<p>We are looking for a detail-oriented, part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Part-time (20 hours a week) </p><p>• Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming.</p><p>• Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors.</p><p>• Identify and address building maintenance needs proactively, resolving issues by working with relevant teams.</p><p>• Monitor office supplies and snacks, placing timely orders to ensure availability.</p><p>• Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events.</p><p>• Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors.</p><p>• Build relationships with external vendors and clients to meet internal operational requirements.</p><p>• Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries.</p><p>• Handle clerical tasks, including document scanning and filing to maintain organized records.</p><p>• Assist in coordinating office activities and ensuring alignment with organizational goals.</p>
<p>We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met.</p><p>• Handle incoming and outgoing mail, including sorting and distributing correspondence.</p><p>• Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents.</p><p>• Coordinate travel arrangements, including creating detailed itineraries.</p><p>• Prepare for meetings by organizing materials and ensuring all logistics are in place.</p><p>• Monitor and replenish office supplies to maintain a well-stocked work environment.</p><p>• Coordinate recognition efforts for staff birthdays and anniversaries.</p><p>• Audit and maintain calendars to ensure accuracy and organization.</p><p>• Provide receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Support general data entry tasks to maintain accurate records and documentation.</p>
<p>We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Kirkland, Washington. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare and edit documents, reports, and correspondence</li><li>Handle incoming calls, emails, and mail distribution</li><li>Maintain filing systems and ensure records are up to date</li><li>Order office supplies and manage inventory</li><li>Assist with travel arrangements and expense reporting</li><li>Support internal team communications and project tracking</li><li>Provide general administrative support across departments</li></ul><p><br></p>
• General office organization.<br>• Assist with calendar management and scheduling on behalf of others.<br>• Assists with the coordination and scheduling of office/building maintenance activities.<br>• Coordinate conference room reservations and ensure cleanliness and readiness for users.<br>• Organize department lunches, meetings, events and business travel.<br>• Greet, host, provide support for guests, visitors and employees<br>• Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.<br>• Prepare and distribute general correspondence and memos.<br>• Assist with creating and organizing procedural documents and manuals.<br>• Organize, compile and prepare reports for distribution.<br>• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.<br>• Maintain and update employee, client, and customer contact databases.<br>• Monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.<br>• Respond and follow through on requests for information and communication with all levels of management with minimal supervision.<br>• Resolve problems associated with building services including: janitorial, mailroom, copier, parking, badging, and conference rooms.<br>• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.<br>• Assist team members with property budget preparation and recurring reporting, as requested.<br>• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.<br>• Assist with bidding processes and contract creation, execution, and tracking.<br>• Assist with the creation and processing of purchase orders.<br>• Assist with the management of fire alarm impairments.<br>• Assist with the management of inventory system, including counting inventory of parts on hand and intake of new parts.<br>• Gather W-9’s from contractors and vendors, and aid in new vendor set-ups as needed.<br>• Assist in preparing and updating project reports to track budgets, contract values, invoices and schedules.<br>• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work on their behalf. Follow-up and communicate with stakeholders throughout the project. Assist with billing as needed.<br>• Maintain confidentiality as you support HR and account leadership in recruiting, onboarding, offboarding, and meeting with candidates and employees.<br>• Aid new employees with obtaining their badge, email account, computer, peripherals, VPN access, etc. Follow-up and troubleshoot issues with them as necessary.<br>• General and ad hoc administrative support of the property<br>• Any and all other duties and tasks assigned.<br><br><br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Seattle, Washington. In this contract role, you will play a pivotal part in ensuring seamless organization, communication, and project management across various departments. The ideal candidate will thrive in a dynamic environment, managing schedules, maintaining records, and supporting billing and estimation processes with precision.</p><ul><li>Organize digital and physical project files, ensuring accuracy and accessibility.</li><li>Manage calendars and coordinate appointments with clients and vendors.</li><li>Assist in preparing estimates and reconciling budgets.</li><li>Prepare, review, and track invoices while collaborating with accounting teams to follow up on outstanding payments.</li><li>Help track design revisions, approvals, and client communications to ensure consistency throughout projects.</li><li>Facilitate progress tracking with shared folders, checklists, and detailed reports.</li><li>Coordinate materials, vendors, and meetings to ensure smooth workflows.</li><li>Occasionally visit client sites to gather on-the-ground context and details that improve project execution.</li><li>Take initiative and anticipate team needs by proactively addressing issues and ensuring operational efficiency.</li><li>Organize spreadsheets and schedules with precision, supporting the team in tracking and achieving project milestones.</li><li>Enjoy working behind the scenes to make the designer's work easier, bringing reliability, positive energy, and professionalism to each task.</li><li>Deliver thoughtful support by collaborating with the designer to understand client needs and logistics, ensuring no critical details are missed.</li></ul><p><br></p>
We are looking for a Human Resources (HR) Assistant to join our team in Seattle, Washington. In this role, you will provide comprehensive support to HR operations, ensuring seamless administrative processes and delivering excellent service to employees. This is a long-term contract position, offering the opportunity to contribute to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Accurately input new employee information into the Workday system and maintain updated personnel records.<br>• Address employee inquiries regarding HR policies, procedures, and general questions with clarity and professionalism.<br>• Perform daily administrative tasks to support HR operations, ensuring smooth workflows and efficiency.<br>• Provide interim assistance to cover responsibilities during team transitions and while recruiting for a team member.<br>• Uphold confidentiality and precision when managing sensitive employee information.<br>• Collaborate with team members to enhance HR processes and improve overall service delivery.<br>• Support onboarding activities, including background checks and documentation management.<br>• Assist in maintaining and optimizing HRIS systems to ensure accurate data tracking and reporting.<br>• Deliver exceptional customer service to employees by responding promptly and effectively to their needs.<br>• Contribute to a positive work environment by demonstrating strong organizational and multitasking skills.
