<p>Our client is seeking a friendly and organized Front Desk Coordinator to manage the reception area and serve as the first point of contact for clients, visitors, and staff. The Front Desk Coordinator will be responsible for creating a welcoming environment while overseeing front desk operations and administrative tasks. The ideal candidate is detail-oriented, proactive, and has excellent communication skills to ensure smooth daily office activity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients promptly and professionally, ensuring a warm and inviting experience.</li><li>Manage the reception area, keeping it clean and organized to reflect a positive office image.</li><li>Operate the switchboard and route calls to appropriate team members, taking accurate messages as needed.</li><li>Oversee appointment scheduling, meeting coordination, and conference room reservations.</li><li>Respond to inquiries from clients and visitors, providing helpful information or guidance.</li><li>Manage incoming and outgoing correspondence, including packages, letters, and emails.</li><li>Perform administrative duties such as filing, data entry, and maintaining office records.</li><li>Coordinate with office staff to ensure timely communication and effective workflow.</li><li>Monitor and maintain office supplies inventory, ordering as needed.</li><li>Assist in organizing team events, meetings, and special projects.</li></ul><p><br></p>
<p>Robert Half is working with a company in need of an experienced and organized Office Manager to oversee administrative operations and ensure the office runs efficiently. This role is ideal for a confident and proactive professional with strong leadership skills and a knack for problem-solving. The right candidate will be able to manage various tasks simultaneously while maintaining a positive and professional office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise and manage daily office operations, including workflow, scheduling, and resource allocation.</li><li>Oversee administrative staff, providing training, mentorship, and performance evaluations.</li><li>Coordinate office logistics, including ordering supplies, managing vendor relationships, and overseeing facilities management.</li><li>Ensure compliance with company policies and procedures.</li><li>Manage budgets, oversee expense reporting, and analyze cost-saving opportunities for office operations.</li><li>Maintain records and documentation, ensuring accuracy, organization, and compliance with standards.</li><li>Act as the point of contact for employees and external partners, resolving issues promptly.</li><li>Support staff recruitment, onboarding, and HR administrative processes as needed.</li><li>Drive office-wide productivity, morale, and team collaboration.</li></ul><p><br></p>
We are looking for an experienced HR Coordinator to join our team in Irvine, California. This long-term contract position offers an excellent opportunity to support employee relations, performance management, and compliance within a dynamic organization. The ideal candidate will bring strong interpersonal skills, attention to detail, and a commitment to fostering a positive workplace environment.<br><br>Responsibilities:<br>• Provide guidance and support to employees and management in resolving workplace conflicts, ensuring fair and confidential resolutions.<br>• Collaborate with managers to address performance-related concerns, offering coaching and resources to align with company standards and legal compliance.<br>• Act as a bridge between employees and senior leadership to ensure effective communication and address workplace concerns.<br>• Maintain detailed and confidential documentation of employee relations cases, investigations, and actions taken, preparing reports to track trends.<br>• Monitor compliance with federal, state, and local labor laws, staying informed about updates and ensuring company practices align with legal requirements.<br>• Assist in onboarding processes, ensuring new hires are integrated smoothly into the organization.<br>• Conduct background checks and ensure proper documentation during the hiring process.<br>• Utilize HRIS systems to manage data and streamline HR operations effectively.<br>• Develop and implement policies to ensure consistency in HR practices and compliance with regulations.
