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184 results for Project Administrator in Usa
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 70000 - 95000 USD / Yearly
- <p>We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate multiple projects simultaneously from kickoff through completion.</li><li>Serve as the primary point of contact between clients, vendors, contractors, and internal teams.</li><li>Create and maintain project schedules, workback plans, timelines, and status updates.</li><li>Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.</li><li>Track vendor deliverables, production milestones, and project progress.</li><li>Prepare project documentation, specifications, work orders, and material lists.</li><li>Manage logistics, including transportation, site access, labor scheduling, and venue requirements.</li><li>Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.</li><li>Travel to project sites as needed to oversee installations and address on-site issues.</li><li>Provide regular communication and project updates to key stakeholders.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- North Brunswick, NJ
- onsite
- Permanent / Full Time
- 90000 - 135000 USD / Yearly
- <p>We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.</p><p>• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.</p><p>• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.</p><p>• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.</p><p>• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.</p><p>• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.</p><p>• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.</p><p>• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.</p><p>Benefits:</p><p>Medical, PTO</p>
- 2026-11-06T00:00:00Z
- San Antonio, TX
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- We are looking for an experienced Project Manager to guide marketing and communications initiatives for a higher education organization in San Antonio, Texas. This role partners with creative, admissions, communications, and campus stakeholders to move complex projects from planning through final delivery while keeping priorities aligned and timelines on track. The ideal candidate brings strong relationship-building skills, sound judgment, and the ability to manage multiple workstreams in a collaborative, highly visible environment.<br><br>Responsibilities:<br>• Direct marketing and communications assignments from initial planning through completion, ensuring milestones, deliverables, and deadlines remain on schedule.<br>• Partner with writers, designers, admissions teams, advancement staff, and institutional leaders to coordinate work across departments and maintain project alignment.<br>• Lead discovery conversations, kickoff meetings, and status updates that clarify goals, responsibilities, and next steps for all participants.<br>• Build and maintain detailed project plans, including schedules, dependencies, review stages, and approval pathways.<br>• Oversee the development of key outreach materials such as recruitment collateral, viewbooks, and broader university communications.<br>• Confirm that all deliverables reflect established brand standards, messaging expectations, and institutional guidelines.<br>• Manage feedback cycles and stakeholder approvals to support accuracy, consistency, and timely release of materials.<br>• Act as the primary connection point between marketing, creative teams, admissions, and other campus partners to keep communication clear and productive.<br>• Anticipate risks, address roadblocks, and adjust plans as needed to sustain progress across several simultaneous initiatives.
- 2026-11-10T00:00:00Z
- Albuquerque, NM
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>Consulting Project Manager -</p><p>Location: Hybrid or Onsite (as required)</p><p>Overview</p><p>We are seeking an experienced Project Manager to assist with some critical IT projects.</p><p><br></p><p>The Project Manager will oversee all phases of the project lifecycle, serving as the primary liaison between business stakeholders, technical teams, software vendors, and executive leadership. </p><p>This individual must have a proven track record delivering complex enterprise software implementations on time and within budget while driving adoption and organizational change.</p><p>Key Responsibilities</p><p>• Develop and maintain project plans, schedules, milestones, budgets, and resource assignments.</p><p>• Coordinate activities among business stakeholders,program teams, software vendors, developers, and infrastructure resources.</p><p>• Facilitate project governance meetings, steering committees, and executive status reviews.</p><p>• Manage project scope, risks, issues, dependencies, and change requests.</p><p>• Ensure alignment between software functionality and business processes , compliance, and reporting.</p><p>• Oversee requirements gathering, business process mapping, and solution design activities.</p><p>• Coordinate system integration, data migration, testing, and deployment efforts.</p><p>• Drive User Acceptance Testing (UAT) and production readiness activities.</p><p>• Develop communication strategies to promote stakeholder engagement and project adoption.</p><p>• Manage training, documentation, and organizational change management initiatives.</p><p>• Monitor vendor performance and contractual deliverables.</p><p>• Provide detailed project reporting and regular updates to executive leadership.</p><p>Other duties as needed</p>