<p>We are looking for a skilled Legal Assistant to join a dynamic mid-size law firm in Seattle. This position involves providing comprehensive support to attorneys in commercial litigation and business transactional matters. The ideal candidate will bring extensive experience in litigation assistance and demonstrate proficiency in key legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage state and federal E-filing, ensuring accurate and timely submissions.</p><p>• Coordinate and maintain calendaring systems to track important deadlines and schedules.</p><p>• Proofread legal documents for accuracy and compliance with court requirements.</p><p>• Organize and handle discovery processes, including document preparation and management.</p><p>• Provide direct support to up to three attorneys, assisting with case preparation and administrative needs.</p><p>• Facilitate communication with clients and opposing counsel as required.</p><p>• Prepare case files and maintain organized records for easy retrieval.</p><p>• Assist in drafting and reviewing documents</p><p><br></p><p>Firm offers full benefits package including 17 days PTO, multiple healthcare plan options, 401K, profit sharing, cell phone and parking stipend, and hybrid work options after onboarding.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We take pride in creating a collaborative environment where ideas are encouraged, contributions are recognized, and work-life balance is respected. As we continue to grow, we’re looking for a motivated <strong>Accounting Assistant</strong> to join our team and help keep our financial operations running smoothly.</p><p><strong>Why You’ll Love Working Here:</strong></p><ul><li>Supportive, team-oriented environment where your work truly matters.</li><li>Opportunities to learn, grow, and expand your accounting skills.</li><li>Stable company with strong values and room for advancement.</li><li>Competitive pay, great benefits, and a positive company culture.</li></ul><p><strong>What You’ll Do:</strong></p><ul><li>Assist with day-to-day accounting operations, including <strong>accounts payable, accounts receivable, and data entry</strong>.</li><li>Reconcile bank and credit card accounts.</li><li>Process vendor invoices and ensure timely payments.</li><li>Help prepare monthly reports and financial summaries.</li><li>Maintain organized and accurate financial records.</li><li>Collaborate with the accounting team on special projects and process improvements.</li></ul><p><br></p>
<p>A midsized firm in the Seattle, WA area is seeking an experienced <strong>Litigation Legal Assistant</strong> to support their Real Estate group. The work will be a blend of transactional and litigation matters to support multiple attorneys. </p><p><br></p><p>The salary range is 55-73k DOE, with additional overtime and bonus earnings. They offer medical, dental and vision insurance, a 401k with profit sharing, 3.5 weeks PTO annually, transportation and health pre-tax savings accounts and other perks. </p><p>This role offers 2 days to work-from-home if desired after the successful completion of 90 days onboarding in-office. </p><p><br></p>
<p>The Staff Accountant/Executive Assistant will oversee day-to-day accounting functions while providing comprehensive administrative support to senior leadership. Responsibilities include managing financial records, processing payroll, preparing reports, and ensuring compliance with accounting standards, alongside scheduling meetings, coordinating travel, and handling confidential communications. This role requires exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, reconciliations, and month-end close</li><li>Prepare financial statements, assist with budgeting, and support audits and compliance activities</li><li>Process accounts payable, accounts receivable, and payroll accurately and on time</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Draft and review correspondence, reports, and presentations with a high level of professionalism</li><li>Handle confidential information with discretion and maintain effective communication between leadership and internal/external stakeholders</li><li>Support special projects and administrative tasks as needed to ensure smooth business operations</li></ul><p><br></p><p><strong>Salary Range</strong></p><ul><li><strong>$75,000 – $120,000</strong></li><li><strong>Bonus:</strong> Yes</li></ul><p><strong>Benefits</strong></p><ul><li><strong>Medical:</strong> 100% company-paid for employees; 50% for dependents</li><li><strong>Vision:</strong> Yes</li><li><strong>Dental:</strong> Yes</li><li><strong>Life & Disability Insurance:</strong> Yes</li><li><strong>Retirement Plans:</strong> Yes</li></ul><p><strong>Paid Time Off</strong></p><ul><li><strong>Paid Vacation:</strong> 4 weeks PTO</li><li><strong>Paid Holidays:</strong> 10 paid holidays</li><li><strong>Sick Leave:</strong> 5 days</li></ul>
