Accounts Receivable Specialist Overview Dynamic manufacturing company is seeking a skilled Accounts Receivable (AR) Specialist to join our team! This role is critical in ensuring the financial health of the company by managing and reducing outstanding receivable balances. The ideal candidate will work closely with cross-functional teams, including sales, to investigate and resolve billing discrepancies and maintain positive client relationships. Key Responsibilities Accounts Receivable Management: Monitor, review, and manage outstanding accounts receivable balances to improve cash flow. Follow up with customers on overdue payments via phone, email, or written communication in a timely, detail oriented manner. Billing Discrepancy Resolution: Collaborate with the sales team to investigate and resolve billing discrepancies or disputes promptly. Research and reconcile invoice errors, credit memos, and payment misapplications. Customer Communication: Act as the primary point of contact for customer account inquiries, providing resolutions efficiently. Build and maintain strong working relationships with clients to ensure clear communication and mutual understanding of account expectations. Reporting & Documentation: Prepare, review, and analyze aging reports to identify and prioritize collection efforts. Record and maintain accurate documentation of collection activity in compliance with company policies and procedures. Process Improvement: Recommend and implement process improvements to streamline billing and collections workflows. Posted by Recruiting Director Scott G. Moore (See LinkedIn Also)
<p>We are seeking a seasoned Accounts Receivable Specialist to join a growing team. The ideal candidate will have hands-on experience managing receivables, reconciling accounts, and ensuring timely collections. Proficiency in QuickBooks Online, NetSuite, and Microsoft Excel is essential. This is contract to hire.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and monitor accounts receivable ledger to ensure accurate and timely posting of transactions.</li><li>Generate and send invoices to clients; follow up on outstanding payments.</li><li>Reconcile customer accounts and resolve discrepancies promptly.</li><li>Prepare aging reports and assist with cash flow forecasting.</li><li>Collaborate with internal teams to address billing issues and improve processes.</li><li>Maintain accurate records in QuickBooks Online and NetSuite.</li><li>Utilize Excel for reporting, data analysis, and financial modeling.</li><li>Support month-end and year-end closing activities.</li></ul><p><br></p>
<p><strong>Accounts Receivable Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $30 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul><p><br></p>
<p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $30 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul><p><br></p>
<p>Jackie Meza with Robert Half is looking for an experienced Accounts Receivable Specialist. In this role, you will oversee critical financial processes including billing, collections, and reconciliations. Your expertise in managing accounts receivable and proficiency in Excel will be essential to ensuring accurate financial operations. Contact Jackie Meza at 209.227.6563 </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including billing and commercial collections, to ensure timely payments.</p><p>• Apply cash payments accurately to customer accounts and resolve discrepancies as needed.</p><p>• Conduct thorough reconciliations of accounts to maintain financial accuracy.</p><p>• Support month-end and year-end closing activities by preparing necessary documentation and reports.</p><p>• Utilize Excel to create pivot tables and formulas for financial analysis and reporting.</p><p>• Communicate with customers to resolve outstanding balances and negotiate payment terms.</p><p>• Monitor accounts for overdue payments and take appropriate collection actions.</p><p>• Collaborate with internal teams to ensure accurate and efficient financial operations.</p><p>• Maintain detailed financial records and ensure compliance with company policies and procedures.</p><p>• Provide regular updates and reports on accounts receivable performance to management.</p>
<p>Our Concord client is seeking a highly detailed billing, receivables and customer service specialist with Tyler Munis software experience. Additionally, having</p><p>gone trough a system conversion or upgrade is highly desirables. Ability to post and reconcile receivables, place follow up calls on past due, and manage a busy</p><p>desk during a time of transition.</p><p><br></p><ul><li>Generate and distribute utility bills using Tyler ERP software based on meter readings and service data</li><li>Process payments, post transactions, and reconcile daily receipts within the ERP system</li><li>Maintain customer account information, including setting up new accounts, updating contact details, and processing service changes</li><li>Respond to customer inquiries regarding bills, payments, and account activity in a prompt and courteous manner</li><li>Research and resolve billing discrepancies and assist with collections while maintaining confidentiality</li><li>Prepare routine and ad hoc reports from Tyler ERP for management or external auditors</li><li>Coordinate with field staff to verify meter readings and service changes</li><li>Ensure all billing procedures comply with organizational policies and regulatory standards</li><li>Assist in month-end closings and other accounting support tasks as needed</li></ul><p> </p>