<p>Our client, a leading organization dedicated to fostering workplace excellence, is seeking a detail-oriented and proactive Human Resources Coordinator to join their dynamic team. If you are passionate about HR and love contributing to the success of employees and the business, this role offers a fantastic opportunity to gain broad HR experience in a collaborative and supportive environment.</p><p><br></p><p>The HR Coordinator will play a key role in supporting the Human Resources department by driving administrative efficiency, coordinating recruitment activities, and contributing to employee engagement initiatives. This position is ideal for someone with strong organizational skills and a desire to grow their career within HR.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including posting job openings, scheduling interviews, and conducting candidate communications.</li><li>Maintain accurate employee records, ensuring compliance with company policies and relevant regulations.</li><li>Support onboarding processes by coordinating new employee paperwork, orientations, and training schedules.</li><li>Act as a point of contact for employees, addressing general inquiries related to HR policies, benefits, and resources.</li><li>Assist in administering employee benefits programs, including enrollment and troubleshooting related issues.</li><li>Coordinate and support employee engagement initiatives, including events, activities, and recognition programs.</li><li>Support the preparation of HR reports, metrics, and presentations for management.</li><li>Work collaboratively with HR team members on special projects, audits, and process improvements.</li></ul>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p>Our client, a dynamic organization committed to fostering a positive and collaborative work environment, is seeking a detail-oriented and proactive HR Coordinator to join their team. This position is an exciting opportunity for an individual passionate about supporting employees, driving HR processes, and contributing to overall organizational success.</p><p><br></p><p>The HR Coordinator is responsible for providing administrative and operational support for a range of HR functions, including recruitment, onboarding, employee relations, and compliance. This role requires excellent organizational skills, attention to detail, and a passion for delivering a superior employee experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the full-cycle recruitment process, including posting job openings, scheduling interviews, and managing pre-employment screening.</li><li>Coordinate and administer the onboarding process, ensuring new hires have a positive and seamless experience.</li><li>Maintain HR records and systems, ensuring accuracy, compliance, and integrity of employee data.</li><li>Respond to employee inquiries regarding policies, procedures, and benefits, providing guidance and support.</li><li>Assist with employee engagement initiatives, including planning and executing company events, recognition programs, and wellness initiatives.</li><li>Support the performance review process, tracking documentation and ensuring compliance with timelines.</li><li>Prepare HR-related reports and documentation for key stakeholders.</li><li>Ensure compliance with employment laws and regulations by staying updated on workplace policies and legislative changes.</li><li>Collaborate with the HR team on special projects and initiatives that align with organizational goals.</li></ul><p><br></p>
<p>Our client in the tech industry is seeking an experienced and detail-oriented Office Manager to oversee the daily operations of their office and ensure a well-organized, productive environment. The Office Manager will play a key role in coordinating administrative processes, supervising staff, managing resources, and supporting a collaborative culture in a fast-paced, innovative setting. The ideal candidate possesses exceptional organizational skills, thrives under pressure, and has experience working in the dynamic tech industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee all aspects of office management, including maintaining a clean, functional, and efficient workspace.</li><li>Manage administrative processes such as scheduling meetings, supporting leadership needs, and handling correspondence.</li><li>Coordinate inventory and procurement of office supplies, equipment, and vendor services to ensure seamless operations.</li><li>Serve as the primary point of contact for resolving office-related issues and addressing staff needs.</li><li>Supervise and mentor administrative staff, ensuring productivity and professional development.</li><li>Support HR-related tasks like onboarding new employees, maintaining records, and organizing training sessions.</li><li>Plan and execute company events and meetings, including coordinating logistics, catering, and materials.</li><li>Maintain consistent office policies and procedures and ensure compliance with organizational standards.</li><li>Monitor budgets for office needs and events, ensuring cost-efficient spending.</li><li>Assist in evaluating and implementing tools and technologies to optimize office workflows.</li></ul><p><br></p>
<p>Our client is searching for a highly organized and detail-driven Program Coordinator to oversee and support the coordination of programs and initiatives. The Program Coordinator will handle day-to-day program management, scheduling, and communications to ensure the seamless execution of program operations. The ideal candidate is proactive, resourceful, and passionate about helping the organization achieve its goals while ensuring program participants have a positive experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage the logistics of program operations, including scheduling, resource allocation, and program timelines.</li><li>Serve as the primary point of contact for program participants, answering inquiries, and providing clear and timely communication.</li><li>Support program managers in the planning and execution of program events, meetings, and workshops.</li><li>Monitor the progress of programs through data collection, reporting, and evaluation to identify opportunities for improvement.</li><li>Maintain accurate records and documentation for program activities, ensuring compliance with organizational and funding requirements.</li><li>Collaborate with cross-functional teams and stakeholders to align program objectives with overall organizational goals.</li><li>Assist with creating and distributing program-related materials, including agendas, newsletters, and reports.</li><li>Manage budgets related to program expenses and ensure proper allocation of resources.</li><li>Coordinate volunteer activities and provide support to community members or stakeholders involved in the program.</li><li>Perform administrative and operational tasks to ensure all elements of the program run efficiently.</li></ul><p><br></p>
