21 results for Office Assistant in Seattle, WA

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in a major city in the Pacific Northwest. The Office Assistant will be the first point of contact for clients and visitors, providing information with professionalism and resourcefulness. This role involves a range of tasks including the maintenance and organization of files, reconciliation of credit cards, and assistance with committee events. The Office Assistant will also support the IT team with non-technical requests and provide support to the entire local office, and regional offices. Responsibilities: • Serve as the primary contact for clients and visitors, offering assistance and information with professionalism and resourcefulness. • Handle the reception desk duties, ensuring smooth operations and excellent customer service. • Assist in the organization and maintenance of off-site files, ensuring easy accessibility and efficient retrieval of documents. • Work on credit card reconciliation, providing accurate and timely financial records. • Offer support during committee events, assisting with planning and execution. • Provide assistance to the IT team with requests such as modifications of monitor arms and keyboard trays, distribution of IT items to staff, and ordering when necessary. • Handle incoming and outgoing mail and shipments, ensuring timely distribution and receipt. • Maintain the office and kitchen supply inventories, ensuring adequate stock levels at all times. • Assist with the planning and coordination of office events and meetings, including catering and conference room scheduling. • Support new permanent initiatives in collaboration with the HR team, including office tours and document review/collection. • Manage the office discretionary budget and process expense reports as required. • Maintain company field rooms (storage), ensuring an organized and efficient workspace.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Executive Assistant We are on the search for an Executive Assistant to join our team in the insurance industry, located in Seattle, Washington. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to our executive team. This includes managing schedules, coordinating travel arrangements, and handling office tasks to ensure smooth operations. Responsibilities: • Prioritize and manage the schedule of executives to ensure optimal time management • Coordinate and organize both domestic and international travel arrangements, crafting detailed itineraries • Oversee the office filing system, ensuring organization and easy accessibility • Professionally and courteously answer incoming phone calls, accurately taking and relaying messages as needed • Handle confidential documents with the utmost discretion, maintaining their security • Assist in bookkeeping by preparing invoices and financial statements • Conduct research and compile data to prepare presentations or reports as needed • Handle the inventory of office supplies, placing orders when necessary to maintain stock levels • Utilize CRM, Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other tools for documentation and calendar management.

Admin Assistant We are in search of a detail-oriented Admin Assistant to join our team in Renton, Washington. The role involves managing front desk operations and facilitating efficient communication within the organization. This position is based on-site and offers a contract employment opportunity. Responsibilities: • Manage front desk operations, ensuring a warm welcome for all guests and visitors • Handle incoming and outgoing mail, including USPS, UPS, Amazon, FedEx, and courier services • Answer incoming calls and redirect them to the appropriate departments efficiently • Assist the Facilities team with the distribution of supplies • Check-in customers for various services, such as fingerprinting, and direct them appropriately • Monitor and manage email correspondence, forwarding and replying as necessary • Coordinate closely with facilities maintenance and conference center staff for smooth operations • Carry out other duties as requested or assigned • Ensure all visitors sign in and complete necessary forms, including Covid-19 related documentation, upon arrival.

Executive Assistant Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!

Adminstrative Assistant We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

Litigation Legal Assistant We are looking to bring a Legal Assistant on board to our award-winning boutique Litigation firm. The successful candidate will support our Commercial and Business Litigation group by managing client correspondence, travel arrangements, and various administrative tasks. Your role will involve interacting with State and Federal courts, supporting attorneys through trials, and maintaining an organized calendar. Responsibilities:• Manage and distribute both paper and electronic mail on a daily basis• Ensure accurate filing of pleadings at the State and Federal court levels• Maintain a detailed calendar with important dates and deadlines• Assist in the preparation of legal correspondence and memoranda • Proofread and edit pleadings, briefs, and other documents as required• Assist attorneys in preparation for depositions, hearings, trials, and meetings• Create shells and save to DM system following firm's conventions• Prepare table of contents and authorities for legal documents• Engage in e-filing processes in both State and Federal courts. Firm offers 4 weeks PTO, paid court holidays, hybrid work options, generous retirement contributions, significant bonus potential, transportation stipend, and a beautiful office space! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Assistant Property Manager We are offering a contract to hire opportunity for an Assistant Property Manager in Issaquah, Washington. The role involves a combination of office tasks, property inspections, and leasing activities within the commercial property management industry. The Assistant Property Manager will be actively involved in customer service, leasing processes, and financial tasks. Responsibilities:• Conduct inspections for commercial and residential properties• Handle customer service activities, addressing tenant queries and concerns• Participate in the leasing process, starting with storage units and progressing to apartments• Assist tenants with signage issues and respond to related complaints• Review and process invoices with a keen eye for detail• Manage budgeting tasks, contributing to financial planning and control• Create leases using established templates, ensuring legal and company standards are met• Monitor and audit supplies to maintain inventory levels• Utilize Microsoft Word and Excel, along with other software like Monday.com and Rent Manager, for various tasks.

