<p>A nationally recognized law firm with a strong presence in San Francisco is seeking a Docketing Coordinator to join its litigation team. This role will primarily support attorneys in Insurance Defense and Labor & Employment, ensuring accurate and timely management of all litigation deadlines and calendaring functions. The Docketing Coordinator will play a critical role in maintaining the firm’s docketing systems, monitoring litigation deadlines, and ensuring attorneys have the resources and reminders needed to meet all court and client requirements. The ideal candidate will bring strong experience with docketing software, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Monitor, calculate, and track litigation deadlines for filings, motions, and responses to ensure compliance with court rules.</li><li>Maintain docketing databases with accuracy (Aderant Milana preferred; CompuLaw or ProLaw highly valued).</li><li>Generate regular reports and reminders for attorneys and staff.</li><li>Review court notices, filings, and correspondence to update case calendars promptly.</li><li>Organize and manage docketing records to ensure accuracy and consistency across matters.</li><li>Collaborate with attorneys and staff to address docketing inquiries and resolve scheduling conflicts.</li><li>Provide general administrative support to litigation teams as needed.</li></ul>
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation.<br><br>Responsibilities:<br>• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.<br>• Handling client and witness interviews for hearing, deposition, and trial.<br>• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.<br>• Utilizing exceptional communication and analytical skills to resolve complex legal issues.<br>• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.<br>• Managing evidence in an organized manner to assist attorneys in the litigation process.<br>• Utilizing creative thinking and problem-solving skills to tackle legal challenges.<br>• Maintaining a high level of performance and delivering measurable results.
We are looking for a skilled Litigation Paralegal to join our team in San Jose, California. This Contract-to-permanent position offers an opportunity to work closely with attorneys, contributing to all facets of civil litigation while collaborating with a dynamic team of professionals. If you have a strong background in litigation support and a passion for detail-oriented legal work, we encourage you to apply.<br><br>Responsibilities:<br>• Assist attorneys in preparing and drafting legal documents, including motions, complaints, briefs, and other litigation materials.<br>• Manage evidence collection and organization to support case strategy and trial preparation.<br>• Conduct client and witness interviews to gather critical information for hearings, depositions, and trials.<br>• Coordinate e-discovery processes and collaborate with external vendors to fulfill discovery requirements efficiently.<br>• Utilize Microsoft Excel for data creation and analysis related to case management.<br>• Perform legal research and provide support for case development as permitted by California State Bar regulations.<br>• Oversee case management software to track deadlines, filings, and other litigation activities.<br>• Prepare exhibits and other materials necessary for trial proceedings.<br>• Ensure compliance with legal procedures and maintain meticulous documentation throughout the litigation process.
<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
<p>We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the management of family law cases, including divorce, child custody, and spousal support cases</p><p>• Draft and prepare legal documents, including pleadings, motions, and affidavits</p><p>• Schedule and manage client meetings and court appearances</p><p>• Effectively communicate with clients, opposing counsel, and court personnel</p><p>• Assist attorneys in trial preparation, including the organization of exhibits and witness lists</p><p>• Attend court hearings and provide assistance to attorneys during proceedings</p><p>• Perform various administrative tasks such as filing and data entry</p><p>• Utilize legal case management software for case tracking and management.</p><p>• Maintain and organize client files and case documents in an efficient manner</p>
We are looking for an experienced Paralegal to join our team in San Francisco, California. In this role, you will play a key part in supporting plaintiff employment litigation cases, handling complex legal processes, and ensuring smooth case management from start to finish. This position is ideal for someone with over five years of experience in litigation and a strong grasp of trial preparation and discovery.<br><br>Responsibilities:<br>• Coordinate and manage all aspects of discovery, including document review, production, and organization.<br>• Assist attorneys with trial preparation, including drafting legal documents and organizing exhibits.<br>• Conduct legal research and compile findings to support case strategies.<br>• File legal documents electronically and ensure compliance with court requirements.<br>• Maintain and update case files using litigation-specific software.<br>• Communicate with clients and witnesses to gather information and provide case updates.<br>• Track deadlines and ensure timely submission of all legal filings.<br>• Support attorneys during depositions and hearings by preparing relevant materials.<br>• Draft and proofread correspondence, pleadings, and other legal documents.<br>• Organize and oversee administrative tasks related to ongoing litigation cases.