- 2026-11-10T00:00:00Z
- Piscataway, NJ
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- <p>benefits:</p><ul><li>medical insurance</li><li>vision</li><li>dental</li><li>paid time off</li><li>401k</li><li>life insurance</li></ul><p>Responsibilities: </p><ul><li>Develop and manage project plans for fire sprinkler installation projects from kickoff through completion.</li><li>Review construction drawings, specifications, and contract documents to ensure project requirements are understood and executed properly.</li><li>Coordinate project schedules, manpower, equipment, and material procurement to support successful project delivery.</li><li>Work closely with engineering, field personnel, general contractors, and clients to maintain project progress and resolve issues.</li><li>Experience with fire protection or fire sprinkler installations needed</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- Atlanta, GA
- onsite
- Permanent / Full Time
- 100000 - 130000 USD / Yearly
- We are looking for a proactive Project Manager to support a growing IT team. This role is ideal for a project specialist who enjoys bringing structure to fast-moving work, coordinating across teams, and keeping priorities on track. The person in this position will partner closely with IT leadership to guide initiatives from intake through delivery while strengthening project discipline across the organization.<br><br>Responsibilities:<br>• Oversee the intake of technology-related requests and initiatives, organizing them into clear priorities in partnership with IT leadership.<br>• Lead several concurrent projects by defining schedules, key milestones, ownership, and expected outcomes from kickoff to completion.<br>• Monitor execution closely, identify risks or blockers early, and drive timely resolutions to keep work progressing.<br>• Provide consistent follow-up with team members and stakeholders to reinforce accountability for deadlines, deliverables, and next steps.<br>• Share project status, timing, and expectations with both business and technical partners through clear and timely communication.<br>• Coordinate cross-functional contributors to ensure projects move efficiently and remain aligned with organizational goals.<br>• Develop and refine project documentation, reporting practices, and repeatable management processes that improve visibility and consistency.<br>• Partner with IT and business leaders to connect technology efforts with broader operational priorities and strategic needs.<br>• Recommend workflow and process improvements that strengthen execution, team effectiveness, and overall project delivery.<br>• Support implementation-related efforts such as software rollouts, system integrations, and other operational change initiatives when needed.
- 2026-11-06T00:00:00Z
- Eden Prairie, MN
- onsite
- 45 - 50 USD / Hourly
- We are looking for a Project Manager to help drive strategic growth initiatives within our manufacturing business in Eden Prairie, Minnesota. This role brings together teams across commercial, product development, supply chain, finance, sales, and customer support to move key programs from concept through execution. The ideal candidate will combine strong project leadership with business insight to guide priorities, evaluate market opportunities, and support profitable portfolio growth.<br><br>Responsibilities:<br>• Lead cross-functional initiatives by aligning stakeholders from commercial, research and development, sales, operations, finance, and customer service around shared goals and deliverables.<br>• Coordinate the planning and execution of strategic programs that support new product launches, business expansion efforts, and ongoing customer initiatives.<br>• Evaluate market conditions, consumer behavior, and competitive activity to identify opportunities in fruit snacks and low acid aseptic categories.<br>• Interpret business performance data and external research to uncover trends, diagnose shifts in channel or customer results, and recommend practical actions.<br>• Develop business cases and strategic recommendations that support growth objectives, profitability targets, and long-term portfolio decisions.<br>• Oversee aspects of the existing product portfolio, including pricing strategy, contract alignment, and initiatives designed to increase sales performance.<br>• Partner closely with sales teams to strengthen customer and channel profitability through informed planning and ongoing performance review.<br>• Facilitate communication across departments to ensure priorities remain clear, risks are addressed early, and project milestones stay on track.
