<p>Are you the kind of person who loves checklists, smooth workflows, and making everyone’s day a little easier? We’re looking for a high-energy<strong> Administrative Assistant</strong> to join a growing team in Mechanicsburg, PA. If you thrive in a fast-paced environment and take pride in keeping things on track—this is the role for you!</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, appointments, and scheduling</li><li>Greet visitors and provide excellent front-office support</li><li>Prepare documents, reports, and correspondence</li><li>Assist with filing, data entry, and general office organization</li><li>Coordinate meetings, travel arrangements, and office supplies</li><li>Jump in with additional administrative tasks as needed</li></ul><p><br></p>
<p><strong>Description:</strong></p><p>We are seeking an experienced Administrative Assistant to support our medical office operations. The right candidate will help keep our clinic running efficiently and ensure a positive experience for patients and staff. <strong>Preference given to Hawaii residents due to onsite requirements. To apply, call 808-531-0800.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and schedule patient appointments</li><li>Manage patient files and confidential information</li><li>Prepare correspondence, reports, and scheduling for healthcare professionals</li><li>Answer multi-line phones and respond to patient inquiries</li><li>Support billing, supply orders, and general office administration</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support one of our premier clients. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily administrative tasks, including scheduling, filing, and correspondence</li><li>Assist with preparing reports, presentations, and internal documentation</li><li>Coordinate meetings, calls, and calendar management</li><li>Communicate with clients and internal stakeholders in both English and Spanish</li><li>Maintain accurate records and support office operations as needed</li><li>Handle general office duties and assist team members as required</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to provide essential support to our client in Little Rock, Arkansas. This role involves managing administrative tasks with precision and professionalism, ensuring the seamless operation of team activities across various offices. The ideal candidate will excel in organization, attention to detail, and the ability to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Offer high-level administrative support to staff and managers across different office locations.</p><p>• Format documents and schedules using Microsoft Word and Excel, including creating tables, footers, and updating files for future reporting periods.</p><p>• Proofread and review changes meticulously.</p><p>• Compile final reports and correspondence and convert files to PDFs.</p><p>• Organize and confirm schedules, and provide support for internal events, switchboard operations, or mailroom tasks as needed.</p><p>• Ensure all deliverables meet quality standards before being issued.</p><p>• Collaborate with team members to meet deadlines and maintain workflow efficiency.</p><p>• Assist in maintaining document management systems and processes.</p><p>• Contribute to the coordination of administrative processes within the department.</p>
<p><strong> Administrative Assistant</strong> role is to provide support services to the Church, all church activities, and oversee the specific activities of the church office. A primary function of the role is to provide a welcoming, confidential, friendly, and positive environment for all members and visitors.</p><p> </p><p><strong>Duties and Responsibilities: </strong></p><p>· Warmly greet all incoming visitors, staff, and members. Create a friendly and welcoming work environment.</p><p>· Maintain an orderly and clean office and filing system.</p><p>· Manage church’s schedule, accounting for all religious holidays, pastor’s appointments, and events in the church facilities.</p><p>· Work closely with Lead pastor; gathering information, creating reports, helping with the coordination of wedding/funeral plans, and other areas of ministry as the need arises.</p><p>· Maintain membership records by routinely updating member information</p><p>· Help with the preparation and updating of the weekly church bulletin announcements and Power Point.</p><p>· Prepare worship Manuals for each service.</p><p>· Assist the weekly counting teams with any questions they may have, providing them any monies that arrive through the church office, and then reconciling their count.</p><p>· Organize, maintain, monitor, and order office supplies as needed.</p><p>· Maintains the church face book page and updates with the church’s weekly bulletins, and events.</p><p>· Recruit, schedule and assign volunteers to help with the various ministry tasks in the church office.</p><p><br></p><p><br></p><p> </p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
<p>A commercial property management company located in West LA is looking for an Administrative Assistant to start immediately. This is a 6 month contract position with the strong chance to extend! Job duties for the position will be to answer phone calls, process email correspondence, work directly with clients to answer questions, and type up letters. Additional duties will include data entry, filing documents, scheduling, and special administrative projects. Robert Half is looking for a candidate with excellent written and verbal communication skills. Strong computer skills is an absolute must for this role! Hours are 9am-5pm with some flexibility and parking is covered.</p>
