<p><strong><u>ABOUT THE POSITION</u></strong></p><p>The Legal Billing and Collections Specialist will have overall responsibility of performing full-cycle billing and collections functions and will be expected to provide outstanding service to their assigned attorneys, clients and others in the firm. The position is designed for a proactive problem-solver with a self-starter mentality; skilled at navigating ambiguity and independently driving projects to completion. Our team members are committed to quality, customer service, teamwork and have the ability to perform in a fast-paced environment.</p><p><br></p><p><strong>This position is located fully onsite in Oakland, California near public transit.</strong></p><p><strong>The work schedule is Monday to Friday, standard business hours.</strong></p><p><br></p><p><strong><u>ESSENTIAL FUNCTIONS</u></strong></p><p>The position’s essential functions include but are not limited to:</p><ul><li>Generate monthly pre-bills and verify correct billing rates before distribution to Billing Attorneys;</li><li>Edit and finalize client invoices;</li><li>Prepare write-off request forms for approval (if necessary);</li><li>Pull and copy expense backup to accompany invoices;</li><li>Mail/scan/e-bill final invoices to clients;</li><li>Process revised invoices upon request of attorney and/or client;</li><li>Review client contracts for billing guidelines and set up spreadsheet in Excel;</li><li>Update client budgets in billing system;</li><li>Make changes or corrections to time entries requested by the timekeeper in the billing system;</li><li>Calculate and prepare rate increases annually for assigned clients;</li><li>Timely respond to questions and inquiries from internal and external clients;</li><li>Prepare daily deposit and post cash receipts which includes scanning checks and backup documents for online filing;</li><li>Assist team members with their client billing lists;</li><li>Manage and prioritize multiple projects simultaneously;</li><li>Work cordially, cooperatively, and productively with department and firm employees;</li><li>Ability to work under pressure and deadlines and produce a quality product;</li><li>File client-matter documentation electronically and in iManage;</li><li>Collaborate with Billing Attorneys on collections, with ability to interact with clients regarding same;</li><li>Monitor and track accounts receivables to ensure collection goals are met;</li><li>Other functions as assigned; and</li><li>Work overtime as needed;</li></ul><p><br></p>
<p>We are looking for an Accounts Payable Tech/Admin to join our team! This Contract-to-Permanent role offers an opportunity to contribute to the financial operations of a non-profit organization. The ideal candidate will have a strong attention to detail and a proactive approach to managing accounts payable processes.</p><p><br></p><ul><li>Generate and review reports; make necessary corrections as needed</li><li>Process and distribute checks via mail or in-person pickup</li><li>Manage voided or canceled checks and reissue as necessary</li><li>Audit vouchers and documents for accuracy, completeness, validity, and compliance with policies and standards</li><li>Develop, evaluate, and improve disbursement policies and procedures</li><li>Perform general clerical duties such as data entry, scanning, filing, and document indexing</li><li>Respond to emails, phone calls, and internal inquiries in a professional and timely manner</li><li>Schedule meetings, maintain calendars, and support department staff with administrative tasks</li><li>Prepare and distribute memos, letters, and other routine communications</li><li>Assist with onboarding tasks and training documentation for new staff</li><li>Collaborate with systems analysts to enhance campus financial systems</li><li>Research and resolve outstanding account balances; communicate with vendors and departments promptly</li><li>Compile data for financial reports and analysis</li><li>Support month-end close process, including report generation, account reconciliations, and vendor withholding analysis</li><li>Assist in preparing quarterly and year-end accrual information</li><li>Lead accounts payable workshops and training sessions for campus personnel</li><li>Maintain and organize documents in a virtual document management system</li><li>Drive continuous improvements to the payment process</li><li>Route and collect documents and e-signatures through workflow systems</li></ul><p><br></p>
<p>We are looking for a detail-oriented Billing Clerk to join our client in Martinez, California. In this Contract-to-permanent position, you will play a key role in managing invoicing, cost control, and productivity reporting for various projects. The ideal candidate will have excellent organizational skills and a strong ability to communicate effectively with both internal teams and external clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare comprehensive billing packages with all necessary documentation, including labor reports, material invoices, and subcontractor records, for submission to clients.</p><p>• Review and implement client-specific billing guidelines to ensure compliance.</p><p>• Utilize proprietary software to process invoices and provide constructive feedback to enhance system functionality.</p><p>• Verify weekly electronic time reports for Time & Material (T& M) projects to ensure accuracy before payroll submission.</p><p>• Generate draft invoices and collaborate with project managers for approval prior to client submission.</p><p>• Investigate and resolve discrepancies in invoice data before finalizing submissions.</p><p>• Upload invoice documentation to client portals to facilitate timely payments.</p><p>• Obtain monthly lien releases from subcontractors and vendors in compliance with project requirements.</p><p><br></p><p>Please reach out to John Miller for immediate consideration on this opportunity. </p>
