We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Oakland, California. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position requires strong communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Operate a multi-line phone system to manage incoming calls efficiently.<br>• Greet and assist visitors in a friendly and detail-oriented manner.<br>• Direct calls to the appropriate departments or individuals.<br>• Maintain a clean and organized reception area.<br>• Handle inquiries and provide accurate information to callers and guests.<br>• Perform administrative tasks such as scheduling appointments and managing correspondence.<br>• Assist with switchboard operations involving up to 10 phone lines.<br>• Ensure confidentiality and professionalism in all interactions.<br>• Support team members with additional tasks as needed.
<p>We are looking for a Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors, providing a welcoming and detail-oriented presence. This position requires a customer-focused individual with excellent organizational skills and a courteous attitude.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist all visitors promptly and courteously as they enter or exit the premises.</p><p>• Monitor building entrances to ensure a secure and safe environment.</p><p>• Perform document scanning and maintain accurate records.</p><p>• Handle concierge-related tasks as assigned to support smooth daily operations.</p><p>• Maintain a neat and detail-oriented appearance and adhere to the business dress code.</p><p>• Manage time effectively to handle multiple responsibilities efficiently.</p><p>• Collaborate with team members to maintain a welcoming and organized front desk area.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013289434 **</p>
<p>We are looking for a Part Time Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.</p><p>• Assist in streamlining workflows by implementing efficient organizational systems.</p><p>• Manage large volumes of business cards, ensuring proper storage and accessibility.</p><p>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.</p><p>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.</p><p>• Answer inbound calls and provide reception duties as needed.</p><p>• Scan and digitize documents to support efficient record-keeping.</p><p>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.</p><p>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.</p>
We are looking for an organized and customer-focused Receptionist to join our team on a Contract to permanent basis in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. This position offers the opportunity to support various administrative tasks while contributing to the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location.<br>• Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses.<br>• Handle incoming and outgoing mail, packages, and correspondence efficiently.<br>• Perform administrative tasks such as data entry, document filing, and maintaining organized records.<br>• Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance.<br>• Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized.<br>• Provide support for office operations, including assisting with special projects and ad hoc tasks as needed.<br>• Collaborate with team members to ensure seamless communication and operations across departments.
We are looking for a detail-oriented and personable Receptionist to join our team in Cupertino, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic office environment while developing your administrative skills. The ideal candidate will be the first point of contact for visitors and callers, ensuring smooth communication and efficient operations.<br><br>Responsibilities:<br>• Welcome and assist visitors with a friendly and detail-oriented demeanor, ensuring they are directed to the appropriate personnel or department.<br>• Manage and coordinate appointment schedules and maintain accurate records.<br>• Answer and route incoming calls using a multi-line phone system, providing timely responses to inquiries.<br>• Handle mail distribution, package management, and other correspondence tasks efficiently.<br>• Perform a variety of administrative duties, including data entry, document filing, and record organization.<br>• Maintain a clean, organized, and welcoming reception area at all times.<br>• Support additional office operations and functions as needed to ensure smooth workflow.<br>• Address customer inquiries and provide information in a courteous and detail-oriented manner.
