We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.<br><br>Responsibilities:<br>• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.<br>• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.<br>• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.<br>• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.<br>• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.<br>• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.<br>• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.<br>• Provide proactive support on ad hoc projects and assignments as needed.<br>• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
<p>Our client, a dynamic and growing <strong>corporate services organization</strong>, is looking for a detail-oriented and motivated <strong>HR Assistant</strong> to join their human resources team. This position offers an opportunity to learn, grow, and build a long-term HR career in an environment that values collaboration, compliance, and employee engagement.</p><p>As the HR Assistant, you’ll support daily operations across onboarding, compliance, payroll administration, and benefits coordination. You’ll act as a trusted liaison between employees and the HR department — maintaining confidentiality and professionalism while helping the company’s people-first culture thrive.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Assist in the recruitment process, including posting jobs, reviewing resumes, and scheduling interviews.</li><li>Coordinate onboarding and new hire paperwork, ensuring compliance with company and legal requirements.</li><li>Maintain accurate HR records, employee files, and HRIS data.</li><li>Support payroll processing, timecard verification, and benefits enrollment.</li><li>Help manage leaves of absence, FMLA, workers’ comp, and unemployment claims.</li><li>Assist with performance review tracking and training logistics.</li><li>Respond to employee inquiries and provide general HR support.</li><li>Participate in employee engagement and wellness initiatives.</li></ul>
<p>Do you enjoy being the friendly face that greets clients and the reliable professional who keeps operations flowing behind the scenes? Our client, a <strong>high-profile professional services firm in Rancho Santa Fe</strong>, is looking for a <strong>Front Desk Assistant</strong> to serve as the backbone of their office’s day-to-day operations.</p><p><br></p><p>This is not just a reception role — you’ll be part of a polished, fast-paced environment where clients expect discretion, efficiency, and professionalism. Every day brings variety: from scheduling executive meetings to coordinating vendors to ensuring the lobby sets the right impression.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet visitors and clients with warmth and professionalism.</li><li>Manage multi-line phone systems and direct inquiries effectively.</li><li>Schedule meetings, coordinate conference room usage, and manage calendars.</li><li>Handle incoming/outgoing mail, packages, and courier services.</li><li>Support executives and office staff with administrative needs.</li><li>Maintain a professional and well-organized front office environment.</li><li>Assist with light project coordination or client communication as needed.</li></ul>
<p><strong>Are you an expert in litigation support? Grow your career in a boutique litigation environment with big-firm pedigree as a Litigation Legal Assistant.</strong></p><p><br></p><p>You know how to keep cases moving, juggle deadlines, and support attorneys who thrive in high-stakes litigation. Now’s your chance to join a San Diego–based boutique firm founded by former Big Law attorneys, where you’ll get the best of both worlds: AmLaw expertise with the agility and personal attention of a smaller practice.</p><p><br></p><p>At this firm, you’ll work side-by-side with award-winning attorneys, contribute to complex cases, and see firsthand how your organization and drive shape successful outcomes.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll play a central role in keeping cases running smoothly by:</p><ul><li>Handling state and federal e-filing from start to finish</li><li>Owning the litigation calendar and tracking court deadlines with precision</li><li>Building trial binders, preparing TOAs/TOCs, and managing exhibits</li><li>Supporting a 2:1 desk, working closely with a partner and associate</li><li>Drafting shells and assisting with document prep</li></ul><p><br></p><p><strong>Why You’ll Love It Here</strong></p><ul><li>Hybrid schedule: 3 days in office, 2 days remote (after training)</li><li>Direct access to partners and meaningful case involvement</li><li>A firm culture that values collaboration, growth, and practical results</li><li>Full suite of benefits - competitive compensation - bonus eligibility</li></ul>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates! </p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts. </p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Roughly 8:30-5:30. 40 hours/week. Occasional overtime, but not common. </p><p>· <u>Profile that would be a fit</u>:</p><p>o The more years of litigation support experience, the better.</p><p>o Someone social – </p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office! </p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities! </p><p>· Monthly wellness and team building activities (March: march madness party. April: succulent planting party)</p>