<p>Our client, a forward-thinking and dynamic organization, is seeking a highly organized and proactive Operations Coordinator to join their team. In this critical role, you’ll support the day-to-day operations and play a key part in ensuring the seamless execution of organizational objectives. If you are detail-oriented, thrive in fast-paced environments, and enjoy solving problems, this is the position for you!</p><p><br></p><p>The Operations Coordinator will oversee administrative and operational processes to ensure the business runs efficiently. This position involves liaising with multiple departments, managing workflow systems, and supporting key projects to deliver organizational goals. Strong multitasking, communication, and organizational abilities are essential for success in this role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage daily operational processes, ensuring service delivery deadlines are met.</li><li>Maintain and update project workflows, schedules, and task trackers to ensure team alignment.</li><li>Act as a liaison between internal teams and external vendors to facilitate smooth communication and workflow management.</li><li>Support procurement activities, including vendor research, invoice processing, and budget tracking.</li><li>Analyze operational data and prepare progress reports for leadership, highlighting areas for improvement and efficiency.</li><li>Organize meetings, create agendas, and follow-up on action items to ensure deliverables are completed on time.</li><li>Troubleshoot operational challenges and propose solutions to improve productivity and effectiveness.</li><li>Assist in the development and enforcement of operational policies and procedures to optimize workflows.</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>Robert Half is seeking a professional and personable front desk coordinator for a growing organization. As the first point of contact for visitors and clients, this role requires excellent customer service skills, strong organizational abilities, and the ability to maintain a welcoming and efficient front desk environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and direct visitors, ensuring a positive and professional first impression of the organization.</li><li>Answer, screen, and route incoming phone calls while responding to inquiries promptly and courteously.</li><li>Manage appointment scheduling for internal staff and external visitors using scheduling tools or calendars.</li><li>Maintain and organize the reception area, ensuring it is clean, presentable, and stocked with necessary supplies.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with administrative tasks like data entry, maintaining office records, and updating contact lists.</li><li>Provide support for office events, including preparation and logistics coordination.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
<p>Are you an organized and detail-oriented professional with strong multitasking skills and a passion for accounting? Robert Half is seeking an Accounting Coordinator to support one of our clients in effectively managing their financial operations. This role is essential for ensuring the accuracy and efficiency of daily accounting tasks.</p><p><br></p><p>As an Accounting Coordinator, you will be responsible for overseeing a variety of accounting activities, including processing invoices, preparing financial reports, and assisting with reconciliations. You will collaborate with cross-functional teams and play a key role in maintaining organized and accurate financial records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable processes, ensuring all transactions are accurate and timely.</li><li>Prepare and process invoices, reconciliations, and bank deposits </li><li>Assist in preparing financial reports and supporting month-end and year-end close procedures.</li><li>Maintain organized records of transactions, contracts, and other key financial documents.</li><li>Collaborate with internal departments to address discrepancies and resolve accounting inquiries.</li><li>Monitor and process expense reports and perform credit card reconciliations.</li><li>Support audits by preparing necessary documentation and ensuring compliance with relevant standards.</li><li>Help identify and implement process improvements to increase efficiency within the accounting function.</li></ul><p><br></p>
<p>A forward-thinking organization in <strong>Carlsbad</strong> is hiring an enthusiastic <strong>HR Coordinator</strong> to provide essential support to their Human Resources department. This is a great entry-to-mid-level opportunity for someone who is detail-oriented, organized, and passionate about supporting people operations. In this role, you’ll help maintain HR processes that foster employee satisfaction, compliance, and company success.</p><p><br></p><p><strong><u>🔹 Responsibilities:</u></strong></p><ul><li>Coordinate recruiting logistics, including interview scheduling and candidate communication.</li><li>Prepare new hire documentation and assist with employee onboarding and orientation.</li><li>Maintain and update HR records, digital files, and HRIS data accuracy.</li><li>Assist in benefits administration, employee engagement events, and policy communication.</li><li>Support HR leadership with special projects, audits, and reporting.</li><li>Ensure compliance with employment regulations and internal HR practices.</li></ul>
<p>A fast-growing company in <strong>San Diego</strong> is seeking a dependable and detail-driven <strong>HR Coordinator</strong> to join their human resources team. This role is perfect for someone with a passion for people, process improvement, and ensuring a smooth employee experience from onboarding through day-to-day HR operations. You’ll support HR functions across recruiting, onboarding, benefits, and employee relations — serving as a key point of contact for staff and ensuring HR systems and processes run efficiently.</p><p><br></p><p><strong><u>🧩 Responsibilities</u></strong></p><ul><li>Assist with onboarding, orientation, and new hire paperwork.</li><li>Maintain employee files and ensure HR compliance documentation is current.</li><li>Support benefit enrollments, time-off tracking, and payroll updates.</li><li>Coordinate interviews, job postings, and candidate communications.</li><li>Help plan company events and employee engagement initiatives.</li><li>Process HR-related reports, audits, and data entry.</li><li>Collaborate with HR leadership to enhance internal processes and employee satisfaction.</li></ul>
