<p>We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all payroll and payroll tax delivery systems</p><p>• Ensure timely and accurate processing of customer credit applications</p><p>• Maintain meticulous records of customer credit</p><p>• Monitor internal controls to ensure compliance with control objectives</p><p>• Ensure all payroll processes are SOX compliant</p><p>• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others </p><p><br></p><p>For more information regarding this position please reach out to Gary Daum at Robert Half. </p>
<p>We are looking for a highly skilled Controller / Accounting Director to lead our financial operations in Castroville, California. This pivotal role involves managing accounting processes, ensuring compliance with financial regulations, and driving strategic financial initiatives. The ideal candidate will bring expertise in financial management, internal controls, and team leadership, especially within industries such as Agriculture or Construction.</p><p><br></p><p>Responsibilities:</p><p>• Manage the monthly, quarterly, and annual accounting close processes to ensure the accurate preparation of financial statements, including Profit and Loss Statements and the Balance Sheet.</p><p>• Oversee compliance with financial standards and practices across accounting, purchasing, operations, and reporting functions.</p><p>• Analyze departmental functions and organizational operations to establish and maintain robust internal accounting controls.</p><p>• Assist in the development and implementation of departmental budgets, perform variance analyses, and deliver timely management reports.</p><p>• Lead and mentor the finance and administrative teams, fostering growth and ensuring adherence to company policies.</p><p>• Reconcile and analyze complex accounts while evaluating alternative accounting treatments to enhance financial accuracy.</p><p>• Coordinate internal and external audits, implementing effective controls to mitigate financial risks and prevent misstatements.</p><p>• Provide technical guidance on complex financial matters and resolve issues with innovative solutions.</p><p>• Drive process improvement initiatives, system enhancements, and strategies to optimize profitability and operational efficiency.</p><p><br></p><p>Posted by Recruiting Director Scott G. Moore (see LinkedIn also)</p>
Our organization thrives on innovation, collaboration, and operational excellence. We are dedicated to delivering high-quality products to a global market and fostering a culture of growth, integrity, and teamwork. To support our expansion, we are seeking a highly skilled Accounting Manager to bolster our financial operations. Job Description: As the Accounting Manager, you will oversee and enhance our accounting processes, with a particular focus on cost accounting, ERP systems, and inventory management. This role is vital to our financial strategy, ensuring accurate and timely financial reporting while providing insights to enhance organizational decision-making. The ideal candidate thrives in a fast-paced manufacturing environment and possesses a strong mix of technical and leadership expertise. <br> Key Responsibilities: Oversee all aspects of the company’s accounting operations, including responsibilities in cost accounting, general ledger management, and financial reporting. Perform detailed cost accounting functions to ensure product cost accuracy, analyze cost variances, and provide recommendations for cost optimization. Manage and maintain the company’s inventory accounting processes, verifying accuracy in reporting, reconciliation, and analysis of inventory movement. Utilize and enhance the ERP system to streamline accounting processes, implement process improvements, and ensure proper integration with manufacturing and inventory systems. Supervise, mentor, and lead accounting staff, ensuring cross-functional collaboration with other departments (production, operations, etc.) to achieve company financial goals. Create, manage, and present financial statements in compliance with GAAP standards. Assist in budgeting, forecasting, and financial analysis to identify cost-saving opportunities and operational efficiencies. Implement and monitor internal controls to ensure regulatory compliance and protect company assets. Collaborate with internal and external auditors to support periodic audits and ensure compliance with financial regulations. Posted by Recruiting Director Scott G. Moore (See LinkedIn Also)
