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184 results for Project Administrator in Usa
- Philadelphia, PA
- onsite
- Temporary to Hire
- 22 - 25 USD / Hourly
- <p>Robert Half is looking for a detail-oriented Project Accountant to join a team supporting construction-related financial operations based in Philadelphia, Pennsylvania. This contract opportunity with potential for a permanent Project Accountant position is ideal for someone who can manage project billing, maintain accurate records, and collaborate effectively with internal teams and client stakeholders. The Project Accountant role will focus on invoice administration, cost tracking, and financial coordination across active projects while ensuring compliance with contract terms and payment requirements. If you are looking for an opportunity with future growth, then click the apply button today and put your talents to the test. If you have any questions, don't hesitate to reach out to 215-568-4580 and mention job reference#03720-0013540894.</p><p><br></p><p><br></p><p>As a Property Accountant your responsibilities will include but are not limited to: </p><p>• Prepare, review, and submit project billings to clients in alignment with contract terms and established deadlines.</p><p><br></p><p>• Examine schedules of values and supporting documentation to confirm each invoice is complete, accurate, and consistent with project requirements.</p><p><br></p><p>• Check payment applications and lien waiver documents for compliance before submission or processing.</p><p><br></p><p>• Work closely with project staff, consultants, and construction management partners to gather billing details and resolve financial questions.</p><p><br></p><p>• Coordinate with client accounting contacts to support payment processing, address invoice issues, and meet reporting timelines.</p><p><br></p><p>• Support the administration of project cost tracking tools by entering invoices, updating contract information, and monitoring budget activity.</p><p><br></p><p>• Assist with the creation of client-facing invoices and related billing documentation for owner accounts.</p><p><br></p><p>• Contribute to accounts receivable monitoring by reviewing outstanding balances and helping follow up on unpaid invoices.</p><p><br></p><p>• Record time and project-related activities accurately to ensure proper task allocation across assignments.</p>
- 2026-11-11T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>We are looking for a Project Accountant to support financial operations for a growing oil & gas consulting firm in Dallas, Texas. This role focuses on maintaining accurate project records, coordinating billing and payroll-related activities, and helping ensure timely reporting across multiple accounting functions. The ideal candidate brings strong attention to detail, solid Excel skills, and hands-on experience with project-based accounting.</p><p><br></p><p>Responsibilities:</p><p>• Generate client invoices and review supporting documentation to ensure charges are accurate and complete.</p><p>• Examine employee time records and confirm pay and billing data align with approved rates and project requirements.</p><p>• Monitor outstanding customer balances, record financial activity, and help maintain accurate accounts receivable information.</p><p>• Prepare and submit required tax and benefit-related reports, including sales tax filings and retirement contribution documentation.</p><p>• Process payroll information for hourly staff and ensure submissions are completed on schedule.</p><p>• Review subcontractor billings against project records and resolve discrepancies before payment processing.</p><p>• Reconcile expense transactions and confirm costs are posted correctly within the appropriate project accounts.</p><p>• Maintain organized accounting documentation and support consistent recordkeeping across project files.</p><p><br></p><p>If interested, please email your resume to Derek Kemp at [email protected]</p>
- 2026-10-29T00:00:00Z
- Arlington Heights, IL
- onsite
- Permanent / Full Time
- 40 - 55 USD / Hourly
