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15 results for Payroll Specialistadministrator in Santa Rosa, CA

Payroll Specialist

San Francisco, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Payroll Specialist is responsible for processing payroll accurately and on time while ensuring compliance with federal, state, and local payroll regulations. This role partners closely with Human Resources, Finance, and Accounting to maintain payroll records, resolve employee inquiries, and support payroll reporting and reconciliations.Responsibilities<ul><li>Process biweekly, semi-monthly, or weekly payroll for multi-state employees.</li><li>Review employee timecards, payroll adjustments, bonuses, commissions, and reimbursements.</li><li>Process payroll taxes, garnishments, benefit deductions, and direct deposits.</li><li>Reconcile payroll accounts and prepare payroll journal entries for month-end close.</li><li>Maintain payroll records and ensure compliance with company policies and labor regulations.</li><li>Respond to employee payroll inquiries and resolve payroll discrepancies.</li><li>Support payroll audits, year-end processing, and W-2 preparation.</li></ul>
2026-07-20T00:00:00Z

Payroll Specialist

San Rafael, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
Robert Half is partnering with an established and growing organization seeking a Senior Payroll Specialist to support complex, multi-entity payroll operations. This role is critical in ensuring accurate, timely payroll processing across a high-volume environment while driving compliance and reporting excellence. Key Responsibilities<ul><li>Process end-to-end payroll for multi-state, multi-entity organizations (1,000+ employees), ensuring accuracy, timeliness, and compliance</li><li>Manage high-volume payroll cycles (weekly, biweekly, semi-monthly), including earnings, deductions, bonuses, commissions, and adjustments</li><li>Prepare and reconcile payroll reports, including variance analysis, headcount reporting, and GL tie-outs</li><li>Partner with HR, Accounting, and Finance to ensure accurate employee data, benefit deductions, and cost allocations across entities</li><li>Maintain compliance with federal, state, and local payroll regulations, including tax filings and year-end processing (W-2s, 941s, etc.)</li><li>Investigate and resolve payroll discrepancies, escalations, and audit requests with a high level of urgency and accuracy</li><li>Support system implementations, upgrades, or process improvements, identifying opportunities to streamline workflows and reduce risk</li></ul>
2026-07-13T00:00:00Z

Payroll & HR Administrator

San Francisco, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Payroll & HR AdministratorSan Francisco, CA (Financial District) – 100% Onsite, 5 Days/WeekAnticipated $75,000–$85,000K DOE Our client, a property management and development firm, is seeking an Payroll & HR Administrator to join its close-knit, tenured team. This is a hands-on role for someone who enjoys wearing multiple hats, working independently, and supporting both HR and payroll functions in a collaborative, small-company environment. Why Join?<ul><li>Stable, growing organization with strong employee tenure</li><li>Visible role with direct exposure to leadership</li><li>Broad responsibilities across HR, payroll, recruiting, benefits, and compliance</li><li>Collaborative culture where team members take ownership and make an impact</li><li>Convenient Financial District location with a highly engaged onsite team</li></ul>Responsibilities<ul><li>Process payroll and ensure compliance with California payroll regulations</li><li>Administer benefits, employee enrollments, and open enrollment activities</li><li>Coordinate job postings, onboarding, employee documentation, and recruiting support</li><li>Maintain HR records and assist with day-to-day HR operations</li><li>Support compliance, employee relations, and policy administration</li><li>Assist with reporting, audits, and ongoing HR/payroll projects</li></ul>
2026-07-28T00:00:00Z

Equity & Payroll Specialist

San Francisco, CA
remote
Temporary / Contract
115000 - 130000 USD / Yearly
Equity & Payroll Specialist Location: Remote for Non-Bay Area, CA candidates | or Hybrid for Bay Area, CA candidates Robert Half is seeking an experienced Equity & Payroll Specialist to join our Full-Time Engagement Professionals (FTEP) practice. As a full-time Robert Half employee, you'll work on a variety of exciting client engagements while enjoying the stability of full-time employment, comprehensive benefits, and an uncapped bonus opportunity.This is an excellent opportunity for professionals who enjoy solving complex business challenges, working in dynamic environments, and expanding their experience across multiple organizations.What You'll Do<ul><li>Administer employee equity programs using E*TRADE Equity Edge Online, including stock options, RSUs, and other equity awards.</li><li>Partner with Payroll to process equity-related payroll transactions, tax withholding, and reporting using TriNet.</li><li>Maintain accurate equity records and ensure compliance with company policies and regulatory requirements.</li><li>Support month-end and year-end equity and payroll activities.</li><li>Utilize NetSuite to support financial reporting, reconciliations, and accounting processes.</li><li>Analyze equity and payroll data, identify discrepancies, and recommend process improvements.</li><li>Collaborate with HR, Payroll, Finance, Legal, and external vendors to ensure timely and accurate processing.</li><li>Anticipate potential issues and proactively resolve them before they impact business operations.</li><li>Contribute to special projects, system implementations, and continuous process improvement initiatives.</li></ul>
2026-07-22T00:00:00Z

