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8 results for Office Assistant in Seattle, WA

Office Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Bellevue, Washington. This Contract position is ideal for someone who takes pride in keeping an office organized, responsive, and ready for both employees and visitors. The role combines administrative support, front-desk coverage, document handling, and coordination of meeting and event needs in a detail-focused CPA firm environment. Responsibilities: • Manage incoming calls, greet visitors, and provide courteous front-desk support to create a welcoming office experience. • Handle mailroom activities, including sorting, distributing, and preparing outgoing correspondence and packages. • Scan, file, and organize business documents to maintain accurate and accessible records. • Monitor office inventory and restock supplies to ensure teams have the materials needed for daily work. • Prepare meeting rooms and arrange food service for internal meetings and office events, then clear and reset spaces afterward. • Provide clerical assistance such as copying, printing, data entry, and general administrative support for local staff. • Assist with office coordination tasks and contribute to special projects as business needs arise. • Help maintain an orderly, well-organized workplace by supporting day-to-day operational needs across the office.
2026-08-07T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-08-06T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Executive Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.Kirkland
2026-07-30T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is partnering is a nationally recognized law firm in the Greater Seattle Area looking for a Legal Assistant to jump in and immediately support their team. The ideal candidate brings strong attention to detail, confidence working in a fast-paced legal environment, and experience handling court-related documentation and litigation support. Responsibilities:<ul><li>Prepare and submit electronic court filings accurately and on schedule for litigation matters.</li><li>Draft legal correspondence, notices related to motions, and other case documents for attorney review.</li><li>Assemble, organize, and manage trial exhibits and supporting materials in advance of hearings and trial preparation.</li><li>Coordinate calendars, track deadlines, and help ensure important court dates and case milestones are not missed.</li><li>Assist with complex commercial litigation matters by handling document preparation and case support tasks as needed.</li></ul>
2026-08-06T00:00:00Z

Accounting Assistant

Redmond, WA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a detail-oriented accounting specialist to support construction project financial operations in a contract position based in Redmond, Washington. This role works closely with the Finance Manager and operations partners to help maintain accurate records, monitor invoice activity, and assist with project-related accounting tasks. The ideal candidate brings strong organizational skills, confidence with Microsoft Office, and the ability to manage data accurately in a fast-paced environment. Responsibilities: • Provide timely updates to suppliers by answering questions related to invoice and payment progress. • Enter, review, and maintain financial information within Oracle/E1 systems with a high level of accuracy. • Prepare complete invoice submission packages for clients, including manually assembled supporting documentation when needed. • Work alongside the Finance Manager to oversee invoice movement from submission through payment resolution. • Record payment activity in tracking tools and keep reporting details current and reliable. • Organize and preserve project financial files and supporting documents for assigned work. • Assist with reconciliation and financial closeout activities for projects in coordination with operations partners. • Support additional accounting and administrative tasks as needed to help project finance processes run smoothly.
2026-08-07T00:00:00Z

Office Service Supervisor

Seattle, WA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Office Service Supervisor to support daily workplace operations and help maintain an organized, responsive office environment. This Contract position is suited for someone who can coordinate administrative services, guide support staff, and ensure office needs are handled efficiently. The ideal candidate brings strong oversight skills, a practical approach to hiring support, and a commitment to creating a positive employee experience through dependable service and workplace perks coordination. Responsibilities: • Oversee day-to-day office service activities to keep operations running smoothly and efficiently. • Coordinate support staff schedules, assignments, and workflow to meet business needs. • Assist with recruiting and hiring-related activities for office service roles, including interview coordination and onboarding support. • Monitor office supply levels, vendor services, and general workplace readiness to maintain a well-organized environment. • Respond to employee and visitor service requests with a high level of care and timely follow-through. • Help administer workplace amenities and perks programs to support a positive in-office experience. • Track service performance, resolve routine operational issues, and escalate more complex concerns when needed. • Maintain accurate records, reports, and service documentation in alignment with company procedures.
2026-08-06T00:00:00Z

Accounting Clerk

Tacoma, WA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join a busy legal office on a Contract basis. This onsite role supports day-to-day financial and administrative operations, with an initial schedule of approximately 25 hours per week and the potential to move into a permanent arrangement over time. The ideal candidate brings prior office experience, comfort with routine accounting tasks, and the ability to keep records accurate and organized in a fast-paced environment. Responsibilities: • Enter financial and administrative information into internal records with a high level of accuracy and consistency. • Assist with basic accounts payable activities, including reviewing invoices and preparing items for processing. • Support accounts receivable tasks by helping track incoming payments and maintaining current account records. • Organize and maintain paper and digital files so documents are easy to retrieve and audit. • Provide general administrative assistance to help the office run efficiently on a daily basis. • Process invoice-related documentation and verify details before submission or filing. • Work closely with the existing team to manage workload priorities and meet recurring deadlines.
2026-07-28T00:00:00Z