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19 results for Receptionist in Mountain View, CA

Receptionist

La Jolla, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization in La Jolla, is seeking a polished and personable Front Desk Coordinator to be the first point of contact for clients, visitors, and employees. This role is ideal for someone who enjoys providing exceptional customer service while supporting the office with a variety of administrative responsibilities.The successful candidate will be professional, organized, dependable, and comfortable working in a client-focused environment where discretion and attention to detail are important.Key Responsibilities<ul><li>Greet clients, visitors, and guests in a warm and professional manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage the reception area and ensure a welcoming, organized environment</li><li>Coordinate visitor arrivals and notify appropriate team members</li><li>Schedule and coordinate conference rooms and meetings</li><li>Receive and distribute mail, packages, and deliveries</li><li>Assist with general administrative and clerical tasks</li><li>Maintain office supplies and coordinate replenishment as needed</li><li>Prepare documents, scan, copy, and organize files</li><li>Assist with scheduling and calendar coordination</li><li>Support client meetings and office events</li><li>Maintain confidentiality when handling client and company information</li><li>Provide general administrative support to the team as needed</li></ul>
2026-09-11T00:00:00Z

Receptionist

San Diego, California
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will have strong communication skills, a polished demeanor, and the ability to manage front desk operations while providing excellent administrative support. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner.</li><li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.</li><li>Maintain the front desk area to ensure a welcoming and organized environment.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Perform administrative tasks such as data entry, filing, scanning, and document preparation.</li><li>Support office operations by ordering supplies and assisting with general clerical needs.</li></ul>
2026-09-24T00:00:00Z

Receptionist

San Diego, California
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming front office experience while managing a variety of administrative and clerical tasks to support daily business operations. The ideal candidate will have strong communication skills, a great demeanor, and the ability to multitask effectively in a fast-paced office environment. Key Responsibilities<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide general administrative support, including data entry, filing, and document preparation</li><li>Maintain office supply inventory and place orders as needed</li><li>Assist with visitor logs, badges, and office security procedures</li><li>Support additional clerical and administrative projects as assigned</li></ul>
2026-09-24T00:00:00Z

Receptionist

San Diego, California
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half is partnering with a well-established financial services organization seeking a professional and personable Receptionist to serve as the first point of contact for clients, visitors, and employees. This is an excellent opportunity for someone who enjoys creating a welcoming office environment while providing dependable administrative support to a professional team. Key Responsibilities<ul><li>Greet clients, visitors, and employees in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the reception area and ensure a polished office environment</li><li>Coordinate meeting room schedules and assist with visitor logistics</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Maintain office supplies and coordinate basic office services</li><li>Assist with scanning, filing, data entry, and other administrative tasks</li><li>Provide administrative support to various departments as needed</li><li>Handle confidential client and company information with discretion</li><li>Coordinate with building management, vendors, and service providers as needed</li></ul>
2026-09-11T00:00:00Z

Receptionist

San Diego, California
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a professional Receptionist to support the daily front office operations of a financial firm. The ideal candidate will provide exceptional customer service, create a welcoming first impression for clients and visitors, and handle administrative tasks with accuracy, discretion, and professionalism. Key Responsibilities:<ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk, reception area, and guest check-in process.</li><li>Schedule appointments, meetings, and conference room bookings.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies and support general administrative functions.</li><li>Assist with data entry, filing, scanning, and document preparation.</li><li>Support internal staff with clerical and administrative needs as assigned.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-09-24T00:00:00Z

Receptionist/Office Coordinator

Encinitas, California
onsite
Temporary / Contract
22 - 24 USD / Hourly
A busy construction company is looking for a Receptionist & Office Coordinator who can keep the front office running smoothly while providing excellent service to customers, vendors, subcontractors, and employees. This role is ideal for someone who doesn't want to sit behind a front desk doing the same task all day. Along with reception responsibilities, you’ll assist with office coordination, scheduling, documentation, vendor communication, and general administrative projects.Responsibilities:<ul><li>Greet visitors and provide a professional first impression</li><li>Answer and direct incoming calls</li><li>Assist customers, vendors, subcontractors, and employees with general questions</li><li>Coordinate visitor arrivals and office access</li><li>Receive and distribute mail, packages, and deliveries</li><li>Maintain front-office organization</li><li>Assist with scheduling meetings and appointments</li><li>Coordinate conference rooms and shared office spaces</li><li>Maintain office supply inventory and place orders as needed</li><li>Assist with filing, scanning, copying, and document organization</li><li>Enter basic information into company systems</li><li>Assist project and administrative teams with paperwork</li><li>Track incoming documents from vendors and subcontractors</li><li>Help coordinate office events and employee communications</li><li>Provide general administrative support across the office</li><li>Take on special projects as needed</li></ul>
2026-09-21T00:00:00Z