<p>Our client, a respected <strong>higher education institution in Encinitas</strong>, is looking for a motivated <strong>Accounting Assistant</strong> to join their finance department. This role is ideal for someone who values accuracy, enjoys a collaborative environment, and wants to contribute to an organization that makes a lasting impact on students and the community.</p><p>The Accounting Assistant will support daily financial operations, assist with reconciliations, and provide administrative accounting support. This is a fantastic opportunity for an individual eager to grow within a mission-driven organization.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Process and record tuition payments, donations, and other student-related financial transactions.</li><li>Assist with bank and account reconciliations on a monthly basis.</li><li>Support the finance team with journal entries, invoice tracking, and reporting.</li><li>Maintain organized records for audits and compliance.</li><li>Provide excellent customer service to students, faculty, and staff regarding account inquiries.</li><li>Assist with accounts payable and receivable functions as needed.</li><li>Collaborate with other departments to ensure accurate financial data.</li></ul>
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p>One of RHL's long-time clients, a boutique real estate litigation firm in downtown San Diego with a 37.5 hour work week, is seeking a <strong>Litigation Assistant </strong>to join the team and provide essential administrative support to our attorneys. This role requires proficiency in eFiling, court calendaring, document formatting, and discovery management.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>eFile pleadings, motions, and other legal documents with state and federal courts.</li><li>Maintain accurate and up-to-date court calendars and trial deadlines.</li><li>Format and proofread legal documents, including pleadings, motions, correspondence, and discovery requests, ensuring accuracy and compliance with court rules.</li><li>Manage and organize electronic and physical case files.</li><li>Assist with the preparation and service of discovery requests and responses.</li><li>Coordinate and schedule depositions.</li></ul>
<p>Looking for a role where your attention to detail supports a meaningful mission? A respected <strong>nonprofit organization in Encinitas</strong> is seeking a hands-on <strong>Accounting Assistant</strong> to join their small but mighty finance team. In this role, you’ll help manage the day-to-day accounting functions — from processing invoices and donations to supporting audits and reconciliations. You’ll work in an environment that values purpose, collaboration, and balance.</p><p><br></p><p><strong><u>🌿 Responsibilities</u></strong></p><ul><li>Process accounts payable and accounts receivable transactions accurately and efficiently.</li><li>Assist with expense tracking, credit card reconciliations, and budget updates.</li><li>Help prepare reports for grants and donor funding.</li><li>Maintain organized and compliant financial records.</li><li>Support payroll and benefits administration as needed.</li><li>Assist the Controller with month-end close activities and journal entries.</li></ul>
<p>We are partnering with a <strong>dynamic client in San Marcos</strong> that is seeking an experienced <strong>Administrative Coordinator</strong>. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in <strong>administration, logistics, or project coordination</strong>, paired with strong communication and organizational skills.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Act as the primary on-site contact for installation days, vendor deliveries, and project setups.</li><li>Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.</li><li>Maintain detailed field notes, shipment logs, photos, and site measurements.</li><li>Track project progress and provide daily updates to management.</li><li>Ensure all parties are aligned on timelines, responsibilities, and safety protocols.</li><li>Assist with administrative tasks including scheduling, documentation, and reporting.</li><li>Support multiple projects simultaneously with a focus on deadlines and accuracy.</li></ul>
<p>Well-respected mid-sized firm is offering an exciting opportunity for a Legal Assistant based in Newport Beach, California. In this Legal Assistant role, you will be required to provide comprehensive support to multiple attorneys, handle various legal documents, and maintain effective communication with court clerks. You will be part of a dynamic team in the legal industry, focusing on areas such as employment, general civil, eminent domain, and federal and appellate.</p><p><br></p><p>This Legal Assistant role is hybrid remote, offers above market compensation, 37.5-hour work week and amazing benefits!</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in the preparation and management of legal documents, including pleadings and discovery templates.</p><p>• Handle heavy document management tasks, including regular document review and management projects.</p><p>• Compile exhibits and cross-check them against declarations for accuracy.</p><p>• Prepare and send large files to clients and opposing counsel using specific file sharing platforms.</p><p>• Proactively handle incoming documents by saving, routing, and determining the need for calendaring.</p><p>• Ensure proper setup of appearances by adding necessary information to the calendar, scheduling court reporters, and reserving conference rooms.</p><p>• Frequently communicate with court clerks and conduct occasional research on service of process information.</p><p>• Prepare, finalize, serve, and manage subpoenas, including tracking of document production.</p><p>• Review all copied emails to determine further steps and proactively execute if within the Legal Assistant role.</p><p>• File and serve documents through appropriate e-file/e-service platforms.</p><p><br></p><p>To apply, submit resumes to Vice President Quidana Dove at Quidana.Dove< at.RobertHalf. < com > </p>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
