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13 results for Payroll Specialistadministrator in Santa Rosa, CA

Payroll Specialist

San Francisco, CA
onsite
Temporary / Contract
33 - 39 USD / Hourly
Our client is seeking a dedicated payroll specialist on a long term contract assignment. Job Description<ul><li>Process end-to-end multi-state payroll for hourly and salaried employees across biweekly and semi-monthly cycles</li><li>Ensure accuracy of wages, deductions, bonuses, commissions, and tax withholdings in compliance with federal, state, and local regulations</li><li>Maintain and audit employee payroll records, including new hires, terminations, and benefit elections</li><li>Reconcile payroll-related GL accounts and support month-end close activities</li><li>Partner with HR and Finance to resolve payroll discrepancies and respond to employee inquiries</li><li>Support audits (SOX, internal/external) and ensure adherence to payroll controls and policies</li><li>Administer garnishments, levies, and benefit deductions in accordance with legal requirements</li><li>Assist with year-end processing including W-2s and payroll tax filing.</li></ul>
2026-05-07T00:00:00Z

Payroll Specialist

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for a Payroll Specialist to join a contract assignment supporting a high-volume employee services environment in San Francisco, California. This role will focus on reviewing payroll records, investigating payroll-related inquiries, and helping reduce a significant backlog of open cases with accuracy and urgency. The ideal candidate brings strong payroll knowledge, sharp auditing skills, and the ability to work through detailed issues while maintaining compliance and data integrity. Responsibilities: • Review payroll records in detail to confirm accuracy and identify discrepancies that may affect employee pay or tax reporting. • Investigate and resolve payroll-related service tickets, prioritizing open issues efficiently within a high-volume support setting. • Examine wage and tax data to help ensure W-2 information is complete, accurate, and compliant with reporting requirements. • Partner with payroll and benefits team members to address employee inquiries and bring complex cases to resolution. • Audit payroll transactions and supporting documentation using strong accounting-based review practices. • Track trends across open cases and flag recurring payroll concerns that require deeper analysis or corrective action. • Use ticketing platforms such as Zendesk to manage case updates, document findings, and maintain clear resolution notes. • Support payroll operations connected to Employee Central and Workforce processes as needed to help close outstanding requests.
2026-05-08T00:00:00Z

Payroll Administrator

San Francisco, CA
onsite
Temporary / Contract
31 - 37 USD / Hourly
A client of ours is seeking a knowledgeable payroll processor to assist their team! Job Description Execute routine payroll processing tasks including data entry, timecard review, and payroll uploads Verify employee hours, earnings, and deductions for accuracy prior to payroll submission Process new permanent setups, terminations, and payroll changes in the system Assist with payroll corrections, adjustments, and off-cycle runs as needed Maintain payroll records and documentation in compliance with company policies Respond to employee payroll inquiries and escalate complex issues as appropriate Support payroll team with administrative tasks and reporting requests Assist with year-end payroll activities and tax documentation
2026-05-07T00:00:00Z

Payroll specalist

San Francisco, CA
remote
Temporary / Contract
55 - 60.5 USD / Hourly
We are seeking a Payroll Tax Specialist for a 3-month, fully remote contract working 40 hours per week. This role is focused on state payroll tax registrations and ongoing coordination with our payroll processor, OneSource Virtual (OSV).Key Responsibilities:<ul><li>Manage and complete state payroll tax registrations across multiple jurisdictions</li><li>Submit, track, and update tickets with OneSource Virtual (OSV) to ensure timely processing and issue resolution</li><li>Partner with internal Payroll and HR teams to ensure accurate setup and compliance</li><li>Monitor registration status and follow up on outstanding items</li><li>Support payroll tax filings and ensure compliance with state requirements</li><li>Maintain accurate documentation and audit-ready records</li></ul>Qualifications:<ul><li>Proven experience in payroll tax, specifically state registrations and compliance</li><li>Hands-on experience with OneSource Virtual (OSV) required</li><li>Experience using Workday for payroll or HRIS functions</li><li>Strong attention to detail and ability to manage multiple registrations simultaneously</li><li>Excellent communication and follow-up skills when working with external vendors</li><li>Ability to work independently in a fully remote, fast-paced environment</li></ul>This is a great opportunity for a payroll professional who can quickly step in, take ownership of state registrations, and ensure smooth coordination with OSV and internal teams. The role requires strong knowledge of multi-state payroll administration, end-to-end payroll execution, and experience working with Workday in a fast-paced environment.
2026-05-01T00:00:00Z

