<p>We are looking for a highly organized Administrative Assistant to join our team in Tacoma, WA. In this role, you will provide essential support for two key projects involving digital file organization and project management tools. This is a contract position with opportunities to contribute significantly to the success of a small but dynamic business.</p><p><br></p><p>Responsibilities:</p><p>• Organize and restructure digital files within SharePoint to establish a clear and efficient file management system.</p><p>• Collaborate with an external IT department to manage employee permissions and address technical setup requirements.</p><p>• Perform data entry and optimize the use of SmartSheet for project timelines, office administration, and project management.</p><p>• Identify opportunities to enhance the functionality of SmartSheet to better meet organizational needs.</p><p>• Provide general administrative support to ensure smooth project execution and team collaboration.</p><p>• Utilize Microsoft Office Suite for creating reports and spreadsheets.</p><p>• Monitor and update electronic document management systems to ensure compliance and accessibility.</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Seattle, Washington. In this long-term contract role, you will play a vital part in supporting HR functions and ensuring smooth office operations. This position offers an excellent opportunity to contribute to employee relations, onboarding processes, and administrative tasks in a dynamic and organized environment.<br><br>Responsibilities:<br>• Conduct reference checks and assist with onboarding processes to support new hires.<br>• Maintain accurate employee records while ensuring confidentiality and compliance with organizational policies.<br>• Provide administrative support by organizing files, scheduling meetings, and handling correspondence.<br>• Foster positive employee relations by maintaining open communication and assisting in resolving workplace concerns.<br>• Oversee office supply inventory, manage vendor relationships, and coordinate facility logistics.<br>• Draft documents, create spreadsheets, and manage communication using Microsoft Office tools such as Word, Excel, and Outlook.<br>• Ensure professionalism and discretion when handling sensitive HR and office-related information.<br>• Collaborate with various teams to streamline office operations and promote an inclusive workplace environment.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to support the company President in Lynnwood, Washington. This role requires exceptional attention to detail, confidentiality, and the ability to manage a wide range of responsibilities, including administrative tasks, strategic planning, and travel coordination. The ideal candidate will thrive in a fast-paced environment and possess strong interpersonal skills to build effective relationships both inside and outside the organization.</p><p><br></p><p>Responsibilities:</p><p>• Represent the company President with a high level of attention to detail when interacting with clients, responding to inquiries, and coordinating company events.</p><p>• Build and maintain effective relationships with corporate staff, their executive assistants, and key customer executives.</p><p>• Proactively follow up on tasks assigned by the President to ensure timely completion and progress tracking.</p><p>• Organize and coordinate staff meetings, off-site events, and organizational activities with minimal supervision.</p><p>• Manage complex domestic and international travel arrangements for executives, including itineraries, accommodations, and handling disruptions.</p><p>• Oversee the President’s personal schedule using Microsoft Outlook, ensuring meetings are properly arranged and time is allocated for essential tasks.</p><p>• Prepare and submit expense reports for the President, ensuring accuracy and timely submission.</p><p>• Maintain confidentiality and integrity when handling sensitive company information.</p><p>• Attend staff meetings to capture and track action items, following up with responsible parties to ensure completion.</p><p>• Assist in the planning and execution of company events and strategic initiatives.</p><p><br></p><p>The salary range for this position is $118,000 to $155,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k + employer contribution</p><p>15 days PTO/Sick time combined</p><p>12 paid holidays + week between Christmas and New Years</p><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level executive administrative support in Bellevue, Washington. In this long-term contract-to-permanent role, you will play a critical part in managing executive schedules, coordinating travel, and supporting key projects. This position is ideal for someone who thrives in a fast-paced, dynamic environment. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and appointments.</p><p>• Coordinate and arrange detailed travel itineraries, including flights, accommodations, and transportation.</p><p>• Prepare materials and reports for executive meetings and board presentations.</p><p>• Organize and facilitate meetings, ensuring all participants have the necessary resources and information.</p><p>• Provide administrative assistance, including drafting correspondence, handling confidential documents, and maintaining organizational records.</p><p>• Act as a liaison between executives and internal or external stakeholders, ensuring effective communication and follow-ups.</p><p>• Support project coordination by tracking deadlines, compiling data, and assisting with deliverables.</p><p>• Handle ad-hoc tasks and special assignments as needed to support the executive team.</p><p>• Monitor and prioritize incoming communications to ensure timely responses and attention to urgent matters.</p>