Payroll Manager

Novato, CA
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Payroll Manager to lead accurate and timely payroll operations for a large, multi-state workforce in Novato, California. This position oversees the complete payroll cycle, ensures compliance with applicable wage and tax regulations, and supports smooth processing for bi-monthly payroll runs. The ideal candidate brings strong operational leadership, deep payroll expertise, and hands-on experience in a high-volume environment. Responsibilities:<ul><li>Lead and develop the payroll team, ensuring accurate, timely processing and excellent employee support.</li><li>Oversee multi-state payroll operations, including pay calculations, deductions, taxes, timekeeping, and payroll records.</li><li>Review payroll data, resolve discrepancies, and manage special payments, corrections, and employee changes.</li><li>Ensure compliance with payroll laws, tax regulations, audits, and company policies.</li><li>Partner with HR, Finance, and benefits teams to support payroll accuracy, reporting, and reconciliations.</li><li>Prepare payroll reports, maintain documentation, and safeguard confidential employee information.</li><li>Improve payroll processes, controls, systems, and workflows to enhance efficiency and service quality.</li><li>Serve as the primary resource for payroll issues and support payroll-related projects and system initiatives.</li></ul>
2026-07-16T00:00:00Z

CPP Sr. Payroll Specialist

San Francisco, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for an experienced CPP Sr. Payroll Specialist to oversee accurate and timely payroll operations for a mid-sized employee population in California. This position is ideal for someone who can manage end-to-end payroll activities, maintain compliance with payroll regulations, and resolve complex pay-related issues with confidence. The role also requires strong judgment, precision, and a service-focused approach when supporting employees and internal stakeholders. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Process payroll for ~200 staff (140 W2, 60 K-1 partners) using ADP Workforce Now</li><li>Handle partner equity payouts; verify calculations from accounting</li><li>Ensure multi-state payroll compliance (CA, CO, TX) and stay current on regulations</li><li>Manage weekly payroll cycles for exempt and non-exempt employees</li></ul>
2026-07-24T00:00:00Z

HR/Payroll

San Francisco, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Natalie Lue with Robert Half is recruiting for an HR Generalist who has exposure to employee relations, recruiting coordination, and is happy to take full ownership of payroll. Great role for someone who wants a M-F schedule and enjoys wearing multiple hats and enjoys solving problems. Small close knit family business with room for adding on additional responsibilities over time. Real Estate, Property Management, or Construction is a plus. Could also have HR/Payroll exposure from serving clients in these industries!Solid Excel a must!. Responsibilities:• Serve as the primary onsite HR contact, providing day-to-day support to employees and managers on personnel-related matters.• Administer multi-state payroll through Paychex and coordinate closely with finance leadership to maintain timely and accurate processing.• Manage core HR administrative activities, including preparing offer documentation, maintaining job descriptions, and posting open positions.• Support the full onboarding process for new hires, ensuring required paperwork, system records, and orientation steps are completed properly.• Assist with employee relations matters by responding to questions, documenting issues, and helping maintain consistent HR practices.• Coordinate benefits and HRIS-related updates, keeping employee records current and organized.• Facilitate compliance-focused activities such as safety training administration and separation documentation when employment changes occur.• Help maintain dependable HR processes across employees located in multiple states, ensuring local and company requirements are followed.
2026-07-28T00:00:00Z

