387 Results for Office Services Associate Jobs in Usa

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Office Services Associate

Houston, TX
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a versatile Office Services Associate to support daily operations in a large corporate office in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys hands-on work, delivers excellent service, and can shift smoothly between mail, copy, shipping, and general office support tasks. The role works across multiple service areas, helping employees and visitors while keeping essential workplace services running efficiently. Responsibilities: • Provide day-to-day support across mail distribution, copy and document handling, shipping and receiving, and general office services. • Rotate between service functions as needed, serving as a flexible team resource in a busy multi-floor office environment. • Assist with conference room readiness and related office support to help meetings and workplace operations run smoothly. • Welcome and guide visitors, couriers, and delivery personnel through the building when access assistance is required. • Perform scheduled pickups and drop-offs, including mail runs and coordination of incoming and outgoing packages. • Support workspace changes by helping move chairs, cabinets, and other office furnishings using carts or dollies when appropriate. • Contribute to office relocations and seating reconfigurations while following safety guidelines and partnering with team members for heavier items. • Walk throughout the office regularly to respond to service requests and provide timely assistance to employees across several floors.
2026-09-30T00:00:00Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
19 - 19.5 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations in Boston, Massachusetts. This is a Contract position suited for someone who thrives in a fast-paced office setting and takes pride in delivering dependable administrative and customer service support. The ideal candidate will help keep mail, copy, supply, and meeting room functions running smoothly while maintaining a detail-oriented and organized environment. Responsibilities: • Manage the receipt, sorting, and internal distribution of mail to ensure timely delivery across the office. • Complete copying and document production requests on schedule, and provide basic assistance when office equipment issues arise. • Prepare outgoing mail and packages with proper postage and coordinate dispatch to postal or courier drop-off points. • Respond to supply requests from staff and replenish materials as needed to support daily business operations. • Maintain supply rooms and pantry areas by keeping them stocked, orderly, and presentable. • Set up and reset conference rooms for meetings, while helping track room usage and scheduling needs. • Conduct routine walkthroughs to support the overall appearance of the office, identify maintenance concerns, and communicate service needs to vendors or building management. • Provide additional clerical and administrative assistance as needed to support changing business priorities.
2026-10-02T00:00:00Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for an Office Services Associate to provide dependable operational support across a busy office in Texas. This Contract position is ideal for someone who enjoys a varied workday and can deliver high-quality service across document production, mail handling, meeting support, and front-of-house office functions. The successful candidate will bring strong attention to detail, sound judgment, and a customer-focused approach while helping maintain efficient day-to-day workplace operations. Responsibilities: • Produce, scan, copy, bind, print, and distribute business documents with a high degree of accuracy while safeguarding confidential information. • Support meeting and event readiness by arranging conference rooms, preparing audio/visual equipment, coordinating furniture setups, and organizing catering and kitchen areas. • Monitor incoming service requests through tracking tools to help ensure assignments are completed accurately and within expected timeframes. • Manage daily office services priorities by organizing workload, adjusting to changing business demands, and keeping leadership informed of operational issues. • Perform basic troubleshooting on office and production equipment, inspect completed work for quality, and escalate unresolved problems when needed. • Maintain stocked supplies for copiers, printers, mail, and hospitality areas to promote smooth and uninterrupted office operations. • Assist with mailroom and related support tasks as needed, contributing to efficient distribution and handling of internal office materials. • Deliver responsive customer service to employees, clients, and visitors while supporting a well-organized workplace environment.
2026-10-01T00:00:00Z