<p>Accounting Administrative Assistant ~ Professional Services Firm Washington, D.C.</p><p>$60k-$65k, career growth, great benefits, hybrid!</p><p><br></p><p>My client is a well-established Professional Services Firm located in Northern VA with a need for an Accounting Administrative Assistant. The Accounting Administrative Assistant will report to Accounting Manager and offers tremendous career growth. Candidates with experience in accounts payables, receivables, invoicing, and credit card reconciliations are encouraged to apply. The Accounting Administrative Assistant will be responsible for the following duties: </p><p> </p><p> </p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and manage expense reports efficiently.</p><p>• Assist with creating and recording invoices and entering payment details into the system.</p><p>• Provide administrative assistance to the accounting team, including handling phone calls and transferring them appropriately.</p><p>• Maintain organizational supplies and oversee the upkeep of shared spaces such as the kitchen.</p><p>• Keep vendor records updated and act as a liaison between the firm administrator and staff.</p><p> </p><p><br></p><p>All interested candidates in this Accounting Administrative Assistant opportunity and other fulltime opportunities across the Northern, VA./D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p><p> </p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Columbia, South Carolina. In this role, you will provide crucial support to compliance and research administration processes, ensuring operational efficiency and accuracy. This is a long-term contract position that offers the opportunity to collaborate with faculty and contribute to grant-related initiatives.<br><br>Responsibilities:<br>• Assist with compliance audits and ensure timely renewal of licenses.<br>• Shadow team members during audit processes to gain insights and provide support.<br>• Conduct research to identify grant opportunities at federal, state, and local levels.<br>• Collaborate with the private grants team to support their administrative needs.<br>• Build and maintain relationships with faculty to facilitate grant processing and trust-building.<br>• Develop and distribute newsletters on grant opportunities to relevant stakeholders.<br>• Review pre-award research budgets and ensure compliance with guidelines.<br>• Utilize grant management software to support administrative tasks.<br>• Perform general administrative duties, including answering calls and data entry.<br>• Support the team in managing government and federal grants effectively.
<p>We are looking for a Jr. Administrative Assistant to join our team in Parsippany, New Jersey. In this role, you will manage and streamline the onboarding process for clients and counterparties while ensuring updates to existing records are handled efficiently. This Contract to potential permanent position offers an opportunity to collaborate with cross-functional teams and contribute to operational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with internal teams to set up new counterparties and update client records.</p><p>• Maintain detailed status updates and provide periodic progress reports to stakeholders on onboarding activities.</p><p>• Participate in initiatives aimed at improving processes and adapting to evolving technologies and organizational needs.</p><p>• Identify and document process inefficiencies, proposing and implementing effective solutions.</p><p>• Address additional tasks and initiatives that support daily operations.</p><p>• Provide assistance with compliance-related functions as needed.</p>
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p>We are seeking a temporary Administrative Professional in Albuquerque, NM for a 3–6 month assignment to support current staffing needs. This role will function in an Executive Administrative Assistant or Administrative Assistant capacity, providing coverage and relief for our Executive Administrative Assistant, with a primary focus on supporting the needs of our rural offices. Responsibilities will also include regular back-up phone coverage for the Front Desk Coordinator and assisting with HR-related administrative tasks. While the full scope of duties is still being finalized, we are looking for a flexible, organized, and dependable individual who can step in quickly and provide strong administrative support across multiple functions.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a key role in ensuring smooth daily operations by providing essential administrative support. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys contributing to organizational success.<br><br>Responsibilities:<br>• Manage incoming calls, ensuring inquiries are addressed promptly and professionally.<br>• Perform accurate data entry tasks to maintain and update organizational records.<br>• Provide receptionist duties, including greeting visitors and handling correspondence.<br>• Support social work and case management teams with administrative tasks.<br>• Coordinate schedules and appointments to optimize workflow.<br>• Prepare and organize documents for meetings and presentations.<br>• Assist in maintaining office supplies and overseeing inventory needs.<br>• Collaborate with team members to ensure efficient office operations.<br>• Handle sensitive information with confidentiality and discretion.<br>• Offer general administrative support to various departments as needed.