- 2026-11-04T00:00:00Z
- Dresser, WI
- onsite
- Temporary / Contract
- 71.25 - 90 USD / Hourly
- <p>We are looking for a Contract Project Manager to support an implementation in Osceola, Wisconsin. This role will guide project execution from planning through follow-through, partnering with cross-functional teams to keep work on schedule, aligned to priorities, and responsive to challenges as they arise. The position requires a hands-on, detail-oriented individual who can communicate clearly with team members at all levels, build momentum across departments, and help drive successful implementation and training efforts in a production environment.</p><p><br></p><p>Responsibilities:</p><p>• Create and maintain project plans, status reports, visual trackers, presentations, and other documentation needed to support execution and leadership visibility.</p><p>• Partner with internal stakeholders and external vendors to clarify project goals, define scope, organize resources, and keep deliverables aligned with timelines and budget expectations.</p><p>• Monitor day-to-day progress, identify roadblocks early, escalate issues when appropriate, and help teams move through challenges with practical solutions.</p><p>• Track milestones, performance indicators, and project outcomes by building dashboards, charts, and summary materials for regular updates.</p><p>• Support budget oversight by monitoring project-related costs, highlighting savings opportunities, and contributing to continuous improvement efforts.</p><p>• Coordinate meetings, document decisions, assign follow-up items, and ensure action items are completed on time across multiple workstreams.</p><p>• Work closely with production, planning, inventory, shipping, and receiving teams, maintaining a visible presence on the floor to understand operational needs and support execution.</p><p>• Collaborate with implementation partners and internal teams during ERP-related project activities, serving as an advocate for the business while helping teams prepare for rollout and adoption.</p><p>• Develop training materials and assist with end-user education to improve readiness, reinforce process understanding, and support a smooth transition during implementation.</p><p>• Provide general administrative and organizational support to project leaders and stakeholders to keep initiatives moving efficiently</p>
- 2026-11-02T00:00:00Z
- Corona, CA
- onsite
- Temporary to Hire
- 38 - 44 USD / Hourly
- We are looking for a Project Manager to support heavy civil construction work in California. This contract opportunity has the potential to become permanent and is ideal for someone who can keep project documentation, schedules, coordination efforts, and cost-related activities moving efficiently from preconstruction through field execution. The role works closely with clients, subcontractors, field teams, and public agency stakeholders to help deliver transportation and roadway projects with strong organization, communication, and follow-through.<br><br>Responsibilities:<br>• Oversee project records by managing submittals, requests for information, correspondence, and other essential construction documentation.<br>• Maintain and revise project timelines, coordinate trade partner sequencing, and communicate any changes that could affect key milestones.<br>• Support planning for traffic control measures, roadway access restrictions, and freeway closure activities in coordination with project needs.<br>• Attend coordination meetings with owners, subcontractors, agency representatives, and internal teams, while capturing decisions and tracking follow-up items.<br>• Facilitate procurement activities for materials and equipment, ensuring deliveries and resource availability align with construction schedules.<br>• Prepare monthly pay applications, monitor installed quantities, and assist with billing progress and subcontractor payment support.<br>• Contribute to cost control efforts by organizing change order records, contract revisions, and other project financial documentation.<br>• Partner with field personnel to confirm work is performed according to plans, specifications, quality expectations, and reporting requirements.<br>• Help address jobsite issues by coordinating timely solutions with project teams, subcontractors, and stakeholders.