<p>Colleen McAuliffe from Robert Half is looking for a Senior Accounting Manager to oversee financial operations for a dynamic events and entertainment organization in the greater San Jose Area, California. This role involves leading a team, ensuring compliance with financial regulations, and driving process improvements to support the company’s growth. The ideal candidate will bring expertise in financial reporting, team leadership, and strategic collaboration.</p><p><br></p><p>Active CPA (California) required </p><p>This role is Hybrid 3 days onsite / 2 days remote </p><p>Client only considering local to the Greater San Jose / San Francisco Area only </p><p>SAP product experience required </p><p><br></p><p>Responsibilities:</p><p>• Manage revenue recognition for a diverse range of large events. </p><p>• Lead and enhance the monthly close process to ensure timely and accurate financial reporting.</p><p>• Supervise and mentor accounting team members, providing guidance on workload distribution and fostering growth and development.</p><p>• Review facility leases and operating agreements to ensure proper accounting treatment for major capital expenditures.</p><p>• Prepare and review financial statements in compliance with organizational policies and applicable regulations.</p><p>• Coordinate annual external audits, ensuring a smooth and efficient process.</p><p>• Collaborate with tax advisors to maintain compliance and optimize tax strategies.</p><p>• Evaluate insurance policies for organizational assets and recommend appropriate coverage.</p><p>• Implement policy, process, and system improvements to strengthen accounting operations.</p><p>• Conduct budget-to-actual variance analyses to provide insights to senior leadership.</p>
We are looking for an experienced HR Director to join our team in Monterey, California, on a Contract to permanent basis. This leadership role will oversee all aspects of human resources, including employee relations, compliance, and benefits administration, while guiding the organization through strategic HR initiatives. The ideal candidate will bring a strong generalist background, proven executive experience, and a commitment to fostering a collaborative work environment.<br><br>Responsibilities:<br>• Lead and manage comprehensive HR strategies that align with organizational goals and objectives.<br>• Oversee employee relations, ensuring a positive and productive work environment.<br>• Administer and evaluate compensation and benefits programs to maintain competitive offerings.<br>• Ensure compliance with all employment laws and regulations, maintaining up-to-date knowledge of HR policies.<br>• Develop and implement HR initiatives to support organizational growth and employee engagement.<br>• Utilize HR systems, such as Workday and Microsoft Teams, to streamline processes and improve efficiency.<br>• Provide leadership and mentorship to the HR team, fostering growth and development.<br>• Collaborate with senior management to address organizational challenges and implement effective solutions.<br>• Monitor and analyze HR metrics to guide decision-making and improve outcomes.<br>• Facilitate training and development programs to support workforce skill enhancement.
<p><strong>Chief Financial Officer (CFO)</strong></p><p><strong>Location:</strong> San Jose, California - On Site</p><p><strong>Industry:</strong> Technology Manufacturing</p><p><strong>Position Overview:</strong></p><p>The <strong>Chief Financial Officer (CFO)</strong> reports directly to the <strong>Chief Executive Officer (CEO)</strong> and serves as a critical member of the executive leadership team. The CFO will be responsible for the overall financial strategy, planning, reporting, and operations of the company. This individual will ensure financial health, regulatory compliance, and strategic growth by leading a high-performing finance and accounting team.</p><p><strong>This role requires extensive experience in the manufacturing sector.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Develop and execute long-term financial strategies aligned with company goals.</li><li>Lead budgeting, forecasting, cash flow management, and capital planning efforts.</li><li>Serve as a strategic advisor to the CEO and executive team.</li><li>Ensure timely and accurate financial reporting in accordance with GAAP and applicable regulations.</li><li>Maintain and enhance internal financial controls and compliance systems.</li><li>Analyze manufacturing costs and implement process improvements to drive profitability.</li><li>Identify cost-saving opportunities while maintaining product quality and operational integrity.</li><li>Assess and mitigate financial, operational, and market risks.</li><li>Oversee cash management, investments, and debt strategies to ensure financial flexibility and liquidity.</li><li>Manage banking relationships and investor communications.</li><li>Support capital raising, debt refinancing, and equity-related initiatives.</li><li>Represent the company in investor meetings as requested by the CEO.</li><li>Lead, mentor, and develop the finance and accounting team (5+ direct reports).</li><li>Promote a culture of accountability, innovation, and continuous improvement.</li><li>Direct tax planning, compliance, and strategy to minimize liabilities and ensure adherence to local, state, and federal regulations.