<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Calendaring/calendar management</p><p>· Schedule meetings and conference calls</p><p>· Composing and screening correspondence</p><p>· Travel arrangements (air, ground, hotel accommodations)</p><p>· Preparing and/or editing presentations or meeting material</p><p>· Answer/screen calls </p><p>· Intermediate to advance proficiency in Microsoft Excel, Outlook, PowerPoint, and Word</p>
We are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.<br><br>Responsibilities:<br>• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.<br>• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.<br>• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.<br>• Create detailed briefing documents for meetings using internal tools and resources.<br>• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.<br>• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.<br>• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.<br>• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed.
<p>A prestigious company in DTLA are looking for an Entry Level Office Assistant to support their team. The Entry Level Office Assistant will be responsible for: </p><p>· Answering and transferring calls</p><p>· Delivering office mail </p><p>· Setting up events</p><p>· Restocking office and kitchen supplies</p>
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
<p>As an Executive Assistant, you'll play a critical role in supporting a fast-paced executive team. Your responsibilities will include:</p><ul><li><strong>Communication & Workflow Management</strong>:</li><li>Plan and manage executive communications to ensure efficient workflow and timely responses while assessing and prioritizing tasks and issues.</li><li>Prepare professional correspondence, letters, and presentations using tools like Microsoft Office.</li><li>Assist with creating PowerPoint presentations, Excel spreadsheets, and other documentation as required.</li><li><strong>Calendar & Scheduling Coordination</strong>:</li><li>Maintain and oversee a master calendar for executive activities, including meetings, events, and travel planning.</li><li>Manage complex and frequently changing business and personal calendars, ensuring timely attendance for all commitments.</li><li>Coordinate travel itineraries and oversee expense report processing with strict attention to detail.</li><li><strong>Meeting & Logistical Management</strong>:</li><li>Provide support for high-level meetings, including staff updates, quarterly department meetings, off-site events, and logistics planning.</li><li>Actively participate in meeting coordination, ensuring all elements run smoothly.</li><li><strong>Budget Tracking</strong>:</li><li>Monitor department budget spending by tracking and communicating updates to relevant stakeholders.</li><li><strong>Executive Liaison</strong>:</li><li>Act as the primary gatekeeper and liaison for the executive team, fielding all inquiries with professionalism and efficiency.</li><li><strong>Team Collaboration</strong>:</li><li>Assist fellow Executive Assistants and department administrative staff as needed.</li><li>Maintain collaborative relationships across teams to ensure smooth operational processes.</li><li><strong>Leadership Support</strong>:</li><li>Serve as a leader for department administrative assistants, setting standards and coordinating team efforts.</li><li>Provide general administrative support across activities and projects.</li></ul><p><strong>Is This You?</strong></p><ul><li><strong>Education & Experience</strong>:</li><li>Associate’s degree with 5 years of related experience or Bachelor’s degree with at least 3 years of experience.</li><li><strong>Skill Set & Personality</strong>:</li><li>Curious and passionate about learning and developing business insights.</li><li>Strong interpersonal skills with a talent for building partnerships and relationships.</li><li>Adept at managing multiple projects and priorities simultaneously in a complex environment.</li><li>Highly organized with excellent time-management and attention to detail.</li></ul><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p>
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Laguna Beach, California, and offers an exciting opportunity to contribute to high-level organizational success. The ideal candidate will be proactive, detail-oriented, and skilled at managing complex schedules, coordinating meetings, and driving operational efficiency.<br><br>Responsibilities:<br>• Manage and prioritize complex calendars for executives, ensuring alignment with key business priorities.<br>• Act as a liaison with senior leadership, including the Founder and Board of Directors, to facilitate effective communication and organizational alignment.<br>• Provide comprehensive administrative support to C-Suite and VP-level leaders, ensuring smooth day-to-day operations.<br>• Organize and manage internal and external meetings, including scheduling, agenda preparation, follow-ups, and detailed note-taking.<br>• Develop and refine presentations and materials for internal leadership discussions and external-facing purposes.<br>• Plan and coordinate travel arrangements, including domestic and international itineraries, expense reporting, and follow-up tasks.<br>• Assist in planning and executing company-wide events such as marketing initiatives, sales meetings, leadership offsites, and cross-departmental gatherings.<br>• Identify and lead ad-hoc projects that enhance team efficiency and contribute to organizational success.