Payroll Manager

San Francisco, CA
onsite
Temporary / Contract
60 - 65 USD / Hourly
We are looking for an experienced Payroll Manager to oversee accurate and timely payroll operations for a large, geographically diverse workforce based in San Francisco, California. This Long-term Contract position will support payroll administration for approximately 3,000 employees across domestic and international populations, requiring strong judgment, attention to detail, and clear communication. The ideal candidate brings a hands-on approach, thrives in a collaborative environment, and can manage complex payroll activities across multiple employee types and jurisdictions. Responsibilities: • Lead end-to-end payroll processing for a workforce of about 3,000 employees on a twice-monthly schedule, ensuring accuracy, timeliness, and compliance • Administer payroll activities for employees across the United States and an international employee population spanning 13 countries • Manage payroll for a predominantly salaried workforce while ensuring proper handling of hourly employee pay requirements • Oversee payroll operations within Workday Payroll and support related payroll processes and reconciliations • Partner with internal teams to address payroll questions, resolve discrepancies, and maintain a high level of service • Assist with organizational payroll-related initiatives and process support as business needs evolve • Review payroll data, deductions, taxes, and earnings to ensure alignment with company policies and regulatory requirements • Communicate effectively with stakeholders at different levels while contributing as a practical, team-oriented individual focused on getting the work done
2026-05-08T00:00:00Z

Payroll Analyst

San Francisco, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly skilled Payroll Analyst to work with a client of ours on a long-term contract. Job Description<ul><li>Analyze payroll data, identify discrepancies, and recommend process improvements to enhance accuracy and efficiency</li><li>Perform payroll audits, variance analysis, and trend reporting across multiple entities and jurisdictions</li><li>Support payroll system implementations, upgrades, and integrations (HRIS/ERP)</li><li>Develop and maintain payroll reports and dashboards for leadership visibility (headcount, overtime, tax exposure)</li><li>Ensure compliance with SOX controls, internal policies, and regulatory requirements</li><li>Partner cross-functionally with HRIS, Finance, and IT on data integrity and system performance</li><li>Document workflows, SOPs, and internal controls for payroll processes</li><li>Support automation initiatives and continuous improvement projects</li></ul>
2026-05-07T00:00:00Z

Payroll Analyst

San Francisco, CA
remote
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Payroll Analyst to join a fast-moving global payroll team supporting employees and consultants across multiple countries from San Francisco, California. This Long-term Contract position begins with an initial six-month term and focuses on resolving payroll issues, answering inquiries, reviewing reports, and helping stakeholders navigate complex payroll situations in an exception-driven environment. The role is ideal for someone who can stay organized through frequent interruptions, shift priorities quickly, and collaborate effectively with finance, HR, and other business partners. Success in this position will come from strong analytical thinking, responsive follow-through, and confidence working across international payroll operations. Responsibilities: • Monitor, sort, and resolve payroll cases, escalations, and urgent requests while maintaining clear follow-up with stakeholders. • Address payroll-related questions from internal teams with a service-oriented approach and practical, step-by-step guidance. • Investigate pay discrepancies, manage off-cycle activity, and coordinate solutions for exceptions across global payrolls. • Review payroll data and reporting outputs to identify inconsistencies, validate accuracy, and support informed decision-making. • Assist with gross-to-net reviews, pension-related considerations, and other payroll calculations as needed across different regions. • Partner with finance, HR, and operational teams to resolve time-sensitive payroll matters affecting employees and consultants. • Support payroll administration across multiple countries, including work performed outside standard processing cycles. • Use payroll and workflow systems such as Workday, ADP Workforce Now, Jira, and other platforms to track activity and maintain process visibility.
2026-05-08T00:00:00Z

Payroll Clerk

Pleasant Hill, CA
onsite
Permanent / Full Time
25.5 - 28.5 USD / Hourly
Our team is seeking a Payroll Clerk to join our Full-Time Engagement Professionals practice. In this role, you will support client engagements by processing payroll transactions, maintaining employee payroll records, assisting with timekeeping and payroll data entry, and helping resolve payroll-related discrepancies. The ideal candidate has strong attention to detail, accuracy, and organizational skills, along with the ability to work effectively in fast-paced environments. This role helps clients maintain continuity in critical payroll functions and interim project support. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support payroll processing activities by entering, reviewing, and validating payroll data.</li><li>Audit timecards for accuracy, completeness, and proper approvals.</li><li>Follow up with managers and employees regarding missing, incomplete, or inaccurate timecard information.</li><li>Maintain payroll records and assist with updates to employee payroll information.</li><li>Research and help resolve payroll discrepancies in a timely manner.</li><li>Use Excel, including PivotTables and VLOOKUPs, to track payroll data, identify discrepancies, and prepare reports.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Respond to payroll-related inquiries with professionalism and strong customer service.</li><li>Support payroll deadlines while maintaining confidentiality and accuracy.</li><li>Adapt quickly to new client systems, workflows, and payroll processes.</li></ul>
2026-05-08T00:00:00Z