Office Services Associate

Denver, CO
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a Contract position focused on delivering reliable copy, scanning, mail, and front-office support in a fast-paced setting. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while handling confidential materials with care. Responsibilities: • Maintain accurate service logs and confirm all work requests are complete before starting assigned tasks. • Provide day-to-day support across document production, mail handling, intake activities, and digital file processing in accordance with established procedures. • Organize and sequence incoming assignments to ensure deadlines are met and completed materials are delivered on time. • Communicate proactively with clients and leadership regarding project status, turnaround expectations, or issues that may affect delivery. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed. • Review completed work for accuracy and quality, including self-checking output and assisting with quality review for team deliverables when needed. • Prioritize a high-volume workload while adapting to changing demands in a busy office environment. • Support additional on-site services such as reception, hospitality, or audio/visual assistance when business needs require. • Handle physical document movement and mailroom tasks, including regularly lifting materials weighing up to 50 pounds. • Follow all workplace policies and site-specific procedures while safeguarding sensitive and confidential information.
2026-09-30T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
20.6625 - 21.75 USD / Hourly
We are looking for an Office Services Associate/Reprographics Associate to support daily document production and workplace operations. This is a long-term contract position with the potential for continued opportunity, ideal for someone who enjoys balancing print production, internal deliveries, and responsive office support. The person in this role will serve as a key resource for reprographics while also assisting with mail, hospitality, and facilities-related needs in a fast-paced, detail-focused setting. Responsibilities:• Manage incoming copy, print, scanning, and document reproduction requests while maintaining accuracy, quality, and timely completion.• Provide day-to-day mailroom assistance, including sorting, distributing, and handling internal office correspondence and packages.• Perform deliveries throughout the office to ensure documents, materials, and service items reach the appropriate teams promptly.• Support meeting and workplace service needs by assisting hospitality and facilities functions when coverage or demand requires additional help.• Serve as a dependable office services team member who can shift between assignments based on daily business priorities.• Maintain an organized reprographics area and follow established service standards for high-volume document handling.• Communicate effectively with employees and visitors, delivering strong customer service across multiple office support functions.• Learn core service processes during the initial training period and progressively take ownership of routine requests with minimal supervision.
2026-09-22T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments. • Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows. • Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time. • Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery. • Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed. • Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required. • Replenish paper, toner, and other production supplies while using materials carefully and efficiently. • Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs. • Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations.
2026-09-30T00:00:00Z

Office Services Associate 3 (5+ years)

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative and operational activities in New York, New York. This Long-term Contract position is ideal for someone who is highly organized, service-oriented, and comfortable handling a wide range of office support tasks in a fast-paced environment. The person in this role will help maintain accurate records, manage mail and inventory processes, and provide responsive assistance to employees and other stakeholders. Responsibilities: • Respond to questions from employees, customers, and visitors while providing clear information and resolving routine issues professionally. • Organize, copy, sort, and maintain business documents and office records to support smooth day-to-day operations. • Enter, review, and verify data for reports, files, and other administrative records with strong attention to accuracy. • Keep filing systems, mailing records, inventory logs, and internal databases current and well organized. • Receive, sort, and distribute incoming mail, packages, and related office materials in a timely manner. • Support payroll- and check-related administrative tasks by preparing, tracking, and processing documentation as needed. • Monitor office supply levels, assist with inventory counts, and coordinate replenishment to avoid operational delays. • Move and transport boxes and office materials weighing up to 50-70 lbs using carts and safe handling practices when required.
2026-10-02T00:00:00Z