We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and supporting legal operations. You will play a vital part in ensuring smooth office operations and assisting attorneys with critical legal processes.<br><br>Responsibilities:<br>• Oversee day-to-day administrative functions to ensure the office runs efficiently.<br>• Manage the procurement and inventory of office supplies, ensuring timely replenishment as needed.<br>• Coordinate travel arrangements, including lodging and transportation, for attorneys and staff.<br>• Process invoices and manage expense tracking for office-related expenditures.<br>• Assist in scheduling depositions and organizing calendars for legal teams.<br>• Format legal documents accurately and prepare them for filing.<br>• Handle e-filing processes in state courts, ensuring compliance with legal requirements.<br>• Scan and organize medical documents for case preparation.<br>• Support hiring processes by coordinating interviews and onboarding procedures.
We are looking for a detail-oriented Mailroom Assistant to join our team in Woodland Hills, California. In this Contract-to-Permanent position, you will play a key role in ensuring the efficient handling and organization of mail and related tasks. This is an excellent opportunity for individuals who thrive in a fast-paced environment and enjoy contributing to the smooth operation of daily office activities.<br><br>Responsibilities:<br>• Sort and distribute incoming mail and packages to the appropriate departments or individuals.<br>• Prepare outgoing mail by organizing, labeling, and ensuring proper postage.<br>• Maintain an organized and efficient mailroom area to support daily operations.<br>• Track and manage mailroom supplies, restocking as needed.<br>• Assist with filing and organizing documents to maintain an accessible record-keeping system.<br>• Respond promptly to mail-related inquiries and resolve any issues that arise.<br>• Coordinate with external couriers and delivery services to ensure timely delivery and pickup.<br>• Support additional administrative tasks as needed to aid overall office efficiency.
We are looking for a dedicated Program Assistant to join our team in Gardena, California. In this role, you will provide essential administrative and operational support to ensure the smooth functioning of our programs. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute meaningfully to our community-focused initiatives.<br><br>Responsibilities:<br>• Deliver exceptional customer service to parents, providers, and both internal and external stakeholders.<br>• Support the fiscal team by conducting research, preparing documentation, and maintaining spreadsheets related to provider garnishment processes.<br>• Assist with the processing, printing, and mailing of provider-related documents while addressing inquiries from Stage 1 and AP providers.<br>• Handle provider payment-related calls, including check verifications, through the designated calling queue.<br>• Maintain and update provider files within the internal database, ensuring compliance with monthly union dues requirements.<br>• Collaborate with fiscal staff on special projects to enhance operational efficiency.<br>• Participate in community outreach efforts to strengthen organizational engagement.<br>• Perform additional duties as assigned to support departmental goals.
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>· Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>· Maintain proper records of employee attendance and leaves</p><p>· Assist HR Manager in policy formulation, hiring and salary administration</p><p>· Submit online job postings, shortlist candidates and schedule job interviews</p><p>· Coordinate orientation and training sessions for new employees</p><p>· Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
<p>A children’s entertainment company in Playa Vista is hiring a Shipping Coordinator on a long-term contract basis. As the Shipping Coordinator, you will work closely with the Facilities Team Lead and Office Services Specialist to support packaging, shipping, and receiving tasks at the Los Angeles headquarters. Responsibilities include -</p><p><br></p><p>Shipping and Receiving:</p><p>• Daily intake, sorting by department and floor, distributing, and processing mail and packages for delivery within the office.</p><p>• Verifying incoming shipments for accuracy and identifying any visible damage, with timely communication and follow-up on issues.</p><p>• Logging and tracking all incoming and outgoing shipments.</p><p>• Managing courier shipments and receiving processes.</p><p>• Coordinating with the logistics/customs team to organize global shipping, resolve customs challenges, and provide additional support as needed.</p><p><br></p><p>Administrative Support:</p><p>• Ordering and price comparisons for office supplies and stationery related to shipping and receiving functions.</p><p>• Assisting in troubleshooting shipping account and courier-related issues.</p><p>• Providing general facility-related support as required by the team.</p><p><br></p><p>Additional Duties:</p><p>• Reception desk coverage as necessary.</p><p>• Monthly inspection of fire extinguishers and AED equipment.