</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Bachelor’s degree in finance, Accounting, or a related field.</li><li>Minimum of <strong>10+ years of progressive experience in finance and accounting</strong>, with at least <strong>10 years in leadership roles</strong>.</li><li><strong>Direct experience in the manufacturing industry is required.</strong></li><li>Demonstrated success in managing financial operations within a complex, growth-oriented organization.</li><li>Strong knowledge of U.S. GAAP, tax regulations, and compliance practices.</li><li>Exceptional analytical, strategic thinking, and decision-making abilities.</li><li>Strong interpersonal and communication skills.</li><li>Proficiency in Microsoft Office Suite and financial ERP systems.</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>MBA or equivalent advanced degree in Finance or Business.</li><li>Certified Public Accountant (CPA).</li><li><strong>IATR Certification is a plus</strong></li></ul>
We are looking for an experienced Payroll Manager to oversee and execute end-to-end payroll functions for a multi-state workforce. This role requires strong expertise in managing high-volume payroll processing, compliance with state and federal regulations, and collaboration with cross-functional teams. This is a Long-term Contract position based in Sunnyvale, California.<br><br>Responsibilities:<br>• Manage the full payroll lifecycle, including data intake, audits, approvals, calculations, and funding for multi-state employees.<br>• Oversee timecard processes by reconciling discrepancies, addressing missing punches, and ensuring managers meet deadlines.<br>• Calculate and review overtime, premium pay, and other adjustments in accordance with state and company policies.<br>• Process and reconcile stock transactions, including collaboration with Equity Administration to validate taxable income and ensure accurate W-2 reporting.<br>• Ensure compliance with payroll regulations and internal controls for retroactive payments, bonuses, garnishments, and other adjustments.<br>• Generate and distribute detailed payroll, headcount, variance, and tax reports for internal stakeholders.<br>• Investigate and resolve payroll discrepancies and employee inquiries with efficiency and empathy.<br>• Collaborate with departments such as Benefits, Accounting, and FP& A to ensure accurate data mapping and alignment with organizational processes.
<p>We are looking for an experienced CPA Tax Manager to join an expanding organization that offers an amazing career growth tracks! This firm is recognized for delivering high-quality tax and accounting services to an exclusive clientele, emphasizing personalized solutions and attention to detail. The role offers a collaborative environment, opportunities for career growth, and a focus on maintaining work-life balance.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review complex tax returns for individuals, businesses (1120, 1120S, and 1065), and trusts.</p><p>• Offer strategic tax planning advice tailored to high-net-worth individuals and diverse businesses.</p><p>• Analyze and present financial data to clients and stakeholders with accuracy and clarity.</p><p>• Lead, mentor, and develop team members to foster a collaborative and growth-oriented workplace.</p><p>• Monitor changes in tax regulations and identify opportunities to enhance compliance and client benefits.</p><p>• Collaborate with colleagues to design innovative tax solutions that avoid unnecessary bureaucracy.</p><p>• Ensure effective use of tax software tools, optimizing workflows and data management.</p><p>• Assist with entity formation tasks and provide support for multi-state tax filings.</p><p>• Manage complex and consolidated tax returns while maintaining high standards of accuracy.</p><p><br></p><p>Posted by Recruiting Director Scott G. Moore (See LinkedIn also)</p>
<p>We are looking for a skilled Accounting & Administrative Manager to oversee financial operations and human resource functions for our organization in Salinas, California. This position will play a critical role in ensuring financial sustainability, operational efficiency, and compliance with regulations. The ideal candidate will have expertise in nonprofit accounting, payroll management, financial planning, and QuickBooks Online.</p><p><br></p><p>Responsibilities:</p><p>• Provide strategic financial analysis to support decision-making for the Executive Director and Board of Directors.</p><p>• Monitor cash flow and financial trends, recommending strategies to strengthen financial reserves.</p><p>• Maintain and enforce robust internal controls and financial policies to ensure compliance.</p><p>• Coordinate and oversee external audits, ensuring accurate and timely financial reporting.</p><p>• Manage full-cycle payroll processing, ensuring compliance with applicable laws and regulations.