- 2026-11-11T00:00:00Z
- Lincoln, NE
- onsite
- Permanent / Full Time
- 200000 - 225000 USD / Yearly
- <p>Our client is seeking a Project Director to provide executive-level leadership across large, complex construction projects. This role is ideal for a proven operations leader who has successfully directed project teams on major commercial, industrial, mission-critical, or data center projects valued at $100M+.</p><p>This position goes well beyond traditional project management. The Project Director will oversee multiple projects and project teams, drive operational performance, maintain executive-level client relationships, and assume accountability for financial results across a significant project portfolio.</p><p><br></p><p>Key Responsibilities</p><ul><li>Lead multiple project teams across large-scale construction projects</li><li>Provide strategic oversight for projects exceeding<strong> </strong>$100M in value</li><li>Drive project profitability, forecasting, and overall P&L performance</li><li>Develop and mentor Project Managers, Assistant Project Managers, and field leadership</li><li>Maintain executive-level relationships with clients, owners, and key stakeholders</li><li>Partner with estimating, engineering, safety, procurement, and operations teams to ensure successful project delivery</li><li>Support manpower planning, succession planning, and organizational growth</li><li>Identify and pursue opportunities for repeat business and project expansion</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Diego, CA
- onsite
- Permanent / Full Time
- 90000 - 100000 USD / Yearly
- We are looking for a detail-oriented Project Analyst to support financial and operational activities for our team in San Diego, California. This role focuses on maintaining accurate project-related records, coordinating core accounting processes, and helping ensure business transactions are completed efficiently. The ideal candidate brings strong analytical ability, sound administrative judgment, and hands-on experience working with project data and financial documentation.<br><br>Responsibilities:<br>• Manage project billing activities and prepare accurate customer invoices in a timely manner.<br>• Review accounts payable processes to help maintain proper oversight, accuracy, and alignment with company procedures.<br>• Track project costs, organize financial details, and support reporting that reflects budget and job performance.<br>• Apply appropriate sales tax treatment to transactions and help maintain compliance in billing documentation.<br>• Calculate commission amounts based on established guidelines and verify supporting records before submission.<br>• Perform a range of administrative and business support duties that contribute to smooth day-to-day project operations.<br>• Use database and query tools to retrieve, organize, and analyze information needed for financial and operational decisions.
- 2026-11-11T00:00:00Z
- Troy, NY
- onsite
- Temporary to Hire
- 22 - 26 USD / Hourly
- <p>We are looking for a <strong>Project Administrative Assistan</strong>t to support client engagements, project planning, scheduling, communications, and administrative operations <strong>onsite in Troy, NY</strong> for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Project & Meeting Coordination</strong></p><ul><li>Coordinate scheduling between clients, consultants, and internal team members.</li><li>Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.</li><li>Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.</li><li>Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).</li><li>Track action items and ensure timely follow-up with clients and consulting teams.</li><li>Communicate meeting changes, reminders, and updates to all relevant parties.</li></ul><p><strong>Client Relationship & Communication Management</strong></p><ul><li>Serve as a primary point of contact between clients, consultants, and internal team members.</li><li>Support ongoing client relationships by ensuring effective communication and responsiveness.</li><li>Coordinate client check-ins and follow-up communications.</li><li>Manage the flow of information between all stakeholders to ensure projects remain on track.</li><li>Help reinforce a consistent, professional client experience and brand presence.</li></ul><p><strong>Strategy & Administrative Support</strong></p><ul><li>Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.</li><li>Coordinate internal strategy meetings and track project progress through completion.</li><li>Collaborate with finance and leadership teams on project budgets and resource planning.</li><li>Manage document workflows through review, approval, and distribution processes.</li><li>Maintain communication with consultants regarding project opportunities and availability.</li><li>Prepare, edit, and proofread professional documents, presentations, and communications.</li></ul><p><strong>Project Planning & Execution</strong></p><ul><li>Develop project timelines, track deliverables, and ensure deadlines are met.</li><li>Coordinate internal design and planning meetings to support successful project delivery.</li><li>Monitor multiple projects simultaneously and proactively identify potential issues or delays.</li><li>Support process improvement initiatives and help maintain organizational standards and best practices.</li></ul>
- 2026-10-30T00:00:00Z
- Charlotte, NC
- onsite
- Permanent / Full Time
- 140000 - 180000 USD / Yearly
- We are looking for an experienced Project Controller to support the financial performance and governance of complex projects in Charlotte, North Carolina. This role partners closely with project leaders and finance stakeholders to maintain accurate cost tracking, strengthen forecasting, and provide clear insight into project results. The ideal candidate brings strong project accounting expertise, sound commercial judgment, and hands-on experience working with CMiC in a deadline-driven environment.<br><br>Responsibilities:<br>• Oversee project financial activities from initiation through closeout, ensuring budgets, commitments, billings, and cost records remain accurate and current.<br>• Prepare regular financial reports and performance analyses that highlight project status, cost trends, risks, and forecasted outcomes for leadership review.<br>• Collaborate with project managers and operational teams to develop budgets, monitor spending, and address financial variances before they impact delivery.<br>• Maintain and reconcile project accounting data within CMiC, supporting reliable reporting and consistent financial controls across assignments.<br>• Review contracts, change activity, and invoicing details to confirm alignment with project terms and revenue recognition requirements.<br>• Support month-end and year-end close processes related to project portfolios, including accruals, reconciliations, and financial documentation.<br>• Identify process improvement opportunities within project controls and accounting workflows, including updates tied to system or reporting changes when applicable.<br>• Ensure compliance with internal policies, client requirements, and audit standards by keeping complete and organized project financial records.
