, and the flexibility to assist both staff and volunteers as needs change. Responsibilities:• Coordinate schedules, milestones, and day-to-day timelines to keep projects and distribution activities on track.• Provide hands-on operational support by receiving shipments, organizing materials, and replenishing supplies as needed.• Maintain orderly documentation by scanning files, updating records, and tracking inventory, client information, and activity logs.• Assist project leadership with scheduling priorities, progress follow-up, and general administrative support across active initiatives.• Guide and support volunteers by helping with onboarding, task direction, and daily oversight during program activities.• Monitor workflows to promote compliance with applicable program standards, procedures, and service expectations.• Contribute to new service approaches and pilot initiatives, including alternative distribution methods and other operational improvement efforts.
2026-10-16T00:00:00Z

Clinical Research Assistant

North Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented Clinical Research Assistant to support the coordination and administration of clinical trials. This position will work closely with clinical research staff, healthcare professionals, and study participants to help ensure trials are conducted accurately, efficiently, and in accordance with established study protocols. Candidates must have a medical or clinical background and be comfortable working with medical terminology, patient information, and clinical documentation. Responsibilities<ul><li>Assist with the day-to-day coordination of clinical research studies and trials</li><li>Support the screening and enrollment of potential study participants</li><li>Review medical records and study documentation for accuracy and completeness</li><li>Assist with collecting and entering clinical trial data</li><li>Maintain organized and accurate study files and participant records</li><li>Communicate with patients regarding study visits, scheduling, and follow-up</li><li>Coordinate appointments and study-related procedures</li><li>Assist research coordinators and clinical staff with study activities</li><li>Track study timelines, documentation, and outstanding requirements</li><li>Help prepare documentation for monitoring visits and audits</li><li>Follow study protocols, HIPAA requirements, and applicable research procedures</li><li>Communicate with physicians, research staff, sponsors, and other stakeholders as needed</li></ul>
2026-09-25T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 20 USD / Hourly
Robert Half is seeking a friendly and detail-oriented Office Assistant to support a healthcare organization in Honolulu. This role will assist with administrative functions, customer service, scheduling, and office operations. The ideal candidate is reliable, professional, and enjoys helping patients and staff. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer incoming phone calls and direct inquiries appropriately</li><li>Provide exceptional customer service to patients and visitors</li><li>Schedule appointments and maintain calendars</li><li>Perform data entry and maintain accurate records</li><li>Process incoming paperwork and documentation</li><li>Assist with filing, scanning, and document management</li><li>Handle mail and office correspondence</li><li>Maintain office supplies and inventory</li><li>Support administrative staff with daily operations</li><li>Complete special projects as assigned</li></ul>
2026-10-10T00:00:00Z

Office Assistant

Albany, NY
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an organized and customer-focused Office Assistant to support daily operations in Albany, New York. This Long-term Contract position is ideal for someone who enjoys working directly with the public, handling administrative tasks, and helping maintain an efficient office environment. The role involves guiding visitors through service processes, reviewing documentation for completeness, and providing hands-on assistance with testing and kiosk support. Responsibilities: • Welcome visitors professionally and provide clear direction based on their service needs. • Review customer documents to confirm required information is complete before processing. • Coordinate visitor flow by monitoring and updating the queue management system. • Evaluate vision screening outcomes accurately and record successful results in the computer system. • Support individuals using self-service kiosks by answering questions and troubleshooting basic issues. • Capture customer photographs for driver's license applications while following office procedures. • Supervise test sessions to help ensure rules and procedures are followed. • Perform general clerical support duties, including document scanning and administrative assistance as needed.
2026-10-15T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple tasks in a fast-paced environment. Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-10-07T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Assistant

Florence, KY
onsite
Temporary / Contract
20 - 26 USD / Hourly
Robert Half is looking to connect with versatile Office Assistants for current and upcoming opportunities throughout Cincinnati and Northern Kentucky. These roles are suited to people who like a mix of administrative tasks, team support, and customer interaction.What you may do:<ul><li>Answer phones and respond to routine inquiries</li><li>Enter information and maintain accurate records</li><li>Prepare documents and assist with spreadsheets</li><li>Coordinate schedules, mail, supplies, and office requests</li><li>Provide general support to managers and team members</li></ul> Positions may differ in responsibilities, schedule, and assignment length. Apply with your resume, and we’ll reach out when we identify a potential fit.
2026-09-28T00:00:00Z