<p>Robert Half is proud to partner with a respected nonprofit organization in search of a dedicated Human Resources Coordinator. If you thrive in a purpose-driven work environment, have strong administrative skills, and excel in supporting HR functions that uphold the mission and values of a nonprofit organization, this role is built for you. You’ll play a key role in ensuring smooth HR operations, maintaining employee engagement, and making a meaningful impact within the organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support recruitment efforts by scheduling interviews, processing background checks, and maintaining candidate records.</li><li>Assist with onboarding new employees by preparing documentation, conducting orientation sessions, and ensuring a seamless process.</li><li>Facilitate open communication between employees and HR, addressing questions or concerns about policies, processes, or benefits.</li><li>Maintain employee files and records in compliance with nonprofit regulations, ensuring confidentiality and accuracy.</li><li>Coordinate training and development programs to encourage collaboration and professional growth.</li><li>Support benefits administration, including enrollments, terminations, and resolving employee benefit inquiries.</li><li>Monitor compliance with employment laws and nonprofit-related regulatory requirements, including HR audits and reporting.</li><li>Participate in employee engagement activities to foster a positive team culture that aligns with the organization’s mission.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes.<br><br>Responsibilities:<br>• Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions.<br>• Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage.<br>• Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs.<br>• Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation.<br>• Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies.<br>• Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions.<br>• Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed.<br>• Provide light data entry and database support using systems like Oasis, Primarius, or Excel.<br>• Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy.<br>• Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
We are looking for an experienced Human Resources (HR) Manager to join our team in Newport Beach, California. This is a Contract to permanent position, offering the opportunity to lead and enhance our HR operations while fostering a positive and engaging workplace culture. The ideal candidate will bring expertise in talent acquisition, employee relations, and HR compliance, contributing to the growth and success of our organization.<br><br>Responsibilities:<br>• Oversee the full-cycle recruitment process, including sourcing, interviewing, and onboarding for various departments to meet organizational goals.<br>• Develop and execute strategic recruitment plans that align with company growth objectives.<br>• Build and maintain a strong pipeline of candidates with relevant experience to address future staffing needs.<br>• Promote a positive candidate experience that aligns with company values and culture.<br>• Drive employee engagement initiatives to enhance workplace satisfaction and retention.<br>• Facilitate performance management processes such as goal setting, reviews, and career development programs.<br>• Implement training programs to upskill employees and support their growth and development.<br>• Ensure compliance with HR policies and regulations by maintaining accurate employee records and collaborating with legal counsel as needed.<br>• Oversee onboarding and offboarding processes to ensure smooth transitions for employees.<br>• Act as a trusted advisor to leadership and employees, providing guidance on performance, team dynamics, and HR best practices.
<p>Robert Half is assisting a client in the nonprofit industry to find an organized and proactive Accounting Coordinator to join their team. This role provides a unique opportunity to contribute to a meaningful cause while gaining valuable experience in accounting and financial operations within the nonprofit sector.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable processes, including coding, processing invoices, and ensuring timely payments </li><li>Assist in the preparation, reconciliation, and review of monthly financial statements to ensure accurate reporting.</li><li>Record financial transactions into the general ledger and maintain accounting records in compliance with nonprofit standards and GAAP.</li><li>Track and monitor grant funds, including compliance with donor restrictions and reporting.</li><li>Support the preparation of budgets and assist in tracking expenses to ensure alignment with organizational goals.</li><li>Collaborate with the leadership team to implement sound financial processes and improve operational efficiency.</li><li>Handle basic payroll tasks and employee expense reimbursements.</li><li>Assist in internal audits and preparation for annual external audits by compiling necessary financial documentation.</li><li>Provide administrative support for accounting projects and initiatives, as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and motivated Human Resources Coordinator to join a dynamic team at one of our valued client organizations. If you are passionate about HR operations, thrive in a fast-paced work environment, and excel at maintaining employee records and managing HR systems, this role is a great career opportunity to put your skills to use and grow professionally.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support HR functions, including recruitment coordination, onboarding new hires, and maintaining employee records.</li><li>Assist with benefits administration, including enrollment, invoicing, and employee inquiries.</li><li>Administer HR systems for employee data management, ensuring compliance and accuracy.</li><li>Coordinate training and development initiatives to promote employee growth within the organization.</li><li>Respond to employee questions regarding HR policies and procedures and escalate complex matters to HR leadership as needed.</li><li>Prepare reports for compliance purposes and communicate results to stakeholders.</li><li>Assist in promoting company-wide employee engagement initiatives and culture programs.</li></ul><p><br></p>
<p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
We are looking for an experienced Interim Shared Services Center Transition Manager to oversee and facilitate the transition of accounting and finance operations to a Shared Services Center. This long-term contract position is based in Costa Mesa, California, and requires a mix of onsite and remote work, ensuring seamless coordination during the transition process. The ideal candidate will bring expertise in business transformation, project management, and shared services implementation.<br><br>Responsibilities:<br>• Serve as the primary liaison between the current team, incoming finance personnel, and the Shared Services Center.<br>• Develop and manage detailed transition plans, including timelines, milestones, and accountability structures.<br>• Ensure the effective transfer of knowledge and processes between the existing and new teams.<br>• Oversee the standardization of accounting and finance processes to align with shared services goals.<br>• Monitor and enhance internal controls and performance management frameworks during the transition.<br>• Collaborate with stakeholders to address challenges and ensure smooth integration into the Shared Services Center.<br>• Provide hands-on leadership in business process outsourcing and transformation initiatives.<br>• Utilize expertise in Oracle R12 or equivalent systems to support process improvements.<br>• Facilitate communication between departments to ensure alignment with organizational objectives.<br>• Report progress and outcomes directly to the Interim Finance Transformation Lead.