Front Office Receptionist

Fallbrook, California
onsite
Temporary / Contract
21.5 - 23.5 USD / Hourly
A professional services company in Fallbrook is looking for a polished, organized Front Office Receptionist to become the welcoming face of its office. This is more than simply answering phones — you’ll help create a smooth experience for clients and visitors while keeping the front office organized and supporting the broader administrative team. The ideal candidate is friendly, professional, dependable, and naturally organized. You should be comfortable greeting executives and clients, handling multiple incoming calls, coordinating visitors, and jumping in wherever the office needs support.What You’ll Do:<ul><li>Welcome clients, visitors, vendors, and employees</li><li>Answer and route incoming phone calls</li><li>Manage the reception area and maintain a professional appearance</li><li>Monitor and respond to general office emails</li><li>Coordinate conference rooms and visitor schedules</li><li>Receive and distribute mail and packages</li><li>Assist with outgoing shipments and correspondence</li><li>Maintain office calendars and basic administrative records</li><li>Order office supplies and monitor inventory</li><li>Assist with meeting preparation and office events</li><li>Coordinate building access and visitor notifications</li><li>Provide administrative support to various departments</li><li>Prepare documents, scan files, and organize electronic records</li><li>Assist with scheduling and other office coordination tasks</li><li>Handle sensitive information professionally and confidentially</li></ul>
2026-09-21T00:00:00Z

Front Desk Coordinator

San Diego, California
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is partnering with a well-established tax firm seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients and visitors. This role is ideal for someone who is highly organized, customer-service focused, and comfortable working in a professional, deadline-driven environment. Key Responsibilities<ul><li>Greet clients and visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Manage the front desk, reception area, and daily office flow</li><li>Schedule client appointments and coordinate meeting logistics</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Assist clients with document drop-offs, pickups, and general requests</li><li>Prepare and organize documents and client materials</li><li>Maintain accurate records and assist with data entry</li><li>Coordinate office supplies and general administrative needs</li><li>Provide administrative support to the tax and accounting teams as needed</li><li>Handle confidential client information with professionalism and discretion</li><li>Assist with special projects and other duties during busy tax periods</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Vista, California
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-18T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Bonsall, California
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Bonsall, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming front-desk presence, and ensuring smooth communication across the office. The role calls for strong attention to detail, a detail-oriented approach, and the ability to manage a variety of clerical and customer-facing tasks with confidence. Responsibilities:• Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Receive and direct incoming phone calls in a courteous and attentive manner, ensuring messages and inquiries are handled promptly.• Perform accurate data entry and maintain office records, documents, and related information systems.• Coordinate routine office tasks such as filing, document preparation, and general clerical support for internal teams.• Monitor administrative workflows and assist with scheduling, communication, and other support duties as needed.
2026-09-22T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is partnering with a local municipality seeking an experienced Administrative Assistant to provide administrative and operational support to a busy city department. This is a great opportunity for a detail-oriented professional with prior experience working for a city, municipality, or government agency.Key Responsibilities<ul><li>Provide day-to-day administrative support to department staff and leadership</li><li>Answer phones, respond to emails, and assist with public and internal inquiries</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and proofread correspondence, reports, forms, and other documents</li><li>Maintain accurate electronic and physical records in accordance with department procedures</li><li>Process forms, invoices, data entry, and other administrative documents</li><li>Assist with meeting agendas, minutes, and follow-up items</li><li>Communicate professionally with city departments, vendors, community members, and the public</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-09-11T00:00:00Z

Accounts Receivable Clerk

San Diego, California
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Accounts Receivable Clerk to support a consultancy team in San Diego, California through a Long-term Contract assignment. This position focuses on collections and receivables coordination while delivering a detail-oriented, service-oriented experience to clients and internal stakeholders. The ideal candidate can manage follow-up activities, maintain accurate account records, and communicate effectively to help resolve outstanding balances in a timely manner. Responsibilities:• Build strong working relationships while guiding accounts through the collections process with consistency and care.• Review overdue balances, recommend practical payment arrangements, and document agreed-upon terms to support successful resolution.• Execute timely collection follow-up activities according to established schedules and ensure each account receives appropriate outreach.• Keep detailed and accurate records of payment activity, customer conversations, commitments, and account updates.• Evaluate delinquent accounts, identify issues affecting payment, and partner with internal teams to determine effective next steps.• Assist with month-end receivables activities by updating account status information and preparing progress summaries for leadership.• Prepare sample final invoices for departing members to support account closure and final payment collection.• Handle additional administrative and collections-related duties as needed to support departmental goals.
2026-09-24T00:00:00Z