<p>We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.</p><p>• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.</p><p>• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.</p><p>• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.</p><p>• Handle monthly vendor accruals and perform basic accounting-related tasks as required.</p><p>• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.</p><p>• Organize and maintain project data and files, ensuring easy access and proper documentation.</p><p>• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.</p><p>• Arrange travel, event registrations, and seminar participation for team members.</p><p>• Support internal committees and other operational tasks to enhance team efficiency.</p><p><br></p><p>The salary range for this position is $55,000 to $85,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k with match</p><p>2 weeks PTO</p><p>6 paid holidays</p>
<p>Robert Half is partnering with a law firm in the <strong>Greater Seattle Area </strong>to identify a Litigation Attorney who is ready to IMMEDIATELY jump in to assist and possibly join their team. This role involves supporting attorneys in both transactional and litigation matters, primarily focused on real estate. The ideal candidate will possess exceptional organizational skills and a proactive attitude to ensure seamless legal operations.This position is contract with potential for extension/conversion into a permanent role.</p><p> </p><p> <strong>Location</strong>: Greater Seattle Area </p><p> </p><p> <strong>Pay Rate:</strong> $25-32 per hour</p><p> </p><p> <strong>Duration</strong>: ASAP- April, with strong potential for extension</p><p> </p><p> <strong>Schedule:</strong> M-F, 8am-5pm</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive support to attorneys handling real estate transactions and litigation cases.</li><li>Draft, edit, and manage legal documents, including certificates of service, foreclosure filings, and other court-related paperwork.</li><li>Perform e-recording, e-filing, and paper filing for various legal proceedings.</li><li>Maintain accurate and organized calendars, including managing deadlines and scheduling.</li><li>Open and create new client files, ensuring all documentation is properly prepared and stored.</li><li>Coordinate the timely delivery and submission of legal work to courts and other relevant parties.</li><li>Assist with basic litigation tasks, including document preparation and case management.</li></ul>
<p>A leading Plaintiff Personal Injury firm in Tacoma is looking to add a Legal Assistant to their team. This is a great position for someone who is looking to grow into a Paralegal role in the future! Firm has amazing training and a collegial work environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Open claims with insurance carriers</li><li>Maintain status of various reports requested from third-parties (insurance representatives, police departments, medical providers) </li><li>Assist with the preparation of demand letters </li><li>Verify balances with insurance carriers</li><li>Prepare case documentation to be provided to case managers and attorneys</li><li>Assist with the maintenance of case calendar and observe deadlines </li><li>Assist with other administrative duties as requested </li></ul><p>Firm offers full medical benefits, 401K, monthly transportation stipend, 12 days PTO, paid court holidays, bonus opportunities, and excellent room for career growth and mentorship.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for an experienced Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role requires a high level of organization, attention to detail, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will excel in calendar management, travel coordination, and event planning, bringing a proactive and experienced approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive-level calendars, ensuring seamless scheduling and prioritization of appointments.</p><p>• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.</p><p>• Organize and oversee high-end events, such as executive dinners and special experiences.</p><p>• Assist with project coordination, ensuring deadlines are met and deliverables are completed.</p><p>• Act as a gatekeeper to protect leadership's time and focus, aligning activities with organizational priorities.</p><p>• Learn and adapt to existing processes before recommending improvements.</p><p>• Foster collaboration in a startup-style environment, taking initiative and embracing flexibility.</p><p>• Communicate effectively with internal and external stakeholders, maintaining an experienced and detail-oriented demeanor.</p><p>• Handle confidential information with discretion and integrity.</p><p>• Provide general administrative support to ensure smooth daily operations.</p><p><br></p><p>The salary range for this position is $100,000 to $150,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision (one plan 100% covered)</p><p>401k with match</p><p>Stock options</p><p>Unlimited PTO</p><p>6 paid holidays</p>
