48 results for Executive Assistant in San Rafael, CA

Executive Assistant

Oakland, CA
onsite
Temporary
27 - 32 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T00:00:00Z

Executive Assistant

Walnut Creek, CA
onsite
Contract / Temporary to Hire
35 - 40 USD / Hourly
Our non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. Executive Assistant Key Responsibilities:<ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul>Qualifications:<ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation. </li></ul> If you are interested in the Executive Assistant role, please apply today!
2026-04-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities. Responsibilities: • Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization. • Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment. • Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules. • Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly. • Assist with communications involving investors, partners, and clients as needed. • Support light operational and administrative tasks related to product development, finance, or hiring. • Maintain confidentiality and exercise sound judgment in all interactions. • Leverage technology tools to improve productivity and streamline processes. • Coordinate executive meetings and ensure all necessary materials are prepared in advance.
2026-04-10T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-04-10T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
20 - 21 USD / Hourly
Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills. Administrative Assistant Responsibilities:• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.• Manage redemption processes and schedule personal property appointments with professionalism.• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.• Ensure compliance with company policies and state regulations in all administrative processes.• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.• Update customer account records using multiple software platforms, ensuring accuracy and completeness.• Perform data entry tasks for repossession documents and communicate updates to assigned clients.• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-04-09T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-04-06T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent opportunity in Richmond, California. This role involves managing key financial processes, ensuring smooth payment operations, and supporting overall administrative tasks. The ideal candidate will bring strong customer service skills and a proactive approach to problem-solving. Responsibilities: • Process incoming payments and ensure outgoing payments are completed accurately and on time. • Oversee and coordinate the weekly check run to maintain financial accuracy. • Provide exceptional customer service to internal and external stakeholders. • Collaborate with team members to manage financial responsibilities efficiently. • Assist with general administrative tasks to support office operations. • Maintain accurate records of financial transactions and documentation. • Communicate effectively with Spanish-speaking clients or team members as needed. • Identify opportunities for process improvements and suggest actionable solutions.
2026-04-10T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-10T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
22 - 25 USD / Hourly
Administrative AssistantAbout the Role:Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
2026-04-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
28 - 35 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Los Altos, CA
onsite
Temporary
28 - 35 USD / Hourly
Administrative Assistant – Job DescriptionThe Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Office Assistant

Walnut Creek, CA
onsite
Temporary
22 - 23 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service. Office Assistant Responsibilities:• Welcome and assist clients as they arrive, ensuring a positive experience.• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.• Perform filing tasks to maintain organized and accessible records.• Handle document scanning and ensure files are properly stored and labeled.• Answer inbound calls professionally and route them to the appropriate departments.• Assist with general clerical duties to support office operations.• Maintain the mailbox and ensure timely handling of correspondence. If you are interested in this Office Assistant position, please submit your resume today!
2026-04-10T00:00:00Z

Office Assistant

Palo Alto, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization. Responsibilities: • Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized. • Handle administrative tasks such as scanning documents, answering calls, and managing correspondence. • Maintain a welcoming reception area by greeting visitors and handling inquiries. • Organize and oversee lunch orders and other office supplies to ensure smooth operations. • Perform clerical duties including filing, data entry, and maintaining records. • Support staff with operational needs to ensure efficiency in daily workflows. • Collaborate with team members to streamline processes and improve administrative systems. • Assist with scanning and digitizing important documents to maintain accurate records. • Respond to inbound calls in a courteous and efficient manner and direct them appropriately. • Ensure the office environment remains clean, organized, and conducive to productivity.
2026-04-07T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T00:00:00Z

Senior Administrative Assistant

Oakland, CA
onsite
Temporary
28 - 32 USD / Hourly
Senior Administrative AssistantAbout the Role:As a Senior Administrative Assistant, you’ll provide high-level administrative support to executives and aid in managing complex office activities.Responsibilities:<ul><li>Oversee calendars and arrange meetings/travel</li><li>Coordinate office operations and supervise junior staff</li><li>Prepare reports and presentations</li><li>Handle confidential information</li></ul>
2026-04-01T00:00:00Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent
90000 - 125000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-04-10T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-04-03T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-03-25T00:00:00Z