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30 results for Receptionist in San Rafael, CA

Receptionist

Oakley, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for an experienced and dependable Receptionist to serve as the first point of contact for our office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling day-to-day front desk activities, and supporting smooth office operations. The right candidate will bring strong communication skills, sound judgment, and a detail-oriented approach to both visitors and internal teams. Receptionist Responsibilities:• Welcome guests, clients, and delivery personnel in a courteous manner and ensure each interaction reflects a positive office experience.• Answer and route incoming calls through a multi-line phone system, take accurate messages, and direct inquiries to the appropriate team members.• Accept incoming mail and packages, keep delivery records organized, and coordinate distribution to the correct recipients.• Help support office hospitality by arranging lunches, assisting with internal gatherings, and preparing for visits from clients or partner groups.• Maintain a neat and orderly reception area while overseeing daily front desk activities to promote an efficient and inviting workplace.• Track, order, and replenish office supplies as needed to help maintain consistent inventory levels.• Provide general administrative support by managing communications, assisting with routine office tasks, and helping with overall office coordination. If you think you are a good fit for the Receptionist role, please apply today!
2026-07-23T00:00:00Z

Receptionist

Berkeley, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A reputable law firm in Berkeley is seeking a professional and dependable Receptionist to provide front desk support for a two-week temporary assignment. This is an excellent opportunity for an experienced receptionist who enjoys being the first point of contact for clients, visitors, and staff in a fast-paced office environment. Responsibilities<ul><li>Greet clients, visitors, and staff in a professional and friendly manner.</li><li>Answer and direct incoming phone calls.</li><li>Manage conference room scheduling and visitor check-ins.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative tasks including data entry, filing, scanning, and document preparation.</li><li>Provide general office support to attorneys and administrative staff as needed.</li></ul>
2026-07-20T00:00:00Z

Receptionist

Union City, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position: Receptionist (temp)Location: onsite - Union City, CASchedule: Full Time, Monday - Friday 8:30am - 5:30pmDuration: ongoing We're seeking a friendly, organized, and detail-oriented Receptionist / Administrative Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced office setting, and takes pride in keeping daily operations running smoothly.The successful candidate will be highly organized, customer-service oriented, and capable of balancing multiple priorities while providing exceptional support across the organization. Key Responsibilities<ul><li>Welcome clients, visitors, and vendors while maintaining a professional and positive front-office experience.</li><li>Answer and direct incoming phone calls, emails, and general inquiries.</li><li>Maintain a clean, organized, and professional reception area and conference rooms.</li><li>Coordinate conference room scheduling, meeting setup, and conference call arrangements.</li><li>Process incoming and outgoing mail, packages, and courier services.</li><li>Manage inventory and ordering of office, kitchen, and facility supplies.</li><li>Serve as a point of contact for office maintenance requests and coordinate with building management as needed.</li><li>Provide administrative support including document preparation, filing, scanning, copying, and data entry.</li><li>Assist with maintaining firm records and ensuring accurate document organization.</li><li>Support employee events, meetings, training sessions, and other company activities.</li><li>Assist departments with special projects and general administrative tasks as assigned.</li><li>Maintain office equipment and coordinate service requests for printers, copiers, and related technology.</li></ul>
2026-07-17T00:00:00Z

Medical Receptionist

Menlo Park, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Medical Receptionist

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Receptionist/Community Engagement Coordinator

Lafayette, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for a welcoming and organized Receptionist/Community Engagement Coordinator to support a school community in Lafayette, California. This contract-to-permanent position is ideal for someone who enjoys being the first point of contact for families, staff, and visitors while keeping daily front office operations running smoothly. The role also blends administrative support with creative communication duties, helping strengthen engagement across the school through newsletters, event materials, and digital content. Receptionist/Community Engagement Coordinator Responsibilities:• Greet families, staff, students, and visitors warmly at the front desk while maintaining a detail-oriented and supportive school reception area.• Coordinate student arrival and dismissal activities, including carpool support, late check-ins, and early pickup procedures.• Partner with school leadership to prepare and share a weekly newsletter by gathering updates, photos, and relevant community information.• Create promotional materials such as flyers, graphics, and event communications for school programs, parent education sessions, and staff recognition efforts.• Contribute to the school’s online presence by assisting with social media content and updating website information as needed.• Support parent and community involvement initiatives by helping organize activities connected to parent groups, room parents, yearbook efforts, and campus events.• Assist with outreach and communication projects designed to build strong relationships among families, employees, and the broader school community.• Learn and use school platforms, including Brightwheel, to help manage student and family-related administrative needs.• Answer incoming phone calls, respond to general inquiries, and manage email correspondence with accuracy and care. If you think you are a good fit for the Receptionist/Community Engagement Coordinator role, please apply today!
2026-07-21T00:00:00Z

