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13 results for Front Desk Coordinator in San Jose, CA

Front Deskc Coordinator

Palo Alto, California
onsite
Temporary / Contract
25 - 32 USD / Hourly
Front Desk CoordinatorPosition SummaryWe are seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, employees, and vendors. This role is responsible for managing front desk operations, providing administrative support, and ensuring a welcoming and organized office environment.Key Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage conference room scheduling and office calendars</li><li>Handle mail, packages, and deliveries</li><li>Maintain office supplies and coordinate vendor services as needed</li><li>Support meeting preparation, office events, and administrative projects</li><li>Ensure reception and common areas remain organized and presentable</li><li>Provide general administrative support to various departments</li></ul>
2026-09-11T00:00:00Z

Receptionist

Los Gatos, California
onsite
Temporary / Contract
27.626 - 31.988 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract position based in California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is courteous, dependable, and comfortable managing multiple tasks while providing strong customer service. Responsibilities: • Welcome guests and direct them to the appropriate staff members or meeting areas in a friendly and attentive manner. • Manage incoming phone calls, route inquiries accurately, and take clear messages when needed. • Coordinate the preparation and scheduling of conference rooms to support meetings and office activities. • Perform a range of clerical and administrative tasks that help keep the office running smoothly each day. • Maintain a tidy and presentable reception area to ensure a positive experience for visitors and employees. • Assist with general office support such as handling correspondence, organizing documents, and responding to routine requests.
2026-09-14T00:00:00Z

Receptionist

San Jose, California
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a friendly and dependable Receptionist to support front desk operations in California. This long-term contract position is ideal for someone who enjoys creating a welcoming environment while managing incoming calls and visitor interactions effectively. The role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities:• Welcome visitors, provide assistance upon arrival, and maintain a detail-oriented front desk presence throughout the day.• Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed.• Respond to inbound telephone inquiries courteously and ensure callers receive timely, helpful information.• Support daily reception activities by monitoring the front area and helping maintain an organized office environment.• Coordinate basic administrative tasks related to front desk operations and communicate important information to internal staff.• Handle incoming calls across several phone lines while prioritizing urgent matters and maintaining excellent service standards.
2026-09-22T00:00:00Z

Receptionist

Palo Alto, California
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts. • Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters. • Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism. • Provide administrative assistance for daily office functions, including general clerical support and reception coverage. • Take ownership of supplementary assignments and special projects as business needs evolve. • Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
2026-09-24T00:00:00Z

Front-Desk/Workplace Specialist

Sunnyvale, California
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a proactive, polished, and highly organized Operations Coordinator / Receptionist to support day-to-day office operations in a fast-paced corporate environment. This role serves as the first point of contact for guests, vendors, and employees while also providing broad administrative and operational support to help keep the office running smoothly.This is an ideal opportunity for someone who enjoys being the central hub of an office, takes pride in creating a welcoming environment, and can manage multiple priorities with professionalism and attention to detail. Key Responsibilities<ul><li>Serve as the primary front desk contact by greeting visitors, vendors, and employees in a professional and welcoming manner</li><li>Answer and route incoming calls and respond to general front office inquiries</li><li>Maintain the reception area, lobby, meeting spaces, and common areas to ensure a clean and professional appearance</li><li>Support daily office operations and routine administrative procedures</li><li>Act as a point of contact for general office needs and help troubleshoot day-to-day operational issues</li><li>Manage incoming and outgoing mail, shipping, deliveries, and package distribution</li><li>Provide administrative support to employees and internal teams as needed</li><li>Partner with executive support and operations teams on scheduling, coordination, and general office support tasks</li><li>Create, update, and maintain spreadsheets, documents, and presentation materials</li><li>Assist with internal communications, office signage, and light design work using tools such as Canva</li><li>Support planning and execution of office events, employee activities, and onsite meetings</li><li>Provide general backend administrative support to the operations team</li></ul>
2026-09-10T00:00:00Z

Facitlies Coordinator

Mountain View, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities CoordinatorPosition SummaryWe are seeking a detail-oriented and service-focused Facilities Coordinator to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.Key Responsibilities<ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul>
2026-09-11T00:00:00Z

Accounting Coordinator

San Leandro, California
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-08-28T00:00:00Z

Faclities Coordinator

Palo Alto, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities CoordinatorPosition SummaryWe are seeking a detail-oriented and service-focused Facilities Coordinator to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.Key Responsibilities<ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul>
2026-09-11T00:00:00Z

Workplace Coordinator

Mountain View, California
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-09-25T00:00:00Z

Workplace Coordinator

San Jose, California
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently. Responsibilities: • Manage daily dispatch activities and ensure requests are assigned promptly and accurately. • Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines. • Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately. • Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures. • Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities. • Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
2026-09-22T00:00:00Z

Workplace Coordinator

Mountain View, California
onsite
Temporary / Contract
25 - 32 USD / Hourly
Position SummaryWe are seeking a proactive and customer-focused Workplace Coordinator to support daily office operations and create a positive workplace experience for employees and visitors.Key Responsibilities<ul><li>Manage front desk operations and greet guests</li><li>Coordinate meeting rooms, office events, and workplace activities</li><li>Submit and track facilities and maintenance requests</li><li>Order and maintain office supplies, snacks, and vendor services</li><li>Support onboarding logistics for new hires</li><li>Ensure office spaces are organized, stocked, and running efficiently</li><li>Assist with general administrative and operational projects</li></ul>
2026-09-11T00:00:00Z

Facility Coordinator

Palo Alto, California
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-09-23T00:00:00Z

HR Administrator / Receptionist

Watsonville, California
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-09-24T00:00:00Z