</p><p>• Preparing, cutting, mounting, and installing nameplates.</p><p>• Supporting large-scale office cleanup events, including coordinating vendor services for material disposal (e.g., IP destruction, donations, and trash removal).</p><p>• Active participation in the First Aid Response Team and Joint Health & Safety Committee.</p><p>• Assisting with the breakdown of shipping costs by vendor and cost center for Accounts Payable.</p><p>• Performing additional tasks as required.</p><p><br></p><p>Required Qualifications & Experience:</p><p>• Strong interpersonal and communication skills.</p><p>• Excellent organizational abilities.</p><p>• Capacity to multitask and meet deadlines effectively.</p><p>• Proven ability to follow instructions and work independently.</p><p>• Ability to lift items up to 20 lbs and perform repetitive physical activities.</p><p>• Familiarity with Microsoft Office applications.</p><p><br></p><p>This is a fully onsite role, Monday – Friday from 8 -5PM. The position is a long-term, ongoing contract opportunity and reports directly to the Senior Facilities Manager. Pay is based on experience, up to $25/hr.</p>
We are looking for a detail-oriented and proactive Bilingual Spanish Litigation Legal Assistant to join our team in Glendale, California. In this role, you will provide essential support to the litigation team, handling tasks such as court filings, scheduling, and client coordination, while ensuring deadlines are met and processes run smoothly. This is a long-term contract position ideal for someone with a strong background in personal injury litigation and excellent organizational skills.<br><br>Responsibilities:<br>• Manage and maintain litigation calendars, tracking trial dates and distributing weekly schedules to relevant parties.<br>• Prepare and file key legal documents, including case management statements and notices, using e-filing systems.<br>• Assist attorneys with case preparation by gathering materials, collecting hearing reports, and ensuring readiness for court appearances.<br>• Coordinate deposition and mediation logistics with clients, ensuring signed releases and clear communication of requirements.<br>• Schedule and manage vendors such as court reporters, videographers, mediators, and logistical support for examinations.<br>• Update case tracking systems, including litigation memos, deadlines, and cost management.<br>• Facilitate effective communication between attorneys, clients, and other stakeholders to ensure smooth case progression.
<p>A growing and highly regarded firm focused on probate matters is seeking an attorney with 1+ years of experience in probate, trust administration, or estate planning. <strong>This role can be hybrid or 100% remote for California-based attorneys. </strong>My team has placed 4 attorneys with this firm in the past 7 years, and they all still happily work here! One of those attorneys made partner and others have been promoted to more senior associate roles.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll advise fiduciaries and beneficiaries, handle non-contentious probate and trust matters from initiation to resolution, appear in court on routine hearings, and prepare legal documents tied to estate and trust administration.</p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Remote flexibility (must reside in California)</li><li>Transparent billable expectations (1800) with guaranteed and discretionary bonus opportunities</li><li>Excellent benefits (including 100% firm-paid health insurance, 401k with matching, unlimited PTO, and more)</li><li>Genuine opportunity for advancement at a firm known for promoting from within</li></ul><p>This is an ideal role for someone who’s collaborative, sharp, and ready to build their career with a firm that invests in its people.</p>
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>A trendy, growing, education-based plaintiff personal injury firm is seeking an experienced Spanish-speaking intake legal assistant to join their growing team.</p><p><br></p><p><em>Prior personal injury intake experience is a must-have. Please do not apply without it. </em></p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Will be responsible for intake only, not comprehensive case management.</p><p>o About 4.5 hour of phone time per day.</p><p>o 50 outbound calls per day, sometimes the same person, just trying different phone numbers/area codes.</p><p>o AI helps with outbound dialing.</p><p>o Filling out forms with clients.</p><p>o Screening clients to make sure they are a good fit (discussing the injury, assessing the potential case).</p><p>o Sending out e-retainers</p><p>o Once the retainer is signed, it’s done – they don’t set up treatment or handle client throughout.</p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Ideally 10am-7pm but not set on that (intake hours are 7am to 9pm). One Saturday every 6 weeks; you’ll know far in advance. And day off during the week because of that.</p><p>· <u>Profile that would be a fit</u>:</p><p>o Nobody from a low-volume shop</p><p>o Nobody who wants to be a paralegal; this is an intake role</p><p>o Someone comfortable being on the phone</p><p>o Someone who understands the necessity of building rapport with clients, understanding the injury, sassing out the case.