Payroll Clerk

Benicia, CA
onsite
Temporary / Contract
24.5 - 28.5 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to support day-to-day payroll activities for a multi-state employee population based in Benicia, California. This Long-term Contract opportunity is well suited for someone who is dependable, adaptable, and interested in building experience in payroll operations. The role combines payroll data entry, timekeeping support, report handling, and administrative coordination in a fast-paced environment. Responsibilities: • Enter employee timecard information and paper-based time records accurately into the payroll system to support timely payroll processing. • Monitor the payroll inbox, respond to routine inquiries, and direct more complex questions to the appropriate team member. • Provide assistance with timekeeping device or timeclock issues and help maintain organized payroll-related records and documentation. • Retrieve, download, and sort payroll files, data sets, and standard reports for review and processing needs. • Support payroll administration for an employee group spanning multiple states while maintaining accuracy and confidentiality. • Review submitted hours for completeness and flag discrepancies or missing details for follow-up. • Use Excel to organize payroll information, perform basic formula-based tasks, and maintain clean supporting data. • Learn and navigate company payroll and timekeeping tools to complete daily administrative and processing tasks effectively.
2026-05-08T00:00:00Z

HR/Payroll

San Francisco, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Natalie Lue with Robert Half is recruiting for an HR Generalist who has exposure to employee relations, recruiting coordination, and is happy to take full ownership of payroll. Great role for someone who wants a M-F schedule and enjoys wearing multiple hats and enjoys solving problems. Small close knit family business with room for adding on additional responsibilities over time. Real Estate, Property Management, or Construction is a plus. Could also have HR/Payroll exposure from serving clients in these industries!Solid Excel a must!. Responsibilities:• Serve as the primary onsite HR contact, providing day-to-day support to employees and managers on personnel-related matters.• Administer multi-state payroll through Paychex and coordinate closely with finance leadership to maintain timely and accurate processing.• Manage core HR administrative activities, including preparing offer documentation, maintaining job descriptions, and posting open positions.• Support the full onboarding process for new hires, ensuring required paperwork, system records, and orientation steps are completed properly.• Assist with employee relations matters by responding to questions, documenting issues, and helping maintain consistent HR practices.• Coordinate benefits and HRIS-related updates, keeping employee records current and organized.• Facilitate compliance-focused activities such as safety training administration and separation documentation when employment changes occur.• Help maintain dependable HR processes across employees located in multiple states, ensuring local and company requirements are followed.
2026-05-09T00:00:00Z

Accounts Payable Clerk

San Francisco, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
Our client is looking for an Accounts Payable Clerk to assist their team on a contract basis. Job Description<ul><li>Process high-volume vendor invoices, including 2-way and 3-way matching, ensuring accuracy and proper coding</li><li>Manage full-cycle AP functions including invoice entry, approval routing, and payment processing (check, ACH, wires)</li><li>Maintain vendor records, respond to inquiries, and resolve discrepancies in a timely manner</li><li>Reconcile vendor statements and support month-end close activities related to AP</li><li>Ensure compliance with company policies, internal controls, and audit requirements</li><li>Assist with expense report processing and employee reimbursements</li><li>Prepare and support year-end 1099 filings</li><li>Partner cross-functionally with procurement and accounting to improve AP workflows</li></ul>
2026-05-07T00:00:00Z

Patient Billing Specialist (20hrs. a week)

San Francisco, CA
onsite
Permanent / Full Time
28 - 32 USD / Hourly
Patient Billing Specialist (20 hours per week)Mission‑driven nonprofit seeks a detail‑oriented Bookkeeper to support patient billing and core accounting operations. Responsibilities include patient invoicing and billing (private pay, Medicare, insurance), managing an EHR system, A/P and A/R, and accurate entry into QuickBooks.Collaborate with internal teams on reporting and audits.Ideal for someone highly organized, detail‑driven, and comfortable learning new systems.Must have QuickBooks experience!Flexibility in schedule and days worked!
2026-05-04T00:00:00Z

Client Accounts Specialist

San Francisco, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Management: Prepares and posts client invoices per attorney revisions and client guidelines.Cash Application: Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.Bank Deposits: Organizes and deposits checks into correct accounts.Trust Accounts: Records deposits, transfers, and withdrawals for client and state bar trust accounts.Recordkeeping: Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.Reporting: Provides accrual, budget, and rate data to attorneys/clients as requested.Expense Processing: Records third-party expenses and disbursements in expense systems.Account Management: Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.Collections Support: Assists with collection efforts when needed.
2026-05-01T00:00:00Z