</p><p>• Prepare and present monthly, quarterly, and annual financial reports, including dashboards and budget-to-actual analyses.</p><p>• Lead the development of the annual organizational budget and provide rolling forecasts.</p><p>• Track and report on grant budgets, ensuring proper allocation of funds and compliance with funder requirements.</p><p>• Oversee human resource functions, including payroll and employee relations, while ensuring confidentiality and adherence to regulations.</p><p>• Collaborate with leadership to align HR and financial policies with organizational goals.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>We are looking for a Legal Operations Manager to join our team in the Silicon Valley. In this role, you will oversee key aspects of legal and investment operations, ensuring seamless management of equity and debt portfolios, vendor contracts, and compliance processes. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and is eager to contribute to process optimization and technology implementation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with legal and finance teams to support investment and exit transactions, including compliance checks, document preparation, due diligence, and post-closing administration.</p><p>• Manage portfolio-related requests, such as processing stockholder consents, audit confirmations, and due diligence tasks.</p><p>• Coordinate vendor and contract management processes, including negotiation, onboarding, and payment processing for various contract types.</p><p>• Oversee the operation and management of key programs, such as external consultant initiatives and workflow optimization.</p><p>• Maintain and optimize legal technology solutions, including platforms like Ironclad, SimpleLegal, DocuSign, and AODocs.</p><p>• Drive process improvement initiatives to enhance efficiency and effectiveness within legal operations.</p><p>• Compile, organize, and analyze data to support internal and external reporting requirements, including public filings.</p><p>• Perform administrative tasks, such as document filing, data organization, and tracking daily activities to ensure smooth legal operations.</p>
We are looking for a skilled Cost and Inventory Manager to join our team on a contract basis in San Jose, California. This role requires an individual with strong expertise in cost accounting and inventory analysis, who can oversee critical financial processes and ensure compliance with company standards. The ideal candidate will work closely with multiple departments to provide insightful reporting and support operational efficiency.<br><br>Responsibilities:<br>• Manage the monthly close process for cost of goods sold, including preparing, reviewing, and reconciling accounts.<br>• Ensure the accurate alignment of cost data with revenue recognition standards.<br>• Collaborate with supply chain and operations teams to analyze inventory trends, purchase price variances, and manufacturing overhead absorption.<br>• Maintain and evaluate standard cost models, identifying variances and delivering actionable insights to leadership.<br>• Partner with the FP& A team to generate gross margin reports and contribute to business reviews.<br>• Supervise inventory accounting processes, including physical counts, cycle counts, and valuation adjustments.<br>• Provide oversight for annual physical inventory activities and ensure proper reconciliation.<br>• Utilize Oracle systems to streamline inventory analysis and reporting.
We are looking for a skilled and detail-oriented Project Manager/Bookkeeper to join our team on a Contract to permanent basis in Scotts Valley, California. This role is pivotal in managing both the financial and administrative aspects of construction projects, ensuring accuracy and efficiency. If you have a strong background in accounting, project management, and construction industry practices, we encourage you to apply.<br><br>Responsibilities:<br>• Process accounts payable and receivable, ensuring timely and accurate transactions.<br>• Manage payroll operations, including time tracking, tax compliance, and benefit deductions.<br>• Maintain financial records in QuickBooks, including categorizing transactions and generating detailed reports.<br>• Support project managers by administering budgets, contracts, purchase orders, and change orders.<br>• Ensure proper documentation of project-related files, including compliance records and permits.<br>• Reconcile accounts and assist with month-end and year-end financial closing processes.<br>• Monitor project-related invoicing and follow up on outstanding payments.<br>• Prepare financial summaries and reports for management review.<br>• Uphold internal controls and identify opportunities to improve financial processes.<br>• Address QuickBooks-related issues and provide troubleshooting support.
