<p>A busy company in the Livingston area is seeking a Legal Biller to join their growing firm. This Legal Biller will get the chance to join a growing firm that loves promoting within and career advancement in multiple directions. This Legal Biller will report into the Legal Billing Manager and join a team of 3 other billers. The ideal Legal Biller will have a strong background in managing legal billing processes and have proficiency in Aderant (not required). This Legal Biller role requires excellent organizational skills and the ability to handle multiple tasks in a fast-paced environment. Other responsibilities of this Legal Biller will include but not be limited to:</p><p><br></p><p>Legal Biller Responsibilities:</p><p>• Prepare and process client invoices accurately and on time, ensuring compliance with legal billing guidelines.</p><p>• Manage accounts receivable and accounts payable functions efficiently to maintain accurate financial records.</p><p>• Utilize accounting software systems, including specialized legal billing platforms, to streamline billing processes.</p><p>• Address billing inquiries from clients and internal teams by providing clear and timely communication.</p><p>• Maintain and update client billing records, ensuring all data is accurate and up-to-date.</p><p>• Collaborate with legal and financial teams to resolve billing discrepancies and ensure adherence to billing policies.</p><p>• Handle inbound calls related to billing and payment inquiries professionally and effectively.</p><p>• Generate detailed billing reports and summaries for management review.</p><p>• Assist in implementing and improving billing procedures to enhance overall efficiency and accuracy.</p><p><br></p><p>This Legal Biller position is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Biller role, please apply today! </p>
<p>Robert Half is seeking a <strong>Temporary Litigation Paralegal</strong> to join our client’s legal team immediately. This is an ongoing temporary role with the potential to convert to <strong>temp-to-perm</strong>. You will support litigation, regulatory, and contract matters while serving as a key liaison between our in-house counsel and outside parties.</p><p><br></p><p><strong><u>Details</u></strong></p><p><strong>Start Date: </strong>ASAP </p><p><strong>Pay Rate: </strong>$45+ per hour<strong> </strong></p><p><strong>Schedule:</strong> Monday–Friday, 8:30/9:00 AM – 5:00 PM</p><p><strong>Onsite:</strong> 3 days per week, 2 days remote (Fort Lee, New Jersey) </p><p><strong>Equipment:</strong> Laptop provided</p><p><strong>Interview Process:</strong> </p><p>· Round 1: 15-minute HR screen</p><p>· Round 2: Interview with Senior In-House Counsel</p><p> <em>(Ready to interview!) </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p>· Collaborate with in-house counsel on litigation and regulatory matters.</p><p>· Manage subpoenas, levies, garnishments, discovery requests, and document production.</p><p>· Track and organize all litigation cases and related files.</p><p>· Act as liaison among internal teams, outside counsel, and courts for scheduling and information sharing.</p><p>· Assist with contract review, execution (DocuSign), and management of standard agreements (NDAs, marketing, independent contractor).</p><p>· Draft simple form documents and amendments; update contract templates.</p><p>· Organize and maintain legal databases, spreadsheets, and retrieval systems.</p><p>· Prepare summaries, charts, and reports; check and edit legal forms for accuracy.</p><p>· Support legal department processes and special projects; identify efficiency improvements.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Elizabeth, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations while ensuring an organized and welcoming environment. The role requires strong organizational skills, a proactive attitude, and the ability to multitask effectively in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and direct customers, visitors, and vendors to the appropriate staff members.<br>• Process and manage invoices, purchase orders, and inventory records through accounts payable systems.<br>• Maintain accurate logs of customer names and referrals on a daily basis.<br>• Organize and distribute incoming mail to relevant departments.<br>• Handle branch petty cash and report deposits and credit card transactions to corporate.<br>• Scan and archive final recap packages for accounting purposes.<br>• Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager.<br>• Provide backup and support for the Finance and Insurance Manager as needed.<br>• Check titles promptly upon arrival and maintain compliance with auditing guidelines.<br>• Perform copying, scanning, and filing tasks while adhering to organizational standards.