- <p>Robert Half is looking for an experienced Project Accountant to join a hybrid team in Arlington Heights, Illinois. This position plays a key role in overseeing project-based financial activity, from contract setup through billing, collections, payables, and reporting. The ideal candidate brings strong knowledge of project accounting in a civil engineering environment and can ensure work is completed accurately, on schedule, and in alignment with client agreements and regulatory requirements.</p><p><br></p><p>Responsibilities:</p><p>• Create and issue client invoices that reflect contract terms, customer billing guidelines, and internal accounting standards.</p><p>• Establish new projects in the accounting system and keep budgets, billing information, and contract-related records current throughout the project lifecycle.</p><p>• Monitor project financial activity by maintaining billing records, supporting revenue recognition, and assisting with reconciliations and reporting analysis.</p><p>• Review and process invoices from subconsultants, organize supporting documentation, assist with vendor onboarding, and track insurance and compliance requirements.</p><p>• Oversee day-to-day accounts receivable and accounts payable functions tied to project operations.</p><p>• Partner with project managers and internal teams to provide guidance on billing, project financials, and related accounting questions.</p><p>• Support the Controller with additional accounting assignments, ad hoc analysis, and special projects as needed.</p>
- 2026-10-19T00:00:00Z
- Brooklyn Park, MN
- onsite
- Temporary to Hire
- 30 - 35 USD / Hourly
- <p>We are looking for a Project Accountant to support construction projects by managing compliance-focused payroll and reporting activities tied to prevailing wage requirements. This contract position with potential for permanency partners closely with finance, payroll, and project teams to help keep documentation accurate, timely, and aligned with contract terms. The ideal candidate brings strong project accounting experience, excellent attention to detail, and the ability to coordinate across multiple active jobs in a fast-paced construction environment.</p><p><br></p><p>Responsibilities:</p><p>• Examine assigned project contracts to identify wage compliance obligations, reporting timelines, and billing-related requirements.</p><p>• Participate in project startup discussions to clarify expectations and align accounting support with operational needs.</p><p>• Oversee the timely completion of weekly prevailing wage submissions and track any gaps in payment based on contractual standards.</p><p>• Maintain and validate project configuration details and wage determination information within the tracking system.</p><p>• Import and review weekly payroll data, checking for completeness, proper classifications, and accurate apprentice-related records.</p><p>• Partner with payroll and project stakeholders to investigate discrepancies, resolve pay issues, and highlight potential financial impact.</p><p>• Produce recurring payroll and apprentice reports to support client invoicing and contract compliance.</p><p>• Respond to prevailing wage questions, assist during auditor interactions, and contribute to annual or special audit activities as needed.</p><p>• Review team setup information and timecard-related reporting prior to processing to help ensure data accuracy.</p>
- 2026-11-10T00:00:00Z
- Washington, DC
- onsite
- Permanent / Full Time
- 110000 - 150000 USD / Yearly
- <p>My client is a company within the renewable energy industry looking for a Project Accountant to fill the role in their Washington, DC office. The ideal Project Accountant for this role will be responsible for assisting the accounting team with the day-to-day operations and ensuring the financial statements are reported accurately. The responsibilities for the Project Accountant will include preparing monthly and quarterly financial statements, assisting with invoicing, posting various journal entries, reconciling the balance sheet accounts, accounting for WIP, fixed assets and other depreciable assets, along with collaborating with the team to achieve goals. This organization has room for growth and offers good benefits; including medical and dental benefits. </p><p><br></p><p>Daily responsibilities of the Project Accountant include:</p><p><br></p><p>· Prepare financial statements.</p><p>· Assist with month-end close process.</p><p>· Reconcile various balance sheet accounts.</p><p>· Create various schedules and accounting for WIP.</p><p>· Post journal entries; including intercompany, etc.</p><p>· Assist with other ad hoc duties.</p>
- 2026-10-09T00:00:00Z
- Manheim, PA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- <p>We are looking for a <strong>Project Accountant</strong> to support construction projects by overseeing financial activity from project setup through final closeout in Manheim, Pennsylvania. This position works closely with project management and preconstruction teams to strengthen cost visibility, maintain accurate billing, and uphold compliance with contract terms. The role is well suited for someone who combines strong <strong>construction </strong>accounting knowledge with a detail-oriented approach to reporting, receivables, and project controls.</p><p><br></p><p>Responsibilities:</p><p>• Establish financial records for newly awarded projects in the accounting system, ensuring budgets, cost categories, and phases reflect approved estimates and project needs.