We are looking for a skilled Trust and Estate Paralegal to join our team in Orinda, California. In this role, you will play a vital part in assisting attorneys with estate planning, trust administration, and litigation matters. This position requires a high level of attention to detail, excellent organizational skills, and a commitment to providing exceptional service.<br><br>Responsibilities:<br>• Assist attorneys with drafting and reviewing estate planning documents, including wills and trusts.<br>• Support litigation efforts related to trust disputes and estate matters by managing discovery processes and preparing case files.<br>• Coordinate and manage trust administration tasks, ensuring compliance with legal requirements.<br>• Serve as a licensed Notary Public to notarize essential legal documents as needed.<br>• Conduct legal research to provide accurate information and recommendations to attorneys.<br>• Maintain and organize case files, ensuring all documentation is up-to-date and accessible.<br>• Communicate with clients to gather necessary information and provide updates on case progress.<br>• Collaborate with the legal team to prepare for hearings, trials, and other court proceedings.<br>• Monitor deadlines and ensure timely submission of required filings and documentation.<br>• Contribute to the development and implementation of efficient workflows for estate planning and litigation processes.
<p>Real Estate Paralegal</p><p><br></p><p>A mid-sized and well-respected leader in real estate law is seeking a proficient Real Estate Paralegal to join their dynamic team.</p><p><br></p><p>About the Role:</p><p>The successful candidate will play an instrumental role in this legal team, supporting attorneys in a variety of real estate legal matters, with a focus on title and survey matters.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare and revise real estate documents, with a focus on title and survey reviews. </li><li>Conduct legal research and perform administrative duties. </li><li>Liaise with clients, attorneys, and other professionals to gather and organize information relevant to transactions. </li><li>Coordinate closings and ensure all documents are appropriately prepared. </li><li>Contribute to the overall success of the firm by maintaining the highest standards of customer service and professional ethics.</li></ul><p>This Firm Offers:</p><ul><li>A collaborative and professional work environment. </li><li>Competitive compensation package. </li><li>A comprehensive benefit package. </li><li>Opportunity to work with highly experienced attorneys and a congenial team. </li></ul>
<p>Natalie Lue, Robert Half is partnering with a thriving law firm in the San Francisco Financial District seeking an HR professional with 2+ years previous law firm industry (or Professional Services) This key HR hire will own payroll, onboarding/offboarding, and recruiting, with heavy emphasis on Attorney recruiting. This is a hybrid role with plenty of potential for growth in HR. If you’re organized, proactive, and ready to advance your HR career, apply today.</p>
<p>Robert Half is seeking a <strong>Legal Billing Specialist</strong> for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services.</p><p> </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
<p>Our client is seeking a Marketing Manager on-site in Burlingame, California. This position will oversee comprehensive marketing strategies and firm-wide events aimed at strengthening brand visibility, enhancing reputation, and achieving business development goals. This role combines strategic planning with hands-on execution in a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain consistency with brand guidelines across all materials while identifying opportunities for brand enhancement.</li><li>Develop and oversee marketing assets like brochures, press releases, newsletters, articles, and presentations.</li><li>Manage website updates, SEO, email marketing campaigns, and social media accounts. Analyze digital performance and recommend optimizations.</li><li>Establish and maintain relationships with industry and mainstream media outlets. Draft press releases, coordinate interviews, and secure thought-leadership opportunities for attorneys.</li><li>Identify market trends and competitive insights to adjust strategies accordingly.</li><li>Develop and oversee the firm's marketing budget efficiently.</li><li>Review sponsorship opportunities and provide strategic recommendations for activating and maximizing impact.</li><li>Partner with attorneys to identify new business opportunities.</li><li>Craft customized marketing materials for client proposals and pitches.</li><li>Assist attorneys in preparing for speaking engagements and presentations.</li></ul>
We are looking for a skilled Paralegal to join our team in San Jose, California. This role offers the flexibility of a hybrid schedule and is open to remote candidates with exceptional qualifications. The ideal candidate will bring expertise in civil litigation, trial preparation, and case management while contributing to a dynamic legal environment.<br><br>Responsibilities:<br>• Assist with discovery processes, including gathering and organizing relevant documents.<br>• Provide comprehensive support in civil litigation cases, ensuring deadlines and filings are met.<br>• Prepare trial materials and documentation, collaborating with attorneys for effective case presentation.<br>• Manage case files using specialized software, maintaining accuracy and organization.<br>• Conduct legal research and draft correspondence to support attorneys in various matters.<br>• Monitor billable hours to meet monthly and annual targets efficiently.<br>• Handle family law cases with attention to detail and client confidentiality.<br>• Coordinate with clients and legal teams to ensure effective communication and case progress.<br>• Support hybrid legal assistant and paralegal responsibilities as required.<br>• Maintain compliance with legal standards and procedures throughout all casework.
