Add your latest resume to match with open positions.

101 results for Data Entry in San Jose, CA

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-04-24T20:18:42Z

Data Entry Clerk

San Francisco, CA
onsite
Temporary / Contract
21.00 - 21.00 USD / Hourly
We are looking for a detail-focused Data Entry Clerk to support a contract assignment in California. In this in-person role, you will help organize and label insurance data by reviewing records and entering structured information with a high level of accuracy. This contract position is well suited for someone who can work carefully, follow defined guidelines, and maintain consistency across a high volume of records. Responsibilities:• Review insurance-related business records and enter structured data into spreadsheets according to established labeling standards.• Compare information across internal platforms, quoting tools, and stored documents to confirm record details before updating entries.• Categorize key data points such as business type, coverage details, quote progress, carrier involvement, pricing, and final sales outcomes.• Document unclear or incomplete information with precise notes and escalate exceptions for review rather than making assumptions.• Maintain a dependable daily workflow by processing a steady volume of records while preserving data quality and accuracy.• Apply updated instructions and taxonomy changes throughout the project to ensure all entries remain aligned with current guidelines.• Track supporting documentation, service-related complexities, and revenue-related information within the required data fields.• Contribute to a clean and reliable dataset that supports reporting, operational review, and business decision-making.
2026-05-08T15:04:38Z

Data Entry Clerk

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
Job OverviewWe are looking for a reliable Data Entry Clerk to accurately input, update, and maintain company records and databases.Job Description<ul><li>Enter and update data into internal systems with speed and accuracy</li><li>Verify data for errors, missing information, or inconsistencies</li><li>Maintain electronic and physical records as needed</li><li>Generate basic reports and assist with data cleanup projects</li><li>Communicate with team members to clarify or obtain information</li><li>Support administrative functions related to recordkeeping and documentation</li></ul>
2026-05-08T22:43:43Z

Data Entry Clerk

Los Altos, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support construction and renovation project administration in Los Altos, California. This Long-term Contract opportunity is ideal for someone who enjoys organized, process-driven work and wants to contribute to project coordination in an onsite environment. The position offers hands-on exposure to project support activities, scheduling, record management, and administrative follow-through for a busy renovation team. Responsibilities: • Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems. • Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly. • Track schedules, task progress, and project-related updates to help keep work moving according to plan. • Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records. • Manage incoming task or ticket requests related to contracts, project needs, and team coordination. • Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity. • Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows. • Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up.
2026-04-24T23:38:40Z

Data Entry Clerk

Daly City, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
Our client, a reputable healthcare company, is seeking a detail-oriented and dependable Administrative Assistant to join their team onsite in Daly City. This opportunity is ideal for someone who enjoys administrative support, data accuracy, and providing excellent internal and external customer service in a fast-paced healthcare environment. In this role, you will support daily administrative operations, maintain employee records, and assist with documentation processes that require a high level of accuracy and confidentiality. Training will be provided, making this a strong opportunity for someone who is organized, eager to learn, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Provide data entry and administrative support for department operations</li><li>Update, maintain, and audit employee information within the Paycom system</li><li>Utilize Microsoft Excel, Microsoft Word, and other Microsoft Office applications on a daily basis</li><li>Access government websites to retrieve, verify, and save required documentation to internal shared drives</li><li>Perform quality control checks by reviewing entered information for accuracy and completeness</li><li>Support phone and email communications, responding to inquiries and providing customer service assistance</li><li>Assist with document organization, tracking, and record maintenance</li><li>Collaborate with internal team members to ensure timely and accurate completion of administrative processes</li><li>Participate in training and onboarding provided by the department lead</li></ul>
2026-05-12T15:14:05Z

Data Entry Clerk - Recent Grads Encouraged to Apply

Palo Alto, CA
onsite
Temporary / Contract
25.00 - 32.00 USD / Hourly
Data Entry Clerk Job DescriptionWe’re seeking a detail-oriented Data Entry Clerk to accurately input, update, and maintain data across systems. This role ensures data integrity while supporting administrative and reporting needs in a fast-paced environment. Key Responsibilities:<ul><li>Enter, update, and verify data with a high level of accuracy</li><li>Maintain organized records and databases</li><li>Review data for errors and discrepancies</li><li>Support reporting and administrative tasks as needed</li></ul>
2026-05-15T21:33:47Z