</p><p>• Review and process project-related vendor invoices, assigning costs accurately to the appropriate job, phase, and cost structure.</p><p>• Track budget performance by comparing committed, planned, and actual project costs, and communicate notable variances to project leadership.</p><p>• Partner with Project Managers to keep cost-to-complete forecasts current and support informed financial decision-making throughout the project lifecycle.</p><p>• Prepare and issue monthly client billings in accordance with contract requirements, including standard industry forms and customer-specific invoicing formats.</p><p>• Examine contract documents and billing provisions with internal teams and customers to confirm invoicing accuracy and alignment with contractual obligations.</p><p>• Record incoming customer payments, assist with accounts receivable follow-up, and support collection efforts to improve cash flow on assigned projects.</p><p>• Coordinate financial administration for subcontract agreements, purchase orders, change orders, retainage releases, and lien waiver documentation using project accounting tools.</p><p>• Maintain organized, audit-ready project files and contribute to month-end close, work-in-progress reporting, percentage-of-completion revenue recognition, licensing support, and audit or surety information requests.</p><p>• Help improve accounting workflows and reporting practices within project financial systems while providing additional accounting support as needed.</p>
- 2026-10-13T00:00:00Z
- Dublin, OH
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- We are looking for a Project Accountant to support the financial management of active projects in Dublin, Ohio. This position focuses on maintaining accurate project records, tracking costs against budgets, and helping project teams understand financial performance throughout the project lifecycle. The ideal candidate brings strong accounting knowledge, attention to detail, and experience working with project-based financial systems in a construction or similar environment.<br><br>Responsibilities:<br>• Monitor project financial activity by reviewing budgets, committed costs, billings, and overall performance throughout each engagement.<br>• Maintain accurate job cost records and ensure labor, vendor, and subcontractor expenses are coded correctly to the appropriate projects.<br>• Prepare recurring financial reports that highlight project status, cost trends, revenue activity, and potential budget variances for internal stakeholders.<br>• Partner with project managers and operations teams to resolve discrepancies, strengthen cost visibility, and support informed financial decisions.<br>• Process project-related invoicing and revenue entries in alignment with contract terms and established accounting standards.<br>• Reconcile project accounts and investigate variances to help ensure complete and reliable financial reporting.<br>• Support month-end and year-end close activities related to project accounting, including accruals, analysis, and documentation.<br>• Use Deltek and Deltek Vision to manage project accounting data, maintain reporting accuracy, and support efficient financial workflows.
- 2026-11-03T00:00:00Z
- Omaha, NE
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- <p>Project Accountant (Construction-Related Projects)</p><p><strong>Location:</strong> Omaha, NE</p><p><strong>Employment Type:</strong> Long-Term Contract</p><p>Position Overview</p><p>We are seeking a Project Accountant to support the financial management of construction-related projects within a wealth management environment. This role is responsible for maintaining accurate project financial records, enhancing cost visibility, and supporting project teams in managing budgets and financial performance throughout the project lifecycle.</p><p>Key Responsibilities</p><p>Project Financial Management</p><ul><li>Manage the financial activities of multiple projects simultaneously.</li><li>Monitor project budgets, costs, revenues, and overall profitability.</li><li>Support revenue recognition activities and ensure accurate project accounting throughout the project lifecycle.</li><li>Maintain accurate financial records and project documentation.</li></ul><p>Reporting & Analysis</p><ul><li>Prepare and maintain project financial reports, forecasts, and analyses.</li><li>Track and maintain Work-in-Progress (WIP) schedules and reporting.</li><li>Analyze project cost variances and identify opportunities to improve financial performance.</li><li>Provide financial insights and recommendations during project review meetings.</li></ul><p>Project Collaboration</p><ul><li>Partner with project managers to review project status, financial results, budgets, and forecasts.