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75 results for Office Assistant in San Rafael, CA

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in CA. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Responsibilities:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-11T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in Alameda, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The successful candidate will contribute to a smooth front-office experience while helping maintain efficient document and communication workflows. Responsibilities: • Welcome visitors, manage the front desk area, and provide courteous assistance to staff and guests. • Answer incoming phone calls, route inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks such as filing, data organization, and general office coordination. • Scan, upload, and organize documents so records remain accessible and properly maintained. • Prepare materials and support scheduling needs for orientation sessions and other office activities. • Monitor office communications and help ensure routine requests are addressed in a timely manner.
2026-09-10T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This is a Contract position suited for someone who takes initiative, keeps shared spaces running smoothly, and helps create a detail-oriented and welcoming office environment. The ideal candidate is dependable, practical, and comfortable handling administrative coordination, office logistics, and day-to-day support with minimal supervision. Responsibilities:• Oversee daily office activities to keep operations efficient, well-coordinated, and responsive to employee and visitor needs.• Maintain the overall appearance and functionality of shared areas, including kitchen spaces, conference rooms, and reception areas.• Coordinate onboarding arrangements for new team members by preparing workspaces, supplies, and related office logistics.• Manage inventory levels for office materials and place orders to ensure essential supplies remain available.• Support front desk and receptionist-related tasks, including greeting visitors and assisting with general workplace inquiries.• Contribute to special projects and step into additional operational tasks as priorities shift throughout the workday. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500388**
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This long-term contract position will oversee administrative coordination, calendar management, front-desk support, and office services that keep the environment running smoothly. The ideal candidate brings a proactive approach, strong attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Coordinate day-to-day office activities to ensure an efficient and well-organized workplace environment. • Manage schedules, meetings, and shared calendars to support smooth internal operations. • Arrange meal orders for the office while tracking timing, delivery, and related details. • Monitor inventory levels and replenish office materials to maintain consistent supply availability. • Support accounts payable tasks, including processing invoices and assisting with expense-related administrative work. • Welcome visitors, answer incoming communications, and provide attentive front-desk assistance. • Handle general administrative duties such as filing, document organization, and routine office correspondence. • Partner with internal stakeholders to address operational needs and improve office support processes.
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized Office Manager to support daily operations and keep the workplace running efficiently. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and office resource management. The role will focus on creating a well-structured office environment, managing vendor-related purchasing needs, and assisting with essential accounts payable activities. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, organized, and detail-oriented work environment. • Coordinate the purchase of workplace materials and communicate with vendors to keep needed items available. • Monitor inventory levels for office resources and restock supplies before shortages affect operations. • Support accounts payable tasks by preparing, tracking, and organizing invoice-related documentation. • Welcome visitors and provide front-desk assistance while directing inquiries to the appropriate contacts. • Maintain administrative records and help ensure office procedures are followed consistently. • Partner with internal teams to address facility or operational needs and resolve routine office issues promptly.
2026-09-11T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Office ManagerPosition SummaryWe are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming work environment. This role will support administrative functions, facilities coordination, vendor management, and employee experience initiatives.Key Responsibilities<ul><li>Manage day-to-day office operations and workplace logistics</li><li>Coordinate vendors, office services, and facility maintenance requests</li><li>Oversee office supplies, inventory, and budget tracking</li><li>Support onboarding, seating arrangements, and employee needs</li><li>Plan team meetings, events, and office activities</li><li>Manage conference rooms, mail distribution, and office communications</li><li>Provide administrative support to leadership as needed</li></ul>
2026-09-11T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-10T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Job Description:Our client is seeking an experienced and highly organized Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for a proactive professional who can manage administrative functions, support staff, coordinate vendors, and keep office processes running smoothly. Key Responsibilities:<ul><li>Oversee day-to-day office operations and administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate office procedures and support process improvements</li><li>Supervise administrative staff and delegate tasks as needed</li><li>Support onboarding, scheduling, and internal office communication</li><li>Maintain office records, files, and operational documentation</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate meetings, events, and general facility needs</li><li>Serve as a point of contact for internal teams and external partners</li></ul>
2026-08-29T00:00:00Z

