We are looking for a dedicated Facilities Assistant to join our team in New York, New York, on a long-term contract basis. In this role, you will support daily office operations, ensure the upkeep of facilities, and assist with various administrative and maintenance tasks. This position requires a proactive and detail-oriented individual who can manage multiple priorities effectively.<br><br>Responsibilities:<br>• Maintain production equipment by stocking paper trays, performing unit calibrations, and coordinating service technician calls.<br>• Execute printing, binding, and other document-related tasks, ensuring all work orders meet quality standards and client expectations.<br>• Review produced materials to ensure branding guidelines and disclaimers are accurate, while packaging deliverables appropriately.<br>• Handle mail and package processing, including receiving, distributing, and meeting shipping deadlines.<br>• Ensure the office is clean and organized, including maintaining common areas such as conference rooms, pantry, lobby, and elevator spaces.<br>• Perform regular maintenance tasks, such as cleaning refrigerators, brewing coffee, and restocking supplies while monitoring inventory levels.<br>• Assist with light assembly tasks, including installing fixtures, hanging artwork, and replacing lightbulbs.<br>• Support office events through preparation, execution, and cleanup efforts.<br>• Manage vendor relationships and coordinate service requests through the building ticketing system.<br>• Gain familiarity with AV infrastructure and assist with troubleshooting conference room equipment and video conferencing tools.
<p>We are looking for an organized and detail-oriented General Office Clerk to join our team on a contract basis. This role is based in Rochelle Park, New Jersey, and offers an exciting opportunity to contribute to the import/export industry by supporting various administrative and product development tasks. If you have a passion for food concepts and a collaborative mindset, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and coordinate product samples for distribution to prospective customers.</p><p>• Assist in the creation and development of new food products to expand the company's offerings.</p><p>• Collaborate with the marketing team to brainstorm and implement innovative ideas.</p><p>• Gain a basic understanding of food concepts and apply this knowledge to daily responsibilities.</p><p>• Perform back-office tasks such as document scanning and record maintenance.</p><p>• Conduct testing and preparation related to product samples.</p><p>• Support various administrative duties to ensure smooth office operations</p>
<p>Ready to use your financial expertise to make a global difference?</p><p><br></p><p>Our prestigious client is searching for a highly qualified and passionate professional to take on the role of Assistant Controller, Financial Reporting! This is an excellent opportunity to contribute meaningfully to an organization with a global reach, while advancing your career in a dynamic, supportive environment.</p><p><br></p><p>As Assistant Controller, Financial Reporting, you’ll play a critical role in ensuring the integrity and clarity of the organization’s financial data. Your work will support both internal operations and external accountability efforts, including board presentations and compliance reporting.</p><p><br></p><p>Responsibilities will include:</p><ul><li>Preparing accurate and timely financial statements and footnotes, </li><li>Collaborating with global teams and third parties on international consolidations</li><li>Managing audit requests, reconciliations, and key financial schedules</li><li>Researching and applying accounting guidance to complex or new financial matters</li><li>Tackling special projects that drive organizational insight and efficiency</li></ul><p><br></p><p>If you’re ready to be part of a collaborative, mission-oriented team that values integrity, excellence, and global citizenship, please email your resume to Kristin.Kelleher@roberthalf.</p>
<p>Our client located near Morristown NJ is seeking a detail-oriented and proactive individual to support their construction department. This entry-level role offers hands-on experience in project coordination, budget tracking, vendor management, and administrative support across a dynamic portfolio of franchise locations nationwide.</p><p><br></p><p>What You’ll Do:</p><ul><li>Organize and update construction timelines and vendor databases</li><li>Assist with invoice processing and budget documentation</li><li>Coordinate team meetings, travel plans, and office logistics</li><li>Help prepare presentations and support small-scale project initiatives</li><li>Liaise with municipalities for permits and approvals</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Morristown, New Jersey. This Contract-to-permanent position offers an exciting opportunity to contribute to both HR and administrative functions within a dynamic and personality-driven workplace. The role involves managing HR responsibilities for a team of 56 employees and supporting administrative tasks to ensure smooth operations.<br><br>Responsibilities:<br>• Process payroll on a biweekly basis and oversee tax filings while addressing employee inquiries.<br>• Administer day-to-day employee benefits, including managing third-party services such as 401(k) plans.<br>• Post job openings approximately 4-5 times per year and assist with recruitment tasks.<br>• Update organizational handbooks and maintain accurate documentation.<br>• Handle administrative tasks such as inventory management and office maintenance.<br>• Support onboarding processes and ensure compliance with HR policies.<br>• Manage HRIS systems and maintain employee records.<br>• Coordinate background checks and assist in employee relations matters.<br>• Provide assistance with organizational management tasks to enhance internal operations.