</li><li>Support operational teams by providing timely and accurate financial information.</li><li>Participate in project review and planning meetings.</li></ul><p>Billing & Accounts Receivable</p><ul><li>Prepare, review, and process client billings to ensure accuracy and timely invoicing.</li><li>Monitor project accounts receivable balances and assist with collection efforts as needed.</li><li>Reconcile project accounts and resolve billing discrepancies.</li></ul><p>Accounting & Close Activities</p><ul><li>Prepare journal entries and perform account reconciliations.</li><li>Support month-end and year-end close processes.</li><li>Assist with audit requests and provide project-related financial documentation.</li><li>Ensure compliance with accounting standards, internal controls, and company policies.</li></ul><p>Additional Responsibilities</p><ul><li>Maintain confidentiality of financial and business information.</li><li>Support special projects and perform other duties as assigned.</li></ul>
- 2026-11-11T00:00:00Z
- Round Rock, TX
- onsite
- Permanent / Full Time
- 90000 - 135000 USD / Yearly
- <p>We are looking for a detail-oriented Project Accountant to support the financial management of active projects in the Austin Metropolitan Area. This role works closely with project leaders and finance partners to maintain accurate reporting, manage billing activity, and keep project performance aligned with financial expectations. The ideal candidate brings strong accounting knowledge, sound judgment, and experience working in project-driven environments where deadlines, accuracy, and collaboration are essential.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the financial status of assigned projects by reviewing budgets, tracking spending, and measuring performance against approved plans.</p><p>• Record and analyze project-related costs, including labor, vendor charges, subcontractor activity, and purchasing commitments, to help maintain reliable cost visibility.</p><p>• Create, validate, and reconcile client billing documents, including scheduled invoices and progress-based billings, to support timely and accurate revenue collection.</p><p>• Apply accounting guidance and company standards to project revenue activities, ensuring transactions are recognized appropriately and documented thoroughly.</p><p>• Evaluate financial results for each project, investigate variances, and highlight risks such as overruns or margin erosion to project and finance stakeholders.</p><p>• Collaborate with project managers to review forecasts, contract financial terms, and scope changes so that project records remain current and aligned with operational activity.</p><p>• Maintain complete and accurate project accounting data within the organization’s financial systems, ensuring supporting records are up to date and audit-ready.</p><p>• Contribute to month-end and year-end close processes by preparing project-related entries, reconciliations, and reporting schedules.</p><p>• Produce financial summaries and project performance reports for leadership, clients, and internal business partners.</p><p>• Assist with internal and external audit requests by gathering support and explaining project-specific accounting transactions as needed.</p>
- 2026-10-13T00:00:00Z
- Hayward, WI
- onsite
- Permanent / Full Time
- 55000 - 70000 USD / Yearly
- We are looking for a Grant Administrator to lead grant operations for a community-focused university in Hayward, Wisconsin. This position oversees a broad portfolio of approximately 40 awards and ensures sound financial management, regulatory adherence, and efficient administrative coordination. Reporting to the Director of Finance, this role plays a central part in supporting compliant and effective grant activity across the institution.<br><br>Responsibilities:<br>• Direct the day-to-day administration of a large portfolio of federal and government-funded grants from award setup through closeout.<br>• Monitor grant activity to ensure spending, documentation, and reporting align with sponsor requirements and institutional policies.<br>• Manage grant-related accounting tasks, including budget tracking, reconciliations, and financial oversight for assigned awards.<br>• Partner with internal departments to support grant planning, implementation, and ongoing operational needs.<br>• Prepare and review financial and administrative reports required by funding agencies and university leadership.<br>• Maintain compliance standards by interpreting award terms, identifying risks, and addressing issues before they affect funding.<br>• Serve as the primary liaison to the Director of Finance on grant performance, status updates, and departmental priorities.