<p>We are seeking a detail-oriented Utility Billing Clerk experienced with Tyler ERP software to join our administrative/finance team. The ideal candidate will manage all aspects of utility customer billing, payment processing, and account maintenance, ensuring accurate and timely invoicing for water, sewer, and other municipal services.</p><p>Key Responsibilities:</p><ul><li>Generate and distribute utility bills using Tyler ERP software based on meter readings and service data</li><li>Process payments, post transactions, and reconcile daily receipts within the ERP system</li><li>Maintain customer account information, including setting up new accounts, updating contact details, and processing service changes</li><li>Respond to customer inquiries regarding bills, payments, and account activity in a prompt and courteous manner</li><li>Research and resolve billing discrepancies and assist with collections while maintaining confidentiality</li><li>Prepare routine and ad hoc reports from Tyler ERP for management or external auditors</li><li>Coordinate with field staff to verify meter readings and service changes</li><li>Ensure all billing procedures comply with organizational policies and regulatory standards</li><li>Assist in month-end closings and other accounting support tasks as needed</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
<p>We are looking for a dedicated Accounts Receivable Clerk to join our team in Ceres, California. This is a Contract to Employment position, offering the opportunity for long-term placement based on performance and business needs. The ideal candidate will bring expertise in managing billing processes, collections, and reconciliations within the manufacturing industry.</p><p><br></p><p>Responsibilities:</p><p>• Ensure the accuracy of sell rates and timely processing of all billings.</p><p>• Verify and apply sales taxes correctly, updating software as needed.</p><p>• Project billing status and prepare detailed reports on monthly billing activities.</p><p>• Manage quarterly sales tax reporting and process schedule of values.</p><p>• Ensure billing terms are documented properly on invoices, adhering to purchase order or contract requirements.</p><p>• Execute billing, collection, and reporting tasks in accordance with established deadlines.</p><p>• Monitor payment due dates and communicate effectively with customers to resolve outstanding invoices.</p><p>• Process customer payments, researching and addressing discrepancies when necessary.</p><p>• Prepare monthly invoices, manage adjustments, and submit daily accounts receivable reports to management.</p><p>• Maintain organized records and ensure compliance with all billing and collection policies.</p><p><br></p><p>For immediate consideration contact Robert Half at 209-232-1991</p>
We are looking for a dedicated and organized Accounts Receivable Clerk to join our team in Walnut Creek, California. This Contract-to-Permanent position offers the opportunity to play a key role in managing customer payments, maintaining accurate financial records, and contributing to office operations. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Process and record customer payments in the accounting system, ensuring accuracy and timeliness.<br>• Monitor transactions across multiple bank accounts and maintain detailed records.<br>• Scan and deposit checks electronically, with occasional trips to the bank for physical deposits.<br>• Reconcile payment batches to ensure account accuracy and resolve discrepancies.<br>• Distribute monthly account statements and follow up on overdue balances with professionalism.<br>• Communicate effectively with customers to address payment inquiries or account concerns.<br>• Assist with bank reconciliations and support year-end accounting close processes.<br>• Organize and maintain both digital and physical files related to financial and property records.<br>• Provide general office support, including ordering supplies, filing, and assisting during audits or budget preparation.
<p>We are looking for a detail-oriented Accounting Specialist to join our team on a contract basis in Modesto, California. In this role, you will handle essential accounting functions, including managing payables and receivables, ensuring accurate journal entries, and coordinating financial records. This position provides an excellent opportunity to contribute your expertise in a collaborative and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including verifying invoices and ensuring timely payments.</p><p>• Manage accounts receivable functions by tracking payments and reconciling discrepancies.</p><p>• Prepare and post journal entries to maintain accurate financial records.</p><p>• Utilize Microsoft Excel to analyze and organize financial data efficiently.</p><p>• Assist in monthly and annual financial reporting processes by providing accurate data.</p><p>• Collaborate with other departments to ensure seamless financial operations and resolve any issues.</p><p>• Maintain compliance with accounting standards and company policies.</p><p>• Support audits and reviews by providing necessary documentation and insights.</p><p>• Identify opportunities to improve workflows related to accounting functions.</p><p>• Ensure accuracy and completeness in all financial records and transactions.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991</p>
<p>We are looking for a detail-oriented Accounts Receivable Coordinator to join our team in Watsonville, California. In this Contract to permanent position, you will play a key role in managing incoming payments, ensuring accurate record-keeping, and resolving any discrepancies. This is an excellent opportunity to contribute to the financial stability of the organization while advancing your career.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and record incoming payments from clients and customers.</p><p>• Review and verify invoices to ensure all information is correct and complete.</p><p>• Investigate and resolve any payment discrepancies in a timely manner.</p><p>• Maintain up-to-date records of accounts receivable transactions.</p><p>• Prepare regular reports on payment statuses and outstanding balances.</p><p>• Communicate with customers to address payment-related inquiries and ensure timely collections.</p><p>• Collaborate with internal departments to resolve billing issues and discrepancies.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Assist with month-end closing tasks related to accounts receivable.</p>