Administrative Assistant

Belmont, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
Robert Half is working on a long term part-time (20 - 25 hours a week) opportunity with one of our top clients. Our client, a public-sector organization, is seeking an organized and detail-oriented Administrator to support its Community Development Department and Permit Center. This role will provide a combination of administrative, customer service, and office support while assisting with permit processing, invoicing, contracts, and daily departmental operations. Key Responsibilities<ul><li>Provide general administrative and office support to the Community Development Department and Permit Center.</li><li>Assist with processing, tracking, and routing permits, applications, plans, and related documentation.</li><li>Route permit applications and materials to appropriate departments, reviewers, and external agencies.</li><li>Process and track invoices, payments, purchase orders, and other financial documentation.</li><li>Assist with routing contracts and agreements for review, approval, signatures, and execution.</li><li>Maintain accurate electronic and physical files, records, and departmental documentation.</li><li>Answer phones, respond to emails, greet visitors, and provide professional customer service to residents, contractors, developers, and the public.</li><li>Respond to general inquiries and direct customers to appropriate staff or resources.</li><li>Prepare correspondence, reports, forms, spreadsheets, and other administrative documents.</li><li>Schedule meetings, maintain calendars, coordinate appointments, and assist with meeting logistics.</li><li>Perform data entry and update information within departmental databases and tracking systems.</li><li>Order and maintain office supplies and assist with general office organization.</li><li>Receive, sort, and distribute mail and correspondence.</li><li>Support department staff with special projects and other administrative duties as assigned.</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-09-12T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position is ideal for someone who can balance accuracy, professionalism, and compassion while assisting patients and coordinating essential intake documentation. The role requires strong organizational skills, comfort working across multiple systems, and the ability to provide dependable service in a fast-paced healthcare setting. Responsibilities: • Manage patient intake and registration activities by accurately entering demographic details, verifying coverage information, and completing required account setup steps. • Collect co-payments, deductibles, deposits, and required signatures while ensuring all legal and privacy-related forms are properly completed. • Safeguard patient belongings in accordance with department guidelines and maintain careful handling of sensitive materials. • Scan and upload registration records and supporting documents before the end of each shift to keep files complete and accessible. • Use payer portals and eligibility tools to confirm insurance status, review patient information, and support efficient financial clearance. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and other required materials without delay. • Respond to updates from nursing staff promptly, including notification and crossover changes, to maintain accurate patient records. • Provide courteous, solutions-focused service to patients, visitors, and partner agencies while following privacy standards and visitor authorization procedures. • Monitor office equipment readiness, follow downtime procedures when needed, and assist with additional administrative tasks assigned by leadership.
2026-09-03T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Administrative AssistantPosition SummaryWe are seeking a professional and organized Administrative Assistant to provide administrative support and help ensure the smooth day-to-day operations of the office. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and greet visitors</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and accurate records</li><li>Coordinate office supplies, shipments, and vendor communications</li><li>Assist with data entry, expense reports, and special projects</li><li>Support leadership and team members with administrative tasks as needed</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