<p>A mid-size law firm in Seattle is looking to hire a Legal Assistant to support attorneys in their Civil Litigation group. This is a permanent, hybrid role, supporting a dynamic group of litigation attorneys and paralegals. The ideal candidate will bring a detail-oriented mindset and a collaborative approach to a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and revise legal documents, including correspondence, pleadings, and memoranda, ensuring accuracy and adherence to deadlines.</p><p>• Coordinate administrative and court filings, including e-filing, in compliance with state and federal court rules.</p><p>• Build and maintain strong relationships with clients, attorneys, court staff, and other stakeholders.</p><p>• Conduct conflict checks and facilitate the opening of new client matters.</p><p>• Manage attorneys' calendars, project deadlines, and scheduling needs to ensure efficiency.</p><p>• Organize and maintain both electronic and physical legal files for easy accessibility.</p><p>• Prioritize and manage workload effectively to support attorneys and paralegals with administrative tasks.</p><p>• Provide general office support, including document formatting, proofreading, and other related duties.</p><p><br></p><p>Firm offers full benefits including multiple healthcare plan options, 401K, 3 weeks PTO, 75 hours sick leave, ORCA card, hybrid work, profit sharing, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>Midsize firm is seeking a <strong>Commercial Litigation Legal Assistant</strong> to join their team in Seattle, WA. The firm is well-regarded for its collaborative culture, high-level work, and taking care of their team, leading to very high retention and employee satisfaction.</p><p>This firm offers competitive salaries, quarterly bonuses, and flexible hybrid work options.</p><p><strong>Key Responsibilities Include</strong>:</p><ul><li>Managing e-filing processes for both state and federal cases.</li><li>Proofreading legal materials for grammar and format accuracy.</li><li>Preparing TOA/TOC, managing attorney schedules, and coordinating administrative hearings.</li><li>Organizing electronic case files and creating final documents/contracts from drafts.</li></ul><p><strong>Salary and Benefits</strong>: The salary range for this position is $85,000 to $105,000. Benefits include medical, dental, and vision coverage (100% employer-paid + HSA contribution); 401(k) with match and profit-sharing; three weeks PTO, eight sick days, and ten paid holidays.</p><p><em>To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com</em></p>
<p>We are looking for a skilled Legal Assistant to join a dynamic mid-size law firm in Seattle. This position involves providing comprehensive support to attorneys in commercial litigation and business transactional matters. The ideal candidate will bring extensive experience in litigation assistance and demonstrate proficiency in key legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage state and federal E-filing, ensuring accurate and timely submissions.</p><p>• Coordinate and maintain calendaring systems to track important deadlines and schedules.</p><p>• Proofread legal documents for accuracy and compliance with court requirements.</p><p>• Organize and handle discovery processes, including document preparation and management.</p><p>• Provide direct support to up to three attorneys, assisting with case preparation and administrative needs.</p><p>• Facilitate communication with clients and opposing counsel as required.</p><p>• Prepare case files and maintain organized records for easy retrieval.</p><p>• Assist in drafting and reviewing documents</p><p><br></p><p>Firm offers full benefits package including 17 days PTO, multiple healthcare plan options, 401K, profit sharing, cell phone and parking stipend, and hybrid work options after onboarding.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for an experienced Assistant Controller to join our team in Pacific, Washington. This role is ideal for a financial expert who excels in leadership, process improvement, and delivering accurate financial reporting. As part of our accounting department, you will oversee essential functions, collaborate with various teams, and contribute to the organization's overall financial health. Great opportunity for career growth - excellent benefits and a great team!!</p><p><br></p><p>Responsibilities:</p><p>• Lead and support the accounting team, including managing three direct reports and overseeing a broader team of 6-8 staff members.</p><p>• Guide the accounts payable and accounts receivable processes, ensuring efficiency and accuracy.</p><p>• Produce, review, and distribute monthly, quarterly, and annual financial statements to both internal and external stakeholders.</p><p>• Monitor financial statement accounts and ensure accurate posting of entries across departments.</p><p>• Review and maintain schedules for assigned balance sheet accounts to ensure proper reconciliation.</p><p>• Provide accounting expertise to other departments by researching and interpreting financial data.</p><p>• Collaborate with the executive team to identify and implement improvements in accounting and operational processes.</p><p>• Assist with the preparation of general ledger entries and maintain appropriate documentation.</p><p>• Work with external auditors to complete annual financial and tax reviews.</p><p>• Participate in internal audits, providing valuable insights and ensuring compliance with financial standards.</p><p><br></p><p>The salary range for this position is $105k to $115k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a strong match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.</p>
We are looking for an Assistant Project Accountant to join our team in Kent, Washington. This role is ideal for individuals with strong organizational skills and a background in accounting, particularly in the construction industry. As part of our team, you will be responsible for managing project-related finances, ensuring accurate billing, and maintaining clear communication with clients and project managers. This is a long-term contract position offering an excellent opportunity to grow professionally.<br><br>Responsibilities:<br>• Prepare and issue various types of invoices, including time and material, lump sum, and cost-plus formats.<br>• Conduct detailed reviews of service work orders to verify labor hours, materials, and other charges prior to billing.<br>• Coordinate with Project Managers to confirm job completion and address any discrepancies that arise.<br>• Organize and maintain billing records to support audits and reporting requirements.<br>• Reconcile billing data with job costing and accounting systems to ensure accuracy.<br>• Engage with clients to address billing inquiries and assist in collecting overdue payments.<br>• Support other accounting functions as needed within the scope of the role.