<p>A well-established <strong>liquor distribution company</strong> in <strong>Elmsford, New York</strong>, is seeking an organized and proactive <strong>Administrative Coordinator</strong> to support daily operations and ensure smooth administrative functions across the office. The ideal candidate will have excellent multitasking abilities, strong communication skills, and an eagerness to contribute to a dynamic, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Office & Administrative Support:</strong></li><li>Manage daily office functions, including handling correspondence, filing, and data entry.</li><li>Answer phone calls, respond to customer inquiries, and redirect calls to the appropriate departments.</li><li>Maintain office supplies inventory and ensure the workspace remains organized and well-stocked.</li><li><strong>Operational Coordination:</strong></li><li>Assist with scheduling and coordinating company meetings, client appointments, and team events.</li><li>Support the preparation of shipping and distribution schedules, including client follow-ups and confirmations.</li><li>Work closely with logistics and sales teams to provide administrative assistance as needed.</li><li><strong>Customer Relations:</strong></li><li>Serve as a point of contact for client communications, resolving inquiries efficiently and professionally.</li><li>Maintain positive relationships with customers, vendors, and internal staff through timely and friendly interactions.</li><li><strong>Documentation & Reporting:</strong></li><li>Prepare accurate and timely reports as requested by management, including sales summaries and inventory tracking.</li><li>Maintain and update records in the company’s systems to ensure accurate and accessible information.</li><li><strong>Compliance Support:</strong></li><li>Assist with compliance documentation related to liquor distribution regulations.</li><li>Ensure all administrative processes adhere to company policies and industry standards.</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact.</p>
<p>We are looking for a dedicated Accommodation Assistant to join our team on a contract basis in Newark, New Jersey. In this role, you will support administrators by coordinating accommodations for students, ensuring accessibility and compliance with approved needs. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with students, faculty, and external vendors.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and distribute letters outlining approved accommodations for students.</p><p>• Facilitate the process of securing note-takers, including reviewing requests, communicating with faculty, training students in assistive technologies, and ensuring secure transmission of notes.</p><p>• Organize exam arrangements by entering detailed data into the database, coordinating schedules with students and professors, and administering exams in compliance with accommodations.</p><p>• Provide accessible course materials by collaborating with publishers and vendors or converting materials into suitable formats.</p><p>• Train students on the use of assistive technologies approved for their accommodations.</p><p>• Maintain accurate records of interactions and processes in the organizational database.</p><p>• Respond to inquiries via email and phone, providing clear guidance and assistance.</p><p>• Work collaboratively with third-party vendors to ensure accommodation needs are met.</p><p>• Perform other administrative tasks as assigned to support the team.</p><p><br></p><p>Hours are: </p><ul><li>Tuesdays: 8:30 AM – 4:30 PM</li><li>Thursdays: 12:30 PM – 4:30 PM</li><li>Fridays: 8:30 AM – 4:30 PM</li></ul>
<p>We are looking for an HR Assistant to join our team in New Jersey, New Jersey. In this long-term contract role, you will play a key part in supporting human resources operations, ensuring smooth processes across recruitment, onboarding, and employee record management. This position offers an excellent opportunity to contribute to a dynamic and collaborative work environment. This role is part-time, 2 days per week; 8am to 5pm - onsite!</p><p><br></p><p>Responsibilities:</p><p>• Maintain and audit employee records and HR databases to ensure accuracy and compliance.</p><p>• Schedule interviews and provide support throughout the recruitment process.</p><p>• Create and distribute regular and ad hoc HR reports to support decision-making.</p><p>• Coordinate onboarding procedures and ensure all necessary documentation is completed.</p><p>• Address HR-related inquiries in a timely and efficient manner.</p><p>• Offer administrative support to the HR team, including organizing events and ordering supplies.</p><p>• Collaborate with team members to maintain efficient workflows and improve HR processes.</p>