<p>A rapidly growing <strong>biotech company in Valley Center</strong> is seeking a talented <strong>Office Manager</strong> to support its expanding team. This is an exciting opportunity to join one of San Diego’s fastest-growing industries — where innovation and organization go hand in hand. The ideal candidate is resourceful, tech-savvy, and thrives in a collaborative environment. You’ll oversee administrative operations, facility management, and employee engagement while supporting leadership in maintaining a positive, productive workplace.</p><p><br></p><p><strong><u>🔹 Responsibilities</u></strong></p><ul><li>Manage day-to-day office operations, including scheduling, procurement, and vendor relations.</li><li>Serve as the main point of contact for internal staff and external visitors.</li><li>Oversee facility maintenance, office moves, and lab support coordination.</li><li>Assist with HR-related functions such as onboarding, training coordination, and employee engagement events.</li><li>Support finance with expense reports, invoice approvals, and purchase orders.</li><li>Collaborate cross-functionally with departments to improve workflow and communication.</li><li>Ensure the workplace environment aligns with safety, compliance, and company standards.</li></ul>
<p>We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, support administrative functions, and foster a positive work environment. As an integral part of the team, the Office Manager will be responsible for ensuring the smooth operation of the office while acting as a key resource for management and staff. The ideal candidate has excellent organizational skills, strong leadership abilities, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the daily operations of the office, including workflow, supplies, and equipment maintenance.</li><li>Supervise and support administrative staff, ensuring tasks are completed efficiently and deadlines are met.</li><li>Act as a liaison between employees, vendors, and management to ensure effective communication and issue resolution.</li><li>Oversee office budgets, expenses, and vendor contracts, ensuring cost-efficiency and timely payments.</li><li>Organize and schedule meetings, events, and travel arrangements for staff and management as needed.</li><li>Maintain office records and files, ensuring proper documentation and compliance with organizational policies.</li><li>Address inquiries and resolve issues related to office operations, supporting a smooth and efficient work environment.</li><li>Identify opportunities for process improvements to optimize office efficiency and employee productivity.</li></ul><p><br></p>
<p>A fanatstic company <strong>located in San Marcos </strong>is looking for a polished, proactive, and tech-savvy <strong>Office Manager</strong> to join their dynamic team. This is not your typical “paperwork and filing” role—this position is ideal for someone who thrives in a fast-paced, collaborative, and high-energy environment, where no two days are the same. This creative company partners with leading lifestyle brands across California, and values innovation, flexibility, and fun—there are weekly brainstorming sessions, team lunches, and a genuine sense of collaboration throughout the office. The <strong>Office Manager</strong> will serve as the operational backbone of the agency, ensuring that office systems, communication channels, and administrative processes run efficiently. This role works closely with leadership to support daily operations, vendor management, HR coordination, and light accounting functions. It’s perfect for someone who loves both organization and people—and who can handle a mix of administrative, creative, and leadership support tasks with ease.</p><p><strong>Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure a well-organized, productive workspace.</li><li>Serve as the main point of contact for vendors, clients, and internal teams.</li><li>Manage scheduling, travel, and calendar coordination for executives.</li><li>Support HR functions including onboarding, time tracking, and maintaining employee records.</li><li>Handle purchasing, supplies management, and expense tracking.</li><li>Coordinate office events, client visits, and team-building activities.</li><li>Maintain company documents, policies, and compliance-related materials.</li><li>Assist with invoicing, billing support, and light bookkeeping tasks.</li><li>Troubleshoot administrative issues and identify process improvements.</li><li>Maintain confidentiality and professionalism in all matters.</li></ul>
