517 Results for Executive Assistant Jobs in Usa

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Executive Assistant

Boise, ID
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-10-23T00:00:00Z

Executive Assistant

Salt Lake City, UT
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are seeking a highly organized and professional Executive Assistant for a contract assignment supporting senior leadership within a fast-paced organization in Salt Lake City. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining confidentiality. The Executive Assistant will handle: <ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate executive communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, meeting agendas, and executive-level documents</li><li>Organize and coordinate meetings, conferences, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track projects, deadlines, and follow-up items for leadership</li><li>Assist with expense reporting, invoice approvals, and budget tracking</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Colorado Springs, CO
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Executive Assistant to support senior leadership. This contract opportunity is a fully in-person, part-time role scheduled for approximately 20 hours each week, offering the chance to contribute to both daily operations and longer-term administrative effectiveness. The person in this position will help executives stay focused on key priorities by managing logistics, improving workflows, and ensuring critical information is prepared accurately and on time. Responsibilities: • Coordinate executive schedules by arranging meetings, appointments, and time-sensitive priorities while helping leadership stay aligned with upcoming commitments. • Prepare clear reports, presentations, correspondence, and other business documents, ensuring accuracy, consistency, and appropriate formatting. • Monitor action items, project timelines, and deliverables so that administrative and operational tasks move forward without delay. • Organize and maintain records, files, and internal documentation to support efficient access to important departmental information. • Contribute to process improvement efforts by documenting procedures, updating standard operating materials, and creating more effective administrative workflows. • Maintain internal SharePoint content and related resources so teams can access current information and shared tools. • Assist with software and business support platforms, including tracking data, producing dashboards, and supporting reporting needs. • Provide meeting support through preparation of materials, coordination of logistics, and documentation of key discussion points and follow-up items. • Handle general administrative duties and participate in special projects that support senior leadership and department operations.
2026-10-28T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
38 - 45 USD / Hourly
Robert Half is partnering with a respected professional services firm in Solana Beach to find a highly organized Executive Assistant who can keep senior leadership focused, prepared, and moving forward! This opportunity is ideal for someone who thrives in a fast-paced environment, understands the importance of discretion, and can confidently manage competing priorities without needing constant direction. Beyond calendar management, this person will serve as a trusted administrative partner, helping coordinate leadership initiatives, streamline communication, and ensure important projects stay on track. The ideal candidate is proactive, polished, and comfortable interacting with executives, clients, and external business partners. Key Responsibilities:<ul><li>Manage complex executive calendars, prioritize meeting requests, and resolve scheduling conflicts.</li><li>Coordinate domestic travel, hotel accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.</li><li>Track action items and deadlines following leadership meetings.</li><li>Review and organize confidential documents, contracts, and business records.</li><li>Coordinate client meetings, leadership events, and internal company gatherings.</li><li>Prepare expense reports and assist with budget tracking and invoice approvals.</li><li>Screen incoming communications and determine which matters require immediate attention.</li><li>Partner with department leaders to coordinate cross-functional projects.</li><li>Maintain organized electronic filing systems and executive documentation.</li><li>Assist with special projects, research, and presentation preparation.</li><li>Handle sensitive business information with professionalism and discretion.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
43 - 47 USD / Hourly
Robert Half is seeking a discreet, resourceful Executive Assistant to support the principal of a private investment and family office in Rancho Santa Fe! This unique opportunity is well suited for someone who enjoys working in a small, high-trust environment where organization, sound judgment, and attention to detail are essential. The position blends traditional executive support with private-office coordination. You'll help manage a demanding calendar, coordinate travel and appointments, maintain confidential records, and ensure personal and business commitments are handled seamlessly. The ideal candidate is adaptable, professional, and comfortable shifting between priorities while maintaining a high level of service. What You'll Be Doing:<ul><li>Manage the principal's calendar, appointments, meetings, and personal commitments.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare correspondence, briefing materials, and confidential documents.</li><li>Coordinate meetings with investment partners, attorneys, accountants, advisors, and other external contacts.</li><li>Organize expense reports, receipts, invoices, and payment documentation.</li><li>Maintain confidential digital and physical filing systems.</li><li>Assist with property-related appointments, vendor scheduling, and service coordination as needed.</li><li>Track deadlines, renewals, appointments, and follow-up items across multiple commitments.</li><li>Coordinate special events, dinners, and business or personal engagements.</li><li>Handle incoming communications and prioritize requests appropriately.</li><li>Support administrative projects involving financial records, household documentation, or business operations.</li><li>Protect sensitive personal and financial information at all times.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced professional environment. Key Responsibilities<ul><li>Manage complex calendars, appointments, and meeting schedules for executives</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reports</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, deadlines, and follow-up items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Screen communications and help prioritize incoming requests</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a trusted partner, managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring seamless day-to-day executive operations. Key Responsibilities<ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Lake Oswego, OR
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives. Responsibilities:• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.• Handle sensitive company and personnel information with a high level of discretion and professionalism.• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130
2026-10-29T00:00:00Z