- 2026-10-19T00:00:00Z
- Glastonbury, CT
- onsite
- Permanent / Full Time
- 110000 - 135000 USD / Yearly
- <p>We are looking for an experienced Project Manager to lead a portfolio of related application and records-focused initiatives for a long-term client in Glastonbury, Connecticut. This role requires someone who can balance several active workstreams in a fast-moving environment while maintaining strong client relationships and clear executive communication. The ideal candidate brings a consultative mindset, sound project leadership, and the ability to organize interconnected efforts into practical plans that support business goals.</p>
- 2026-10-26T00:00:00Z
- Portland, OR
- onsite
- Temporary to Hire
- 26 - 28 USD / Hourly
- We are looking for a highly organized Project Coordinator (Construction) to support billing accuracy and project administration for a busy team in Portland, Oregon. This contract position with potential for a permanent role focuses on coordinating project documentation, tracking job-related financial details, and helping ensure invoices are issued correctly and on schedule. The ideal candidate brings construction-related experience, strong attention to detail, and the ability to manage multiple priorities in a fast-moving environment while communicating effectively with both internal teams and customers.<br><br>Responsibilities:<br>• Partner with project managers to prepare timely and accurate customer invoices based on project activity and contract terms.<br>• Establish new jobs in internal systems and maintain organized project records throughout the lifecycle of each assignment.<br>• Review project cost data, investigate discrepancies, and assist with reconciliation to support reliable billing and reporting.<br>• Prepare cost-to-complete information and contribute to the tracking of financial progress on active construction projects.<br>• Compile and distribute recurring project reports, including weekly updates and workforce-related summaries, to relevant stakeholders.<br>• Monitor payment status, follow up with customers regarding outstanding balances, and support collection efforts in a thorough manner.<br>• Assist with administrative contract documentation such as subcontract records, change order paperwork, insurance compliance items, and lien release tracking.<br>• Support project closeout activities by confirming required billing, documentation, and final project records are completed accurately.
- 2026-10-27T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 35.625 - 41.25 USD / Hourly
- We are looking for a Project Accountant to support construction-focused financial operations for a client in Chicago, Illinois. This is a Contract position suited for an accounting specialist with experience managing project-based costs, maintaining accurate financial records, and working within fast-paced environments. The ideal candidate brings strong knowledge of cost accounting, project accounting, and construction accounting, along with hands-on experience using D365 to support reporting and daily transactions.<br><br>Responsibilities:<br>• Monitor project financial activity, including job costs, commitments, billings, and budget performance across active construction projects.<br>• Prepare and maintain accurate accounting records for project-related transactions, ensuring costs are coded correctly and posted in a timely manner.<br>• Reconcile project accounts and investigate variances to support reliable month-end and periodic financial reporting.<br>• Partner with project managers and operations teams to track spending, review financial progress, and improve cost visibility.<br>• Support invoicing, revenue tracking, and payment documentation in alignment with contract terms and project milestones.<br>• Use D365 to manage accounting workflows, generate reports, and maintain data accuracy within the project accounting process.<br>• Assist with forecasting, cash flow monitoring, and financial analysis to help project teams make informed decisions.<br>• Ensure accounting activities comply with internal controls, company policies, and applicable financial standards.