South San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is a 3 month contract opening to identify a highly organized and detail-oriented Administrative Assistant to provide essential support to the Director of Nutrition Services. This is an excellent opportunity for an administrative professional who enjoys supporting a busy department, managing confidential information, coordinating with multiple stakeholders, and helping ensure day-to-day operations run smoothly. The ideal candidate will be proactive, dependable, customer-service oriented, and comfortable working with parents, district departments, and internal staff. Key Responsibilities<ul><li>Provide administrative support to the Director of Nutrition Services and Distribution and the broader department.</li><li>Scan, organize, and fax meal applications and related documentation.</li><li>Assist with processing meal applications and communicate directly with parents regarding applications, requirements, and next steps.</li><li>Coordinate equipment repair requests with the IT Department and assist with closing out related work orders within the district's ticketing system.</li><li>Assist with scheduling interviews, meetings, reservations, and other appointments using Outlook.</li><li>Support occasional event coordination, including office lunches, BBQs, large meetings, and other department events.</li><li>Assist with the preparation and production of monthly reports and department documents; training will be provided.</li><li>Create, update, and maintain documents using Google Docs and other administrative tools.</li><li>Serve as a liaison between employees and Human Resources regarding medical claims, doctor's notes, and other confidential documentation.</li><li>Assist with reconciling employee absence reports and maintaining accurate records.</li><li>Support the monthly timecard processing process; training will be provided.</li><li>Perform general administrative duties, including document management, data entry, filing, correspondence, and other projects as assigned.</li></ul>
2026-09-12T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and scheduling support in San Francisco, California. This Long-term Contract position is ideal for someone who excels at managing competing priorities, maintaining accurate records, and communicating effectively across a wide range of stakeholders. The role requires strong judgment, attention to detail, and confidence handling calendars, correspondence, travel logistics, and meeting coordination in a fast-paced environment. Responsibilities: • Manage complex calendars by organizing appointments, adjusting priorities, and ensuring leaders are prepared for upcoming commitments. • Coordinate meetings and events by securing logistics, preparing materials, confirming attendance, and supporting smooth execution for both onsite and virtual sessions. • Arrange business travel, compile itineraries, and process expense submissions with accuracy and timeliness. • Oversee inbox activity and routine correspondence, responding when appropriate and escalating important matters with discretion. • Draft, format, and review documents, presentations, and reports to ensure clarity, consistency, and high quality. • Maintain organized digital and physical records, keeping files current, accessible, and aligned with internal documentation standards. • Support project and office activities through follow-up on action items, tracking deadlines, and assisting with day-to-day administrative requests. • Use Microsoft 365 tools, collaboration platforms, and expense or agenda management systems to streamline administrative workflows and team coordination.
2026-09-11T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-09-12T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized Administrative Assistant to support daily office operations, manage schedules, and assist with communications and documentation. Responsibilities:<ul><li>Answer phones, emails, and general office correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office records</li><li>Support internal teams with administrative tasks as needed</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
27.5 - 37.5 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help keep business processes running smoothly. This role is ideal for a professional with strong communication skills, excellent time management, and the ability to manage multiple priorities in a fast-paced environment. According to Robert Half research, Administrative Assistant is one of the roles experiencing above-average sequential growth and consistent demand. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and internal documents</li><li>Maintain office files, records, and databases</li><li>Order office supplies and support general office operations</li><li>Assist with travel arrangements, meeting logistics, and expense reporting</li><li>Support special projects and help improve administrative workflows</li></ul>
2026-08-28T00:00:00Z

Office Administrator

San Francisco, CA
onsite
Temporary / Contract
26 - 33 USD / Hourly
Robert Half is partnering with a respected law firm in San Francisco seeking a Receptionist / Legal Administrative Assistant to support daily office operations and provide administrative assistance to attorneys. This is a highly visible role that serves as the face of the office while helping ensure smooth day-to-day operations. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet clients and visitors and maintain a professional front office environment</li><li>Manage incoming/outgoing mail, packages, and deliveries</li><li>Coordinate conference room scheduling, meetings, and office events</li><li>Order and maintain office supplies and vendor relationships</li><li>Serve as a liaison with building management</li><li>Proofread, format, and revise legal documents</li><li>Convert, organize, and redact documents in Word, Excel, PowerPoint, and PDF</li><li>Maintain electronic files and document management systems</li><li>Process expense reports, timesheets, and other administrative requests</li><li>Assist attorneys with travel arrangements and other administrative support</li></ul>
2026-09-09T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Palo Alto, CA
onsite
Temporary / Contract
30 - 50 USD / Hourly
Executive Assistant Position SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role will manage complex calendars, coordinate meetings and travel, handle confidential information, and serve as a trusted partner in ensuring executive priorities are executed efficiently.Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting logistics</li><li>Coordinate domestic and international travel arrangements and expense reports</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Screen and prioritize communications, including emails and phone calls</li><li>Organize executive meetings, agendas, and follow-up action items</li><li>Support special projects and assist with strategic initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service. Day-to-Day Responsibilities<ul><li>Manage complex calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate executive schedules and resolve scheduling conflicts proactively.</li><li>Prepare meeting agendas, materials, presentations, and supporting documentation.</li><li>Attend meetings as needed, capture notes, and track action items and follow-up activities.</li><li>Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.</li><li>Conduct research, gather information, and prepare reports for decision-making purposes.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage expense reports and reimbursement submissions.</li><li>Coordinate leadership meetings, offsites, client visits, and company events.</li><li>Maintain confidential records, contracts, and executive files.</li><li>Support budget tracking, vendor coordination, and invoice processing as needed.</li></ul>
2026-08-29T00:00:00Z