<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
<p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
<p>We are looking for a success-driven and detail-oriented Receptionist to join our team on a contract basis in San Francisco, California. This role will be at the forefront of managing a busy front desk and supporting a variety of administrative tasks. If you thrive in high-energy environments and excel in customer service, this position is a great opportunity to showcase your skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and screen visitors, vendors, and event participants with a friendly and detail-oriented demeanor.</p><p>• Offer general administrative assistance to support daily office operations.</p><p>• Collaborate with the facilities team to address any immediate needs or concerns.</p><p>• Coordinate catering efforts, including managing food setup for events and meetings.</p><p>• Utilize Microsoft Office Suite to complete scheduling, documentation, and communication tasks.</p><p>• Assist in planning and organizing onsite events to ensure smooth execution.</p><p>• Act as the first point of contact for inquiries and provide accurate information or guidance.</p><p>• Manage scheduling and meeting coordination for internal and external stakeholders.</p><p>• Maintain the reception area to ensure a clean and organized workspace.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00410-0013288450</p><p>*</p>
<p>We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and clients, ensuring they receive a warm welcome and excellent service. The ideal candidate will have prior experience in a receptionist or administrative role and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor, ensuring they feel valued and supported.</p><p>• Manage the front desk area, keeping it organized and presentable at all times.</p><p>• Respond to general inquiries, directing clients to the appropriate departments or staff members as needed.</p><p>• Provide administrative assistance to team members, including scheduling and document handling.</p><p>• Operate and manage multi-line phone systems efficiently, handling inbound calls and transferring them appropriately.</p><p>• Ensure accurate record-keeping for visitor logs and other front desk documentation.</p><p>• Collaborate with other departments to facilitate smooth communication and workflow.</p><p>• Maintain a high level of discretion when dealing with sensitive information.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00410-0013299510*</p>
<p>A well-established and growing fiduciary investment advisory firm is seeking an <b>Office Manager </b>to support its Office & Operations Manager. This role is ideal for someone looking to grow into a leadership position within operations at a respected Registered Investment Advisor (RIA) firm managing over $2 billion in assets. The firm specializes in retirement planning and long-term investment strategies tailored to individual client needs.</p><p><br></p><p><strong>Position Overview:</strong></p><p>This full-time, on-site role blends finance operations, HR support, IT coordination, and administrative responsibilities. The ideal candidate is proactive, detail-oriented, and eager to contribute to a collaborative and professional office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting & Finance:</strong></li><li>Process invoices and support accounts payable using QuickBooks.</li><li>Assist with monthly profit & loss reporting and light accounting tasks.</li><li><strong>HR & Compliance Support:</strong></li><li>Maintain employee records, process PTO requests, and assist with payroll and onboarding.</li><li>Support compliance documentation and internal processes.</li><li><strong>IT Liaison & Office Administration:</strong></li><li>Coordinate with external IT providers, manage support tickets, and assist with cybersecurity training.</li><li>Order supplies, maintain inventory, and provide occasional receptionist coverage.</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Medical, dental, and vision coverage.</li><li>401(k) with 3% employer match.</li><li>PTO: 13 days (increases to 18 days after 3 years) + standard holidays.</li><li>Beautiful office location near Bishop Ranch in San Ramon.</li><li>Opportunity to work with a successful team of advisors and grow within a stable, 30-year-old firm.</li></ul><p><strong>Work Schedule:</strong></p><ul><li>Monday–Friday, 8:00 AM to 5:00 PM, fully onsite.</li><li>Flexibility to work from home after 6+ months based on performance and seniority.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We have a client in the Central Valley seeking an Administrative Assistant. As an Administrative Assistant, your duties include:</p><p><br></p><p>1. Driver Scans: entire process involves printing, renaming, and sorting daily driver paperwork. This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.</p><p>2. Post Office run: mail pick up (around 10 am) and drop off (around 4:30 pm) daily. Utilize the Accounting Dept car to run these errands.</p><p>3. Customer Checks received by mail: process of opening, sorting, and scanning the checks from the mail pick up. The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning. Monday (or first business day of the week will include any mail delivered over the weekend).</p><p>4. Folding Machine & Postage Machine: administer mail projects to run through the folding machine and meter accordingly. </p><p>5. Mail Deliveries and distribution: Assist with packages that are delivered and then distributed to appropriate staff members. </p><p>6. USPS Mail: handle mail addressed to 152 FWC and pick up mail from French Camp Post Office. </p><p>7. Greeting Visitors: Be the first point of contact with visitors </p><p>8. Office Supplies: Weekly order of office supplies utilizing P-Card.