Results for Office Manager Jobs in Tampa, FL

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Office Assistant

Largo, FL
onsite
Temporary / Contract
16 - 18 USD / Hourly
Position OverviewWe are seeking a part time Office Assistant to support the development team of a nonprofit animal rescue organization. This individual will assist with processing donation documentation, organizing files, preparing correspondence, answering incoming calls, and providing general administrative support.Position Details<ul><li>Pay: $17 to $18 per hour</li><li>Schedule: Tuesday through Friday, 10:00 AM to 2:00 PM</li><li>Hours: 16 hours per week</li><li>Employment Type: Contract to Hire</li><li>Start Date: ASAP</li><li>Attire: Business Casual</li></ul>Responsibilities<ul><li>Scan daily donations and correspondence for gift processing.</li><li>Organize and maintain digital files and documents for archiving.</li><li>Assist with filing donation records and estate documents.</li><li>Answer incoming calls on the donation phone line.</li><li>Print and organize donor acknowledgment letters.</li><li>Prepare customized correspondence for leadership.</li><li>Assist with mailings and other general administrative duties as needed.</li></ul>
2026-10-15T00:00:00Z

Bookkeeper

St Petersburg, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dependable Bookkeeper to support accounting activities for a construction-focused organization in St Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who thrives in a hands-on, onsite environment, enjoys maintaining orderly financial records, and can manage work across multiple entities with accuracy. The position offers a part-time schedule of approximately 20 hours per week with consistent hours and flexibility, including required onsite availability on Thursdays and Fridays. There is strong potential for this to offer full-time hours over the next year. Responsibilities:• Manage invoice processing and coordinate electronic payments through QuickBooks Desktop while keeping payables current and accurate.• Reconcile credit card activity, including American Express statements, and investigate discrepancies to maintain reliable financial data.• Apply proper cost codes to vendor bills and business expenses so transactions are recorded to the correct projects and entities.• Enter payroll-related information into the accounting system and verify entries for completeness and precision.• Maintain bookkeeping records for multiple active companies, ensuring expenses and transactions are assigned appropriately across each entity.• Perform account reconciliations and support the ongoing accuracy of ledgers, balances, and supporting documentation.• Organize financial files and accounting records to improve day-to-day accessibility and audit readiness.• Provide assistance with additional accounting and administrative tasks as business needs evolve.
2026-10-14T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z

Legal Assistant/Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
20.9 - 21 USD / Hourly
We are looking for a bilingual Legal Administrative Assistant/Receptionist to support a busy law firm in Tampa, Florida. This contract to hire opportunity is ideal for someone who is organized, dependable, and comfortable handling a range of receptionist duties, administrative and billing-related tasks in a legal environment. The role requires strong accuracy, clear communication, and the ability to manage priorities effectively while supporting daily office operations. Responsibilities: Answer phones and greet clients• Accurately enter and maintain data in firm systems and records to support day-to-day administrative operations.• Process billing information and assist with invoice entry while helping ensure timely and accurate financial documentation.• Communicate with vendors by phone and email to address invoice questions, follow up on outstanding items, and support routine account coordination.• Provide administrative support to legal staff through document handling, record updates, and general office assistance as needed.• Review information for completeness and accuracy before submission or entry to help reduce errors and maintain organized files.• Use Microsoft Excel to track information, organize data, and support reporting or billing-related activities.• Assist with additional clerical and operational tasks assigned by the team to help maintain an efficient office workflow.
2026-10-13T00:00:00Z

4 results for Office Manager in Tampa, FL