- 2026-10-09T00:00:00Z
- Houston, TX
- onsite
- Temporary / Contract
- 27.55 - 31.9 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Billing Specialist</strong> to support billing and accounts receivable activities in a fast-paced, project-based environment. This position works closely with operations and accounting teams to ensure accurate invoicing, timely revenue recognition, and effective collections management.</p><p><br></p><p>The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities while maintaining excellent attention to detail.</p><p>Key Responsibilities</p><ul><li>Review, verify, and process daily billing transactions</li><li>Generate and submit accurate customer invoices</li><li>Interpret contracts and apply billing terms accordingly</li><li>Monitor project progress to ensure timely billing and revenue recognition</li><li>Post daily and weekly revenue activity into reporting systems</li><li>Support accounts receivable functions, including collections and customer account maintenance</li><li>Investigate and resolve billing discrepancies and invoice disputes</li><li>Monitor aging reports and unbilled revenue reports</li><li>Assist with month-end close activities related to billing and revenue</li><li>Communicate with internal teams regarding timesheets, labor charges, and billing accuracy</li><li>Maintain accurate account records and customer balances</li><li>Participate in special projects and process improvement initiatives</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- North Las Vegas, NV
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- We are looking for a detail-oriented Project Accountant to support the financial performance of commercial construction work in North Las Vegas, Nevada. This position oversees project-related accounting activities from initial setup through final closeout while working closely with operations and project leadership. The role is essential to maintaining accurate cost tracking, timely billing, reliable forecasting, and strong financial controls across multiple active jobs.<br><br>Responsibilities:<br>• Set up newly awarded jobs in the accounting system and keep project records current throughout the project lifecycle.<br>• Partner with project leaders to track budgets, contract amounts, commitments, and expected costs to support informed financial decisions.<br>• Review job cost activity, work-in-progress reporting, and project forecasts to identify trends, discrepancies, and potential overruns.<br>• Prepare owner invoices, update schedules of values, and reconcile billing changes tied to approved contract modifications.<br>• Monitor retainage balances, committed expenses, purchase orders, and subcontract change activity to maintain accurate project accounting.<br>• Examine subcontractor and vendor invoices for accuracy, confirm required supporting documentation, and coordinate timely payment processing.<br>• Produce monthly financial reporting for assigned projects, including budget-to-actual analysis and profitability insights for project management.<br>• Assist with monthly close tasks, account reconciliations, audit support, tax-related documentation, and compliance with contract and company requirements.
- 2026-11-07T00:00:00Z
- Port Washington, NY
- onsite
- Permanent / Full Time
- 70000 - 95000 USD / Yearly
- We are looking for a Project Accountant to join a growing team in Port Washington, New York. This position is ideal for someone with strong construction accounting experience who can oversee high-volume project billing while staying organized in a fast-moving environment. The role works closely with project managers and senior leadership to support accurate financial reporting and maintain visibility into project performance.<br><br>Responsibilities:<br>• Oversee billing activities for multiple construction-related projects, ensuring invoices are prepared accurately and submitted on schedule.<br>• Partner with project managers to track job financials, review costs, and address billing or budget questions throughout the project lifecycle.<br>• Prepare and maintain project-level accounting records, including revenue, expenses, contract values, and payment activity.<br>• Generate financial reports for leadership that highlight project status, billing progress, and key account activity.<br>• Use AS400 and advanced Microsoft Excel tools to analyze data, reconcile accounts, and support reporting needs.<br>• Monitor accounts receivable related to project work and follow up on outstanding balances when needed.<br>• Assist with month-end close tasks by reviewing project transactions, reconciling discrepancies, and supporting accurate financial results.<br>• Coordinate with internal stakeholders to help ensure project accounting processes align with construction contract requirements.