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· “We take our time training, we want people to be here for a long time!” – Managing Partner</p><p>· They have a suite at the Honda Center and regularly go watch the Ducks play. People hang out outside of work!</p><p>· Lunches as a team most weeks, whether it’s a potluck, lunch & learn, catered, etc.</p><p>· Trendy office: cool mood lighting, multiple bars, lots of plants, meditation/rest room with blankets to take naps on your break, fancy espresso machine, and dogs welcome (they stay in their attorney’s offices generally, though).</p><p>· Casual office dress, most people wear jeans. They believe people should be comfortable at work.</p><p>· This role is not just a cog in a machine. “Intake is the gas line that makes everything go!”</p><p>· Unlike some plaintiff PI firms, “our approach is educational based. We say, here is what an attorney can do for you, here’s how we can help: with PT, doctors, insurance etc.” – Managing Partner</p>
<p>We are partnering with an LA-based entertainment union in their search for a junior level Legal Assistant to join their team. This role revolves around providing comprehensive legal and administrative support, carrying out a variety of tasks such as preparing legal documents, conducting research, maintaining client confidentiality, and performing various administrative duties. This is a contract-to-hire employment opportunity.</p><p><br></p><p>Responsibilities:</p><ul><li>Accept service of and prepare responses to subpoenas – evaluate the subpoena, conduct research and/or pull necessary information.</li><li>Prepare and serve arbitration demands and other filings.</li><li>Prepare arbitration exhibits.</li><li>Prepare, distribute and archive correspondence, including but not limited to Court pleadings and arbitration pleadings.</li><li>Develop reports and perform research for supervisors in support of legal proceedings.</li><li>Maintain client-privilege level department files for the team</li><li>Serve as a first level interface for department clientele, from employees to executives, and members to senior studio executives, exercising the highest level of discretion and confidentiality for each interaction</li><li>Provide administrative support for the team as needed.</li></ul><p>Details:</p><ul><li>3 days in office, 2 days work from home (following training period)</li><li>Full time, contract-to-hire roll</li><li>Amazing work culture!</li></ul>
<p><strong>*** This position can sit in downtown Los Angeles or downtown San Diego. Either way, 3x/week office attendance is required.</strong></p><p><br></p><p>A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team.<strong> 5+ years of complex civil litigation experience in California is required.</strong></p><p><strong> </strong></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· eFiling pleadings in state and federal courts</p><p>· managing attorneys’ calendars/litigation deadlines</p><p>· preparing for trial substantively </p><p>· generating TOAs/TOCs </p><p>· formatting legal docs (firm uses CCC macros – this is a must have!) </p><p><em> ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>: </p><p>o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journal</p><p>o Very collegial environment and team</p><p>o Paid parking</p><p>o Wednesday lunch brought in (sometimes more often)</p><p>o Team building events (recently went bowling)</p><p>o RHL has placed numerous people in their NorCal and SoCal offices</p>
<p><strong>Job Title:</strong> Assistant Manager, Supply Chain & Logistics</p><p> <strong>Location:</strong> Cypress, CA (Onsite)</p><p> <strong>Status:</strong> Exempt</p><p><strong>Job Summary</strong></p><p>The Assistant Manager, Supply Chain & Logistics oversees procurement, demand forecasting, and inventory planning to ensure the timely and cost-effective acquisition of goods and services. This role involves contract negotiation, supplier relationship management, and collaboration with cross-functional teams to support business objectives and optimize operations.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Procurement & Contracts:</strong> Develop strategies, manage sourcing and supplier selection, negotiate terms, and ensure compliance with policies and regulations.</li><li><strong>Supplier Management:</strong> Build strong vendor relationships, evaluate performance, and drive continuous improvement in cost, quality, and delivery.</li><li><strong>Forecasting & Planning:</strong> Create accurate demand forecasts, collaborate with sales/production teams, and adjust plans to align with business needs.</li><li><strong>Inventory Control:</strong> Monitor stock levels, reduce excess inventory, and coordinate with warehouse/logistics for on-time deliveries.</li><li><strong>Production Support:</strong> Align production schedules with forecasts, minimize lead times, and adjust for changes in supply or demand.</li><li><strong>Collaboration & Reporting:</strong> Partner with finance, sales, and operations; prepare reports on spend analysis, savings, and supplier performance.</li></ul><p><b> </b></p><p><br></p>