Accounts Payable Specialist

Corte Madera, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day processing of accounts payable functions. This role is responsible for ensuring timely and accurate invoice processing, vendor payments, expense reporting, account reconciliations, and maintaining strong vendor relationships. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and communication skills.Responsibilities<ul><li>Process high-volume invoices accurately and timely.</li><li>Review, code, and enter invoices into the accounting system.</li><li>Match invoices to purchase orders and receiving documentation.</li><li>Manage vendor records and maintain accurate payment information.</li><li>Process employee expense reports and company credit card transactions.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve invoice discrepancies.</li><li>Research and respond to vendor inquiries regarding payments.</li><li>Assist with month-end closing activities, including AP accruals and reconciliations.</li><li>Maintain organized electronic and physical AP records.</li><li>Ensure compliance with company policies and internal controls.</li><li>Support audits by providing requested documentation and reports.</li></ul>
2026-07-28T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This Long-term Contract position is ideal for a detail-focused individual who enjoys managing invoice workflows, maintaining accurate financial records, and partnering with internal stakeholders and vendors. The role offers the opportunity to contribute to daily accounts payable operations while also assisting with process enhancements and broader accounting support. Responsibilities: • Coordinate invoice approvals by partnering with internal departments to secure timely authorization for payment. • Review, code, and allocate invoices accurately to ensure proper accounting treatment and complete documentation. • Execute semi-monthly payment cycles, including check processing and electronic disbursements such as ACH transactions. • Examine employee expense submissions and reconcile corporate card activity to confirm compliance and accuracy. • Oversee vendor setup for domestic and international suppliers, including verification procedures and maintenance of tax forms such as W-9 and W-8. • Respond to vendor and internal office questions related to payments, account status, and supporting documentation. • Process banking activity such as deposits and wire transactions while recording cash movement accurately in financial records. • Assist accounting team members with research, journal entries, expense reporting, and fixed asset data maintenance. • Contribute to operational improvements by documenting procedures and supporting automation or accounting system enhancement initiatives. • Provide support for year-end and periodic compliance tasks, including 1099 reporting and use tax-related activities.
2026-07-24T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
42 - 50 USD / Hourly
We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys detailed transactional work, collaborates well across departments, and takes pride in accurate payment processing. The person in this role will contribute to day-to-day accounts payable operations while also helping strengthen procedures and improve efficiency across related workflows. Responsibilities:• Coordinate with internal departments to obtain timely approval of invoices before payments are processed.• Review invoices for accuracy, apply appropriate accounting codes, and allocate costs correctly across departments or entities.• Manage twice-monthly payment runs, including check processing and electronic payments such as ACH transactions.• Review employee expense reports and reconcile corporate credit card transactions to ensure adherence to company policies.• Administer vendor onboarding for domestic and international suppliers, including validation procedures and maintenance of tax documentation such as W-9 and W-8 forms.• Address inquiries from vendors and internal team members regarding payment status, account information, and payment discrepancies.• Process banking transactions, including deposits, wire transfers, and the recording of cash activity moving in and out of company accounts.• Support the accounting team with research requests, journal entries, and expense analysis as needed.• Maintain fixed asset records through accurate data entry and assist with process improvement initiatives within accounts payable, including system enhancements such as NetSuite implementation.• Support compliance and reporting requirements by assisting with 1099 filings, use tax reporting, and maintaining up-to-date accounts payable procedures.
2026-07-28T00:00:00Z

Accounts Payable Specialist

Richmond, CA
onsite
Temporary to Hire
32 - 34 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Richmond, California in a contract-to-permanent capacity. This role is ideal for someone who brings strong knowledge of full-cycle payables, thrives in a detail-driven environment, and can manage invoice processing with accuracy and efficiency. The position offers the opportunity to support essential financial operations while working closely with internal partners to maintain timely and compliant payment activity. Responsibilities: • Review, code, and process a high volume of vendor invoices with close attention to accuracy and proper general ledger alignment. • Perform three-way matching by verifying invoices against purchase orders and receiving documentation before approving payment. • Manage payment activities through ACH transactions and check runs, ensuring deadlines are met and records remain complete. • Reconcile vendor statements, research discrepancies, and resolve payment issues in coordination with internal teams and external suppliers. • Maintain organized accounts payable files and supporting documentation to strengthen audit readiness and reporting accuracy. • Use Microsoft Excel to track payable activity, analyze variances, and prepare routine account summaries. • Partner with finance and operational staff to confirm approvals, clarify coding questions, and support smooth invoice workflow. • Assist with accounts payable process improvements and support updates to procedures or systems when needed.
2026-07-15T00:00:00Z