<p>Our client, a <strong>top-tier litigation law firm</strong> in <strong>Westchester County</strong>, is seeking a highly organized and experienced <strong>Executive Assistant</strong> to assist a busy Partner. This role requires a sharp, detail-focused individual who thrives in a fast-paced environment and can handle both work-related and personal tasks with efficiency and discretion. The ideal candidate will demonstrate<strong> exceptional organizational skills, sound judgment, and the ability to manage multiple priorities seamlessly</strong>. This role offers remote flexibility (typically 4 days in office, 1 day remote), comprehensive benefits, PTO, and the opportunity to join a supportive and high achieving team! <strong>Must have prior law firm experience supporting partners. </strong></p><p><br></p><p><strong> Responsibilities: </strong></p><p>• Manage the Partner’s busy calendar, including scheduling meetings and appointments to ensure optimal time management. </p><p>• Prepare and draft engagement letters and other legal correspondence as required. </p><p>• Accurately record and enter the executive’s billable time into the appropriate systems. </p><p>• Handle personal errands such as picking up medications or dry cleaning, and ensure these tasks are completed promptly. </p><p>• Serve as the primary point of contact for incoming calls, emails, and inquiries, exercising discretion and professionalism. </p><p>• Organize and maintain files, ensuring easy access to important documents and records. </p><p>• Drive and run errands as needed, maintaining flexibility to support the executive’s demanding schedule.</p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in New York, New York. This role requires exceptional attention to detail, time management skills, and the ability to handle multiple priorities in a fast-paced environment. As a long-term contract position, this opportunity is ideal for someone with a strong background in executive-level support.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Arrange and coordinate travel plans, including booking flights, hotels, and transportation.<br>• Organize executive meetings by preparing agendas, taking detailed notes, and tracking action items.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Ensure seamless coordination of daily activities by anticipating the executive's needs and addressing them proactively.<br>• Oversee the preparation of reports, presentations, and other documents for high-level discussions.<br>• Collaborate with other administrative staff to ensure smooth workflow and support across departments.<br>• Troubleshoot scheduling conflicts and make adjustments as needed to meet deadlines.<br>• Monitor and manage expenses, ensuring adherence to established budgets and policies.
We are seeking a detailed and reliable HR Assistant for a possible temporary to hire opportunity for a dynamic organization in Newtown PA. This position will start immediately. The hours are 8:30am-5pm and is 100% on site.<br><br>Key Responsibilities:<br>As a Human Resources Assistant, you will play a critical role in supporting the HR department and ensuring smooth day-to-day operations. Your primary tasks will include:<br>• HRIS Management:<br>o Efficiently utilize ADP Workforce Now for employee data management, payroll processing, and reporting.<br>o Maintain the accuracy and integrity of HRIS systems while addressing any system-related inquiries or issues.<br>• Data Entry:<br>o Input and maintain precise employee records within HR systems.<br>o Ensure data is current and error-free for payroll, benefits, and compliance purposes.<br>• Payroll Assistance:<br>o Support payroll preparation and processing tasks.<br>o Verify timecards, resolve discrepancies, and ensure adherence to regulatory and company policies.<br>• Benefits Assistance:<br>o Provide administrative support during open enrollment and benefits audits.<br>o Assist employees with benefits enrollment, changes, and inquiries in a professional and timely manner.<br>• Administrative Support:<br>o Perform general administrative duties such as filing employee documentation, preparing reports, scheduling meetings, and assisting with other HR-related functions.<br>For immediate consideration please call Christine at 215-244-1870, or email your resume to christine.macmahon@roberthalf com Thank you!