Front Desk Coordinator

San Mateo, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Our client is seeking a Front Desk Coordinator in San Mateo CA to support a busy, patient-focused healthcare office. This contract opportunity is ideal for a detail oriented, customer-service-oriented individual who enjoys creating a welcoming experience while ensuring efficient front office operations. Key Responsibilities: Greet and welcome patients, families, visitors, and staff, providing a positive first impression and outstanding customer service. Check/schedule in patients, confirm appointments, and direct guests to the appropriate department or appointment location. Answer and route incoming calls through the main phone line while providing detail oriented and courteous support. Maintain reception and waiting areas to ensure cleanliness, organization, and adequate supplies throughout the day. Assist with new patient scheduling and intake-related calls in coordination with the intake team. Support office opening, closing, and workplace safety procedures to help ensure smooth daily operations. Perform administrative duties including printing, scanning, filing, and organizing patient documentation. Maintain accurate records while handling confidential information in accordance with HIPAA and privacy guidelines. Monitor front desk workflows and assist with a variety of administrative and operational tasks as needed. Collaborate with internal teams to support an efficient, patient-centered office environment.
2026-07-23T00:00:00Z

Admissions and Records Clerk

Berkeley, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
Position SummaryWe are seeking an organized and customer-focused Admissions & Records Clerk to support student registration, admissions, transcript processing, and records maintenance. This role is ideal for someone who enjoys helping students, working with data, and maintaining accurate records in a fast-paced educational environment. Key Responsibilities<ul><li>Assist students with registration, graduation, transcripts, and admissions-related inquiries </li><li>Process and prepare official transcript requests </li><li>Maintain accurate student records and filing systems</li><li>Perform data entry and verify student information and attendance records </li><li>Handle incoming forms, petitions, and related documentation</li><li>Provide customer service support via phone, email, and in person</li><li>Support Admissions & Records operations across campus as needed</li></ul>
2026-07-24T00:00:00Z

General Office Clerk

Emeryville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality. Responsibilities: • Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records. • Apply consistent document naming and filing standards so records remain easy to locate and manage. • Use AI-enabled tools to capture important details from source documents and organize the information into structured formats. • Check extracted data against original files and correct discrepancies to ensure reliability and accuracy. • Input, update, and refine information within spreadsheets or databases to support a searchable record system. • Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses. • Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.
2026-07-23T00:00:00Z

Office Assistant

Foster City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a contract Office Assistant. This is an on-site position Monday through Friday. This role requires someone who is comfortable with lifting small items regularly as you will be helping with stocking the kitchen, recigin supplies, setting up event spaces within office, etc... Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Receive incoming shipments, deliveries, and packages from vendors and carriers.</li><li>Inspect shipments for accuracy and verify quantities against packing slips and purchase orders.</li><li>Unpack, label, and stock office, warehouse, and departmental supplies in designated locations.</li><li>Maintain organized inventory storage areas and ensure supplies are readily available.</li><li>Monitor inventory levels and notify management when replenishment is needed.</li><li>Distribute incoming mail, packages, and supplies to appropriate departments and personnel.</li></ul>
2026-07-23T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-07-22T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support a contract company celebration in Alameda, California. This is a Contract position suited for someone who enjoys helping guests, keeping activities organized, and contributing to a welcoming event environment. The person in this role will assist with attendee interactions, event coordination tasks, and general on-site support throughout the assignment. Responsibilities: • Manage attendee sign-in activities and help maintain an orderly arrival process. • Greet guests warmly and offer attentive assistance throughout the event. • Contribute to event preparation before opening and assist with breakdown tasks after the event concludes. • Support activity stations and engagement areas to help participants have a smooth experience. • Guide visitors to key event spaces and provide clear directions when needed. • Respond to routine questions from attendees and address basic event-related needs. • Assist the on-site team with administrative, clerical, and general support duties during the assignment. • Help maintain a positive, organized, and service-focused atmosphere for all participants.
2026-07-21T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-07-22T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, CA. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-16T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support management and office operations in San Francisco, California. This contract-to-permanent opportunity is ideal for someone who thrives in a client-focused services setting, can manage shifting priorities with confidence, and communicates effectively with both internal teams and external contacts. The role requires sound judgment, strong organization, and a high level of discretion while helping leaders stay focused on client and business priorities. Responsibilities: • Provide day-to-day administrative support to managers and operations leadership, ensuring calendars, documents, and priorities remain organized and up to date. • Coordinate client and internal meetings, prepare correspondence and engagement-related materials, and facilitate timely collection of electronic signatures. • Retrieve files from secure online platforms, maintain structured digital records, and create reports or summaries requested by leadership. • Assist with client-facing administrative activities and contribute to smooth execution of ongoing engagements and office workflows. • Partner with the broader administrative team to improve processes, strengthen service levels, and support efficient daily operations. • Serve as backup coverage for front office and administrative tasks, including answering calls, welcoming visitors, and directing guests to meeting spaces. • Handle incoming and outgoing mail, scanning, shipping coordination, and related office support activities as needed. • Support conference room scheduling, maintain tidy shared spaces, and help ensure the office presents a well-organized environment at all times.
2026-07-24T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Administrative AssistantJob Description:A growing organization is seeking a detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, providing administrative support, and ensuring efficient workflow across departments.Responsibilities:<ul><li>Answer phones and manage email correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, presentations, and documents</li><li>Maintain filing systems and records</li><li>Order office supplies and coordinate vendors</li><li>Assist with special projects as needed</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-17T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25.84 - 29.92 USD / Hourly
We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture. Responsibilities: • Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively. • Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies. • Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment. • Arrange meal service for the office, including regular lunch coordination and weekly catered events. • Administer workplace and guest entry by supporting badge access and managing visitor check-in needs. • Partner with external service providers and building contacts to resolve facility issues and support office-related requests. • Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression. • Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings. • Work closely with colleagues across other office locations and internal departments to align workplace support and communication. • Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.
2026-07-23T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-17T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-07-23T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-07-17T00:00:00Z