Executive Assistant

Grand Rapids, MI
onsite
Temporary / Contract
23.75 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and coordination support in Grand Rapids, Michigan. This Contract position will work closely with senior leadership to keep schedules, meetings, communications, and key initiatives running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive information while supporting board activity, internal communications, and community-facing efforts. Responsibilities:• Oversee complex calendars for executive leaders, arranging meetings, resolving scheduling conflicts, and coordinating travel plans and related logistics.• Create clear and well-organized meeting materials, including agendas, presentations, briefing documents, and follow-up summaries for leadership discussions and external engagements.• Act as the administrative point of contact for the Board of Directors by organizing board and committee meetings, preparing materials, and maintaining accurate records and minutes.• Facilitate communication between senior leadership and board members to ensure timely responses, clear updates, and well-coordinated meeting preparation.• Support internal messaging efforts by helping plan leadership meetings, staff gatherings, and engagement activities while aligning communications with executive priorities.• Prepare correspondence and communication materials on behalf of executives, including talking points, updates, and stakeholder-facing documents.• Compile background information, record follow-up actions, and assist with meeting preparation tied to relationship-building activities.• Coordinate advocacy meetings, community events, speaking appearances, and other external engagements involving elected officials, partners, and public audiences.• Track action items from executive and board meetings, safeguard confidential information, and maintain orderly digital and physical filing systems.• Contribute to special projects and cross-functional initiatives that support organizational goals and strengthen community engagement efforts.
2026-10-22T00:00:00Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership while helping maintain an organized and efficient office environment. This contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, manages sensitive matters with discretion, and brings a proactive approach to executive support. The role offers a blend of strategic administrative coordination and day-to-day office oversight, with a strong focus on keeping priorities on track and operations running smoothly. Responsibilities: • Manage complex executive schedules, coordinate shifting priorities, and ensure leadership is prepared for daily commitments and key meetings. • Arrange business travel from start to finish, including itineraries, accommodations, transportation, and schedule adjustments as needed. • Prepare meeting materials, organize agendas, capture follow-up items, and help drive timely completion of action items. • Serve as a key point of coordination for office operations, ensuring supplies, workspace needs, and administrative support functions are handled efficiently. • Maintain clear communication with internal stakeholders, external partners, and vendors to support seamless business operations. • Handle confidential information with discretion while supporting senior leaders with high-level administrative tasks and special requests. • Identify process improvement opportunities and implement practical administrative solutions that enhance workflow and productivity.
2026-10-29T00:00:00Z

Executive Assistant

Norway, ME
onsite
Permanent / Full Time
58000 - 62000 USD / Yearly
We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities. Responsibilities:• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.• Compile monthly reports and deliver day-to-day administrative support for multiple departments.• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.
2026-10-19T00:00:00Z

Executive Assistant

East Lansing, MI
onsite
Permanent / Full Time
52000 - 55000 USD / Yearly
Location: East Lansing, On-SiteStarting Salary: $25/hr We are partnering with our client who is looking for an Executive Assistant to support the President/CEO. This role is ideal for someone who excels at keeping schedules organized, handling travel logistics, and ensuring executive priorities stay on track. The successful candidate will bring strong coordination skills, sound judgment, and careful attention to detail in managing meetings and day-to-day administrative needs. Responsibilities:• Manage complex executive calendars, prioritize scheduling requests, and resolve conflicts to keep leadership agendas running smoothly.• Arrange travel plans, including transportation, lodging, and itinerary coordination.• Prepare and organize executive meetings by confirming logistics, distributing materials, and tracking key follow-up items.• Serve as a central point of coordination for appointments, meetings, and time-sensitive administrative activities.• Monitor changing priorities and adjust schedules or travel details efficiently while keeping stakeholders informed.• Support senior leaders with day-to-day administrative tasks that improve organization, responsiveness, and productivity.
2026-10-24T00:00:00Z