<p>A well-established law firm is seeking a Trademark Paralegal to join its Intellectual Property team in New York. This role involves assisting with trademark due diligence, filing documents with the USPTO, and monitoring deadlines. The ideal candidate has at least five years of relevant experience in a law firm or corporate legal department.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>Prepare documents for attorney review and USPTO filing, including Applications, Office Action Responses, Declarations of Use and Incontestability, Applications for Renewal, and Extensions of Time to Oppose.</p><p><br></p><p>Draft identifications of goods and services and identify appropriate specimens.</p><p><br></p><p>Conduct and review trademark searches and prepare preliminary summaries.</p><p><br></p><p>Manage execution and legalization of documents.</p><p><br></p><p>Review investigative summaries and prepare reports and recommendations.</p><p><br></p><p>Correspond with foreign associates regarding trademark matters, including searches, filings, oppositions, registration maintenance, and transfers.</p><p><br></p><p>Communicate with clients regarding trademark maintenance requirements.</p><p><br></p><p>Assist with trademark due diligence, prepare and record assignments, and handle chain-of-title activities related to corporate transactions.</p><p><br></p><p>Monitor watch notices, track deadlines, and coordinate with the docketing team.</p><p><br></p><p>Support trademark opposition, cancellation, and other trademark disputes.</p><p><br></p><p>Process invoices from foreign associates and other vendors.</p><p><br></p>
<p>We are looking for an organized and detail-oriented Underwriting Associate to join our team in Whitehouse, New Jersey. This is a long-term contract position offering an excellent opportunity to contribute to underwriting operations and support critical business functions. The ideal candidate will bring strong analytical skills, multitasking abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Prepare renewal analysis templates by downloading and organizing core information 90 days prior to policy renewals.</p><p>• Verify policy implementation documents within three days of receipt to ensure alignment with quotes.</p><p>• Facilitate the booking and issuance of multiline policies and endorsements.</p><p>• Communicate with brokers and overseas offices to gather renewal information 60-90 days before renewal deadlines.</p><p>• Distribute policy copies to brokers upon request.</p><p>• Assist underwriting teams in reviewing and resolving workers' compensation criticisms.</p><p>• Perform additional administrative tasks as assigned to support underwriting operations. </p>
<p><strong>Energy Trading (PHYSICAL) - Middle Office / P& L - Hedge Fund</strong></p><p><br></p><p>Our client the commodity division of a global Hedge Fund continues to build out their team based in NYC. This role directly supports the PHYSICAL Energy Trading team with a mix of P& L, risk and trading assistant type functions. Responsibilities include pricing, position recs, hedge analysis, end of day flash T0, and a full T+1 P& L, as well as market risk analytics. The firm's leadership is very well respected. The position is open due to a promotion to trading.</p>
We are looking for a skilled Billing Clerk to join our team in White Plains, New York. In this long-term contract position, you will play a key role in managing promotional claims, investigating account discrepancies, and collaborating with various departments to ensure accurate processing. If you are detail-oriented, organized, and thrive in a fast-paced environment, this opportunity is ideal for you.<br><br>Responsibilities:<br>• Process promotional claims using trade promotion software to ensure accurate matching of bill-back payments and deductions.<br>• Investigate and validate customer account discrepancies by gathering information from sales, customer operations, and other internal teams.<br>• Research chargebacks and credit requests thoroughly to determine their validity and resolve issues efficiently.<br>• Identify and address missing or incomplete promotional setups in trade promotion software, collaborating with relevant teams to make corrections.<br>• Categorize non-promotional claims under appropriate expense types for accurate record-keeping.<br>• Obtain proofs of delivery to validate or dispute claims related to shorts or damages.<br>• Initiate requests for paybacks on unauthorized deductions to recover funds.<br>• Recommend adjusting entries for valid deductions to the Accounting Operations Assistant Manager.<br>• Maintain organized records of customer bill-back copies for finance and audit purposes.<br>• Support continuous improvement efforts by identifying opportunities to streamline processes.