Assistant Controller We are in search of an Assistant Controller to join our team in Tumwater, Washington. In this role, you will primarily oversee all aspects of accounting functions including Accounts Payable, Accounts Receivable, and Customer Invoicing, under the supervision of the Controller. You will also provide guidance to Accounting Specialists and assist with the management of various financial tasks and projects. This permanent, direct-hire position requires the ability to work on-site in Tumwater 5 days per week. Responsibilities Include: • Oversee the management of Accounting Specialist I, II, and III transactions and personnel.• Respond to customer credit hold processes.• Aid in the management of accounting for the organization's subsidiaries.• Implement the addition of new customers in the ERP system.• Contribute to the preparation of ACH and wire transactions.• Engage in the preparation of check deposits.• Assist in the creation of monthly reports.• Contribute to the Controller's tasks and projects.• Participate in special assignments as required.• Provide support to Human Resources duties when necessary. Salary and Benefits:The pay range for this position is $35-$43/hour, eligible for overtime pay. Benefits offered with this position include a 401k with a 3% match, MDV insurance coverage for the employee and dependents, 2 weeks of PTO in year 1 (3 weeks thereafter), in addition to 9 paid holidays (1 floating) and WA State sick time.

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in Shoreline, Washington. In this role, you'll act as a crucial support system for our Director of Operations, liaising with staff, vendors, and stakeholders in the Financial Services industry. It's an opportunity to exercise your excellent communication skills and high level of discretion in handling sensitive information. Responsibilities: • Serve as a liaison between the Director of Operations and various internal and external parties, ensuring effective communication and coordination. • Handle sensitive information with a high degree of confidentiality and discretion. • Utilize your problem-solving skills to proactively address and adapt to various challenges. • Manage and coordinate schedules, appointments, and meetings through effective calendar management. • Conduct and manage conference calls, ensuring all participants are properly prepared and informed. • Handle correspondence with efficiency and professionalism, utilizing your excellent verbal and written communication skills. • Utilize various software and systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time to manage and streamline operations. • Ensure all tasks are carried out in accordance with the values of our faith-based organization.

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is in the industry sector and will involve assisting with the organization and coordination of operations for our team. The workplace will be a dynamic environment where you will be expected to handle various administrative tasks and ensure smooth communication among team members. Responsibilities: • Ensure accurate and efficient processing of team and individual registrations. • Maintain and update registration information for accuracy and completeness. • Address and resolve inquiries related to registration and participant data. • Enter and update data into the system, ensuring accuracy and proper categorization. • Generate reports related to registration and participant metrics, including tracking attendance. • Troubleshoot registration issues, propose solutions, and escalate when necessary. • Collaborate with the registration team and other departments to ensure efficient processes. • Provide status updates regarding registration tasks to supervisors and team members. • Carry out ad hoc administrative duties to support the team and other departments as needed.

Litigation Legal Assistant A midsized law firm in Seattle is seeking a Litigation Legal Assistant to support three attorneys on Real Estate litigation and other civil matters. The salary range for this position is 65-85k, and offers medical, dental and vision coverage with your monthly premiums paid 100% by the firm, 18 days PTO, paid Orca Card, 401k +3% employer contribution, end of year discretionary safe harbor up to 5%, HSAs and FSAs, 11 paid holidays. This role offers 2 days work-from-home flexibility weekly after the completion of 90 days in-office and a successful 90-day performance review.

Legal Assistant (Commercial Litigation) A reputable, regional firm with an office in Downtown Seattle is looking for an experienced Commercial Litigation Legal Assistant to join their practice. In this role you will be supporting an impressive group of litigators. Duties include:<ul><li>Supporting multiple shareholders in the commercial litigation group</li><li>Open and close matters, conflict checks</li><li>E-filing</li><li>Scheduling and calendaring</li><li>Preparing and finalizing documents</li></ul>Compensation and Benefits:The salary range for this position is $70,000 to $90,000. Benefits available with this position include medical, dental and vision; life and disability insurance; ORCA Card; participation in the company's 401(k) plan with up to 3% match and 3% profit-sharing; 17 paid days off and 11 holidays per calendar year. To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Complex Litigation Legal Assistant A national firm in Seattle is looking to add a Legal Assistant to their team. This role will provide support to attorneys in complex litigation cases, predominantly in Federal courts. You will have the opportunity to handle a variety of tasks from filing court documents, managing large exhibits and preparing for trials. Responsibilities:• Take responsibility for filing in Federal courts• Handle and manage large exhibits for complex litigation cases• Prepare for large discovery cases and trials• Be comfortable operating case management software• Support attorneys in the Complex Litigation group• Assist in trial preparations including visual aids, models, and mockups• Maintain and manage case records using case management software• Assist in the management of trial exhibits• Contribute to the legal assistant duties as required. Firm offers full benefits including 4 weeks PTO, top notch healthcare benefits, free parking, 401K, profit sharing, great career growth/promotion opportunities, and ability to work on cases in the national news! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Personal Injury Attorney A leading Personal Injury firm in Seattle is looking to add another Attorney to their team. This role primarily involves representing clients in personal injury cases, maintaining regular communication with them, and collaborating with the legal team for effective case management. Responsibilities: • Expertly represent clients in personal injury cases, including all stages of negotiations and litigation• Conduct initial consultations with potential clients to assess the viability of their personal injury cases• Regularly communicate with clients, updating them on case progress and addressing their concerns• Draft legal documents, including pleadings and motions, as part of the litigation process• Collaborate with other team members such as legal assistants and paralegals to ensure effective case management• Conduct thorough legal research to support case strategies and stay updated on relevant laws and regulations• Participate in team meetings and case reviews, contributing to the strategic planning process • Educate clients on legal processes and potential outcomes, providing clear and accurate information• Evaluate case facts, evidence, and potential legal strategies to determine the best course of action Firm offers lucrative bonus potential, healthcare and retirement plans, flexible PTO, paid holidays, and hybrid work options + a fully built out support and intake team to assist on cases. To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)