<p>Robert Half is partnering with a growing boutique law firm in the <strong>Greater Seattle Area </strong>to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role.</p><p> </p><p> <strong>Location</strong>: Greater Seattle Area</p><p> </p><p> <strong>Pay Rate:</strong> $26-32 per hour</p><p> </p><p> <strong>Duration</strong>: 3+ month, strong potential for extension and contract to hire</p><p> </p><p> <strong>Schedule:</strong> M-F, 8:30am-5pm</p><p> </p><p> <strong>Responsibilities:</strong> </p><ul><li>Prepare and file legal documents, including motions, declarations, and exhibits, with various courts multiple times a day.</li><li>Manage case files and ensure accurate tracking and calendaring of deadlines using specialized software.</li><li>Assist in trial preparation by organizing materials and coordinating logistics.</li><li>Conduct e-filing for civil litigation cases across multiple jurisdictions, including King, Pierce, and Snohomish counties.</li><li>Support three attorneys, including one partner and two associates, with administrative and legal tasks.</li><li>Work both in-office and remotely, adhering to a hybrid schedule as required.</li><li>Uphold a respectful and collaborative work environment, contributing to the firm's positive culture.</li></ul>
<p>A leading Plaintiff Personal Injury firm in Tacoma is looking to add a Legal Assistant to their team. This is a great position for someone who is looking to grow into a Paralegal role in the future! Firm has amazing training and a collegial work environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Open claims with insurance carriers</li><li>Maintain status of various reports requested from third-parties (insurance representatives, police departments, medical providers) </li><li>Assist with the preparation of demand letters </li><li>Verify balances with insurance carriers</li><li>Prepare case documentation to be provided to case managers and attorneys</li><li>Assist with the maintenance of case calendar and observe deadlines </li><li>Assist with other administrative duties as requested </li></ul><p>Firm offers full medical benefits, 401K, monthly transportation stipend, 12 days PTO, paid court holidays, bonus opportunities, and excellent room for career growth and mentorship.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
We are looking for an organized and detail-oriented Human Resources (HR) Assistant to join our team in Seattle, Washington. In this long-term contract position, you will play a vital role in supporting the HR department with administrative tasks and ensuring smooth processes across onboarding, compliance, and employee relations. This is an excellent opportunity to contribute to a dynamic and collaborative environment while honing your HR expertise.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the HR Director and the People Team, ensuring daily operations run efficiently.<br>• Coordinate HR processes, including onboarding, offboarding, maintaining compliance records, and managing documentation.<br>• Assist internal teams by facilitating the flow of paperwork and information between HR, recruiting, and operations departments.<br>• Track and manage critical tasks to ensure seamless communication and workflow between different departments.<br>• Maintain and update confidential employee records, while also assisting with benefits administration and reporting.<br>• Support time-sensitive projects and contribute to the success of essential business continuity initiatives.<br>• Oversee employee background checks and ensure all necessary compliance requirements are met.<br>• Schedule and coordinate appointments and meetings related to HR activities.<br>• Provide guidance on employee relations matters and collaborate with teams to address HR inquiries.
<p>A leading Seattle law firm is looking to add a Legal Assistant to support their Commercial Litigation Attorneys. role requires someone who excels in organization, communication, and multitasking to support litigation processes. Ideal candidates will bring strong knowledge of local, state, and federal court rules, along with a commitment to delivering high-quality work.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage filings for federal and state courts, ensuring compliance with all applicable rules.</p><p>• Format, proofread, and finalize legal documents, including correspondence, briefs, pleadings, and discovery materials.</p><p>• Maintain case files throughout their lifecycle, including conducting conflict checks and opening new matters.</p><p>• Track deadlines and manage calendars using docketing systems to ensure timely actions.</p><p>• Communicate effectively with clients, opposing counsel, court staff, and court reporters.</p><p>• Coordinate service of legal documents and filings as required.</p><p>• Assist in trial preparation and case management from pre-suit through trial stages.</p><p>• Support document management and timekeeping processes to maintain accurate records.</p><p>• Handle multiple projects simultaneously while maintaining precision and meeting strict deadlines.</p><p><br></p><p>Firm offers full benefits including medical/dental/vision coverage, 401K, profit sharing, free parking or transit pass, hybrid work, 2 weeks PTO, 9 days sick leave, 11 paid holidays, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>A growing regional law firm is seeking a <strong>Litigation Paralegal</strong> to add to their firm, handling cases of commercial and residential1st party property claims. They represent the plaintiff or property owners.</p><p><br></p><p>The salary range is 60-90k base DOE, plus additional bonus earnings. They reimburse costs of medical, dental and vision insurance, have a 401k with company match, 2-4 weeks PTO DOE, 11 paid holidays, provide equipment to work from home, and allow for fully remote working. Some local travel to property sites or meetings with the other team members may be required on occasion.</p><p><br></p><p>Local candidates only within the state of Washington.</p><p><br></p><p>Responsibilities include:</p><ul><li>Drafting initial pleadings/complaints</li><li>Sending out discovery, drafting initial responses to discovery</li><li>Scheduling Depositions</li><li>Tracking billable hours in MyCase (no billable requirement or target)</li><li>Client contact</li><li>E-filing in Washington and Oregon state and federal courts</li><li>Trial prep and appearing in trial to run exhibits (depending on experience)</li></ul>