Data Entry / Accounting Assistant

Redwood City, CA
onsite
Temporary / Contract
24.00 - 27.00 USD / Hourly
Our client in Redwood City is seeking a detail-oriented Data Entry / Accounting Assistant for a contract-to-hire opportunity. This role is ideal for someone who enjoys working with numbers, eager to learn, and wants to support day-to-day accounting and administrative functions. The right candidate will be organized, dependable, and comfortable handling high-volume data entry tasks in a fast-paced office environment. The client is a privately help company. You will report into the Controller who has a very hands on training approach. Key Responsibilities:<ul><li>Perform accurate and timely data entry of financial and operational information into internal systems. </li><li>Assist with accounts payable and accounts receivable processing. </li><li>Review invoices, purchase orders, and other accounting documents for accuracy and completeness. </li><li>Reconcile discrepancies and help maintain organized financial records. </li><li>Support month-end close activities and general accounting administration. </li><li>Prepare spreadsheets, reports, and documentation as needed. </li><li>File, scan, and maintain electronic and paper records. </li><li>Provide general administrative support to the accounting team and office staff. Based on general knowledge.</li></ul>
2026-05-08T13:28:42Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-05-15T15:38:42Z

Healthcare Data Management Specialist

Palo Alto, CA
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
Our client, a leading healthcare organization in Palo Alto, is hiring a Healthcare Data Management Specialist to support their blood center operations. This is a detail-heavy, data entry-focused healthcare role working with confidential medical records and imaging systems. Healthcare Data Management & Imaging Specialist<ul><li>Accurately enter, update, and maintain donor and medical data within electronic databases and record systems </li><li>Review and correct discrepancies in medical history records and blood product documentation </li><li>Scan and image confidential medical records and donor charts into electronic imaging systems </li><li>Maintain organized filing systems and prepare records for off-site storage </li><li>Run reports, perform data audits, and ensure accuracy of donor information and documentation </li><li>Support DonorID (DID) system setup, maintenance, and data transfers between systems </li><li>Perform clerical duties including filing, record maintenance, answering phones, and document processing </li><li>Maintain confidentiality and compliance with HIPAA, safety regulations, and medical documentation standards </li><li>Work closely with clinical and laboratory staff to resolve documentation and data issues </li><li>Flexible schedule required, including evenings and weekends based on operational needs </li><li>Shift: Tuesday–Friday, 11:00AM–9:30PM (but need to be flexible based on the above)</li></ul>
2026-05-13T13:03:44Z

Payroll Clerk

Benicia, CA
onsite
Temporary / Contract
24.50 - 28.50 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to support day-to-day payroll activities for a multi-state employee population based in Benicia, California. This Long-term Contract opportunity is well suited for someone who is dependable, adaptable, and interested in building experience in payroll operations. The role combines payroll data entry, timekeeping support, report handling, and administrative coordination in a fast-paced environment. Responsibilities: • Enter employee timecard information and paper-based time records accurately into the payroll system to support timely payroll processing. • Monitor the payroll inbox, respond to routine inquiries, and direct more complex questions to the appropriate team member. • Provide assistance with timekeeping device or timeclock issues and help maintain organized payroll-related records and documentation. • Retrieve, download, and sort payroll files, data sets, and standard reports for review and processing needs. • Support payroll administration for an employee group spanning multiple states while maintaining accuracy and confidentiality. • Review submitted hours for completeness and flag discrepancies or missing details for follow-up. • Use Excel to organize payroll information, perform basic formula-based tasks, and maintain clean supporting data. • Learn and navigate company payroll and timekeeping tools to complete daily administrative and processing tasks effectively.
2026-05-15T22:54:07Z

Accounting Clerk

Concord, CA
onsite
Temporary to Hire
28.50 - 32.00 USD / Hourly
We are looking for an Accounting Clerk to join a collaborative team on a contract basis with the potential for a permanent position. This in-office opportunity is ideal for someone who enjoys being hands-on with day-to-day accounting operations while supporting billing, payables, and documentation management. The role can be structured as either part-time or full time, and offers the chance to contribute within a respectful, team-focused workplace. Responsibilities:• Manage daily accounting activity in QuickBooks Online, including entering transactions, tracking receivables, processing payables, recording deposits, and supporting routine financial reports.• Prepare and issue customer billing with a strong focus on progress billing, ensuring invoices are accurate, timely, and aligned with project requirements.• Work directly with general contractors and external billing platforms, including Textura, to submit invoices and resolve billing-related questions.• Maintain supporting project documentation such as certificates of insurance and lien waivers to help keep billing and compliance records current.• Provide practical, day-to-day assistance across accounting operations, stepping in where needed to help the team stay organized and efficient.• Support light accounts payable functions, including invoice review, data entry, and payment coordination.• Assist with payroll-related tasks when needed, with added value for candidates who have experience in certified payroll processing.• Use QuickBooks Online effectively within the current accounting workflow and help ensure financial records remain accurate and up to date.
2026-05-13T18:04:10Z