</p><p>9. Outside Hauler Paperwork: Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts. </p><p>10. Misc. Filing: Support the AP team with filing of paperwork related to the accounts payable function. </p><p>11. Company Credit Card Envelopes: Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders. </p><p>12. Vendor Invoice Scanning: Future project to be managed by Accounting Assistant in scanning all vendor invoices.</p><p>13. Exemptions: Entering exemption details to the State online. This is an annual task that is usually handled end of the year and beginning of the following year. </p><p>14. Executive Tasks: Supporting CFO with administrative and project-based duties.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support the counseling department in East County. This long-term contract position plays a vital role in providing front desk assistance and facilitating daily departmental operations. The ideal candidate will excel at delivering outstanding customer service, adapting to dynamic situations, and working collaboratively with a diverse group of individuals.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update student appointments using scheduling systems and Microsoft Outlook.</p><p>• Provide administrative support to ensure the smooth daily operations of the counseling department.</p><p>• Prepare, process, and maintain departmental forms, reports, and schedules.</p><p>• Train, guide, and assist student ambassadors and other student workers as needed.</p><p>• Intake and direct students in crisis to appropriate counseling resources.</p><p>• Collaborate with team members and department administrators to maintain seamless workflows.</p><p>• Answer incoming calls and emails with professionalism and accuracy.</p><p>• Maintain a welcoming and organized front desk environment while assisting students and staff.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Lodi, California. This is a Contract to permanent position designed for an individual who excels in administrative tasks and office operations. The ideal candidate will possess excellent communication skills and a proactive attitude to support daily office activities efficiently.<br><br>Responsibilities:<br>• Manage and maintain administrative workflows, ensuring tasks are completed accurately and on time.<br>• Answer and direct inbound calls professionally, providing excellent customer service.<br>• Perform data entry tasks with precision to keep records and databases up to date.<br>• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing inquiries.<br>• Assist with general office operations, including organizing files and maintaining supplies.<br>• Support team members with various clerical tasks to ensure smooth office operations.<br>• Handle basic financial tasks, such as processing checks using QuickBooks, if needed.<br>• Coordinate schedules and appointments to facilitate efficient time management.<br>• Prepare and distribute correspondence, reports, and other documentation as required.
<p>This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members.</p><p><br></p><p>Administrative Assistant Duties:</p><p>• Prepare email correspondence, manuals, meeting agendas and minutes</p><p>• Manages schedule of department staff as needed</p><p>• Coordinate meeting logistics</p><p>• Coordinate travel and process expenses for department staff</p><p>• Work with Finance to process member reimbursements for travel expenses</p><p>• Processes Risk Funds for members and insureds</p><p>• Provides support for various projects, workshops and symposia</p><p>• Uses software to support projects and project outputs that promote department efficiencies</p><p>• Complete intermediate planning functions to support projects, meetings and programs</p><p>• Schedules onsite and virtual meetings with members and outside organizations</p><p>• Other duties as assigned</p><p><br></p><p>REQUIREMENTS:</p><p>• High School Diploma or G.E.D. required; Associate’s Degree preferred</p><p>• 2-4 years’ experience in an administrative support role is required</p><p>• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook</p><p>• Working knowledge of Concur, Docusign, ImageRight strongly preferred,</p><p>• Working experience with setting up Zoom and Microsoft Teams preferred</p><p>• Working knowledge of Jira or similar Project Management software strongly preferred</p><p>• Applies critical thinking and uses problem-solving skills.</p><p>• Exhibits empathic communication, emotional intelligence and excellent customer service</p><p>• Excellent grammar and mathematical skill</p><p><br></p><p>Must Haves:</p><p>• Take initiatives</p><p>• Highly organized</p><p>• Asks questions, takes notes</p><p>• Ability to handle multiple projects and changing priorities</p><p>• Professional demeaner in personal interactions, high level of customer service</p><p>• Intermediate to advanced skills Microsoft Office programs</p><p>• Excellent verbal and written communications</p><p>• Will be interacting with external organizations, hospital leaders and internal staff</p><p><br></p><p>If you are interested in this Administrative Assistant role, please submit your resume today!</p>