<p>Position Summary:</p><p>We are seeking an experienced Payroll Specialist to join our team on a contract basis. This onsite role will be responsible for processing payroll accurately and on time, maintaining payroll records, and ensuring compliance with federal, state, and local regulations.</p><p>Key Responsibilities:</p><ul><li>Process bi-weekly or semi-monthly payroll for employees</li><li>Maintain and update payroll records and employee data</li><li>Ensure compliance with wage and hour laws and company policies</li><li>Respond to employee inquiries regarding payroll and deductions</li><li>Assist with payroll reporting and audits</li></ul>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for a detail-oriented Payroll Specialist to join our team in Berkeley, California. In this role, you will be responsible for ensuring accurate and timely payroll processing while maintaining compliance with company policies and regulations. This position requires a strong understanding of payroll systems and accounting functions to support the organization’s financial operations effectively.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Enters, verifies, and maintains timecard data in the payroll system.</li><li>Assists supervisors with employee timecard scheduling.</li><li>Tracks and monitors time reporting, including leave, overtime, holidays, and callouts.</li><li>Provides timecard procedure training for new and existing employees.</li><li>Reviews and audits payroll journals; corrects errors as needed.</li><li>Supports payroll verification for new hires, current, and former employees.</li><li>Helps process and distribute regular and off-cycle paychecks (e.g., meal overtime).</li><li>Generates and distributes payroll reports (manpower, employee listings, overtime, etc.) on a regular basis.</li><li>Assists with attendance tracking and absence management.</li><li>Manages fatigue reporting and maintains exception records in the database.</li><li>Updates and maintains payroll procedures manual and local pay practices documentation.</li><li>Prepares annual vacation packages, templates, and related communications.</li><li>Assists employees with expense reports and per diem requests.</li><li>Manages office supply inventory and orders as needed.</li><li>Responds to payroll-related inquiries via walk-in, phone, and email.</li><li>Performs other administrative or payroll-related duties as assigned.</li></ul>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p>We are looking for a skilled and detail-oriented Payroll Specialist to join our client in Concord, California. This is a Contract-to-Permanent position within the stone/glass/concrete manufacturing industry, offering an excellent opportunity for someone with strong payroll expertise to thrive in a dynamic environment. The successful candidate will be responsible for ensuring accurate payroll processing and compliance with certified payroll requirements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payroll accurately and efficiently using payroll software.</p><p>• Maintain payroll data, ensuring compliance with federal, state, and local regulations.</p><p>• Handle employee changes, including onboarding, terminations, and promotions, with precision.</p><p>• Prepare and submit weekly certified payrolls through Tracker, eComply, and other systems.</p><p>• Oversee compliance documentation for new job sites and projects.</p><p>• Generate and distribute weekly certified payroll reports for internal and external stakeholders.</p><p>• Manage off-cycle payrolls and missed time checks as needed, ensuring timely resolution.</p><p>• Collaborate with team members to address payroll-related inquiries and maintain confidentiality.</p>
<p><strong>Job Posting: Payroll Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
We are in search of a Director of Finance to join our team in SONOMA, California. As the Director of Finance, you will be a strategic leader, providing valuable insights and guidance to Operations Leaders, Partners, Executive Committees, and Department Heads. This role involves interacting with a variety of entities, including insurance companies, tax consultants, auditors, commercial and government banks to effectively manage the assets of the business.<br><br>Responsibilities:<br><br>• Accurately interpreting financial data within the organization and communicating this in a clear and comprehensive format to point out significant variations in the operations.<br><br>• Leading in the development and implementation of benchmarking techniques to enhance revenues while improving productivity and cost efficiencies.<br><br>• Overseeing and leading in the creation of the annual budget, capital budgets, and the rolling forecasts, in collaboration with other key stakeholders.<br><br>• Reporting accurate and complete financial and management reports in a timely manner, in line with the company and ownership reporting requirements and policy.<br><br>• Ensuring reporting compliance with the Uniform Chart of Accounts, internal Policies & Procedures, ownership and bank documents, and hotel management or other contractual agreements concerning accounting matters.<br><br>• Monitoring and managing the safekeeping of all legal records and documents, such as hotel leases and contracts.<br><br>• Developing, documenting, and maintaining control systems within the Hotels to ensure compliance.<br><br>• Creating and promoting the culture of business partnering by working closely with the Resort General Manager and the VP of Finance & Business Support.<br><br>• Working within the Talent Management System to ensure the departmental performance of staff is productive.<br><br>• Utilizing your knowledge of accounting software systems, annual budgeting, auditing, budget processes, financial statement preparation, budgeting - forecasting, rolling forecast, capital assets, cost reduction analysis, and financial planning & analysis (FP& A) to drive the performance of your areas of responsibility.