<p>We are looking for a detail-oriented and organized Accounting Clerk to join our client in San Ramon, California. This is a Contract-to-permanent position, offering an excellent opportunity with the company. The role will initially focus on Accounts Receivable (AR) and Collections, with a planned transition to Accounts Payable (AP). This position requires working onsite every day, and familiarity with Yardi software is highly valued.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process and organize Accounts Receivable (AR) mail, deposits, and daily transactions.</p><p>• Assist tenants with online payment systems and manage tenant ledgers to ensure accurate records.</p><p>• Perform bank runs twice a week and handle data entry tasks such as rent increases, amendments, and charges.</p><p>• Post commercial rents, send monthly statements, and attach all rental agreements and modifications to the accounting system.</p><p>• Set up files and units for new properties and coordinate with collection agencies on overdue tenant accounts.</p><p>• Collaborate with property managers to ensure timely rent collection and assist with legal actions for delinquent tenants when necessary.</p><p>• Code, verify, and process invoices in the Accounts Payable (AP) system, ensuring compliance with billing protocols.</p><p>• Reconcile vendor accounts, process approved invoices for payment, and handle credit account reconciliations.</p><p>• Maintain accurate financial records, prepare delinquency reports, and provide administrative support to the bookkeeping team.</p><p>• Learn and utilize accounting software functionalities while maintaining an organized filing system for AR and AP documents.</p><p><br></p><p>Please reach out to John Miller for immediate consideration. </p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our client in Benicia, California. This Contract to permanent position involves managing various aspects of client accounts, including collections, dispute resolution, and account reconciliation. The ideal candidate will bring strong organizational skills and a proactive approach to maintaining accurate financial records and fostering positive customer relationships.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Contact clients in a courteous and attentive manner to collect overdue balances and ensure accounts remain within established credit limits.</p><p>• Address customer concerns and complaints promptly, offering clear solutions and maintaining a positive rapport.</p><p>• Investigate account discrepancies by reviewing relevant documents and collaborating with customers to resolve disputes.</p><p>• Initiate follow-up calls and correspondence regarding returned checks, ensuring timely communication within 24 hours of charge-back.</p><p>• Send final demand and attorney letters for accounts over 90 days past due and transfer unresolved accounts to a collection agency as necessary.</p><p>• Assist in posting cash applications accurately and efficiently to maintain up-to-date account records.</p><p>• Maintain punctuality for work-related functions, including meetings and customer appointments.</p><p>• Meet established goals and deadlines effectively, demonstrating strong time management skills.</p>
<p>We are looking for a Accounting Clerk to join our team in San Jose, California. This role involves managing daily financial operations, ensuring accuracy in transactions, and supporting essential accounting functions. As this is a long-term contract position, it offers the opportunity to contribute to a stable and thriving organization. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and timely.</p><p>• Perform account reconciliations to ensure financial records are error-free.</p><p>• Manage billing procedures, including generating and distributing invoices.</p><p>• Enter financial data into accounting systems with precision.</p><p>• Handle invoice processing tasks, ensuring proper documentation and compliance.</p><p>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.</p><p>• Prepare reports and maintain financial records in Microsoft Excel.</p><p>• Assist with audits and compliance checks as needed.</p><p>• Collaborate with team members to resolve discrepancies in financial data.</p>
<p>Our team is seeking an early-career Accounting Assistant to join our growing company in Oakland. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul><p><br></p>
We are looking for a dedicated Accounting Manager to join our team in Salinas, California. This Contract-to-permanent position offers an opportunity to oversee key financial operations, including accounts payable and receivable, while collaborating with leadership on budgeting and financial analysis. If you have strong supervisory skills and a passion for streamlining processes, this role will allow you to make a meaningful impact.<br><br>Responsibilities:<br>• Manage and supervise all aspects of accounts payable, ensuring timely payment of monthly bills, contract analysis, and integration with the general ledger.<br>• Oversee accounts receivable processes, including government contracts, private payments, grants, and rental income, while ensuring accurate reconciliation and ledger integration.<br>• Lead and train AP and AR staff, handling hiring, performance evaluations, and ongoing development of accounting team members.<br>• Assist in preparing annual budgets and conducting monthly financial analyses, including the creation of detailed reports.<br>• Monitor and enforce accounting policies and procedures, recommending efficiency improvements where necessary.<br>• Maintain and update the fixed assets ledger to ensure accurate tracking and reporting.<br>• Ensure cross-training among accounting staff to maintain workflow continuity during leaves or absences.<br>• Provide backup support for accounting processes and complete additional tasks as assigned.<br>• Supervise and evaluate subordinate employees, making recommendations to support their growth and development.