We are looking for an experienced Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office in Mountain View, California. This long-term contract role requires a proactive and detail-oriented individual who can manage office supplies, support accounts payable processes, and provide receptionist duties with efficiency and attention to detail. If you are organized, adaptable, and thrive in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee the day-to-day administrative functions of the office, ensuring operations run smoothly and efficiently.<br>• Manage the procurement and inventory of office supplies to maintain adequate stock levels.<br>• Coordinate and process accounts payable tasks, ensuring timely and accurate payments.<br>• Serve as the first point of contact by handling receptionist duties, including greeting visitors and answering phone calls.<br>• Organize and maintain office records, documents, and files for easy accessibility.<br>• Collaborate with team members to support various administrative projects and initiatives.<br>• Monitor office equipment and coordinate repairs or maintenance as needed.<br>• Ensure compliance with office policies and procedures to maintain a well-organized workplace.
<p>We are looking for an experienced and detail-oriented Assistant Controller to join our team in Carmel, California. In this role, you will oversee essential accounting functions, provide accurate financial reporting, and support compliance with regulatory standards. This position requires strong leadership skills and expertise in accounting software, particularly QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage the Accounts Payable, Accounts Receivable, Payroll, and Medi-Cal Billing teams to ensure efficient operations and accurate reporting.</p><p>• Prepare financial statements on a monthly, quarterly, and annual basis, ensuring compliance with accounting standards.</p><p>• Oversee the budgeting process and develop financial forecasts while analyzing variances to provide actionable insights.</p><p>• Implement and monitor internal controls to safeguard assets and maintain compliance with accounting regulations.</p><p>• Identify opportunities for process improvements and implement changes to enhance efficiency and accuracy in accounting workflows.</p><p>• Collaborate with the Executive Team and Program Managers to provide financial data and support strategic decision-making.</p><p>• Assist with internal and external audits, ensuring accurate and timely documentation.</p><p>• Maintain accurate and up-to-date financial records and ensure proper documentation of all transactions.</p><p>• Utilize QuickBooks extensively for both personal tasks and team oversight to ensure proper accounting practices.</p><p><br></p><p>Posted by Recruiting Director Scott Moore </p>
Join a well-established, highly regarded manufacturing company located in Hollister, CA, known for its commitment to excellence, strong employee culture, and focus on career development. We believe in fostering growth opportunities for our team members, offering continuous learning, a collaborative environment, and pathways to long-term success. Job Summary: We are seeking a detail-oriented and motivated Staff Accountant to join our dynamic finance team. In this role, you'll play an essential part in ensuring the timely and accurate preparation of financial statements, general ledger reconciliations, and compliance with company and regulatory standards. This is an excellent opportunity for an accounting detail oriented looking to build their career in a growth-focused environment within the manufacturing industry. Key Responsibilities: General Accounting: Maintain and reconcile general ledger accounts, ensuring accuracy in financial records. Financial Reporting: Prepare monthly, quarterly, and annual financial reports, ensuring compliance with GAAP and company policies. Accounts Payable (AP) and Accounts Receivable (AR): Process vendor invoices, customer billing, and collections to ensure timely payments and cash flow management. Inventory Management Support: Assist with tracking and reconciling inventory transactions, manufacturing costs, and adjustments. Budgeting and Forecasting: Collaborate with leadership to develop budgets and financial projections. Compliance: Ensure adherence to internal controls, policies, and external regulations, supporting audits as needed. ERP System Utilization: Use and maintain the ERP system to track and analyze financial data efficiently, offering process improvement suggestions where applicable. Collaboration: Partner with cross-departmental teams to understand business needs and provide financial insights to support company initiatives. <br> Posted by Recruiting Director Scott Moore