- 2026-10-09T00:00:00Z
- Coppell, TX
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- <p>We are partnering with a growing digital services organization to identify a <strong>Web Project Manager</strong> who will oversee website implementation projects from kickoff through launch. This role is ideal for someone with experience managing digital projects who is looking for greater ownership, visibility, and influence within a growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li>Manage website implementation projects from onboarding through launch.</li><li>Serve as the primary point of contact for clients throughout the project lifecycle.</li><li>Coordinate timelines, deliverables, and cross-functional teams to ensure project success.</li><li>Lead client meetings, status updates, and project communications.</li><li>Monitor project scope, timelines, and milestones.</li><li>Identify opportunities to improve workflows and project delivery processes.</li><li>Utilize project management and AI tools to enhance efficiency and execution.</li><li>Support smooth project handoffs and long-term client success. </li></ol>
- 2026-10-28T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 37 - 49.5 USD / Hourly
- <p>We are seeking an organized, detail-oriented Project Management professional to support its Project Management Office (PMO) and transportation-related initiatives. This individual will assist with coordinating projects, tracking milestones, maintaining documentation, monitoring deliverables and facilitating communication between internal departments, project managers, engineering teams, contractors and external stakeholders.</p><p>The ideal candidate has experience supporting complex projects, preferably within transportation, infrastructure, engineering, construction, utilities or municipal government.</p><p>Key Responsibilities</p><ul><li>Coordinate and monitor multiple projects, timelines, milestones and deliverables.</li><li>Maintain project plans, schedules, status reports, dashboards and tracking documents.</li><li>Assist project managers with project initiation, planning, execution and closeout.</li><li>Track resources and documentation.</li><li>Prepare project status reports, presentations and leadership updates.</li><li>Coordinate project meetings, agendas, minutes and action-item follow-up.</li><li>Maintain organized project files, records and documentation.</li><li>Identify scheduling conflicts, outstanding deliverables and potential project risks.</li><li>Support procurement documentation, consultant coordination and contract-related tracking as assigned.</li><li>Research project information and compile data for reporting and decision-making.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Atlanta, GA
- onsite
- Permanent / Full Time
- 80000 - 130000 USD / Yearly
- <p>Robert Half is working with a client seeking an IT Project Manager.</p><ul><li>Manage the intake and flow of incoming IT projects, requests, and initiatives.</li><li>Evaluate, categorize, and prioritize requests in collaboration with IT leadership.</li><li>Coordinate multiple projects simultaneously, ensuring timelines, milestones, and deliverables are clearly established.</li><li>Track project progress and proactively identify delays, roadblocks, and potential risks.</li><li>Hold team members and stakeholders accountable for completing their assigned responsibilities.</li><li>Communicate project updates, timelines, and expectations to stakeholders across the business.</li><li>Coordinate cross-functional teams to ensure projects move efficiently from initiation through completion.</li><li>Help establish project management processes, documentation, and reporting standards.</li><li>Work closely with IT and business leadership to align technology initiatives with organizational priorities.</li><li>Identify opportunities to improve workflows, processes, and overall project execution.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Lubbock, TX
- onsite
- Permanent / Full Time
- 85000 - 110000 USD / Yearly
- We are looking for an experienced IT Project Manager to lead complex technology initiatives in Lubbock, Texas. This role will oversee project delivery from kickoff through completion, ensuring milestones, budgets, and business objectives remain on track. The ideal candidate brings strong leadership, sound judgment, and the ability to coordinate technical teams, vendors, and stakeholders across a range of priorities.<br><br>Responsibilities:<br>• Lead medium- to large-scale IT projects through all phases of delivery, from initial planning to final closeout.<br>• Build and manage detailed project plans, timelines, and resource strategies to achieve scope, schedule, and budget goals.<br>• Coordinate internal teams, external vendors, and third-party partners to keep workstreams aligned and progressing effectively.<br>• Identify project risks and issues early, develop mitigation plans, and drive timely resolution to minimize delivery impact.<br>• Prepare and present status updates, dashboards, and key performance insights for stakeholders and leadership.<br>• Maintain clear project documentation using established organizational standards, methods, and governance practices.<br>• Partner with change management teams to support communication, training, and user adoption related to project outcomes.<br>• Promote project management best practices by guiding team members and encouraging continuous improvement in delivery methods.<br>• Ensure project activities meet applicable security expectations and compliance requirements while supporting business goals.
- 2026-11-04T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 20.9 - 24.2 USD / Hourly
- We are looking for a Project Assistant to support a high-visibility consumer products event in Dallas, Texas. This Contract position is ideal for someone who enjoys working in a fast-paced, public-facing environment and can help keep on-site operations organized and running smoothly. The role will focus on coordinating booth activity, assisting with product sample distribution, and delivering a positive experience for event attendees.<br><br>Responsibilities:<br>• Support the setup and day-of coordination of the branded event space, ensuring materials and giveaway items are ready for attendees.<br>• Help manage the distribution of product samples and promotional items while maintaining an organized and welcoming booth area.<br>• Provide friendly, responsive assistance to visitors and answer basic event-related questions with professionalism.<br>• Coordinate with on-site vendors, drivers, or event support staff to confirm that inventory, ice, and other supplies are available when needed.<br>• Monitor booth activity throughout the event and communicate any operational issues quickly so they can be resolved efficiently.<br>• Assist with identifying key event assets and supply locations, including nearby staging or refrigerated storage areas.<br>• Maintain a clean, safe, and orderly workspace that reflects brand standards during the full event schedule.<br>• Support breakdown activities at the end of the event and help account for remaining materials and supplies.