<p>We are looking for a skilled Reconciliations Accounting Manager to join our team in Dublin, California on a contract basis. In this role, you will oversee reconciliation processes and ensure the accuracy and integrity of financial transactions. This position is ideal for someone with a strong background in accounting systems and financial oversight, particularly within the credit union industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee daily reconciliation processes for accounts payable, accounts receivable, and billing functions.</p><p>• Ensure the accuracy and completeness of financial transactions using tools like BlackLine and Concur.</p><p>• Perform audits to identify discrepancies and implement corrective measures.</p><p>• Collaborate with internal teams to optimize the use of accounting software systems and ERP solutions.</p><p>• Supervise and guide the preparation of financial reports to ensure compliance with organizational standards.</p><p>• Lead efforts to enhance efficiency in accounting workflows and processes.</p><p>• Support the integration and utilization of ADP and other financial services tools.</p><p>• Monitor and maintain adherence to regulatory and organizational policies in all accounting operations.</p><p>• Provide oversight and troubleshooting for complex accounting issues.</p><p>• Train and mentor team members to strengthen overall accounting capabilities.</p>
<p>Robert Half is seeking a motivated and detail-oriented Accounting Clerk to join our client’s dynamic team. The ideal candidate will have experience with accounts payable (AP), accounts receivable (AR), and general accounting functions. This role offers an excellent opportunity to advance your accounting skills with a growing organization that values accuracy, efficiency, and team collaboration.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Accounts Payable: Manage and process vendor invoices, reconcile discrepancies, respond to vendor inquiries, and ensure timely payments.</li><li>Accounts Receivable: Process customer invoices, handle collections, apply payments, and reconcile AR accounts on a regular basis.</li><li>General Ledger Support: Assist in reconciling general ledger accounts, journal entries, and month-end activities.</li><li>Recordkeeping: Maintain accurate and organized financial records.</li><li>Data Entry: Input financial and account data into accounting systems with precision and speed.</li><li>Reporting: Prepare routine financial reports and assist with audits as needed.</li><li>Collaborate with internal teams to resolve financial discrepancies and streamline accounting processes.</li><li>Provide general administrative accounting support to ensure seamless financial operations.</li></ul><p><br></p>
<p>Our team is seeking an early-career Accounting Assistant to join our growing company in San Leandro. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul><p><br></p>
<p>We are looking for a detail-oriented Credit Specialist to join our client in Concord, California. In this Contract-to-Permanent position, you will oversee essential credit and collections activities, ensuring compliance with company policies and maintaining strong relationships with both internal teams and external partners. This role will provide the opportunity to work closely with branch managers, manage receivables, and maintain customer portfolios.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Monitor and track all accounts receivable to ensure timely payments.</p><p>• Evaluate and approve new customer accounts in collaboration with branch managers.</p><p>• Address and resolve issues with delinquent accounts across multiple branch locations.</p><p>• Maintain accurate and up-to-date customer portfolio information.</p><p>• Process customer refunds in compliance with company policies.</p><p>• Write off bad debts and service charges with approval from management.</p><p>• Send regular account statements to customers as part of the collection process.</p><p>• Prepare and file preliens when necessary to secure payments.</p><p>• Review and analyze aging reports to identify and address outstanding balances.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Salinas, California. In this role, you will support various accounting functions while ensuring the accuracy and timely processing of financial transactions. This position is ideal for individuals with a strong foundation in accounting practices and a desire to gain practical experience.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions efficiently and accurately.<br>• Perform account reconciliations to ensure financial records are up-to-date and error-free.<br>• Handle invoice processing and billing tasks with attention to detail.<br>• Enter and maintain financial data in relevant accounting systems.<br>• Support routine accounting operations such as monitoring payments and resolving discrepancies.<br>• Collaborate with team members to meet deadlines and accounting objectives.<br>• Assist in projects related to accounting software updates and process improvements.<br>• Utilize tools like Microsoft Excel, Oracle, QuickBooks, and SAP to complete tasks.<br>• Communicate effectively with internal and external stakeholders regarding financial matters.<br>• Maintain confidentiality and security of financial information.
