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29 results for Executive Personal Assistant in San Rafael, CA

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-14T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-13T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-15T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events. Responsibilities: • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities. • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects. • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes. • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws. • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly. • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements. • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively. • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
2026-07-13T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-07-15T00:00:00Z

Sr. Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
70 - 115 USD / Hourly
Our client, an innovative leader in the enterprise AI software industry, is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a unique opportunity to become a trusted partner within the Office of the CEO, serving as an extension of the executive's voice while managing high-level communications, priorities, and strategic follow-through. This role goes far beyond traditional executive support. The ideal candidate is an exceptional writer with outstanding judgment, capable of drafting executive-level correspondence, managing confidential communications, and ensuring critical business initiatives move forward seamlessly. If you thrive in a fast-paced, high-performance environment and enjoy working alongside executive leadership, we'd love to hear from you. Compensation & Benefits<ul><li>Competitive base salary ranging from $150,000–$250,000, depending on experience.</li><li>Comprehensive health, dental, and vision benefits.</li><li>Equity participation.</li><li>Generous paid time off and company-sponsored benefits.</li><li>Opportunity to work directly with executive leadership at one of the most innovative organizations in the AI technology space.</li></ul> What You'll Do<ul><li>Manage and prioritize the CEO's incoming communications across email and other channels.</li><li>Review, categorize, and triage correspondence from executives, board members, investors, customers, partners, and internal stakeholders.</li><li>Draft professional emails, executive correspondence, presentations, memos, and follow-up communications in the CEO's voice with exceptional attention to tone and accuracy.</li><li>Track executive commitments, action items, and deadlines to ensure timely follow-through and completion.</li><li>Coordinate closely with the Office of the CEO to align communications with meetings, scheduling, and executive priorities.</li><li>Route information efficiently to executive leadership, legal, finance, communications, and other departments to drive timely execution.</li><li>Maintain complete confidentiality while handling highly sensitive strategic, financial, and executive information.</li><li>Anticipate executive needs, identify potential issues before they arise, and proactively develop solutions.</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, California. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-13T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-14T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-07-14T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-14T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-07-14T00:00:00Z

Office Assistant

Foster City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a contract Office Assistant. This is an on-site position Monday through Friday. This role requires someone who is comfortable with lifting small items regularly as you will be helping with stocking the kitchen, recigin supplies, setting up event spaces within office, etc... Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Receive incoming shipments, deliveries, and packages from vendors and carriers.</li><li>Inspect shipments for accuracy and verify quantities against packing slips and purchase orders.</li><li>Unpack, label, and stock office, warehouse, and departmental supplies in designated locations.</li><li>Maintain organized inventory storage areas and ensure supplies are readily available.</li><li>Monitor inventory levels and notify management when replenishment is needed.</li><li>Distribute incoming mail, packages, and supplies to appropriate departments and personnel.</li></ul>
2026-07-15T00:00:00Z

Executive Admin

San Leandro, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:The Executive Assistant provides high-level administrative support to senior leaders and executives, helping manage daily operations, communications, scheduling, and strategic priorities. This role requires strong organizational skills, professionalism, discretion, and the ability to handle confidential information. Based on general knowledge.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, presentations, and other business documents. Based on general knowledge.</li><li>Screen calls, emails, and inquiries, and respond or redirect as appropriate. Based on general knowledge.</li><li>Coordinate travel arrangements, itineraries, and expense reporting. Based on general knowledge.</li><li>Organize meetings, including agendas, materials, logistics, and follow-up action items. Based on general knowledge.</li><li>Maintain confidential files, records, and sensitive business information. Based on general knowledge.</li><li>Serve as a liaison between executives, internal teams, clients, and external partners. Based on general knowledge.</li><li>Support special projects, event planning, and executive initiatives as assigned. Based on general knowledge.</li><li>Track deadlines, priorities, and key deliverables to support executive effectiveness. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM–6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.The firm is seeking someone with strong executive-level administrative fundamentals who can confidently support busy attorneys in a fast-paced, partner-facing environment while maintaining exceptional organization, professionalism, and attention to detail. This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.Core Responsibilities<ul><li>Manage attorney calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and internal/external meetings </li><li>Greet clients and coordinate meeting needs, including food, beverage, and AV setup </li><li>Prepare and reconcile monthly expense reports and manage corporate card activity </li><li>Coordinate domestic travel arrangements </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread and format legal documents in accordance with firm style standards </li><li>Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs) </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain organized physical and electronic filing systems </li><li>Support new client/matter openings, engagement letters, and binder preparation </li><li>Track attorney bar admissions and CLE information </li><li>Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills </li><li>Provide backup administrative support to other legal administrative staff and assist with special projects as assigned </li></ul>
2026-07-08T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-07-07T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established San Francisco–based personal injury law firm is seeking a Civil Litigation Associate with 1–2+ years of post-bar experience to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Associate will support all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from any civil litigation practice area who are eager to transition into this space. Key Responsibilities<ul><li>Draft pleadings, motions, discovery, and other litigation-related documents</li><li>Manage written discovery and assist with depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with case strategy, trial preparation, and settlement negotiations</li><li>Communicate with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys throughout the lifecycle of active litigation matters</li></ul>
2026-07-14T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-07-07T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-07-07T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-06-11T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-07-07T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z