Accounting Specialist

Mill Valley, CA
onsite
Temporary / Contract
26 - 35 USD / Hourly
Robert Half is partnering with a reputable organization in Mill Valley, looking for an Accounting Specialist for a 2 month contract. The role offers the opportunity to work closely with finance leadership on reporting tools and operational priorities while also supporting day-to-day accounting operations. Responsibilities:• Manage a high volume of accounts payable transactions, including coding invoices, entering payment data, and maintaining accurate vendor records.• Examine invoices and supporting materials to confirm approvals, correct account assignment, and compliance with established procedures.• Investigate payment issues and resolve discrepancies by working with internal departments and external vendors.• Collaborate with finance leadership to build and refine financial dashboards, reports, and performance measures within a new procurement platform.• Analyze data from multiple financial sources, verify accuracy, and assist with testing and improving reporting outputs for management use.• Contribute to fiscal year-end close activities by preparing schedules, reconciling accounts, and organizing documentation for audit review.• Respond to audit and finance-related requests by gathering records, clarifying transactions, and assisting with special accounting projects as needed.
2026-07-22T00:00:00Z

Accounting Specialist

Fairfield, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Specialist to support financial operations for a growing construction-focused organization in Fairfield, California. This Long-term Contract position offers the opportunity to play a key role in maintaining accurate reporting, strengthening day-to-day accounting processes, and providing financial insight that supports business decisions. The person in this role will partner with leadership and operational teams to help keep projects financially organized, compliant, and on track. Responsibilities: • Direct daily accounting activities across payables, receivables, billing, reconciliations, and payroll-related support to maintain accurate financial records. • Produce monthly, quarterly, and annual financial reports while helping ensure completeness, accuracy, and timeliness of all supporting data. • Review project-level financial performance by tracking budgets, job costs, and margin trends across multiple active construction assignments. • Assist with audit preparation and tax support by organizing schedules, records, and documentation required for external review. • Work closely with project leaders and company management to deliver financial updates, cost visibility, and reporting that informs planning decisions. • Maintain oversight of construction-related administrative records such as insurance documentation, lien tracking, and claim support as needed. • Reconcile general ledger activity and investigate discrepancies to improve financial accuracy and consistency across reporting cycles. • Help strengthen office and accounting workflows by keeping records organized and supporting efficient financial operations in a fast-paced environment.
2026-07-20T00:00:00Z

Accounting Specialist

Oakland, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a team in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong experience across payables, receivables, billing, and account reconciliation, and who can help maintain accurate records in a fast-paced environment. The role also involves payroll-related reconciliations and coordination with compensation- and benefits-related accounting activities. Responsibilities: • Process vendor invoices, verify supporting documentation, and ensure timely and accurate payment of approved expenses. • Manage customer invoicing activities, monitor incoming payments, and follow up on outstanding balances to support healthy cash flow. • Perform regular reconciliations for general ledger accounts and resolve discrepancies through detailed research and documentation. • Support recurring billing cycles by preparing accurate charges, reviewing exceptions, and maintaining complete transaction records. • Assist with accounting operations tied to payroll, including reconciliation of payroll entries, bonus or commission items, and deferred compensation activity. • Work within accounting and payroll platforms such as Dayforce, Ceridian, and UKG Pro to maintain data accuracy and support financial reporting needs. • Prepare journal entries and account analyses that contribute to month-end close accuracy and overall financial integrity. • Partner with internal stakeholders to address payment issues, clarify billing questions, and improve the efficiency of accounting workflows.
2026-07-15T00:00:00Z

Accounts Payable Clerk

Petaluma, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Clerk to support a retail organization in Petaluma, California through a Long-term Contract assignment. This role is ideal for someone who is organized, comfortable working in a hybrid environment, and confident handling high-volume transactional accounting work with sound judgment. The position will focus primarily on accounts payable operations, expense tracking, and related accounts receivable follow-up while helping keep financial records accurate and current. Responsibilities: • Oversee the shared accounts payable inbox, review incoming items, and route or organize documentation so requests are addressed efficiently. • Enter, code, and monitor vendor invoices and expense transactions in the appropriate systems, ensuring records are complete and accurate. • Reconcile transaction activity on a regular basis, confirm charges are properly matched, and flag discrepancies for follow-up. • Support day-to-day accounts payable workflows by verifying that invoice data is captured correctly and processed in a timely manner. • Assist with check run preparation and payment tracking, while coordinating items that require additional review or approval. • Follow up on outstanding accounts receivable matters as needed, including communication related to open balances or missing information. • Maintain accurate transactional data in NetSuite and related platforms, including selected uploads for smaller recurring accounting items. • Help monitor expense activity and provide accounting support that contributes to accurate financial reporting and organized records.
2026-07-22T00:00:00Z