<p>National law firm is seeking an attorney to join their team. This role is centered around litigation law, particularly within the areas of toxic tort, complex product liability, general liability, and commercial litigation. You will be responsible for handling local and national accounts throughout the state of California, managing a litigation caseload, and preparing for and participating in trials.</p><p><br></p><p>Responsibilities</p><p>• Manage a litigation caseload, ensuring all aspects of each case are attended to in a timely and organized manner</p><p>• Conduct depositions, preparing witnesses for deposition and trial</p><p>• Review and analyze discovery requests, preparing and responding to discovery responses and pleadings</p><p>• Prepare court filings and service to counsel, utilizing e-filing where applicable</p><p>• Prepare for and provide support during trials</p><p>• Maintain accurate time records, ensuring all work is accounted for</p><p>• Utilize your skills in defending depositions, trial experience, and civil litigation to effectively carry out your duties</p><p>• Analyze complex matters, drawing on your ability to work independently and multi-task</p><p>• Exhibit superior research and writing skills, using these to benefit the team and our clients.</p>
<p>We are looking for a dedicated Family Law Associate to join our legal team in the Silicon Valley. This role is ideal for attorneys who are passionate about family law and eager to contribute their expertise to a collaborative environment. Whether you prefer onsite involvement or remote flexibility, this position offers opportunities based on individual experience levels.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in family law cases, including divorce, custody, adoption, and support matters.</p><p>• Draft and review legal documents such as pleadings, motions, and agreements.</p><p>• Conduct thorough legal research to support case strategies and arguments.</p><p>• Collaborate with a team of attorneys and support staff to ensure efficient case management.</p><p>• Provide compassionate and detail-oriented counsel to clients during emotionally sensitive situations.</p><p>• Manage and prioritize multiple cases effectively while adhering to deadlines.</p><p>• Utilize case management and document management software to maintain organized records.</p><p>• Prepare for and participate in court hearings, trials, and mediation sessions.</p><p>• Stay updated on changes in family law regulations and legal precedents.</p><p>• Contribute to the development and implementation of best practices within the firm.</p>
<p>A well-established law firm specializing in <strong>Real Estate/Landlord-Tenant</strong> is seeking a motivated and experienced <strong>Paralegal</strong> to join their dynamic team. This is a full-time, hybrid or remote flexible opportunity where you'll play a vital role in assisting attorneys with all stages of litigation while working alongside seasoned legal professionals.</p><p><br></p><p>Responsibilities</p><p>• Conducting legal fact finding and basic legal research as needed</p><p>• Draft legal documents</p><p>• Assisting in managing cases, ensuring all details are handled in a timely manner</p><p>• Organizing pleadings and filing them electronically</p><p>• Coordinating and scheduling calendars to ensure all important dates and deadlines are accounted for</p><p>• Assisting attorneys in trial preparation to ensure all necessary documents and information are in order</p><p>• Maintaining case files, ensuring they are up to date and easily accessible</p><p>• Responding to ad-hoc requests and completing them as necessary</p>
<p><strong>Job Posting: Tax Associate (In-Person Role)</strong></p><p>A growing financial services firm is seeking an experienced and motivated <strong>Tax Associate</strong> to join its collaborative team. This full-time, in-office position offers schedule flexibility, competitive compensation, and the opportunity to make a meaningful impact while working alongside seasoned professionals in a supportive and growth-oriented environment.</p><p><br></p><p><strong>About the Role:</strong></p><p>The Tax Associate will be responsible for preparing and reviewing a wide range of tax filings, managing client engagements, and representing clients before tax authorities. The ideal candidate is a credentialed tax professional with strong technical skills, a commitment to excellence, and a collaborative mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review individual and business tax returns, including 1040s, S-Corps, C-Corps, Partnerships, Fiduciary, and Non-Profit filings.</li><li>Provide high-quality, personalized service to clients.