Accounts Receivable Clerk

San Diego, California
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Accounts Receivable Clerk to support a consultancy team in San Diego, California. This Long-term Contract position is ideal for someone who brings strong follow-through, sound judgment, and a customer-focused approach to managing outstanding balances and account activity. The role combines collections support, account coordination, and reporting responsibilities while working closely with internal partners to keep receivables organized and up to date. Responsibilities: • Build productive, detail-focused relationships with clients and internal stakeholders to support timely resolution of outstanding account balances. • Manage collection efforts by contacting accounts according to established schedules and ensuring consistent follow-up on overdue invoices. • Develop practical payment arrangements for clients with past-due balances and document agreed terms accurately. • Maintain detailed records of communications, payment activity, disputes, and account resolutions within company systems. • Review delinquent accounts, identify issues affecting payment, and partner with internal teams to determine appropriate next steps. • Assist with month-end accounts receivable activities by updating account statuses, tracking collection progress, and preparing information for leadership review. • Prepare preliminary final invoices for clients who are ending services and help ensure account balances are properly closed out. • Carry out additional accounts receivable and administrative tasks as assigned in support of departmental goals.
2026-09-25T00:00:00Z

Data Entry Clerk

Oceanside, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
A growing distribution company in North County is adding a Data Entry Clerk to its operations team. This position is ideal for someone who is fast, accurate, organized, and comfortable working with a lot of moving pieces. You’ll support the day-to-day flow of orders, shipments, inventory records, and customer information. Accuracy is especially important because the information you enter will be used by warehouse, purchasing, customer service, and accounting teams.If you’re the type of person who catches a wrong quantity, notices a missing field, and double-checks your work before hitting “submit,” this could be a great fit.Day-to-Day Responsibilities:<ul><li>Enter purchase orders, sales orders, shipment information, and inventory updates</li><li>Update customer and vendor records in internal systems</li><li>Verify quantities, product numbers, addresses, and other order details</li><li>Review data for discrepancies before orders are processed</li><li>Maintain accurate electronic records and documentation</li><li>Assist with tracking incoming and outgoing shipments</li><li>Enter and update inventory information</li><li>Research discrepancies between system records and supporting documentation</li><li>Communicate with warehouse and customer service teams regarding missing information</li><li>Maintain spreadsheets and basic tracking reports</li><li>Process a high volume of information while maintaining accuracy</li><li>Assist with general office and operations projects as needed</li></ul>
2026-09-16T00:00:00Z

Data Entry Clerk

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client is seeking a detail-oriented temporary Data Entry Clerk to accurately input, update, and maintain information in company databases and systems. This role requires strong organizational skills, accuracy, and the ability to manage high volumes of data efficiently. Key Responsibilities:<ul><li>Enter and update data in internal systems with a high degree of accuracy.</li><li>Review data for errors, missing information, or inconsistencies and correct as needed. </li><li>Maintain digital and paper records in an organized manner.</li><li>Verify information by comparing it to source documents. </li><li>Assist with filing, scanning, and other administrative support tasks. </li><li>Generate routine reports and support departments with data-related requests. </li><li>Follow company procedures for data confidentiality and document handling. </li></ul>
2026-09-24T00:00:00Z

Data Entry Clerk

San Diego, California
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half is partnering with a local client seeking a detail-oriented Data Entry Clerk to support day-to-day administrative operations. This role is ideal for someone who is highly accurate, organized, and comfortable working with large volumes of information. Key Responsibilities<ul><li>Accurately enter and update information in databases, spreadsheets, and internal systems</li><li>Review data for accuracy, completeness, and consistency</li><li>Process and maintain electronic and physical records</li><li>Organize, scan, and file documents</li><li>Research and resolve discrepancies or missing information</li><li>Assist with data cleanup, document processing, and reporting</li><li>Maintain confidentiality of sensitive company and customer information</li><li>Provide general administrative support to the team as needed</li><li>Meet daily productivity and accuracy expectations</li></ul>
2026-09-11T00:00:00Z

Data Entry Clerk

San Marcos, California
onsite
Temporary / Contract
22 - 27 USD / Hourly
A busy healthcare organization is looking for a Data Entry Clerk to join its operations team and help keep a high volume of patient, vendor, and internal information accurate and up to date. This is a great opportunity for someone who enjoys structured work, has a sharp eye for detail, and can stay focused while working through repetitive tasks.You’ll be entering and maintaining information across multiple systems, reviewing documents for accuracy, and working closely with internal teams to resolve missing or inconsistent information. The ideal candidate is dependable, organized, and comfortable spending a significant portion of the day working in computer systems and Excel.What You’ll Do:<ul><li>Enter and update information into internal databases and business systems</li><li>Review documents, forms, and records for completeness and accuracy</li><li>Compare information between spreadsheets, reports, and system records</li><li>Identify missing, duplicate, or inconsistent data and make appropriate corrections</li><li>Maintain organized electronic files and documentation</li><li>Process a steady volume of data entry requests while meeting daily deadlines</li><li>Assist with scanning, indexing, and uploading documents</li><li>Prepare basic spreadsheets and reports using Excel</li><li>Communicate with internal departments when additional information is needed</li><li>Protect confidential and sensitive information</li><li>Assist with general administrative projects during slower periods</li><li>Help maintain clean and accurate records across multiple systems</li></ul>
2026-09-16T00:00:00Z