<p>We are looking for a detail-oriented and experienced <strong>Staff Accountant</strong> to join our Retail Services company in Carmel, CA. The ideal candidate will have strong accounting skills, exceptional attention to detail, and proven experience using <strong>QuickBooks</strong> to manage financial records and support day-to-day accounting operations. This role will play an integral part in maintaining the financial health of the business, ensuring compliance with accounting standards, and supporting the company's growth initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounting tasks, including <strong>accounts payable (AP)</strong>, <strong>accounts receivable (AR)</strong>, and <strong>general ledger (GL) maintenance</strong> (Source: RH Acronym Guide.docx).</li><li>Process and reconcile <strong>bank statements</strong>, <strong>credit card transactions</strong>, and <strong>expense reports</strong> using QuickBooks.</li><li>Assist with <strong>month-end and year-end closing activities</strong>, including preparing journal entries and supporting schedules.</li><li>Accurately track and record company transactions, ensuring compliance with accounting principles and standards (Source: RH Acronym Guide.docx).</li><li>Prepare and analyze financial statements, including <strong>income statements</strong>, <strong>balance sheets</strong>, and <strong>cash flow reports</strong>.</li><li>Support budget preparation and financial forecasting processes for business planning.</li><li>Collaborate with the Finance team on <strong>tax preparation</strong>, <strong>audit requests</strong>, and compliance reporting requirements.</li><li>Monitor inventory and sales data for accurate financial reporting and reconciliation.</li><li>Assist HR or payroll teams with employee timesheets and payroll processing.</li><li>Communicate regularly with cross-functional departments to streamline accounting and financial processes.</li></ul><p><br></p><p>Posted by Director of Staffing Scott Moore </p>
<p>We are looking for a skilled and detail-oriented Staff Accountant to join our team in Salinas, California. As part of a dynamic agricultural business, this role will focus on managing financial operations, ensuring compliance, and supporting the company’s growth objectives. The ideal candidate will have a strong foundation in accounting principles and thrive in a fast-paced, collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily accounting tasks, including managing accounts payable, accounts receivable, and maintaining the general ledger.</p><p>• Prepare accurate monthly financial statements and assist with month-end and year-end closing activities.</p><p>• Reconcile bank accounts and swiftly address any discrepancies.</p><p>• Maintain comprehensive records of company assets and inventory for fresh produce operations.</p><p>• Collaborate with the Controller to ensure compliance with tax regulations and reporting requirements.</p><p>• Contribute to the development of budgets and financial forecasts to support strategic planning.</p><p>• Perform variance analysis and provide actionable insights to help guide management decisions.</p><p>• Support external audits by preparing detailed documentation and financial reports.</p><p>• Drive process improvements by implementing automation and streamlining workflows.</p><p>• Partner with other departments to ensure accurate integration of financial data with overall business operations.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
Accounts Receivable Specialist Overview Dynamic manufacturing company is seeking a skilled Accounts Receivable (AR) Specialist to join our team! This role is critical in ensuring the financial health of the company by managing and reducing outstanding receivable balances. The ideal candidate will work closely with cross-functional teams, including sales, to investigate and resolve billing discrepancies and maintain positive client relationships. Key Responsibilities Accounts Receivable Management: Monitor, review, and manage outstanding accounts receivable balances to improve cash flow. Follow up with customers on overdue payments via phone, email, or written communication in a timely, detail oriented manner. Billing Discrepancy Resolution: Collaborate with the sales team to investigate and resolve billing discrepancies or disputes promptly. Research and reconcile invoice errors, credit memos, and payment misapplications. Customer Communication: Act as the primary point of contact for customer account inquiries, providing resolutions efficiently. Build and maintain strong working relationships with clients to ensure clear communication and mutual understanding of account expectations. Reporting & Documentation: Prepare, review, and analyze aging reports to identify and prioritize collection efforts. Record and maintain accurate documentation of collection activity in compliance with company policies and procedures. Process Improvement: Recommend and implement process improvements to streamline billing and collections workflows. Posted by Recruiting Director Scott G. Moore (See LinkedIn Also)