<p>We are looking for a Litigation Legal Assistant to join a reputable national law firm specializing in Complex Litigation. This role involves supporting attorneys with high-stakes cases in federal courts and contributing to trial preparation and case management. The position offers flexibility to transition to fully remote work following a 30-day in-office onboarding period.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents in federal courts with accuracy and adherence to deadlines.</p><p>• Manage large exhibits and assist in organizing trial materials for complex litigation cases.</p><p>• Coordinate trial preparation activities, including creating visual aids, models, and mockups.</p><p>• Compile and maintain detailed exhibit lists and ensure proper handling of trial exhibits.</p><p>• Utilize case management software to track and organize case information effectively.</p><p>• Support attorneys in managing discovery processes and ensuring compliance with court rules.</p><p>• Communicate effectively with team members and external contacts to facilitate case progress.</p><p>• Assist in scheduling and coordinating meetings, depositions, and court appearances.</p><p>• Collaborate with attorneys to develop case strategies and ensure thorough preparation for trial.</p><p>• Maintain confidentiality of sensitive legal information and uphold high standards of performance.</p><p><br></p><p>Firm offers full benefits packet including top healthcare plan options, funded HSA plan, 3 weeks PTO, separate sick leave policy, 11 paid court holidays, wellness stipend, free parking when onsite, 401K, profit sharing, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team in Tukwila, Washington. This Contract-to-permanent position offers an exciting opportunity to support executive-level operations and contribute to various business initiatives. The ideal candidate will have experience in commercial real estate, excel in communication, multitasking, and maintaining confidentiality while ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Draft, edit, and proofread correspondence, reports, presentations, spreadsheets, invoices, contracts, and other essential documents.</p><p>• Act as a key liaison to facilitate effective communication between executives and internal and external stakeholders.</p><p>• Schedule, prepare for, and attend meetings by creating agendas, taking detailed notes, and recording minutes.</p><p>• Develop familiarity with company holdings and maintain relationships with key stakeholders.</p><p>• Provide support for business and real estate projects, including organizing shared electronic files and conducting research as needed.</p><p>• Manage executive calendars, ensuring all meetings and appointments are efficiently coordinated.</p><p>• Organize and maintain files while ensuring proper document management processes are followed.</p><p>• Oversee company website updates, working closely with web design services and ensuring branding guidelines are followed.</p><p>• Monitor vendor relationships for office services and ensure quality service delivery.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our team in Tukwila, Washington. This long-term contract position requires someone with strong attention to detail who can handle a variety of administrative tasks while supporting multiple teams and programs. The ideal candidate will excel at managing schedules, coordinating events, and conducting research to ensure compliance with guidelines and requirements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings.</p><p>• Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities.</p><p>• Organize and oversee events, ensuring all logistics are handled efficiently.</p><p>• Collaborate with other locations, programs and leaders to ensure compliance with state guidelines.</p><p>• Make outbound calls other organizations to follow up on program requirements and funding.</p><p>• Assist with budgeting and funding for departments, ensuring proper allocation of resources.</p><p>• Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics.</p><p>• Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively.</p><p>• Support grant management activities by completing assigned tasks and maintaining relevant documentation.</p><p>• Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.</p>
<p>A leading Personal Injury firm in Tacoma is looking to add another Attorney to their team. This role primarily involves representing clients in personal injury cases, maintaining regular communication with them, and collaborating with the legal team for effective case management.</p><p><br></p><p>Responsibilities:</p><p>• Expertly represent clients in personal injury cases, including all stages of negotiations and litigation</p><p>• Conduct initial consultations with potential clients to assess the viability of their personal injury cases</p><p>• Regularly communicate with clients, updating them on case progress and addressing their concerns</p><p>• Draft legal documents, including pleadings and motions, as part of the litigation process</p><p>• Collaborate with other team members such as legal assistants and paralegals to ensure effective case management</p><p>• Conduct thorough legal research to support case strategies and stay updated on relevant laws and regulations</p><p>• Participate in team meetings and case reviews, contributing to the strategic planning process</p><p>• Educate clients on legal processes and potential outcomes, providing clear and accurate information</p><p>• Evaluate case facts, evidence, and potential legal strategies to determine the best course of action</p><p><br></p><p>Firm offers lucrative bonus potential, healthcare and retirement plans, flexible PTO, paid holidays, and hybrid work options + a fully built out support and intake team to assist on cases.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