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Austin, Texas. This contract position involves providing essential administrative support. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations through accurate data entry and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Perform precise data entry tasks, ensuring accuracy and efficiency in all documentation.</p><p>• Collaborate with team members to support office operations and special projects.</p><p>• Maintain and update records and files to ensure organizational compliance.</p><p>• Assist in preparing reports as needed.</p><p>• Coordinate and manage office supplies and inventory to support daily functions.</p><p>• Perform general administrative tasks, including correspondence and scheduling.</p>
<p>We are looking for a proactive and organized Administrative Assistant to join a team in Wayzata, Minnesota. In this role, you will support various administrative functions while maintaining excellent communication with clients and vendors. This is a long-term contract position offering flexibility and the opportunity to contribute to a dynamic real estate environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and manage appointments to ensure smooth daily operations.</p><p>• Serve as the primary point of contact for clients and vendors, delivering high-quality customer service.</p><p>• Assist in planning and organizing quarterly events and gatherings.</p><p>• Handle errands such as delivering keys, meeting vendors onsite, and managing logistical tasks.</p><p>• Maintain accurate records and perform data entry to support administrative processes.</p><p>• Address incoming calls and emails promptly, ensuring clear and attentive communication.</p><p>• Collaborate with the team to support real estate projects and initiatives.</p><p>• Facilitate onsite visits and oversee basic tasks required for property staging and maintenance.</p><p>• Monitor expenses and manage credit card transactions for work-related errands.</p>
<p>We are seeking a detail-oriented Administrative Assistant to provide vital support to our office operations. The ideal candidate will be a proactive problem-solver with excellent organizational and communication skills who can manage multiple priorities in a fast-paced environment. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and coordinate schedules, appointments, and meetings for team members</li><li>Prepare and modify documents, including correspondence, reports, drafts, memos, and emails</li><li>Greet visitors and direct them to the appropriate personnel</li><li>Answer phone calls and respond to inquiries with professionalism</li><li>Maintain physical and digital filing systems for efficient record-keeping</li><li>Order and maintain office supplies inventory</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support planning and coordination of company events, meetings, and projects</li><li>Perform other administrative tasks as assigned to ensure smooth office operations</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
<p>We are looking for a dedicated Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract-to-permanent position, offering an excellent opportunity to grow within the financial services sector. The ideal candidate will provide exceptional administrative and sales support to ensure smooth operations and excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to ensure efficient day-to-day operations.</p><p>• Maintain accurate and up-to-date records using Microsoft Excel and other software tools.</p><p>• Respond to client inquiries promptly and professionally, delivering high-quality customer service.</p><p>• Collaborate with team members to streamline processes and improve overall efficiency.</p><p>• Coordinate and schedule meetings, ensuring all necessary materials are prepared in advance.</p><p>• Monitor accounts and transactions to ensure compliance with regulatory standards.</p><p>• Support direct sales activities by preparing relevant documentation and tracking progress.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Generate reports and summaries to assist in decision-making and strategy development.</p>
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to join an investment firm a contract basis in <strong>Kailua-Kona, Hawaii.</strong> This role involves providing essential support to ensure smooth office operations and excellent customer service. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks with efficiency and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, providing accurate information and exceptional customer service.</p><p>• Perform data entry and maintain organized filing systems to ensure easy access to records.</p><p>• Coordinate scheduling and calendar management, including appointments and meetings.</p><p>• Assist with email correspondence, drafting and responding to messages promptly.</p><p>• Handle receptionist duties by greeting visitors and addressing inquiries.</p><p>• Ensure compliance with company policies and procedures through accurate documentation.</p><p>• Prepare and distribute notices and communication materials as required.</p><p>• Utilize Microsoft Office Suite for various administrative tasks and reporting.</p><p>• Support day-to-day office functions to maintain operational efficiency.