Accounting Specialist

Walnut Creek, CA
onsite
Temporary to Hire
25.00 - 35.00 USD / Hourly
We are looking for an Accounting Specialist to join our client in Walnut Creek, California on a contract basis with the potential for a permanent role. This position supports essential accounting operations by managing payment-related documentation, handling exception-based requests, and maintaining accurate financial records. The right candidate brings strong attention to detail, confidence working through high-volume transactional tasks, and the ability to communicate clearly when information needs to be clarified. Responsibilities: • Prepare and submit banking and vendor documentation by entering required information into forms and external portals, ensuring materials are complete through final internal approval.• Work through unique vendor submission formats and portal requirements, using sound judgment to resolve issues and keep requests moving efficiently.• Evaluate write-off requests from internal stakeholders, confirm they meet established guidelines, and record approved transactions accurately in the accounting system.• Handle large volumes of write-off activity with speed and precision while maintaining consistent data quality.• Monitor the bank portal for stop payment activity, reverse related entries as needed, and share complete updates with the appropriate collections contacts.• Review checks received in the Walnut Creek, California office, including supporting payment details, to help ensure proper application of funds.• Organize complex remittance data into clear, standardized spreadsheet formats that support timely and accurate posting.• Follow up with internal teams or external clients when payment instructions are missing, unclear, or no longer valid to ensure accurate processing.
2026-05-13T18:04:10Z

Accounting Specialist

Oakland, CA
remote
Temporary / Contract
30.00 - 35.00 USD / Hourly
The Accounting Clerk will work between the various teams to support both teams’ data and administrative duties.   <ul><li>Assist with invoices, prepare payment requests, and coordinate approvals. </li><li>Assist with downloading tax returns, state check lists, requirements, and forms from websites. </li><li>Monitor team email, review and forward to appropriate contact. </li><li>Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution. </li><li>Mail correspondence, check payments and returns, when necessary. </li><li>Coordinate documents for signature with company directors and officers. </li><li>Assist with the preparation of state compliance reports and tax returns. </li><li>Support the data entry process into reporting modules. </li><li>Perform ad hoc responsibilities, as needed. </li></ul>
2026-05-08T23:18:42Z

HR Coordinator

Alameda, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an HR Coordinator to join a construction and contractor organization in Alameda, California on a Long-term Contract assignment. This permanent role supports day-to-day human resources operations with a strong focus on onboarding, employee records, recruiting coordination, and compliance. The position is ideal for someone who works carefully, communicates well, and enjoys helping create a positive experience for employees throughout key transition points. Responsibilities: • Coordinate pre-employment and onboarding activities, including background screening, document collection, and scheduling for incoming employees. • Maintain employee information in the HRIS, updating records accurately and reviewing entries for completeness and compliance. • Arrange interviews and support recruiting logistics for regular staffing needs, campus outreach efforts, and internship programs. • Review and complete employment eligibility documentation, audit files, and help ensure adherence to onboarding requirements. • Work with managers and internal partners to organize assignments, share start details, and support a smooth transition for incoming employees. • Assist with internship administration, including both entry and separation processes. • Process HR-related notices, benefits paperwork, and invoices while keeping documentation organized and up to date. • Serve as a consistent point of contact for incoming employees by answering questions and providing timely follow-up throughout the onboarding process. • Provide broad administrative support to the HR team through reporting, file management, coordination tasks, and other operational assistance as needed.
2026-05-15T00:13:44Z

Payroll Administrator

San Francisco, CA
onsite
Temporary / Contract
31.00 - 37.00 USD / Hourly
A client of ours is seeking a knowledgeable payroll processor to assist their team! Job Description Execute routine payroll processing tasks including data entry, timecard review, and payroll uploads Verify employee hours, earnings, and deductions for accuracy prior to payroll submission Process new permanent setups, terminations, and payroll changes in the system Assist with payroll corrections, adjustments, and off-cycle runs as needed Maintain payroll records and documentation in compliance with company policies Respond to employee payroll inquiries and escalate complex issues as appropriate Support payroll team with administrative tasks and reporting requests Assist with year-end payroll activities and tax documentation
2026-05-07T00:13:45Z