Office Services Manager

Phoenix, AZ
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced Office Services Manager to support the day-to-day operations of a bankruptcy practice in Phoenix, Arizona. This role blends administrative leadership, practice coordination, financial oversight, and cross-functional collaboration to help attorneys and staff deliver high-quality client service. The ideal candidate brings strong organizational judgment, legal operations knowledge, and the ability to manage multiple priorities in a service-focused environment. Responsibilities: • Oversee the daily administrative rhythm of the bankruptcy practice, ensuring meetings, schedules, communications, and follow-up activities remain organized and on track. • Guide the client intake and matter opening process by coordinating screenings, conflict checks, and file setup in alignment with firm procedures. • Provide operational support for case activity, including assistance with legal documents, information gathering, and electronic court filings when needed. • Support the financial management of the practice by helping with budgets, expense monitoring, billing coordination, and matter-related administration. • Maintain visibility over deadlines, recurring deliverables, and strategic initiatives to help the group meet business and client service objectives. • Monitor practice-related systems such as Best Case and ECFx, helping maintain proper usage, compliance, and data accuracy. • Partner with marketing efforts by organizing campaigns, client development events, directory submissions, and other business development activities. • Prepare and distribute practice reports covering areas such as productivity, financial performance, staffing, and matter status for leadership review. • Coordinate team meetings, develop agendas, document important outcomes, and follow through on assigned action items. • Act as a central point of contact with departments such as accounting, human resources, marketing, information technology, and training while handling confidential matters with discretion.
2026-09-22T00:00:00Z

Client Services Associate

Houston, TX
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client is looking for a Client Services Assistant with relevant experience to support a wealth management team in Houston, Texas. This position is ideal for someone who brings strong financial services experience, communicates confidently with high-net-worth clients, and thrives in a deadline-driven environment. The successful candidate will play a key role in maintaining service quality, coordinating account-related activities, and ensuring day-to-day operations run smoothly. Responsibilities:• Serve as a primary point of contact for client service inquiries, delivering timely and attentive support to high-net-worth individuals and internal partners.• Coordinate account documentation, service requests, and follow-up activities to help ensure accurate processing and a seamless client experience.• Maintain detailed records and update client information within Salesforce and other internal systems to support organized and compliant workflows.• Prepare, review, and track reports, spreadsheets, and service-related materials using Microsoft Excel and related office tools.• Partner with advisors and operations staff to manage priorities, resolve issues, and keep client deliverables on schedule.• Monitor deadlines across multiple service activities, ensuring items are completed thoroughly, accurately, and on time.• Support wealth management and advisory service processes by assisting with administrative and operational tasks tied to client accounts.
2026-10-02T00:00:00Z

Client Services Associate

Portage, MI
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a detail-oriented Client Services Associate to support a high-quality client experience in Portage, Michigan. This position works closely with internal partners to coordinate meeting preparation, manage account-related activities, and help keep client information accurate and current. The ideal candidate brings financial services experience, strong organizational ability, and a careful approach to handling sensitive information. Responsibilities: • Partner with advisors and investment professionals to organize materials, recommendations, and supporting documents in advance of client appointments. • Participate in client meetings as needed and carry out next steps promptly to ensure timely follow-through. • Guide new clients through the onboarding process by gathering required details and completing account-opening documentation. • Update and maintain client records within company systems, with a strong focus on precision and data integrity. • Process service requests such as beneficiary revisions, address updates, required minimum distributions, transfers, and movement of funds accurately and on schedule. • Carry out trade-related activities based on direction from the investment team while following established procedures. • Work with custodians, mutual fund companies, and other financial institutions to complete transactions and help resolve account issues. • Enter client information into financial planning tools and support analysis and presentation preparation for client-facing discussions. • Protect confidential client data and perform all work in accordance with regulatory and compliance standards.
2026-09-22T00:00:00Z

Client Services Associate

Alamo, CA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Location: Walnut Creek, CASalary: $85,000 - $100,000Schedule: Onsite | Monday-Friday | 8:00 AM - 5:00 PM We are partnering with a well-established boutique Wealth Management firm in Walnut Creek managing approximately $1B in assets under management. Known for its long-tenured team, organic growth, and white-glove client service, the firm is seeking a Client Service Associate to support two experienced Wealth Advisors and play a key role in delivering an exceptional client experience. This is an excellent opportunity for someone who enjoys building relationships, thrives in a collaborative environment, and wants to be part of a stable, client-focused RIA. Responsibilities<ul><li>Provide day-to-day administrative and operational support to two Wealth Advisors.</li><li>Serve as a primary point of contact for client service requests, ensuring timely and professional communication.</li><li>Prepare, process, and track new account openings, account maintenance, money movements, transfers, and beneficiary updates.</li><li>Coordinate and follow up on client paperwork while ensuring accuracy and completeness.</li><li>Assist with meeting preparation, client reviews, and follow-up items.</li><li>Maintain accurate client records and documentation within the CRM.</li><li>Work closely with Charles Schwab to process client requests and resolve account-related inquiries.</li><li>Monitor outstanding service requests and proactively communicate updates to clients and advisors.</li><li>Coordinate with custodians and other third-party providers to ensure a seamless client experience.</li><li>Support ongoing operational projects and contribute to process improvements as needed.</li></ul>
2026-09-04T00:00:00Z

