<p>We are seeking an experienced <strong>Event Planner</strong> to join our team in Tampa, FL. The <strong>Event Planner</strong> will oversee meetings and events ranging from 10 to 500 attendees, ensuring seamless execution and exceptional client service. This <strong>Event Planner</strong> role requires strong leadership, outstanding customer service, and a passion for event planning in a fast-paced conference center environment.</p><p><br></p><p>The schedule is either 7:00am–4:00pm or 7:30am–4:30pm. There is no current opportunity for extension or full-time conversion.</p><p><br></p><p>Key Details:</p><ul><li><strong>Location:</strong> Tampa, FL 33634</li><li><strong>Schedule:</strong> Monday–Friday, 7:00am–4:00pm or 7:30am–4:30pm</li><li><strong>Work Setting:</strong> 100% onsite</li><li><strong>Type:</strong> Temporary</li></ul><p><br></p><p>Responsibilities:</p><ul><li>Oversee meetings and events within the conference center, partnering with catering, audio-visual, facilities, and security teams.</li><li>Greet clients and guests daily, providing high-touch, professional customer service.</li><li>Manage front desk responsibilities including answering phones, responding to emails, and welcoming conference center guests.</li><li>Coordinate room setups and spot-check catering services and conference room arrangements throughout the day.</li><li>Participate in daily operations calls to review upcoming event logistics.</li><li>Develop project plans and budgets; prepare, manage, and reconcile event expenses.</li><li>Lead and direct teams supporting events with multiple moving parts.</li><li>Conduct pre- and post-conference meetings when applicable.</li><li>Manage space reservations using EMS (Event Management System) and generate accurate reports.</li><li>Collaborate with senior management, internal stakeholders, and clients to provide strategic input on event development.</li><li>Handle vendor negotiations, contract administration, and risk management related to attrition and cancellations.</li><li>Coordinate full logistics including menus, décor, audio-visual, registration, travel arrangements, speakers, and entertainment.</li></ul>

<p>Job Requirements:</p><ul><li>3–6 years of event planning or coordination experience.</li><li>Experience planning events ranging from 10 to 500 attendees.</li><li>Strong leadership skills and ability to manage multiple facets of an event simultaneously.</li><li>Exceptional customer service and client engagement experience.</li><li>Excellent written and verbal communication skills.</li><li>Experience with front desk or reception responsibilities.</li><li>Proficiency with Event Management Systems (EMS) or similar scheduling tools.</li><li>Strong organizational and time management skills.</li><li>Ability to work onsite five days per week in Tampa, FL.</li></ul><p><br></p><p>Top Qualities We’re Looking For:</p><ul><li>Passion for event planning.</li><li>Strong leadership capabilities.</li><li>Customer service excellence.</li></ul><p>Disqualifiers:</p><ul><li>Little to no experience in event planning or customer service.</li></ul>

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