We are seeking a Medical Billing Specialist who will play a key role in managing client billing processes, ensuring accurate invoicing, payment tracking, and account reconciliation within an electronic health record (EHR) system. This position requires strong attention to detail, excellent communication skills, and the ability to work independently while supporting financial operations and client services. This role will be located in San Jose, 5 days on-site and will be a contract position with the opportunity to be hired permanently with the organization. <br> Key Responsibilities Manage client billing accounts and respond to inquiries regarding invoices and payments. Process incoming payments and generate receipts and account statements. Prepare monthly billing statements for direct services and insurance claims. Support month-end and year-end close procedures for Self-Pay accounts. Maintain and monitor accounts receivable aging; follow up on overdue balances. Track insurance claims and follow up on outstanding reimbursements. Communicate with clients about balances and payment deadlines; establish payment plans as needed. Collaborate with clinical teams to resolve billing discrepancies or missing data. Ensure timely and accurate data entry for billing and reporting purposes. Handle sensitive client information in compliance with HIPAA regulations. Assist the finance team with special projects and reporting tasks. Perform additional duties as assigned.
We are looking for a detail-oriented Accounting Clerk to join our team in Salinas, California. In this long-term contract role, you will play a vital part in supporting the accounting department and ensuring the accuracy of financial records. This position is ideal for individuals with a strong foundation in accounting practices and administrative tasks.<br><br>Responsibilities:<br>• Process invoices and manage accounts payable functions to ensure timely and accurate payments.<br>• Perform account reconciliations to maintain accurate financial records.<br>• Handle data entry tasks with precision and attention to detail.<br>• Provide excellent customer service and address inquiries related to accounting processes.<br>• Assist with general accounting tasks and administrative duties within the office.<br>• Prepare journal entries and ensure proper documentation.<br>• Support various financial and administrative projects as assigned.
We are looking for an experienced Office Manager to oversee administrative and accounting functions in our Redwood City, California office. This role is ideal for someone who is detail-oriented, thrives in a dynamic environment, and has a strong background in office management and financial processes. As this is a Contract to long-term position, it offers an excellent opportunity to transition into a lasting role within a well-established company.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including ordering and maintaining office supplies to ensure a smooth workflow.<br>• Oversee accounts payable and accounts receivable processes, ensuring timely and accurate financial transactions.<br>• Utilize QuickBooks for monthly balance sheet summaries and asset account entries.<br>• Assist with processing incoming orders and payments during peak seasons to support efficient operations.<br>• Handle customer software systems for detailed sales, accounts receivable, and payment entries.<br>• Conduct bank reconciliations and ensure accurate financial reporting.<br>• Communicate with past-due customers to resolve outstanding payments and maintain positive relationships.<br>• Collaborate with team members to ensure all administrative tasks are completed on time.<br>• Support tax-related processes, including sales and use tax compliance.<br>• Maintain accurate records and documentation for all financial and administrative activities.
<p><strong>Job Description: Collections Specialist</strong></p><p>The Collections Specialist is responsible for managing and resolving overdue accounts to maintain an organization’s financial health. This role involves contacting clients to secure payments, negotiating payment plans, and ensuring timely resolution of outstanding balances while maintaining positive customer relationships. The Collections Specialist collaborates with internal teams to address billing discrepancies and provide excellent customer service, helping to maximize cash flow and reduce bad debt.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Contact Clients</strong>: Proactively reach out to clients to communicate regarding outstanding balances or past-due invoices.</li><li><strong>Maintain Records</strong>: Accurately document all customer interactions and payment activities to ensure records are up to date.</li><li><strong>Negotiate Payment Plans</strong>: Work with customers to develop feasible payment plans to resolve outstanding debts while adhering to organizational policies.</li><li><strong>Resolve Disputes</strong>: Research and resolve billing discrepancies or disputes, ensuring customer satisfaction and the timely collection of payments.</li><li><strong>Monitor Accounts</strong>: Track overdue accounts, prioritize collection efforts, and recommend actions to resolve unpaid balances.</li><li><strong>Provide Reporting</strong>: Prepare and present regular collection activity and aging reports to management to showcase progress and identify trends.</li><li><strong>Ensure Compliance</strong>: Adhere to debt collection regulations and company policies regarding customer communication and collection practices.</li><li><strong>Collaborate with Teams</strong>: Coordinate with the accounting or billing teams to clarify payment applications or disputes.</li><li><strong>Assess Credit Worthiness</strong>: Assist in analyzing customer payment trends and credit histories to minimize future payment risks.</li><li><strong>Maintain Customer Relationships</strong>: Handle payment challenges professionally, aiming to maintain positive client relationships while ensuring timely debt resolution.</li></ol><p><br></p>