Claims Technician

Pleasant Hill, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half's client in Pleasant Hill, CA is looking for a dedicated and detail-oriented Claims Technician to provide administrative and technical support for workers’ compensation claim activity within a Financial Services environment. This long-term contract position is well-suited for someone who can manage documentation, process invoices, and keep claim files organized while working within established timelines. The role requires strong clerical accuracy, clear communication, and the ability to handle a steady flow of records, forms, and related correspondence. Claims Technician Duties:• Provide day-to-day administrative support for workers’ compensation files, ensuring records, forms, and documentation are maintained accurately and efficiently.• Create and update correspondence and claim-related documents using claims management platforms and standard office applications.• Examine, authorize, and process invoices tied to claim activity, including medical review services, nursing support, mileage reimbursements, and legal billing.• Compile and send medical reports and supporting materials within required deadlines, confirming each submission is complete and accurate before release.• Distribute medical records and related documentation to attorneys and other authorized parties in a timely manner.• Perform data entry and file maintenance to support organized claim handling and dependable recordkeeping.• Use common office equipment such as computers, copiers, and fax machines to prepare, reproduce, and assemble claim materials.• Assist broader claims operations with administrative tasks, special assignments, and other support needs as directed by leadership. If you are interested in this Claims Technician position, please apply now!
2026-05-15T15:28:48Z

Payroll Clerk

Pleasant Hill, CA
onsite
Permanent / Full Time
25.50 - 28.50 USD / Hourly
Our team is seeking a Payroll Clerk to join our Full-Time Engagement Professionals practice. In this role, you will support client engagements by processing payroll transactions, maintaining employee payroll records, assisting with timekeeping and payroll data entry, and helping resolve payroll-related discrepancies. The ideal candidate has strong attention to detail, accuracy, and organizational skills, along with the ability to work effectively in fast-paced environments. This role helps clients maintain continuity in critical payroll functions and interim project support. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support payroll processing activities by entering, reviewing, and validating payroll data.</li><li>Audit timecards for accuracy, completeness, and proper approvals.</li><li>Follow up with managers and employees regarding missing, incomplete, or inaccurate timecard information.</li><li>Maintain payroll records and assist with updates to employee payroll information.</li><li>Research and help resolve payroll discrepancies in a timely manner.</li><li>Use Excel, including PivotTables and VLOOKUPs, to track payroll data, identify discrepancies, and prepare reports.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Respond to payroll-related inquiries with professionalism and strong customer service.</li><li>Support payroll deadlines while maintaining confidentiality and accuracy.</li><li>Adapt quickly to new client systems, workflows, and payroll processes.</li></ul>
2026-05-08T21:34:05Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a dependable Front Desk Coordinator to join a fast-moving team in California. This Contract to permanent position combines customer-facing support, sales counter assistance, and hands-on coordination with warehouse activities, making it ideal for someone who enjoys variety throughout the day. The right candidate will bring a service-minded approach, strong attention to detail, and the ability to stay organized while helping customers and supporting daily operations. Responsibilities:• Welcome customers at the front counter and provide courteous, timely assistance with product and order inquiries.• Process sales transactions and enter order details accurately into the point-of-sale system.• Prepare order documentation carefully to ensure customer requests are completed correctly.• Retrieve requested items from the warehouse and coordinate products needed for customer pickups.• Assist customers with loading materials when needed while maintaining a helpful and attentive attitude.• Contribute to routine warehouse support tasks, including inventory-related activities and general floor assistance.• Maintain clean, orderly, and safe work areas across both the customer service counter and warehouse space.• Work closely with team members to keep daily operations running efficiently and deliver a positive customer experience.
2026-05-15T23:33:46Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-05-01T23:59:39Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting. Responsibilities:• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates. The schedule for this role is Sunday through Thursday from 8:30am-2pm. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-05-14T17:53:41Z

Receptionist

Modesto, CA
remote
Temporary / Contract
19.00 - 20.00 USD / Hourly
Our client in Modesto is currently seeking a Receptionist for a local Legal firm. As the Receptionist, your primary duties will include: answering phones, providing business information to customers and clients, processing incoming faxes, data entry, greet visitors, order supplies, prepare/log overnight packages for pick up, sort mail, etc, The ideal candidate will have great customer service and communication skills with the ability to multi-task. Bi-lingual Spanish is required and attention to detail is a must! This position is M-F 8am-5pm and is a short-term temporary role
2026-05-14T23:28:41Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office. • Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness. • Organize correspondence, office documents, and operational information so materials remain accessible and up to date. • Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
2026-05-08T22:33:43Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-11T22:48:42Z

Accounting Clerk

Livermore, CA
remote
Permanent / Full Time
24.50 - 28.50 USD / Hourly
Our team is seeking an Accounting Clerk to join our Full-Time Engagement Professionals practice. In this role, you will support client engagements with a mix of accounts payable, accounts receivable, billing, collections, and general accounting support. The ideal candidate has intermediate Excel skills, fast and accurate data entry abilities, and a degree in accounting, finance, or a related field. You will help clients maintain accurate financial records, support daily transactional processes, and contribute to continuity on critical projects and interim needs. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-05-08T23:53:40Z

Accounting Specialist

Hollister, CA
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-05-08T17:53:41Z