- 2026-11-10T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a Project Assistant to support on-site project activities in a services environment. This is a Contract position focused on coordinating school site walkthroughs, assisting with third-party audit preparation, and helping keep project timelines organized. The ideal candidate is detail-oriented, comfortable working in a business setting, and able to contribute to construction-related project support tasks with accuracy and care.<br><br>Responsibilities:<br>• Coordinate on-site school walkthrough activities and help ensure visits are organized efficiently.<br>• Support third-party audit efforts by gathering, preparing, and organizing required project documentation.<br>• Maintain project schedules and track key milestones to help keep assignments on time.<br>• Assist with construction project administration by monitoring task progress and communicating updates to stakeholders.<br>• Scan, file, and manage records so project information remains accurate and accessible.<br>• Provide general project coordination support for daily on-site operations.<br>• Help identify scheduling conflicts or documentation gaps and escalate issues when needed.
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction operations in Irvine, California. This Long-term Contract position will focus on project accounting, subcontractor documentation, payroll coordination, and administrative support across active jobs. The ideal candidate brings strong construction industry experience and can keep financial records, compliance materials, and project paperwork organized in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of payables for construction projects while confirming billing details align with project documentation and approved costs.<br>• Examine vendor and subcontractor invoices, validate purchase orders and change-related charges, and apply accurate cost coding before submission.<br>• Partner with project teams to clear approval delays, research billing variances, and follow through on payment-related issues.<br>• Maintain subcontractor files by organizing agreements, insurance records, notices, lien documentation, and other required compliance materials.<br>• Track payment support items such as schedules of values, accrual data, invoices, and release documents to help ensure timely disbursements.<br>• Gather and review craft employee time records, confirm labor classifications and coding, and coordinate corrections with field leadership as needed.<br>• Support monthly financial close activities by preparing accrual information and ensuring accounting submissions are complete and on schedule.<br>• Keep project records current, including purchase orders, contract changes, correspondence, and files needed for audits, reporting, and closeout.<br>• Assist with final project administration by coordinating reconciliations, collecting outstanding documentation, and helping prepare final payment packages.
- 2026-11-11T00:00:00Z
- Jacksonville, FL
- onsite
- Temporary / Contract
- 19 - 24 USD / Hourly
- <p>We are looking for a highly organized, fully-onsite Project Assistant to support construction operations in Jacksonville, Florida. This Long-term Contract position is fully on-site and will play an important role in coordinating schedules, documentation, and project administration for active commercial construction work. The ideal candidate brings strong administrative experience, the ability to manage multiple priorities, and confidence working with project teams, subcontractors, vendors, and customers in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Able to work in our Jacksonville, Florida offices fully- onsite Monday through Friday</p><p>• Coordinate project documentation by preparing purchase orders, change documentation, and proposal-related materials while keeping records accurate and up to date.</p><p>• Support contract administration by reviewing subcontractor agreements, requesting insurance documentation, and tracking required notices for contract-based work.</p><p>• Manage outgoing project communication, including written correspondence and follow-up activities, to help keep timelines and deliverables on track.</p><p>• Assist with permitting and inspection coordination by obtaining status updates and monitoring progress for ongoing construction projects.</p><p>• Prepare and submit project submittal packages, track approvals, and follow through with vendors or stakeholders to prevent delays.</p><p>• Respond to customer service requests, organize the required paperwork, coordinate dispatch activities, and monitor each request through completion.</p><p>• Maintain well-organized project files by scanning, filing, and managing construction documents for both active and larger contract jobs.</p><p>• Track labor hours by employee and job number, compile weekly timesheet information, and provide accurate records to accounting for processing.</p><p>• Review supplier invoices for completeness and prepare them for owner approval while supporting additional office and notary-related tasks as needed.</p>
- 2026-11-11T00:00:00Z
- Princeton, NJ