</li><li>Manage client engagements with professionalism and responsiveness.</li><li>Represent clients before the IRS and state tax agencies for audits, collections, and correspondence.</li><li>Conduct tax research and provide strategic guidance.</li><li>Maintain compliance with all relevant tax laws and regulations.</li><li>Contribute to process improvements and internal system enhancements.</li><li>Maintain organized and accurate records of client documents and communications.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>A growing and client-focused financial services firm is seeking an experienced and motivated Tax Associate to join its collaborative team. This is a full-time, in-office role offering schedule flexibility, competitive compensation, and the opportunity to make a meaningful impact in a dynamic and professional environment.</p><p><br></p><p><strong>About the Role:</strong></p><p>As a Tax Associate, you will be responsible for preparing and reviewing a wide range of tax returns, managing client engagements, and representing clients before tax authorities. You’ll work closely with a team of seasoned professionals to deliver high-quality, personalized service and contribute to the continuous improvement of internal systems and processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review individual and business tax returns (1040s, S-Corps, C-Corps, Partnerships, Fiduciary, Non-Profit)</li><li>Represent clients before the IRS and state tax agencies for audits, collections, and correspondence</li><li>Conduct tax research and provide strategic guidance</li><li>Maintain compliance with tax laws and regulations</li><li>Manage client relationships with professionalism and responsiveness</li><li>Maintain organized and accurate records of client documents and communications</li><li>Contribute to process improvements and team collaboration</li></ul><p><strong>What We Offer:</strong></p><ul><li>Full-time position (January–December)</li><li>Competitive salary and benefits</li><li>Flexible scheduling within an in-office culture</li><li>Supportive, growth-oriented team environment</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for an experienced Legal Secretary to join our team on a Contract basis in Santa Clara, California. The ideal candidate will have a strong background in bankruptcy law, particularly Chapter 7 and 11 cases, and be comfortable managing legal filings, client interactions, and case documentation. This position is 100% on-site and requires someone who is detail oriented and adept at handling sensitive client situations with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file bankruptcy petitions, with a focus on Chapter 7 and 11 cases, using BestCase and Jubilee software.</p><p>• Manage federal court filings, ensuring accuracy and compliance with deadlines and legal standards.</p><p>• Organize and maintain client case files, utilizing case management tools such as Clio and Dropbox.</p><p>• Communicate with clients, including those in emotionally charged situations, to provide updates and address concerns.</p><p>• Draft and review legal documents, such as petitions and other court-related paperwork.</p><p>• Coordinate schedules and deadlines through effective calendar management.</p><p>• Collaborate with attorneys and other staff to ensure smooth case progression and resolution.</p><p>• Utilize Excel for tracking case data and managing related documentation.</p><p>• Handle filings with the appropriate courts and agencies, including electronic submissions.</p><p>• Provide administrative support to ensure the office operates efficiently and meets client expectations.</p>
<p>We are looking for an experienced Paralegal to join our litigation team. This role focuses on supporting complex litigation cases, requiring someone who thrives in a fast-paced environment and is skilled at managing multiple priorities. The ideal candidate will be detail-oriented, proactive, and adept at collaborating with attorneys and senior paralegals to ensure the efficient progression of legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Assist litigation teams in managing cases through all stages, from initial filings to trial.</p><p>• Review, cite-check, and prepare legal documents for court submissions.</p><p>• Handle electronic filing and service of legal documents while ensuring compliance with court procedures.</p><p>• Organize and maintain case files, including deposition indexes and production databases.</p><p>• Support document production efforts and update databases with relevant case information.</p><p>• Coordinate trial preparations and provide on-site support during proceedings.</p><p>• Collaborate closely with senior paralegals and attorneys to ensure seamless case management.</p><p>• Work overtime as needed to meet deadlines and support litigation demands.</p>