<p>We are seeking a detail-oriented, creative, and media-savvy Assistant Account Manager to support client account teams with research, writing, media outreach, and content development. This is an ideal role for someone who loves writing, thrives in a fast-paced environment, and is interested in growing within the PR/marketing industry. The ideal candidate is a go-getter who enjoys writing, is resourceful, knows how to follow through, and is excited by the opportunity to support high-impact PR and marketing campaigns for clients in legal, finance, and real estate sectors.</p><p><br></p><p>Key Responsibilities</p><p>• Media Relations Support</p><p>○ Develop and maintain targeted media lists</p><p>○ Draft compelling media pitches and press releases</p><p>○ Conduct consistent follow-up with media contacts via email and phone</p><p>○ Track and capture media placements</p><p>○ Organize and maintain pitching materials and briefing sheets</p><p>• Content Creation</p><p>○ Write content across formats: blog posts (500–1500 words), newsletters, social media, and email marketing</p><p>○ Craft creative and engaging posts based on media placements and client initiatives</p><p>○ Draft thought leadership content on topics such as intellectual property, financial planning, tax policy, and market trends</p><p>• Research & Intelligence Gathering</p><p>○ Conduct competitive and industry research to support client positioning</p><p>○ Create briefing documents on journalists, organizations, and speaking opportunities</p><p>○ Analyze tone and editorial voice for targeted publications</p><p>○ Compile deep-dive reports on companies or sectors (e.g., renewable energy investors in California)</p><p>• Client Support</p><p>○ Assist with internal meeting prep, including setting agendas and organizing notes</p><p>○ Provide behind-the-scenes support on client deliverables</p><p>○ Help manage content calendars and reporting documents</p><p>○ Collaborate with team members on strategy development and execution</p><p><br></p>
We are looking for a dedicated Marketing Assistant to join our team in Laguna Beach, California. This long-term contract role involves supporting various eCommerce initiatives and administrative tasks while contributing to the success of marketing campaigns. The ideal candidate will bring strong organizational skills and a proactive approach to managing multiple projects simultaneously.<br><br>Responsibilities:<br>• Coordinate outreach, engagement, and relationship-building efforts with influencers to enhance brand visibility.<br>• Organize and manage logistics for photoshoots, including scheduling, coordinating resources, and recruiting models.<br>• Conduct thorough research to identify potential buyers on external platforms like Alibaba.<br>• Assist in the coordination of logistics and support activities related to third-party logistics (3PL) projects.<br>• Provide administrative support across various eCommerce functions, ensuring seamless workflow and communication.<br>• Collaborate with internal teams to drive efficient project execution and address operational needs.<br>• Occasionally work onsite to oversee specific tasks and ensure project alignment.<br>• Maintain detailed records and documentation to ensure accuracy in reporting and project tracking.
We are looking for a skilled Marketing Assistant to join our Gynecology Marketing Team in El Segundo, California. This long-term contract position is ideal for someone who thrives in a dynamic environment and excels in handling both internal and external communications, event coordination, and marketing operations. The role demands a high level of organization, attention to detail, and the ability to work independently across diverse projects.<br><br>Responsibilities:<br>• Coordinate and manage communications with internal teams, external customers, and vendor partners, including handling purchase orders, inventory requests, and correspondence.<br>• Maintain and update the Gynecology Selling site, ensuring all content is accurate, relevant, and up-to-date.<br>• Generate and analyze reports using Salesforce and SAP, providing insights into product performance, customer trends, and repair sales history.<br>• Plan and oversee logistics for events, workshops, and major conventions, including attendee tracking, vendor communication, catering, and compliance documentation.<br>• Manage hysteroscopy courses by organizing equipment setup, physician registration, travel logistics, and faculty honoraria while ensuring compliance with required paperwork.<br>• Support internal Gynecology sales training programs and onboarding processes, including IT coordination, training schedules, and learning module setup.<br>• Track and maintain inventory of marketing samples, prototypes, and promotional materials to ensure availability and proper documentation.<br>• Assist with product launches by supporting validation processes, forecasting, documentation preparation, and coordination with cross-functional teams.<br>• Contribute to the creation and design of digital marketing tools and sales enablement resources to enhance team productivity.<br>• Provide administrative support, including drafting and editing documents, presentations, and reports to maintain a high standard of quality.
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