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a detail-oriented PART TIME Project Assistant to support a client in Princeton, New Jersey. This Long-term Contract position will oversee administrative coordination for projects, ensuring work progresses on schedule and aligns with grant-related obligations. The role partners with staff, consultants, contractors, and funding representatives to keep documentation, procurement activities, and project milestones organized throughout the assignment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day administrative activities for renovation projects.</p><p>• Guide procurement efforts by gathering quotes, supporting bid processes, and preparing contract-related documentation in accordance with applicable public purchasing standards.</p><p>• Maintain organized project files, compliance records, and supporting materials required for grant administration, reimbursement requests, and audits.</p><p>• Act as a central point of communication among personnel, architects, consultants, contractors, and external funding contacts to keep project activities aligned.</p><p>• Monitor schedules, budgets, deliverables, and milestone dates, and provide regular updates on project status and potential risks.</p><p>• Assist with preparation of reports and documentation needed to demonstrate adherence to local, state, and federal funding requirements.</p><p>• Support oversight of contractor engagement and documentation to help ensure renovation activities meet regulatory and contractual expectations.</p><p>• Contribute to the successful completion of the assignment by tracking outstanding items, coordinating next steps, and helping manage project closeout activities.</p>
- 2026-11-10T00:00:00Z
- Bloomington, MN
- onsite
- Temporary / Contract
- 18 - 20 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and customer-focused Project Assistant to support a one-day business conference. This role is ideal for individuals with administrative, hospitality, customer service, or event support experience who enjoy interacting with attendees and providing a positive guest experience. The successful candidates will assist with event check-in, attendee support, badge preparation, and general event operations. Candidates should be comfortable standing for portions of the shift, answering questions, and using computer-based registration systems.</p><p><br></p><p>Responsibilities</p><ul><li>Welcome and check in event attendees</li><li>Distribute and prepare name badges and event materials</li><li>Assist attendees with questions and provide general event information</li><li>Scan attendee badges and support session tracking</li><li>Provide administrative and operational support throughout the event</li><li>Assist event staff with registration-related tasks and attendee flow</li><li>Maintain a professional and friendly presence at all times</li><li>Support the overall success of the event by ensuring a positive attendee experience</li></ul><p>Available Shifts</p><p><strong>Thursday, November 19</strong></p><ul><li><strong>1 Opening:</strong> 7:00 AM - 12:00 PM</li><li><strong>1 Opening:</strong> 7:00 AM - 3:00 PM</li><li><strong>1 Opening:</strong> 9:00 AM - 5:00 PM</li></ul>
- 2026-11-10T00:00:00Z
- Modesto, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Client in Central Valley is looking for an Administrative Assistant for a busy and growing construction office. Previous construction industry experience is a must. This requires experience working with RFI and submittals you will assist with construction projects correspondence, document handling, phones, filing, ordering office supplies, processing mail, data entry, processing contracts to subcontractors and purchase orders, change orders to subs and other clerical duties as needed.</p><p>A background in accounts payable is desired.</p><p><br></p><p><br></p><p>Office uses SAGE 300. Autodesk. Schedule will be Monday through Friday 8 to 5 - office closes from 12 to 1 for lunch.</p>
- 2026-11-06T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary to Hire
- 33.25 - 38.5 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support a busy team in Costa Mesa, California within the defense manufacturing industry. This contract opportunity with permanent potential is well suited for someone who thrives in a fast-moving environment and enjoys keeping projects, schedules, and daily operations organized. The role will partner closely with stakeholders to coordinate administrative and project-related activities while adapting to evolving team priorities.<br><br>Responsibilities:<br>• Coordinate calendars, schedule meetings, and organize conference room arrangements to support daily team operations.<br>• Maintain project rosters, track updates, and keep records accurate and accessible for internal stakeholders.<br>• Assist with timeline management by monitoring deadlines, following up on action items, and helping teams stay on schedule.<br>• Provide administrative and project coordination support across multiple assignments in a fast-paced environment.<br>• Prepare, scan, organize, and distribute project documentation using Microsoft Office and internal business systems.<br>• Support scheduling and coordination activities related to project execution, including master schedule updates where needed.<br>• Communicate with team members and partners to ensure meetings, materials, and project logistics are aligned.<br>• Contribute to evolving processes and tools as the team grows and operational needs expand.