We are looking for an Administrative Assistant to provide in-person support for individuals completing electronic applications in Newark, New Jersey. In this Contract position, you will play a key role in assisting applicants with navigating online forms while ensuring accuracy and completeness. This role requires strong organizational skills, excellent communication, and the ability to offer basic technical guidance.<br><br>Responsibilities:<br>• Welcome applicants and clearly explain the steps involved in the application process.<br>• Assist individuals in accessing and accurately completing electronic forms.<br>• Guide users through uploading required documents and filling out all necessary fields.<br>• Provide basic technical support, such as resolving login issues or device navigation.<br>• Confirm that all applications are complete, including required attachments, prior to submission.<br>• Safeguard personal information and uphold strict confidentiality standards.<br>• Communicate patiently and effectively with individuals of varying technical proficiency.<br>• Report system malfunctions or applicant concerns to the appropriate staff members.<br>• Organize the workspace and manage the flow of applicants to ensure efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate morning meetings, including preparing conference rooms and arranging refreshments.<br>• Manage food deliveries, including greeting delivery personnel and ensuring proper setup.<br>• Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.<br>• Handle inbound and outbound calls, providing prompt and attentive customer service.<br>• Assist with scheduling appointments and maintaining accurate calendars.<br>• Perform data entry tasks with precision and attention to detail.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.<br>• Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
We are looking for an organized and proactive Administrative Assistant to join our team in East Hanover, New Jersey. In this Contract to permanent position, you will play a key role in providing essential support to ensure smooth day-to-day operations. This role offers flexibility with both part-time and permanent schedule options available.<br><br>Responsibilities:<br>• Provide comprehensive sales support to assist the team in achieving business goals.<br>• Coordinate travel arrangements, including booking accommodations and transportation.<br>• Prepare and process expense reports with accuracy and timeliness.<br>• Perform general administrative tasks, such as scheduling meetings, managing calendars, and maintaining records.<br>• Act as a point of contact for internal and external communications.<br>• Ensure office operations run smoothly by managing supplies and resources.<br>• Assist in preparing presentations, reports, and other documentation as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Maintain confidentiality when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
We are looking for an experienced Administrative Assistant to join our team in Hackensack, New Jersey. This is a contract position within the non-profit sector, requiring a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will bring exceptional organizational skills and a proactive approach to supporting operations, ensuring compliance and quality standards are met.<br><br>Responsibilities:<br>• Communicate directly with families to provide assistance and address concerns with courtesy and empathy.<br>• Handle complaints and de-escalate situations effectively, ensuring appropriate follow-up by relevant team members.<br>• Review and audit family and youth charts monthly to confirm the timeliness, quality, and compliance of service delivery.<br>• Develop and compile quarterly reports based on collected data to support organizational goals.<br>• Process family medical record requests as directed by the Compliance Supervisor, maintaining strict confidentiality.<br>• Ensure compliance matters are handled discreetly and securely, adhering to all organizational policies.<br>• Manage multiple high-priority assignments independently while maintaining efficiency and accuracy.<br>• Utilize strong organizational and time management skills to meet deadlines and optimize resources.<br>• Support ongoing quality improvement efforts and contribute to the development of creative solutions.<br>• Foster productive and collaborative relationships with team members and stakeholders.
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a detail-oriented Project Coordinator to join our team on a contract basis near Elmwood Park, New Jersey. In this role, you will manage various administrative tasks and workflows while ensuring seamless project coordination and client support. The ideal candidate is proficient in handling documentation, organizing proposals, and navigating software tools to support operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Build and maintain positive relationships with clients, ensuring consistent communication and satisfaction.</p><p>• Prepare and organize project proposals with accuracy and attention to detail.</p><p>• Monitor and guide project workflows from initiation through completion.</p><p>• Handle required documentation and paperwork in a timely and efficient manner.</p><p>• Demonstrate proficiency in utilizing computer systems and software tools.</p><p>• Navigate and operate custom software platforms to support operational tasks.</p><p>• Upload, update, and manage project-related documents within management systems.</p><p>• Coordinate administrative office tasks, including answering calls and managing schedules.</p><p>• Collaborate with team members to ensure smooth project execution and adherence to deadlines.</p>
Prominent AM Law 200 law firm with multiple regional office locations seeks a Legal Technology Training Specialist for our Hackensack, New Jersey office to join our IT team and support the Firm’s technology training initiatives. In this hybrid role, you’ll assist in developing and delivering skills-based training, expanding our eLearning library, supporting strategies for user adoption, and coordinating training logistics. Reporting to the Legal Technology Trainer, you’ll play a key role in enhancing how our attorneys and staff are made aware of the available legal tools and become productive with them. This is a great opportunity for someone who enjoys teaching, content creation, and helping others get the most out of technology in a professional services environment.<br><br>Applicants must have excellent written and verbal communication skills, strong interpersonal ability, and the aptitude to learn new tasks quickly. The role requires adherence to established procedures, strong documentation discipline, and the ability to work effectively both independently and in a team environment. Periodic travel to other Firm offices is required. A law firm or professional services background is necessary. An associate’s or bachelor’s degree in a legal or technology field or equivalent work experience, is also preferred.
We are looking for an organized and detail-oriented Administrative Coordinator to manage a variety of essential tasks that keep our operations running smoothly. In this long-term contract position, you will play a pivotal role in ensuring compliance, supporting team processes, and maintaining accurate records. This role is ideal for someone who thrives in a structured environment and enjoys problem-solving in administrative workflows.<br><br>Responsibilities:<br>• Ensure timely filing of DBAs and maintain communication between internal teams.<br>• Keep all Secretary of State filings updated and compliant with regulations.<br>• Manage tasks related to office applications and systems.<br>• Coordinate onboarding and offboarding processes for team members.<br>• Maintain orientation trackers and compliance training records to ensure accuracy.<br>• Collaborate with the tech team to facilitate seamless software communication.<br>• Organize, archive, and track important documentation for easy retrieval.<br>• Monitor invoices and payment schedules to ensure timely processing.<br>• Support business registration and state-level filings, coordinating with external agencies as needed.<br>• File reports related to unclaimed property and manage updates to office addresses, officer information, and other related changes.