Office Assistant

Boston, MA
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-10-02T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient office environment. The ideal candidate brings strong front desk presence, administrative skills, and a proactive approach to keeping office activities running smoothly. Responsibilities: • Welcome guests, clients, and staff with a courteous and attentive approach that creates a positive office experience. • Manage meeting space availability by coordinating room reservations and ensuring conference areas are prepared before scheduled use. • Handle incoming and outgoing mail, deliveries, and packages while keeping distribution timely and organized. • Keep shared office areas well maintained by monitoring supplies, arranging common spaces, and supporting a neat workplace setting. • Prepare desks, materials, and logistics for new employees to help facilitate an efficient onboarding experience. • Assist with internal meetings and employee events by organizing setup, coordinating details, and providing general administrative support. • Draft, format, and distribute office communications, routine correspondence, and related documents as needed. • Provide day-to-day administrative assistance to departments and leadership, including clerical tasks, document handling, and general office support. • Work with external vendors and building management to report maintenance needs, request services, and track follow-up actions. • Support routine purchasing and invoice-related tasks while identifying practical ways to improve office processes and the overall workplace experience.
2026-10-16T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Inglewood, CA
onsite
Temporary to Hire
19.5 - 23.1 USD / Hourly
We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment. Key Responsibilities<ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations. This part-time contract position is ideal for someone who enjoys creating a welcoming environment, managing routine office tasks, and keeping information accurately organized. The person in this role will help maintain a smooth day-to-day workflow by handling communication, document processing, and general clerical support. Monday - Friday 12pm- 5pm. Pay $18- $20/hr. Responsibilities: • Welcome visitors and provide attentive front-desk support to ensure a positive experience for guests and staff. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Scan, file, and organize documents to maintain accessible and up-to-date office records. • Perform a range of administrative tasks such as data entry, copying, sorting correspondence, and preparing basic paperwork. • Support daily office operations by keeping common administrative processes running efficiently and on schedule.• Previous experience in an office support, receptionist, or administrative role. • Ability to handle inbound calls professionally and communicate clearly with visitors, colleagues, and external contacts. • Proficiency in scanning, filing, and maintaining organized document records. • Strong clerical skills with attention to detail and accuracy in routine administrative work. • Comfortable managing multiple tasks in a fast-paced office environment. • Dependable work ethic and ability to maintain professionalism in a front-desk setting.
2026-10-13T00:00:00Z

Office Assistant

Dayton, OH
onsite
Temporary / Contract
16 - 18 USD / Hourly
Our client in Dayton is seeking a detail-oriented and organized Office Assistant for a 2-month contract assignment. This role will support day-to-day administrative operations and help ensure the office runs smoothly. The ideal candidate is dependable, professional, and comfortable handling a variety of clerical tasks. Key Responsibilities:<ul><li>Answer and direct phone calls and emails</li><li>Greet visitors and provide general office support</li><li>File, scan, and organize documents</li><li>Data entry and maintaining records</li><li>Order and stock office supplies</li><li>Assist with scheduling meetings and managing calendars</li><li>Support team members with administrative tasks as needed</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-10-16T00:00:00Z

Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

Office Assistant

Morrisville, NC
onsite
Temporary / Contract
18.75 - 19.75 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations in North Carolina. This short-term Contract position is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling routine clerical tasks with accuracy. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Welcome visitors courteously and serve as the first point of contact for the office.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Prepare, scan, file, and organize documents to maintain accessible and up-to-date records.• Provide day-to-day administrative support through data entry, document handling, and general office coordination.• Assist with clerical activities such as copying, sorting paperwork, and maintaining office supplies.• Keep shared office areas orderly and help ensure smooth front-desk operations throughout the day.
2026-10-15T00:00:00Z

Office Assistant

Scarborough, ME
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front-office operations in Scarborough, Maine. This is a Long-term Contract position for someone who enjoys creating order, providing excellent customer service, and keeping administrative tasks moving efficiently. The role is fully onsite and offers the opportunity to work across several departments while helping maintain smooth day-to-day business operations. Responsibilities:• Welcome guests and callers in a courteous manner, respond to routine inquiries, and connect them with the appropriate team members.• Manage incoming and outgoing mail, coordinate courier and express shipments, and keep delivery processes organized and timely.• Compile and share daily check logging information to support accounts receivable activities.• Perform scanning, indexing, and data entry tasks for other departments and other administrative functions with a high level of accuracy.• Maintain organized digital files and electronic records so documents are easy to retrieve and properly stored.• Track office supply levels, place replenishment orders, and help ensure the workplace remains stocked for daily operations.• Provide general administrative assistance to project managers and internal departments as business needs arise.• Support fleet-related administration by organizing maintenance and purchase records and monitoring vehicle registration documentation.• Update and maintain the company-wide paid time off calendar and assist with scheduling-related coordination.• Help coordinate employee meetings, training activities, company gatherings, and other internal events.
2026-10-14T00:00:00Z

Office Assistant

Davenport, IA
onsite
Temporary to Hire
18 - 21 USD / Hourly
We're partnering with a growing organization to hire an Office Assistant who enjoys being the go-to person in the office and takes pride in keeping both customers and internal operations running smoothly. This role combines front desk responsibilities with administrative and accounting support, making it a great fit for someone who enjoys variety, stays organized, and has an eye for detail. What You'll Do<ul><li>Serve as the first point of contact for visitors, customers, vendors, and incoming calls</li><li>Create a welcoming and professional experience for everyone who interacts with the office</li><li>Manage general administrative duties including filing, scanning, document management, and data entry</li><li>Support the accounting team with accounts payable activities, including invoice review, coding, and processing</li><li>Partner with internal teams to ensure documentation is accurate and information flows efficiently</li><li>Help support order entry, customer paperwork, and related administrative processes</li><li>Maintain organized records and files across multiple departments</li><li>Monitor office supply inventory and coordinate purchasing as needed</li><li>Contribute to an organized, professional, and efficient office environment</li></ul>Why You'll Love This RoleThis position offers the opportunity to be a key part of the organization's daily success. You'll have meaningful interaction with customers and visitors while also supporting critical accounting and administrative functions behind the scenes. If you enjoy wearing multiple hats, staying organized, and being someone the team can rely on, we'd love to hear from you.
2026-10-15T00:00:00Z

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198 results for Project Assistant in Usa