- 2026-11-12T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction project operations in Irvine, California. This Long-term Contract position focuses on project accounting, subcontractor documentation, payroll coordination, and administrative support across active jobs. The ideal candidate will bring strong construction industry experience and the ability to manage deadlines, financial records, and communication with internal teams, vendors, and subcontractors.<br><br>Responsibilities:<br>• Process a large volume of project-related payables by reviewing invoices and confirming alignment with contract terms, purchase orders, approved changes, and cost codes.<br>• Partner with project managers, engineers, vendors, and subcontractors to resolve billing issues, secure approvals, and keep payment activity on schedule.<br>• Maintain complete accounts payable files, monitor open items and vendor statements, and assist with reconciliations to support accurate financial records.<br>• Organize and update subcontractor documentation, including agreements, insurance records, change documentation, notices, and lien release materials required for payment.<br>• Track subcontractor billing details such as schedules of values, accrual information, invoices, and closeout paperwork while following compliance requirements.<br>• Collect and review craft employee time records, validate hours and job classifications, and coordinate with field leadership to address payroll discrepancies before submission.<br>• Support month-end financial activities by preparing subcontractor accrual information and coordinating with project and accounting teams for timely reporting.<br>• Maintain orderly project files for correspondence, purchase orders, subcontracts, change records, and audit support documentation.<br>• Assist with project closeout activities, including final payment coordination, reconciliations, required releases, and follow-up on outstanding items.<br>• Identify administrative or accounting inconsistencies and help improve processes that strengthen project documentation and reporting accuracy.
- 2026-11-12T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 30 - 33 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction-related initiatives in Raleigh, North Carolina. This Long-term Contract position is ideal for someone who can keep schedules on track, maintain organized project documentation, and assist teams with day-to-day coordination. The role will contribute to efficient project delivery by helping manage timelines, tracking milestones, and supporting administrative project activities.<br><br>Responsibilities:<br>• Coordinate project schedules and help maintain accurate timelines across multiple construction activities.<br>• Support project managers by organizing documentation, tracking progress, and following up on key action items.<br>• Maintain master scheduling records to help teams stay aligned with project milestones and deadlines.<br>• Scan, file, and manage project-related documents to ensure records are complete and easy to access.<br>• Assist with day-to-day project coordination, including meeting preparation, status updates, and communication follow-through.<br>• Monitor task progress and identify scheduling conflicts or delays so they can be addressed promptly.<br>• Help keep construction project information current by updating logs, reports, and supporting materials.
- 2026-10-09T00:00:00Z
- Cincinnati, OH
- onsite
- Temporary to Hire
- 23 - 25 USD / Hourly
- We are looking for a detail-oriented Project Assistant to join our team in Cincinnati, Ohio in an onsite contract-to-permanent role. This position blends high-volume document handling with project coordination, making it ideal for someone who enjoys both process-driven work and cross-functional collaboration. You will play a key role in maintaining accurate records, supporting client-related workflows, and helping operational initiatives stay organized and on schedule.<br><br>Responsibilities:<br>• Process, scan, upload, and categorize client files in accordance with established procedures and service expectations.<br>• Review incoming documentation for accuracy, completeness, and compliance, and address missing or inconsistent information when needed.<br>• Safeguard sensitive information by following privacy standards, records policies, and security protocols at all times.<br>• Monitor turnaround times, quality metrics, and daily output, escalating issues that may affect deadlines or client commitments.<br>• Assist with audit readiness activities, documentation reviews, and ongoing efforts to improve operational accuracy and efficiency.<br>• Maintain project schedules, task trackers, meeting notes, and status updates to support smooth execution across initiatives.<br>• Coordinate meetings by organizing agendas, documenting key decisions, and following up on assigned next steps.<br>• Provide clear updates to clients, internal stakeholders, and leadership regarding progress, risks, and milestone changes.<br>• Support onboarding activities, workflow enhancements, training coordination, and operational technology-related projects.
- 2026-11-10T00:00:00Z