<p>We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Seaside, California. As part of a non-profit organization dedicated to supporting education, you will play a vital role in managing financial transactions and ensuring accurate vendor disbursements. This position offers an opportunity to contribute to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies.</p><p>• Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software.</p><p>• Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines.</p><p>• Review and code invoices appropriately to ensure proper allocation of expenses.</p><p>• Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders.</p><p>• Collaborate with internal departments to resolve discrepancies and clarify invoice issues.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable.</p><p>• Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function.</p><p>• Perform additional administrative tasks as needed to support the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>We are looking for a skilled Permits & Documents Clerk to join our team in Monterey, California. In this role, you will play a crucial part in the permitting process, assisting with application review, fee calculations, and ensuring compliance with building codes and regulations. If you have a strong attention to detail, excellent customer service abilities, and an interest in administrative and technical tasks, we encourage you to apply.</p><p><br></p><p>Seeking detail-oriented professionals to support permitting and plan review processes. Key responsibilities include processing and reviewing permit applications, explaining procedures, ensuring code compliance, coordinating with departments, and maintaining accurate records. The role requires exceptional customer service skills, administrative capabilities, and familiarity with permitting processes and software.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Perform technical and clerical tasks to support permitting functions.</p><p>Process and review various permits for Building, Planning, and Engineering Divisions.</p><p>Guide applicants through permit processes and provide excellent customer service.</p><p>Verify completeness and accuracy of development applications and related materials.</p><p>Calculate, collect, and document fees associated with permits.</p><p>Maintain electronic and physical permit records.</p><p>Direct inquiries and code-related questions to appropriate personnel.</p>
<p>We are looking for a detail-oriented Staff Accountant to join our team in Monterey, California. In this role, you will manage a variety of accounting tasks to ensure the accuracy and integrity of our financial records. You will play a key role in maintaining compliance with organizational policies while supporting audits and financial reporting processes.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify paid invoices to ensure proper documentation and accuracy.</p><p>• Prepare billing statements for County contracts and various grants.</p><p>• Apply cash payments and reconcile assigned general ledger accounts.</p><p>• Collaborate with auditors during agency audits and provide necessary documentation.</p><p>• Prepare comprehensive financial statements and ensure payroll accuracy.</p><p>• Record all agency transactions in compliance with organizational policies.</p><p>• Assist in the development and maintenance of financial reporting systems.</p><p>• Maintain regular backups of accounting data and financial worksheets.</p><p>• Respond to inquiries regarding organizational policies and procedures.</p><p>• Support continuous improvement initiatives within the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>We are looking for a detail-oriented Accounts Receivable Supervisor to lead and manage the accounts receivable team in Watsonville, California. This role involves overseeing day-to-day operations, ensuring accurate financial records, and maintaining compliance with company policies. The ideal candidate will bring expertise in accounting software systems and a strong background in financial management.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the accounts receivable team to ensure efficient and accurate processing of invoices and payments.</p><p>• Oversee the preparation and reconciliation of financial records, ensuring compliance with company and regulatory standards.</p><p>• Manage billing processes and address any discrepancies or issues in a timely manner.</p><p>• Collaborate with other departments to streamline accounting workflows and improve overall efficiency.</p><p>• Utilize accounting software systems to generate reports and provide actionable insights to management.</p><p>• Monitor accounts receivable aging and implement strategies to reduce outstanding balances.</p><p>• Ensure proper documentation and auditing of financial transactions to maintain data integrity.</p><p>• Train and mentor team members to enhance their skills and performance.</p><p>• Handle escalated issues with clients or internal stakeholders regarding accounts receivable matters.</p><p>• Evaluate and improve existing accounting procedures to align with best practices.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