Account Service Associate

Sunnyvale, CA
onsite
Temporary / Contract
32.3 - 37.4 USD / Hourly
We are looking for an Account Service Associate to support key account operations for a financial services team in Sunnyvale, California. This Long-term Contract position is ideal for someone who combines strong analytical skills with a service-oriented approach and can manage detailed transactional work with accuracy. The role involves assisting with account administration, member support, reporting activities, and compliance-related processes while contributing to smooth day-to-day operations. Responsibilities: • Perform recurring reviews and operational checks to verify account accuracy, identify discrepancies, and maintain compliance with internal standards. • Address member questions related to account eligibility, required paperwork, and general account details with professionalism and clear communication. • Prepare and submit Adult Protective Services reports in accordance with established guidelines and documentation requirements. • Assist with unclaimed property activities by updating records and maintaining information within escheatment tracking tools. • Support the handling of decedent accounts, including ownership changes, account updates, and closure processing as needed. • Process account transactions such as contributions, distributions, and withholding election updates with careful attention to detail. • Compile and produce weekly rate and fee schedules to support ongoing account servicing and reporting needs. • Contribute to special assignments and help maintain procedural documentation, reference materials, and job aids for the team.
2026-10-05T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling front desk coordination and administrative tasks. The role will work closely with employees, visitors, vendors, and leadership to keep office activities running smoothly and effectively. Responsibilities: • Welcome guests, employees, and clients with a courteous approach while managing the front desk experience. • Organize meeting spaces and oversee conference room scheduling to ensure each area is prepared for planned visits and events. • Manage incoming and outgoing mail, packages, and deliveries, including distribution and shipment coordination. • Maintain office readiness by replenishing supplies, arranging shared spaces, and helping preserve a neat and organized environment. • Prepare workstations and assist with office logistics that support new employee onboarding. • Provide coordination and administrative assistance for meetings, team gatherings, and company events, including setup and follow-through. • Draft, format, and circulate internal notices, correspondence, and routine office documents as needed. • Support departments and senior leaders with day-to-day clerical and administrative requests. • Work with external vendors and building management to address maintenance needs and submit service requests. • Handle office purchasing and invoice-related administrative tasks while identifying ways to improve workplace efficiency and the overall visitor and employee experience.
2026-10-01T00:00:00Z

Office Assistant

Braintree, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations. This is a Long-term Contract opportunity for someone who enjoys creating order, communicating with patients or customers, and keeping front office activities running smoothly. The ideal candidate brings prior office experience, strong organizational skills, and confidence handling calls, scheduling, and document management in an organized setting. Responsibilities: • Welcome visitors and provide courteous front desk support while maintaining an organized office environment. • Answer incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members. • Coordinate patient or customer appointments and keep schedules accurate, updated, and well organized. • Scan, file, and manage office documents to ensure records are accessible and properly maintained. • Assist with general clerical work such as data entry, document preparation, and administrative follow-up tasks. • Monitor day-to-day office activities and help keep workflows efficient across administrative functions. • Use office technology, including Apple-based systems, to complete routine support tasks accurately and efficiently.
2026-10-02T00:00:00Z