<p>Robert Half is recruiting a Litigation Paralegal for the East Bay office of a leading national trial law firm. The Litigation Paralegal is responsible for managing the firm's casework. This is a wonderful opportunity to work in a FRIENDLY office with a VERY COLLEGIAL TEAM and have great hands-on litigation and substantive discovery experience.</p><p><br></p><p>The following are the responsibilities for the position:</p><p>• Open and maintain case files containing medical records, case activity, list of court dates, settlement information, etc.;</p><p>• Summarize and upload medical records, radiology films, medical billing, pathology results into database;</p><p>• Handle requests for medical, employment, military, Social Security, autopsy, and other records and prepare draft of objections to release;</p><p>• Draft responses to interrogatories, discovery requests, and meet and confer letters;</p><p>• Obtain authorizations from plaintiffs and provide records to opposing counsel and medical experts;</p><p>• Contact physicians and hospitals to get and draft declarations for deposition and trial preference motions for terminally ill plaintiffs;</p><p>• Prepare depo notices, book court reporters/videographers, draft and serve subpoenas for witnesses and documents;</p><p>• Enter court appearances and discovery / motion due dates into Master Calendar and apprise attorneys of upcoming deadlines;</p><p>• Draft pleadings including ex parte applications, noticed motions (e.g., preference, consolidate), offers to compromise, case management conference (CMC) statements, etc.;</p><p>• Prepare correspondence with clients, referring counsel, opposing counsel for supervising attorneys’ signature;</p><p>• Phone clients and treaters to update status reports;</p><p>• Significant trial preparation (and even war room coordination and trial attendance for senior paralegal) work for busy trial calendar.</p><p><br></p><p>The following are the qualifications for the role:</p><p>• 2+ years of experience as a paralegal working with plaintiffs and their families and reviewing medical and personnel records in a tort/personal injury practice (need for sensitivity and compassion!);</p><p>• High attention to detail, very organized (understand the flow of civil litigation and the motion calendar and the due dates), sound decision making and creative problem solving abilities;</p><p>• Excellent communication skills, team player but can also work independently, able to work fast under pressure to meet multiple deadlines, and manage numerous tasks for heavy caseload; and</p><p>• IT literate, experience with preparing tables of contents and tables of authorities (TOCs/TOAs), proficiency with Microsoft Word (good formatting skills needed) and litigation support software; and</p><p>• Trial preparation experience is a plus.</p><p><br></p><p>This is a direct-hire opportunity. Our well-regarded law firm client pays a base salary of $75,000 - 95,000+/yr, DOE, and great benefits (e.g., 100% of medical insurance premium covered for employee and family and 401(k) Plan with Firm match)! For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
<p>Reputable personal injury firm is seeking an experienced and compassionate Case Manager to join their team. This position is ideal for someone with a strong background in personal injury law who thrives in a fast-paced environment and is committed to delivering exceptional client service. As a key member of our legal team, you will play a vital role in managing cases, communicating with clients, and supporting attorneys to ensure successful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial interviews with prospective clients to gather relevant case information.</p><p>• Request, review, and organize medical records related to client cases.</p><p>• Maintain consistent communication with insurance companies, medical providers, and clients to provide updates and address inquiries.</p><p>• Draft and send correspondence letters to clients, insurance companies, and healthcare providers.</p><p>• Collaborate closely with attorneys to review case status and develop strategies.</p><p>• Perform investigative tasks related to claims and pre-litigation case work.</p><p>• Manage administrative duties such as faxing, filing, and copying to support case management.</p><p>• Oversee and prioritize a substantial caseload while ensuring accuracy and timeliness.</p><p>• Assist staff and team members with various tasks, ensuring seamless workflow and collaboration.</p><p>• Utilize software tools, including Microsoft Word and Excel, to maintain organized records and documentation.</p>