- 2026-10-09T00:00:00Z
- Houston, TX
- onsite
- Permanent / Full Time
- 75000 - 90000 USD / Yearly
- <p>Project Accountant / Billing Role! </p><p>A highly respected organization in the professional services/design space is adding a <strong>Project Accountant</strong> to its Houston team due to continued growth and several significant new project wins. This is a newly created position offering the opportunity to join an exceptionally stable company with a strong culture, long-tenured team and exciting project portfolio.</p><p><br></p><p><strong><u>Why This Opportunity?</u></strong></p><ul><li><strong>Newly created position due to growth</strong> and several major project wins</li><li>Exceptional company and team stability with <strong>very low employee turnover</strong></li><li>Work on <strong>high-profile projects across the country! </strong></li><li>Join a collaborative Houston team with impressive tenure and a culture people genuinely enjoy</li><li>Report to a <strong>hands-on, supportive leader</strong> who is highly invested in his team's success</li><li>Strong overall compensation and benefits package, including <strong>profit sharing, 401(k), generous PTO and paid downtown parking</strong></li><li>Stable organization with a strong financial foundation and long-term track record of success</li></ul><p><strong><u>The Role</u></strong></p><p>This position will own the financial management and billing activities for a portfolio of projects throughout the full project lifecycle. You'll partner closely with Project Managers and operational leaders to ensure projects remain financially healthy while managing everything from project setup and contract terms to invoicing, forecasting and collections.</p><p>Responsibilities will include:</p><ul><li>Manage <strong>high-volume project billing</strong> across a portfolio of active projects</li><li>Partner with Project Managers to review project budgets, staffing plans, fees and financial performance</li><li>Review contracts and understand terms related to billing and fee management</li><li>Prepare accurate and timely client invoices in accordance with contractual requirements</li><li>Monitor project performance, including <strong>actual vs. budget results</strong>, and identify potential issues or trends</li><li>Review project labor and expenses for accuracy and appropriateness</li><li>Coordinate consultant invoices and payments</li><li>Monitor accounts receivable and partner with Project Managers on collection efforts</li><li>Provide financial reporting and analysis to project and office leadership</li><li>Support project setup and financial maintenance throughout the project lifecycle</li><li>Serve as a financial resource to Project Managers and operational teams</li><li>Identify opportunities to improve processes, reporting and efficiencies</li></ul><p><br></p><p><strong>If you are interested in hearing more, please apply today!! Or you can reach out to Casey Engeling directly on LinkedIn. </strong></p>
- 2026-11-05T00:00:00Z
- Houston, TX
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- <p><strong>Project Controller (Hybrid – Houston, TX)</strong></p><p>Our client is a global, growth-oriented energy services organization is seeking a <strong>Project Controller</strong> to join its regional project finance team. This role partners closely with Project Managers and operational leadership to drive project performance, mitigate commercial risk, and optimize revenue and cash flow across a portfolio of engagements.</p><p><br></p><p>This is a high-visibility, business-facing role offering a hybrid work schedule (3 days in-office or onsite).</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Monitor, analyze, and report on project financial performance, providing actionable insights to leadership</li><li>Partner with Project Managers to support financial planning, forecasting, and overall project health</li><li>Ensure timely and accurate invoicing in accordance with contract terms and internal guidelines</li><li>Lead recurring financial reviews across individual projects and broader portfolios</li><li>Oversee revenue recognition in alignment with IFRS 15 (including percentage-of-completion and time & materials models)</li><li>Review and challenge financial inputs from project teams, including identification of change order requirements</li><li>Conduct monthly project review meetings to evaluate financial status, risks, and opportunities</li><li>Manage project accounting activity, including expenditure tracking, accruals, and financial close support</li><li>Monitor work-in-progress (WIP) balances and proactively address collectability and exposure risks</li><li>Identify and escalate high-risk financial items to senior finance leadership</li><li>Ensure compliance with internal controls, delegated authority structures, and accounting policies</li><li>Support project teams with financial guidance and promote strong commercial awareness</li><li>Assist with project close-out activities, including reconciliation, margin validation, and write-off analysis</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in Accounting, Finance, or related field</li><li>4+ years of experience in project accounting, project controls, or financial analysis within a project-based environment (e.g., engineering, consulting, construction, or professional services)</li><li>Strong knowledge of revenue recognition principles (IFRS 15 / ASC 606)</li><li>Experience partnering with operational leaders in a business-facing finance role</li><li>Advanced Excel skills and proficiency with ERP or project accounting systems</li><li>Strong analytical, communication, and problem-solving skills</li></ul><p><strong>Why This Role</strong></p><ul><li>Exposure to complex, high-impact projects</li><li>Strong partnership with operations and leadership teams</li><li>Opportunity to influence financial performance and process improvements</li><li>Flexible hybrid work environment</li></ul>