<p>We are seeking a Property Administrative Assistant to provide critical support to its property management team during a transitional period. This role is ideal for a detail-oriented and organized individual who is ready to contribute to the smooth operations of affordable housing properties.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support to property management staff at multiple sites, ensuring seamless communication and coordination.</li><li>Assist with preparing, organizing, and maintaining property-related documentation, including contracts, lease agreements, and compliance paperwork.</li><li>Utilize the Yardi system for data entry and tenant management as needed (prior experience with Yardi is a plus).</li><li>Respond to tenant inquiries and concerns in a professional and timely manner, directing issues to the appropriate department.</li><li>Support any compliance or regulatory requirements for affordable housing properties.</li><li>Perform general administrative tasks, such as scheduling meetings, processing reports, and maintaining office files.</li></ul>
<p>We are seeking a highly skilled Administrative and Project Management professional to support real estate development projects from an operations and administrative perspective in a non-profit in Oakland. This role is ideal for someone with senior-level administrative experience in real estate development who can balance both day-to-day operations and project oversight. This position is hybrid, with a mix of on-site and remote work.</p><p> </p><p>Key Responsibilities</p><p> </p><ul><li>Provide senior-level administrative and operational support across multiple real estate development projects.</li></ul><p> </p><ul><li>Assist with project management for building rehabilitation, including coordinating with contractors, architects, and construction teams.</li></ul><p> </p><ul><li>Oversee risk management processes related to real estate development activities.</li></ul><p> </p><ul><li>Liaise with vendors, contractors, and other stakeholders to ensure smooth operations and timely project execution.</li></ul><p> </p><ul><li>Support leasing and operational activities for commercial mixed-use and residential properties, including community hubs and meeting spaces.</li></ul><p> </p><ul><li>Manage project documentation, scheduling, and reporting.</li></ul><p> </p><ul><li>Ensure compliance with operational policies and procedures (Fair Housing knowledge a plus but not required).</li></ul><p><br></p>
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to join our team in Hayward, CA. In this contract-to-permanent position, you will play a key role in ensuring the smooth operation of our office by managing administrative tasks, supporting internal teams, and maintaining a welcoming environment for visitors. This is an excellent opportunity to contribute to a dynamic organization in the construction industry.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Welcome and assist visitors with professionalism and courtesy.</p><p>• Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.</p><p>• Monitor and replenish office and breakroom supplies to ensure availability at all times.</p><p>• Maintain the cleanliness and organization of the reception area and breakroom.</p><p>• Provide administrative support to the Safety Department, ensuring compliance with company protocols.</p><p>• Collaborate on internal communications and assist with planning and coordinating company events.</p><p>• Handle special projects and perform additional duties as needed.</p><p>• Answer and manage inbound and outbound calls, addressing inquiries and directing them appropriately.</p><p>• Schedule appointments and manage calendars to support efficient workflow.</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today for immediate consideration!</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. This role involves providing essential clerical and administrative support to ensure smooth office operations. The ideal candidate will be bilingual in Spanish and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Answer and screen incoming calls to provide prompt and attentive assistance.<br>• Maintain office equipment, supply areas, and conference rooms to ensure functionality and organization.<br>• Perform filing and data entry tasks to process participant files and transfer documentation accurately.<br>• Handle incoming and outgoing mail, ensuring timely distribution and processing.<br>• Assist with eligibility list enrollments and maintain accurate records for provider enrollments.<br>• Support the appeal process and contribute to special projects as needed.<br>• Monitor the entry of clients and guests into the facility, notifying staff appropriately.<br>• Provide assistance with community programs such as the Community Closet.<br>• Submit requests for provider enrollments and ensure proper documentation.<br>• Maintain a welcoming and organized office environment for both staff and visitors.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Jose, California. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and handling administrative tasks. The ideal candidate thrives in fast-paced environments and excels at multitasking while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure smooth workflow and timely execution of tasks.<br>• Organize and assist with event planning, including managing permits and procurement processes.<br>• Provide administrative support across various functions, including clerical tasks and operations assistance.<br>• Manage and process DocuSign forms, which will comprise a significant portion of the workload.<br>• Monitor and help with budgeting activities, ensuring accuracy and compliance.<br>• Communicate effectively with vendors and internal teams to address needs and resolve issues.<br>• Utilize Microsoft Office Suite to create reports, track data, and maintain records.<br>• Adapt to changing priorities and contribute to a collaborative team environment.<br>• Exhibit a proactive approach to problem-solving and assist in maintaining efficient office operations.