<p>We are looking for a skilled Payroll Specialist to join our team on a contract basis in Santa Rosa, California. This role requires someone with a strong attention to detail and extensive experience in payroll processing, particularly with ADP Workforce Now. You will be responsible for ensuring accurate and compliant payroll operations, while collaborating with various departments to address and resolve payroll-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process bi-weekly and monthly payroll for employees using ADP Workforce Now.</p><p>• Maintain and update employee payroll records, including tax withholdings, benefit deductions, and direct deposit information.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying current on any changes to laws or requirements.</p><p>• Investigate and resolve payroll discrepancies by working closely with employees and management.</p><p>• Conduct regular audits of payroll data to ensure accuracy and adherence to organizational policies.</p><p>• Identify and implement process improvements within payroll operations to enhance efficiency and employee satisfaction.</p><p>• Collaborate with HR and Finance teams to support organizational goals and address payroll-related inquiries.</p><p>• Prepare reports and documentation related to payroll activities for internal and external use.</p>
We are seeking an Invoicing Specialist to join our team based in San Ramon, California. The role involves maintaining and adjusting accounts, handling invoice discrepancies, and resolving issues related to invoicing. This role is pivotal within our organization and focuses on ensuring accurate and efficient processing and reconciliation of invoices. <br><br>Responsibilities:<br>• Accurately process invoices and enter them into the database.<br>• Analyze account balances to ensure accuracy and adjust accounts as necessary.<br>• Handle invoice discrepancies and rectify them promptly.<br>• Monitor and resolve invoice-related issues.<br>• Maintain accurate records of all invoice-related activities.<br>• Perform reconciliation of invoices to ensure accuracy. <br>• Review and monitor customer accounts regularly. <br>• Take appropriate action based on account monitoring results. <br>• Assist in maintaining an accurate account balance. <br>• Collaborate with the team to improve invoicing processes.
<p>Natalie Lue with Robert Half is seeking a <strong>Payroll Coordinator.</strong></p><p><br></p><p>We are recruiting for a detail-oriented Payroll Coordinator in San Francisco, California. This role is essential in ensuring accurate and efficient payroll processing while providing exceptional support to employees. The ideal candidate will be proactive, organized, and knowledgeable about payroll systems and regulations.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify weekly timesheets for non-exempt employees, addressing any discrepancies or missing entries.</p><p>• Ensure the accurate setup of new hires across all systems and update records as needed.</p><p>• Validate payroll system configurations for international employees to ensure compliance.</p><p>• Monitor and process 401k changes, loan repayments, and contributions, coordinating with plan administrators.</p><p>• Provide timely support to employees, resolving payroll-related questions and concerns.</p><p>• Assist in tax reconciliations, year-end preparations, and audits for worker’s compensation and retirement plans.</p><p>• Identify opportunities for process improvements to enhance team efficiency and the overall payroll function.</p>
<p>We are looking for a meticulous and detail-oriented Payroll Administrator to join our client on a contract basis in San Ramon, California. This role involves managing payroll processes for both certified and non-certified employees, ensuring accuracy and compliance with all regulations. The position requires strong organizational skills, the ability to work independently, and a commitment to delivering reliable results.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Verify payroll entries for accuracy and address discrepancies promptly.</p><p>• Maintain compliance with multi-state payroll regulations and certified payroll requirements.</p><p>• Collaborate with team members to resolve payroll-related queries and improve processes.</p><p>• Generate reports and documentation to support payroll audits and internal reviews.</p><p>• Adhere to tight deadlines while maintaining high standards of reliability and precision.</p><p>• Provide support for timekeeping system updates and integrations.</p><p>• Ensure confidentiality of payroll data and sensitive information.</p>