<p>We are seeking a <strong>Space Planner / Moves Manager</strong> to support a fast-paced facilities team. This role is fully onsite in Santa Clara, CA. This position plays a critical role in overseeing relocations, workplace changes, and space utilization efforts to ensure seamless operations for employees. The role requires strong project management skills, vendor coordination, and the ability to lead moves and change initiatives under tight timelines.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Move & Relocation Project Management</strong></p><ul><li>Manage relocation projects, including scheduling, budgets, and vendor resources.</li><li>Lead RFQs, estimates, and planning for small to large-scale moves.</li><li>Oversee cleaning and preparation before and after moves.</li><li>Audit relocation and reconfiguration work after-hours to ensure readiness for client use.</li><li>Serve as the primary point of contact for all move-related communications.</li></ul><p><strong>Communication & Coordination</strong></p><ul><li>Act as liaison between internal teams, external vendors, and stakeholders.</li><li>Attend planning meetings and ensure alignment across all parties.</li><li>Coordinate move logistics while maintaining health and safety compliance.</li></ul><p><strong>Procurement & Vendor Management</strong></p><ul><li>Submit purchase requests and manage purchase orders.</li><li>Track invoices and vendor performance for move-related services.</li></ul><p><strong>Inventory & Furniture Management</strong></p><ul><li>Partner with warehouse staff to maintain accurate furniture inventory.</li><li>Audit onsite assets and ensure utilization accuracy.</li><li>Act as the point of contact for furniture inventory management.</li></ul><p><strong>Team Support & Back-Up Responsibilities</strong></p><ul><li>Provide back-up support for Client MAC Coordinator on daily scheduling and move activities.</li><li>Assist with name tag installations and workstation updates.</li><li>Mentor and coach junior staff while cross-training team members.</li></ul><p><strong>Documentation, Compliance & Auditing</strong></p><ul><li>Ensure compliance with regulatory and company standards.</li><li>Audit workstations and shared spaces for accuracy, repair, and functionality.</li><li>Troubleshoot and resolve operational issues as needed.</li></ul>
<p>We are looking for an experienced and detail-oriented Controller and or Senior Accounting Manager to oversee key financial operations and ensure the accuracy of accounting processes. Based in San Francisco Bay Area this position offers a hybrid work schedule, requiring three days onsite each week. The ideal candidate will bring a strong background in accounting, payroll management, and financial reporting, while collaborating closely with executive leadership and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Manage comprehensive accounting functions, including payroll processing, month-end close, and cash accounting.</p><p>• Ensure timely and accurate billing processes using timekeeping and billing systems.</p><p>• Utilize QuickBooks and Excel to maintain financial records and support reporting requirements.</p><p>• Collaborate with external accounting firms to handle tax filings and compliance tasks.</p><p>• Oversee 401(k) submissions and ensure adherence to company match processes.</p><p>• Maintain and analyze timekeeping data to support accurate financial documentation.</p><p>• Support Subchapter S corporation compliance and reporting obligations.</p><p>• Communicate effectively with internal teams via Slack and other tools to ensure smooth financial operations.</p><p>• Implement and oversee document control processes to maintain organized records.</p><p>• Manage expense accounts and ensure timely bill payments using platforms such as bill.com</p>
We are offering an exciting opportunity for a Tax Manager - Public in San Jose, California. This role operates within the industry, executing tasks related to tax management in a public accounting environment. <br><br>Responsibilities:<br>• Oversee the preparation and review of corporate, partnership, LLC, trust, and HNW individual tax returns.<br>• Provide leadership and manage a team, ensuring efficient operations.<br>• Work closely with clients to address and resolve their inquiries and issues related to tax.<br>• Maintain CPA status in good standing and stay updated with the latest industry trends and regulations.<br>• Handle the preparation and review of audited financial statements.<br>• Manage annual income tax provision activities.<br>• Implement strategies to optimize tax processes and ensure compliance with laws and regulations.<br>• Maintain a flexible work schedule, particularly during the busy season.<br>• Foster a positive and collaborative work environment, promoting teamwork.<br>• Ensure the accuracy and integrity of all tax data and records.