We are looking for a dependable and organized General Office Clerk to support daily administrative tasks in a fast-paced office environment. This is a Contract position based in Palo Alto, California, offering an opportunity to contribute to smooth and efficient operations. The ideal candidate will possess strong attention to detail, excellent organizational skills, and proficiency in office software tools.<br><br>Responsibilities:<br>• Perform data entry tasks with accuracy and efficiency to maintain updated records.<br>• Manage incoming and outgoing correspondence, including emails and physical mail.<br>• Organize and maintain filing systems to ensure easy access to important documents.<br>• Schedule and coordinate appointments and meetings for team members.<br>• Assist with inventory management by tracking and ordering office supplies as needed.<br>• Respond to inquiries from clients and colleagues in a timely and detail-oriented manner.<br>• Prepare reports and presentations using Microsoft Office tools.<br>• Scan and digitize documents for electronic filing and recordkeeping.<br>• Support shipping and delivery functions, including packaging and tracking outgoing items.<br>• Collaborate with team members to ensure smooth workflow and communication.
<p>We are looking for a meticulous and proactive Senior Administrative Assistant to support our team in Dublin, California. This role involves providing high-level administrative assistance to a senior staff member, ensuring smooth operations through effective management of schedules, communications, and organizational tasks. As a Contract-to-Ongoing position, this opportunity is ideal for someone who thrives in dynamic environments and enjoys taking initiative to address challenges.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>• Coordinate and schedule meetings, travel arrangements, and appointments to optimize time management for senior staff.</p><p>• Maintain and manage calendars, ensuring all commitments are accurately documented and conflicts are avoided.</p><p>• Organize and maintain both physical and digital filing systems for quick and efficient access.</p><p>• Handle email correspondence and draft clear and effective communications on behalf of senior staff.</p><p>• Conduct research and gather data to support decision-making and project development.</p><p>• Manage conference calls and facilitate effective communication between team members and external stakeholders.</p><p>• Assist with special projects and ad hoc administrative tasks as needed.</p><p>• Prepare and review import/export documents to ensure compliance and accuracy.</p><p>• Book travel arrangements, including flights, accommodations, and transportation, while managing itineraries.</p><p>• Provide technical support with office tools and software, including Microsoft Office Suite and scheduling platforms.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant position, please submit your resume today!</p>
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
<p>Concord client is looking for an onsite Administrative Assistant.</p><p><br></p><p>This role combines traditional administrative tasks with facility management duties to ensure the office operates efficiently and effectively. The ideal candidate will also assist in coordinating business travel arrangements, such as booking hotels and transportation, while maintaining a high level of professionalism, confidentiality, and organization.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee the day-to-day operations of the office, ensuring it is clean, safe, and well-maintained.</p><p>Coordinate with vendors and service providers for office supplies, repairs, and equipment maintenance.</p><p>Monitor and manage supplies and maintenance expenses.</p><p>Lead the implementation of office policies and procedures related to workspace efficiency and safety.</p><p><br></p><p>Additional Responsibilities:</p><p><br></p><p>Assist with company events, including meeting setups and internal office celebrations.</p><p>Serve as a point of contact for building management and communicate any facility-related concerns.</p><p>Collaborate with HR to support onboarding tasks, such as arranging workspaces for new hires.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Proven experience as an Administrative Assistant, Office Manager, or in a related role.</p><p>Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.</p><p>Excellent written and verbal communication skills, with high attention to detail.</p><p>Ability to handle confidential information with integrity and discretion.</p><p>Self-starter mindset with the ability to work independently while contributing to a team.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Preferred Qualifications:</p><p><br></p><p>Experience handling basic facility or office management tasks.</p><p>Familiarity with travel booking platforms or software.</p><p>Competencies:</p><p><br></p><p>Professional demeanor and the ability to interact effectively with staff, vendors, and management.</p><p>Strong problem-solving skills and ability to handle situational challenges.</p><p>Comfortable working in a fast-paced, ever-changing environment.</p><p><br></p><p>If you are interested in this administrative assistant position, submit your resume today! </p>