<p>We are looking for an Accounts Receivable Coordinator to join our team in San Francisco, California. In this role, you will manage essential financial operations, ensuring accuracy and efficiency in accounts receivable and payable processes. This position requires strong organizational skills and a detail-oriented approach to support our accounting functions effectively. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p> </p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Daily Cash Receipts</strong>: Processes and applies daily payments (checks, wires, ACH) to invoices or GL accounts; scans checks with backup; balances entries with deposits; manages held checks.</p><p><strong>Bank Deposits</strong>: Sorts checks by account, scans via remote deposit, prepares deposit slips for exceptions, and delivers deposits to the bank when needed.</p><p><strong>Client Refunds</strong>: Coordinates with attorneys to process overpayment refunds, ensuring appropriate documentation and authorizations; drafts cover letters as needed.</p><p><strong>File Maintenance</strong>: Maintains organized electronic records of all cash receipt activities, including trust transactions and overpayments; regularly audits files and archives annually.</p><p><strong>Reporting</strong>: Sends monthly trust reports to responsible partners; alerts attorneys of received retainers; maintains records and provides audit or financial information as needed; generates custom reports on request.</p><p><strong>Expense Entry</strong>: Inputs third-party expense credits into the accounting system with proper backup documentation.</p><p><strong>Client Account Management</strong>: Handles A/R write-offs, corrects misapplied payments, updates spreadsheets for complex accounts, and monitors unapplied cash; coordinates with Billing for accurate applications.</p><p><strong>Collections Support</strong>: Assists in collections during staff absence, including statement processing and database updates.</p><p><strong>Accounts Payable</strong>: Covers full AP functions when needed—invoice entry, reimbursements, vendor inquiries, and check runs.</p><p><strong>Team Collaboration</strong>: Upholds service standards, meets deadlines, assists with projects, and communicates professionally with clients.</p><p><strong>Trust Accounts</strong>: Manages daily trust transactions, ensures proper authorizations and documentation, and processes disbursements and new account setups.</p>
<p>Robert Half is partnering with a dynamic mid-sized law firm that is opening a new <strong>Berkeley office</strong> to expand the growing practice. As part of this exciting growth, the firm is seeking <strong>two Paralegals</strong> to join its expanding team. This is a fantastic opportunity to contribute to a collaborative legal environment while growing your skills in consumer law.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Support attorneys with case preparation, discovery, and trial readiness.</li><li>Draft and proof legal documents including pleadings, discovery requests/responses, and correspondence.</li><li>Manage case files, deadlines, and document production.</li><li>Conduct legal and factual research related to lemon law matters.</li><li>Communicate with clients, court personnel, and internal team members.</li></ul>
<p>We are partnering with an AMLAW 100 litigation firm to source a Litigation Legal Secretary with proven expertise in state and federal e-filing, litigation calendaring, and trial preparation to join their team on a long-term contract basis. This fully remote role requires a California-based candidate who can provide critical support across a wide range of civil litigation matters. It is a long-term, open-ended contract position that offers both stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can begin contributing right away.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage state and federal e-filing processes for diverse litigation cases.</li><li>Maintain and organize litigation calendars, ensuring deadlines are met for various case types.</li><li>Assist attorneys with trial preparation, including exhibits, binders, and witness coordination.</li><li>Draft, proofread, and edit legal documents, correspondence, pleadings, and TOCs/TOAs.</li><li>Collaborate with legal teams on different cases, adapting to the unique requirements of each.</li><li>Handle administrative tasks associated with diverse litigation matters.</li></ul><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