Office Manager

Richmond, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Position: Office Manager (temp)Location: Onsite, Richmond, CASchedule: Full Time - Monday - Friday (8am - 5pm)Durations: ~ 3 months Our client, a well-established construction company in Richmond, is seeking an experienced Office Manager to provide temporary coverage for approximately three months. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and can confidently support both office administration and project teams. Key Responsibilities<ul><li>Oversee daily office operations and serve as the primary administrative point of contact.</li><li>Support project managers and field teams with administrative coordination and documentation.</li><li>Manage calendars, meetings, correspondence, and office communications.</li><li>Coordinate vendor relationships, office supplies, and facility-related needs.</li><li>Assist with invoice processing, purchase orders, expense tracking, and general accounting support.</li><li>Maintain organized project files, contracts, permits, and other construction-related documentation.</li><li>Facilitate onboarding paperwork and provide administrative support to new hires.</li><li>Answer phones, welcome visitors, and ensure a professional office environment.</li><li>Support special projects and assist leadership with operational needs as assigned.</li></ul>
2026-07-17T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-17T00:00:00Z

Office Manager

South San Francisco, CA
onsite
Temporary / Contract
28.5 - 32.5 USD / Hourly
Robert Half is partnering with an innovative and fast-growing technology company in South San Francisco that is seeking a highly organized Office Manager / Facilities Coordinator to oversee the daily operations of its Bay Area office. This is an excellent opportunity for an experienced administrative professional who enjoys creating an organized, welcoming, and efficient workplace while supporting employees, leadership, visitors, and vendors. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment where no two days are the same. You will serve as the primary point of contact for office operations, facilities coordination, vendor management, and administrative support while helping ensure an exceptional workplace experience. Responsibilities<ul><li>Manage the day-to-day operations of the office, ensuring workspaces, conference rooms, kitchens, and common areas remain fully stocked, organized, and operational.</li><li>Monitor office, kitchen, and facility supply inventories; place orders, manage vendor relationships, and control purchasing costs while minimizing waste.</li><li>Coordinate office maintenance, repairs, preventative maintenance, and facility improvements by partnering with building management and third-party service providers.</li><li>Serve as the primary liaison with property management for office access, maintenance requests, building communications, and facility-related projects.</li><li>Welcome and assist visitors, customers, and business partners while maintaining a professional front-office experience.</li><li>Manage office security procedures, visitor access, and facility access logs.</li><li>Coordinate incoming and outgoing mail, shipping, receiving, courier services, and logistics while identifying opportunities to improve efficiency and reduce costs.</li><li>Maintain office equipment, including printers, conference room technology, HVAC coordination, and other workplace resources.</li><li>Organize and maintain office records, administrative files, and documentation.</li><li>Coordinate meetings, onsite events, customer visits, and company gatherings by preparing meeting spaces and supporting logistics.</li><li>Provide administrative support to the leadership team and assist with special projects as needed.</li><li>Continuously evaluate office processes and recommend improvements that enhance efficiency, employee experience, and operational effectiveness.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-07-23T00:00:00Z