<p>We are looking for a highly organized and detail-oriented Senior Executive Assistant to provide critical support to a senior executive in a fast-paced environment. Must have experience supporting C-Suite ownership! This position involves managing complex schedules, coordinating travel arrangements, and collaborating with various departments. The ideal candidate will possess exceptional multitasking abilities, attention to detail, and a demeanor that reflects strong experience and reliability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and oversee the executive's calendar, ensuring meetings, appointments, and events are scheduled efficiently.</p><p>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.</p><p>• Track and report relevant business metrics using Microsoft Excel.</p><p>• Serve as a liaison between the executive and multiple departments to ensure seamless communication and coordination.</p>
<p>We are looking for a <strong>skilled Trusts & Estates Legal Assistant </strong>to join our team in Garden City, New York. This Contract-to-Permanent position offers an excellent opportunity for a detail-oriented individual to support a dynamic legal practice specializing in trust and estates, real estate, and litigation. If you thrive in a fast-paced environment and enjoy working collaboratively, this role may be ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with trust and estate matters, including estate planning and litigation.</p><p>• Provide support for both residential and commercial real estate transactions.</p><p>• Handle e-filing and court filings with accuracy and efficiency.</p><p>• Manage attorneys' calendars and schedules to ensure deadlines are met.</p><p>• Proofread and review legal documents for errors and inconsistencies.</p><p>• Prioritize tasks effectively to meet the demands of a busy legal environment.</p><p>• Collaborate with the paralegal and legal team to ensure smooth operations.</p><p>• Adapt to constructive feedback to improve work quality and processes.</p><p>• Maintain organized records and files for swift retrieval.</p>
<p>We are looking for an Assistant Project Manager to join one of our construction client's team in New York, New York. In this role, you will help manage various aspects of construction projects, from start to finish, ensuring smooth operations and on-time delivery. This position offers a chance to work in a fast-paced environment while contributing to high-quality construction outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Assist in creating and maintaining project schedules, tracking progress and ensuring timely completion of activities.</p><p>• Coordinate material procurement and logistics with both internal teams and external vendors to meet project deadlines.</p><p>• Review and interpret blueprints and shop drawings to ensure alignment with project specifications.</p><p>• Support change order management processes, including documentation and status updates.</p><p>• Oversee the preparation and submission of project submittals, ensuring accuracy and compliance with requirements.</p><p>• Collaborate with fabrication teams to ensure proper coordination and execution of project components.</p><p>• Monitor and manage daily project scope requests, ensuring all tasks are completed accurately and on schedule.</p><p>• Participate in project close-out activities, ensuring all deliverables are completed and documented.</p><p>• Communicate regularly with stakeholders to provide updates on project status and resolve issues.</p><p>• Ensure adherence to safety standards and compliance with construction regulations throughout the project lifecycle.</p><p><br></p><p>If this person is you, please submit your resume to victoria.iacoviello@roberthalf</p>
<p>We are looking for a motivated and detail-oriented Donor Research Assistant to join our team in New York, New York. This is a long-term contract position, offering part-time flexibility for approximately 9-12 months. The ideal candidate will have experience in nonprofit fundraising and data management, with a strong interest in donor research and cultivation strategies. This role is perfect for someone eager to grow their expertise in development and philanthropy.</p><p><br></p><p>Responsibilities:</p><p>• Conduct in-depth research to compile biographical and financial profiles of donors and prospects, supporting strategic fundraising efforts.</p><p>• Provide tailored philanthropic intelligence to enhance solicitation strategies and donor engagement.</p><p>• Manage and track donor portfolios, utilizing moves management systems to ensure data accuracy and effective portfolio balancing.</p><p>• Collaborate with the team to share insights on top donors and prospects, contributing to strategic planning discussions.</p><p>• Monitor philanthropy trends to support the ongoing development of a high-performing fundraising office.</p><p>• Assist in quality control and data verification tasks to maintain integrity across donor databases.</p><p>• Utilize prospect research tools such as Raiser’s Edge, iWave, Instrumentl, and Foundation Center Online for donor screening and analysis.</p><p>• Support the Director of Research & Analytics with additional data-related tasks as needed.</p><p>• Perform other duties as assigned to ensure the success of the development team.</p>
