<p>We are looking for a detail-oriented PART TIME Project Assistant to support a client in Princeton, New Jersey. This Long-term Contract position will oversee administrative coordination for projects, ensuring work progresses on schedule and aligns with grant-related obligations. The role partners with staff, consultants, contractors, and funding representatives to keep documentation, procurement activities, and project milestones organized throughout the assignment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day administrative activities for renovation projects.</p><p>• Guide procurement efforts by gathering quotes, supporting bid processes, and preparing contract-related documentation in accordance with applicable public purchasing standards.</p><p>• Maintain organized project files, compliance records, and supporting materials required for grant administration, reimbursement requests, and audits.</p><p>• Act as a central point of communication among personnel, architects, consultants, contractors, and external funding contacts to keep project activities aligned.</p><p>• Monitor schedules, budgets, deliverables, and milestone dates, and provide regular updates on project status and potential risks.</p><p>• Assist with preparation of reports and documentation needed to demonstrate adherence to local, state, and federal funding requirements.</p><p>• Support oversight of contractor engagement and documentation to help ensure renovation activities meet regulatory and contractual expectations.</p><p>• Contribute to the successful completion of the assignment by tracking outstanding items, coordinating next steps, and helping manage project closeout activities.</p>
<p>• Experience managing or coordinating capital improvement or facilities-related projects.</p><p>• Working knowledge of project tracking, document control, and administrative coordination across multiple stakeholders.</p><p>• Ability to support quote collection, bidding activities, and contract documentation within regulated procurement frameworks.</p><p>• Strong organizational skills with the ability to manage timelines, budgets, records, and competing priorities effectively.</p><p>• Clear written and verbal communication skills for collaborating with municipal staff, consultants, contractors, and funding agencies.</p><p>• Proficiency in maintaining accurate compliance files and preparing materials for reporting, reimbursement, and audit review.</p><p>• Demonstrated ability to provide dependable administrative support while keeping projects moving toward established milestones.</p>
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- Princeton, NJ
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a detail-oriented PART TIME Project Assistant to support a client in Princeton, New Jersey. This Long-term Contract position will oversee administrative coordination for projects, ensuring work progresses on schedule and aligns with grant-related obligations. The role partners with staff, consultants, contractors, and funding representatives to keep documentation, procurement activities, and project milestones organized throughout the assignment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day administrative activities for renovation projects.</p><p>• Guide procurement efforts by gathering quotes, supporting bid processes, and preparing contract-related documentation in accordance with applicable public purchasing standards.</p><p>• Maintain organized project files, compliance records, and supporting materials required for grant administration, reimbursement requests, and audits.</p><p>• Act as a central point of communication among personnel, architects, consultants, contractors, and external funding contacts to keep project activities aligned.</p><p>• Monitor schedules, budgets, deliverables, and milestone dates, and provide regular updates on project status and potential risks.</p><p>• Assist with preparation of reports and documentation needed to demonstrate adherence to local, state, and federal funding requirements.</p><p>• Support oversight of contractor engagement and documentation to help ensure renovation activities meet regulatory and contractual expectations.</p><p>• Contribute to the successful completion of the assignment by tracking outstanding items, coordinating next steps, and helping manage project closeout activities.</p>
- 2026-11-10T00:00:00Z