- 2026-10-17T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 85000 - 95000 USD / Yearly
- <p><em>The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>• Overseeing the accurate and timely processing of AP and AR</p><p>• Conducting regular bank reconciliations to maintain financial integrity</p><p>• Ensuring all general ledger entries are accurate and up-to-date</p><p>• Completing month-end close procedures in an organized and timely manner</p><p>• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes</p><p>• Regularly reviewing and updating customer credit records</p><p>• Addressing and resolving customer inquiries and concerns related to their accounts</p><p>• Monitoring customer accounts and initiating appropriate actions when necessary</p><p>• Managing and maintaining accurate customer records</p><p>• Processing customer credit applications efficiently and accurately.</p>
- 2026-10-14T00:00:00Z
- Elk Grove Village, IL
- onsite
- Temporary / Contract
- 38 - 44 USD / Hourly
- We are looking for a Project Accountant to support the financial management of active projects in Elk Grove Village, Illinois. This Contract position is ideal for a detail-focused accounting specialist who can manage project financials, billing activity, and reporting with accuracy and consistency. The role works closely with project leadership and internal teams to help maintain budget visibility, support sound financial decisions, and ensure compliance with accounting standards and company policies.<br><br>Responsibilities:<br>• Manage the accounting activities for multiple projects at the same time, maintaining accurate financial records from project start through completion.<br>• Track budgets, committed costs, spending activity, and overall financial results to help keep projects aligned with business and client expectations.<br>• Prepare recurring project-level financial reporting, including profitability analysis, income statements, balance sheets, and cash flow summaries.<br>• Review cost trends and budget variances, identify risks or inefficiencies, and recommend practical actions to improve cost performance.<br>• Partner with project managers to validate charges, review work in progress, and confirm that project costs are recorded correctly.<br>• Process and review client invoices for completeness and accuracy, coordinating with project teams to gather billing support and resolve discrepancies.<br>• Monitor accounts receivable related to project work and follow up on outstanding payments to support timely collections.<br>• Participate in month-end close activities tied to project accounting, ensuring deadlines are met and financial data is properly reconciled.<br>• Collaborate with procurement and other internal departments to collect financial information and provide clear updates to both finance and non-finance stakeholders.<br>• Maintain adherence to accepted accounting practices, organizational policies, confidentiality standards, and other assigned responsibilities as needed.
- 2026-11-11T00:00:00Z
- Fremont, CA
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment.<br><br>Responsibilities:<br>• Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately.<br>• Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward.<br>• Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations.<br>• Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required.<br>• Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished.<br>• Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance.<br>• Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues.<br>• Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing.<br>• Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management.<br>• Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
- 2026-11-05T00:00:00Z
- Pleasanton, CA
- onsite
- Temporary / Contract
- 32 - 38 USD / Hourly
- We are looking for a Project Accountant to join a collaborative accounting team in Pleasanton, California on a Contract basis. In this role, you will support the financial management of multiple projects, working closely with project managers and leadership to keep billing, reporting, and cost tracking accurate and on schedule. This opportunity is well suited for someone who is organized, analytical, and comfortable balancing day-to-day accounting work in a fast-moving environment.<br><br>Responsibilities:<br>• Oversee project-related accounting activities across the full project lifecycle, from initial setup through final closeout<br>• Create and issue client invoices, verifying billing accuracy and ensuring timely distribution<br>• Work closely with project managers to align billing details, monitor budgets, and maintain visibility into project financial status<br>• Review unbilled labor, project expenses, and work-in-progress data to identify issues and support accurate reporting<br>• Communicate with clients regarding past-due balances, payment questions, and invoice follow-up<br>• Assist with accounts payable and accounts receivable tasks to support smooth daily accounting operations<br>• Contribute to payroll support activities, including reconciliations and related financial checks<br>• Prepare project financial reports and evaluate performance trends to help inform business decisions<br>• Maintain complete and accurate accounting and project records within project accounting systems<br>• Support month-end and year-end close processes and take on additional accounting assignments as needed
- 2026-11-07T00:00:00Z