Office Assistant

Albany, NY
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an organized and customer-focused Office Assistant to support daily operations in Albany, New York. This Long-term Contract position is ideal for someone who enjoys working directly with the public, handling administrative tasks, and helping maintain an efficient office environment. The role involves guiding visitors through service processes, reviewing documentation for completeness, and providing hands-on assistance with testing and kiosk support. Responsibilities: • Welcome visitors professionally and provide clear direction based on their service needs. • Review customer documents to confirm required information is complete before processing. • Coordinate visitor flow by monitoring and updating the queue management system. • Evaluate vision screening outcomes accurately and record successful results in the computer system. • Support individuals using self-service kiosks by answering questions and troubleshooting basic issues. • Capture customer photographs for driver's license applications while following office procedures. • Supervise test sessions to help ensure rules and procedures are followed. • Perform general clerical support duties, including document scanning and administrative assistance as needed.
2026-09-29T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

Office Assistant

Florence, KY
onsite
Temporary / Contract
20 - 26 USD / Hourly
Robert Half is looking to connect with versatile Office Assistants for current and upcoming opportunities throughout Cincinnati and Northern Kentucky. These roles are suited to people who like a mix of administrative tasks, team support, and customer interaction.What you may do:<ul><li>Answer phones and respond to routine inquiries</li><li>Enter information and maintain accurate records</li><li>Prepare documents and assist with spreadsheets</li><li>Coordinate schedules, mail, supplies, and office requests</li><li>Provide general support to managers and team members</li></ul> Positions may differ in responsibilities, schedule, and assignment length. Apply with your resume, and we’ll reach out when we identify a potential fit.
2026-09-28T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-25T00:00:00Z

Office Assistant

Boston, MA
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-10-02T00:00:00Z

Office Assistant

Schaumburg, IL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily workplace operations in Schaumburg, Illinois. This Long-term Contract position is ideal for someone who enjoys staying active throughout the day, providing a detail-oriented front-facing presence, and helping employees with a wide range of office needs. The role combines customer service, facility support, and basic administrative tasks in a fast-paced office setting, with a start date as soon as the interview and background process are complete. This opportunity is fully onsite and the hours and shift are M-F, 7:00am-4:00pm CST. Responsibilities:• Greet visitors and employees with a detail-oriented, business-casual presence while creating a positive first impression at the office.• Maintain shared spaces by organizing and replenishing conference rooms, kitchens, and print areas so they remain clean, stocked, and ready for use.• Collect used office dishware from kitchen areas, transport it to the designated dishwasher location, and return clean items to their proper places.• Arrange meeting and training spaces by moving chairs and tables as needed to support events, presentations, and team gatherings.• Assist with basic mailroom activities, including preparing letters, inserting documents, creating computer-generated labels, and distributing incoming mail.• Respond to employee questions and day-to-day requests with a helpful, solution-oriented approach.• Support office operations that require continuous movement throughout the facility, including transporting supplies and materials with a cart.• Contribute to team coverage by learning adjacent office support tasks and collaborating closely with coworkers across shared responsibilities.
2026-10-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-10-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative tasks organized, and assisting with a variety of front-office needs. The person in this role will help maintain smooth day-to-day operations while providing friendly support to visitors, team members, and vendors. Responsibilities: • Oversee routine office activities to help maintain an organized, efficient, and well-stocked workplace environment. • Welcome guests and visitors professionally, ensuring a positive arrival experience and directing them as needed. • Coordinate food, beverage, and snack orders for the office while monitoring general supply levels. • Handle incoming and outgoing packages, mail, and deliveries with accuracy and timely follow-through. • Provide administrative assistance such as answering inbound calls, scanning documents, and supporting clerical tasks. • Assist with general workplace requests and help address day-to-day operational needs across the office. • Support short-term office coverage needs during the initial assignment period, with flexibility to continue based on business demand and performance.
2026-10-02T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-17T00:00:00Z

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-09-12T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

387 results for Office Services Associate in Usa