Executive Assistant

Wilmington, MA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in Wilmington, Massachusetts. This role focuses on keeping schedules organized, coordinating travel logistics, and ensuring meetings are planned efficiently. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage complex executive calendars, prioritize appointments, and adjust schedules as business needs change. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, organizing materials, and confirming attendee schedules. • Prepare and maintain detailed travel itineraries to support seamless executive trips. • Serve as a central point of contact for scheduling matters and help resolve conflicts quickly and professionally. • Support executive meetings by handling planning details, distributing information, and tracking key follow-up items.
2026-10-21T00:00:00Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leaders, helping ensure smooth day-to-day operations in a fast-paced environment. This role serves as a trusted partner by managing schedules, communications, and competing priorities while handling sensitive information with professionalism and discretion. Key Responsibilites <ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. </li><li>Monitor and organize email communications, prioritize urgent matters, and draft routine responses. </li><li>Prepare meeting agendas, materials, and presentations in advance. </li><li>Attend meetings, take notes, and distribute action items and follow-up summaries. </li><li>Coordinate travel arrangements, including transportation, lodging, and itineraries. </li><li>Process expense reports, receipts, and other administrative documentation. </li><li>Track deadlines, projects, and key deliverables to support timely completion. </li><li>Serve as a point of contact for internal and external stakeholders. </li><li>Maintain confidential files, records, and sensitive business information. </li><li>Support department operations with general administrative tasks and special projects as needed.</li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Annapolis, MD
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are seeking a highly organized, proactive, and polished Executive Assistant to provide comprehensive support to a senior executive in a fast-paced, high-growth environment. This role requires exceptional calendar management, extensive domestic and international travel coordination, and the ability to anticipate needs before they arise. The ideal candidate thrives under pressure, manages competing priorities with ease, and serves as a trusted partner to executive leadership. Key Responsibilities<ul><li>Manage complex and ever-changing executive calendars, scheduling meetings across multiple time zones while balancing competing priorities.</li><li>Coordinate extensive domestic and international travel, including flights, hotels, transportation, meeting logistics, and detailed itineraries.</li><li>Anticipate scheduling conflicts and proactively develop solutions to maximize executive efficiency.</li><li>Prepare travel agendas, briefing materials, meeting documents, and expense reports.</li><li>Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.</li><li>Coordinate executive meetings, board meetings, off-site events, and leadership team gatherings.</li><li>Track action items, follow up on deliverables, and ensure deadlines are met.</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence.</li><li>Support special projects, research initiatives, presentations, and strategic business activities.</li><li>Handle highly confidential information with discretion and sound judgment.</li><li>Manage administrative processes, vendor relationships, invoices, and departmental coordination as needed.</li></ul>
2026-10-27T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-10-21T00:00:00Z

Executive Assistant

East Lansing, MI
onsite
Permanent / Full Time
52000 - 54080 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion. Responsibilities:• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.
2026-10-27T00:00:00Z

Executive Assistant

Euless, TX
onsite
Temporary / Contract
28 - 34 USD / Hourly
Position SummaryWe are seeking a detail-oriented Order Entry Clerk to process customer orders accurately and efficiently. This role is responsible for entering sales orders, verifying order information, coordinating with customers and internal departments, and ensuring orders are processed in a timely manner. The ideal candidate has strong data entry skills, customer service experience, and the ability to work in a fast-paced environment.Essential Responsibilities<ul><li>Enter customer orders into the ERP/order management system accurately and efficiently.</li><li>Review purchase orders and verify pricing, quantities, product details, and shipping information.</li><li>Communicate with customers regarding order status, discrepancies, and missing information.</li><li>Coordinate with sales, warehouse, production, and shipping teams to ensure timely order fulfillment.</li><li>Process order changes, cancellations, returns, and credits as needed.</li><li>Maintain accurate customer and order records.</li><li>Research and resolve order entry issues and discrepancies.</li><li>Generate reports and assist with inventory and order tracking activities.</li><li>Provide administrative support to customer service and sales teams.</li><li>Ensure a high level of accuracy and customer satisfaction throughout the order process.</li></ul>Key Skills<ul><li>Order Processing</li><li>Order Entry</li><li>Customer Service</li><li>Data Entry</li><li>Purchase Orders</li><li>Sales Order Management</li><li>Inventory Coordination</li><li>Problem Resolution</li><li>Attention to Detail</li><li>Communication</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Birmingham, AL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment. Responsibilities:• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.
2026-10-08T00:00:00Z

Executive Assistant

Nashville, TN
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leadership team member in Nashville, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced onsite environment, works with minimal supervision, and brings strong judgment to managing shifting priorities. The role focuses on keeping executive operations running smoothly through thoughtful scheduling, travel coordination, and proactive administrative support. Responsibilities:• Manage the executive’s daily calendar by organizing meetings, resolving scheduling conflicts, and ensuring time is aligned with business priorities.• Coordinate domestic and business travel arrangements, including itineraries, logistics, and schedule updates as plans change.• Serve as a reliable administrative partner by anticipating needs, preparing for upcoming activities, and helping the executive stay organized.• Communicate with internal teams using platforms such as Outlook, Teams, and Slack to keep meetings, requests, and follow-ups on track.• Support meeting coordination by arranging details, confirming attendees, and helping maintain a smooth flow for executive engagements.• Handle routine administrative tasks with accuracy and discretion while maintaining a high level of professionalism in all interactions.• Use office and productivity tools, including Microsoft applications and AI platforms, to complete assignments efficiently and improve day-to-day workflows.
2026-10-22T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently. The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools. Key Responsibilities<ul><li>Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.</li><li>Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.</li><li>Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.</li><li>Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.</li><li>Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.</li><li>Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.</li><li>Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.</li><li>Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.</li><li>Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.</li><li>Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.</li><li>Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.</li><li>Perform additional administrative duties as needed to support the overall effectiveness of the department.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 55 USD / Hourly
We're looking for a highly proactive, resourceful Executive Assistant to partner directly with the CEO in a fast-paced startup environment. This role goes beyond calendar management. You'll be a trusted thought partner, helping the CEO stay focused on strategic priorities while keeping day-to-day operations running seamlessly. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and enjoys rolling up their sleeves to solve problems.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Lehi, UT
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment. Responsibilities: • Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs. • Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules. • Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays. • Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions. • Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule. • Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives. • Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness. • Assist with special projects, leadership meetings, board-related activities, and company events as needed. • Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
2026-10-05T00:00:00Z

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