</p><p>• Collaborate with team members to address administrative needs and complete tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This contract position requires someone who excels in managing daily administrative tasks and supporting both front office operations and the finance department. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and exceptional accuracy to their work. You will be working Monday to Friday 10 am to 4 pm.</p><p><br></p><p>Responsibilities:</p><p>• Perform daily data entry tasks, including processing manifests for monthly invoicing.</p><p>• Provide administrative support to front office operations and finance teams.</p><p>• Handle inbound calls and address inquiries with professionalism.</p><p>• Maintain organized records and ensure data accuracy in all documentation.</p><p>• Assist with receptionist duties, including greeting visitors and managing correspondence.</p><p>• Coordinate schedules and meetings to support smooth office operations.</p><p>• Prepare reports and presentations as needed to aid departmental functions.</p><p>• Monitor and order office supplies to maintain an efficient workspace.</p><p><br></p>
<p>What you’ll do:</p><p>● Office Upkeep: Ensure the office is a welcoming and organized space by taking care of</p><p>light cleaning, plants, and conference room preparation. Welcome new hires by having</p><p>their workspaces ready to go.</p><p>● Food and Beverage: Keep the office well stocked of snacks and beverages, managing</p><p>orders, inventory, and budget while keeping in mind events and office occupancy.</p><p>● Front desk: Greet visitors, answer calls, and provide front desk reception services.Provide</p><p>top-notch customer service to all visitors and guests at the reception area as the first</p><p>point of contact.</p><p>● Vendor relations: Maintain vendor relationships (cleaning services, landlords, deliveries,</p><p>office supply vendors).</p><p>● Technology Management: Assist others with office technology, from conference</p><p>systems to computers and more.</p><p>● Administrative Support: Assist with various administrative tasks, including conference</p><p>room calendar management, document filing, and scanning.</p><p>● Office Inventory: Purchase and maintain inventory of office supplies, snacks, and</p><p>equipment.</p><p>● Errands: Errands including shipping, purchasing, and lunch pickups within walking</p><p>distance.</p><p>● Office events: Set up and clean up of conference rooms and the office for events and</p><p>meetings.</p><p>● Celebrations: Assist in employee recognition efforts (birthdays, milestones, and</p><p>appreciation gifts).</p><p>Qualifications</p><p>● Available weekdays 8:30am-1pm or 9am-1:30pm</p><p>● BA/BS degree preferred (not required)</p><p>● 1+ year of administrative experience in a similar role</p><p>● Proficiency in Gmail and Google Calendar (strongly preferred)</p><p>● Flexible, willing to adapt where needed</p><p>● Tech-savvy</p><p>● Ability to maintain confidentiality, you’ll be interacting with the executive team, and</p><p>confidentiality is of the utmost importance</p><p>● Strong communication skills, both verbal and written</p><p>● Self-starter, ability to thrive in fast-paced startup atmosphere</p><p>● Time management skills</p><p>● Strong attention to detail</p><p>● Ability to lift up to 25 lbs.</p><p>● 21 years or older, will be responsible for purchasing alcohol</p><p>● Have reliable means of transportation</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Bakersfield, California. This position offers an exciting opportunity to support our manufacturing operations through efficient administrative and organizational tasks. The ideal candidate will have a strong background in office environments, excellent computer skills, and a detail-oriented approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of administrative tasks, including data entry, filing, and organizing documentation for efficient record-keeping.</p><p>• Manage payroll systems, such as Kronos, and handle attestation reporting to ensure accurate employee records.</p><p>• Utilize software tools like Microsoft Word, Access, and Excel to create and maintain spreadsheets and reports.</p><p>• Provide attentive and thorough support to managers, supervisors, and employees, ensuring effective communication and collaboration.</p><p>• Handle inbound calls and reception duties with a courteous and attentive demeanor.</p><p>• Maintain confidentiality and adhere to company policies when handling sensitive information.</p><p>• Travel locally and out of the area as needed for business purposes, driving a company vehicle when required.</p><p>• Ensure compliance with company driving standards, including holding a valid driver's license and maintaining a clean driving record.</p><p>• Support team efforts by demonstrating reliability, efficiency, and a commitment to being a team player.</p><p>• Assist with bilingual communication tasks in English and Spanish, if applicable, to facilitate interactions within the workplace.</p>
<p>40,000 - 60,000</p><p><br></p><p>benefits:</p><ul><li>Paid holidays</li><li>Paid time off </li></ul><p><strong>Responsibilities</strong></p><ul><li>Manage phone calls, emails, and correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and process invoices, expense reports, and purchase orders.</li><li>Assist with bookkeeping tasks using QuickBooks (preferred).</li><li>Maintain accurate records and filing systems.</li><li>Support team with general administrative tasks.</li></ul><p><br></p>