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in our New York, NY office. This position requires a motivated individual who excels in managing complex schedules, coordinating logistics, and fostering effective communication across departments. As a Contract to permanent role, this opportunity offers the potential for long-term collaboration in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Organize and oversee intricate executive calendars, ensuring seamless scheduling and conflict resolution.<br>• Maintain and update the office's SharePoint calendar while managing distribution lists for effective communication.<br>• Coordinate office supplies, handle expense reporting, and ensure timely processing of executive requests.<br>• Arrange international travel, including special accommodations, and oversee detailed itineraries.<br>• Process and approve time-off requests using Workday, ensuring compliance with organizational policies.<br>• Prepare materials for All Hands meetings, including PowerPoint presentations and event tracking.<br>• Monitor security events and manage executive registrations for key activities.<br>• Serve as a liaison between HQ Security, Legal, and other departments to facilitate smooth operations.<br>• Communicate with stakeholders and follow up on pending matters to maintain workflow efficiency.<br>• Utilize Microsoft Office Suite, Teams, and SharePoint to manage administrative tasks effectively.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will play a key part in ensuring smooth office operations by providing essential administrative support. This position requires excellent communication skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls, ensuring inquiries are addressed professionally and efficiently.<br>• Maintain and organize office documents and records for easy access and retrieval.<br>• Perform accurate data entry tasks to support business operations.<br>• Assist with receptionist duties, including welcoming guests and managing front desk activities.<br>• Coordinate and schedule appointments, meetings, and other office activities.<br>• Provide general administrative support to team members as needed.<br>• Prepare and distribute correspondence, reports, and other documentation.<br>• Monitor office supplies and place orders to maintain inventory levels.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
<p>We are looking for an experienced Executive Assistant to join our clients' team in New York, New York. The ideal candidate will provide comprehensive support to executives overseeing business operations, ensuring smooth daily functions and managing sensitive information with discretion. This role is best suited for a proactive individual with excellent organizational skills and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executives’ schedules, ensuring all appointments and meetings are effectively managed.</p><p>• Coordinate travel arrangements, including booking transportation and accommodations, to meet executives’ requirements.</p><p>• Handle confidential and sensitive information with the utmost discretion and professionalism.</p><p>• Screen incoming calls and manage inquiries, providing support and solutions where appropriate.</p><p>• Process and reconcile travel expenses promptly and accurately.</p><p>• Assist with meeting preparation, including gathering materials and coordinating logistics.</p><p>• Act as a reliable point of contact between executives and internal or external stakeholders.</p><p>• Ensure seamless communication and follow-up on tasks as directed by executives.</p><p>• Provide administrative support for day-to-day business operations, ensuring efficiency and productivity.</p><p><br></p><p>If this person is you, please send your most recent resume directly to victoria.iacoviello@roberthalf</p>
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
<p>We are looking for an experienced <strong>PART TIME</strong> Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.</p><p>• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.</p><p>• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.</p><p>• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.</p><p>• Handle database administration tasks, maintaining accurate and up-to-date records.</p><p>• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.</p><p>• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.</p><p>• Prepare reports, presentations, and other documents as requested by executives.</p><p>• Ensure confidentiality and security of sensitive information at all times.</p>
We are looking for a dedicated Office Services Coordinator to join our team in Toms River, New Jersey. In this role, you will provide essential administrative and facilities support to ensure smooth daily operations. This is a long-term contract position, offering the opportunity to contribute to various office services and assist in maintaining an organized and efficient work environment.<br><br>Responsibilities:<br>• Coordinate and set up meetings and events, ensuring all logistical details are handled effectively.<br>• Maintain pantry and refreshment areas by stocking coffee, snacks, and other supplies as needed.<br>• Manage mailroom tasks, including stamping outgoing mail and handling shipments through FedEx or other carriers.<br>• Offer general office and client support to assigned areas, ensuring all needs are met promptly.<br>• Assist the facilities supervisor with administrative and operational tasks to support the team.<br>• Monitor office supplies and place orders to avoid shortages.<br>• Ensure common areas are tidy and organized for an orderly and well-maintained appearance.<br>• Provide assistance with ad hoc administrative duties as required by the team.
<p>We are looking for a dedicated Admin Associate to join our team in New York, NY. This is a contract position focused on delivering exceptional customer service and assisting with gift wrapping services during the holiday season. The role requires in-person availability and a friendly, customer-oriented attitude to enhance the overall guest experience.</p><p><br></p><p>Responsibilities:</p><p>• Wrap gifts with precision and care, ensuring high-quality results.</p><p>• Assist guests by answering questions, providing directions, and offering general support.</p><p>• Maintain a welcoming and hospitable presence while interacting with customers.</p><p>• Operate the holiday station efficiently to meet the needs of guests during peak times.</p><p>• Ensure the gift wrapping area remains organized and fully stocked with supplies.</p><p>• Collaborate with team members to deliver seamless service and promote a positive environment.</p><p>• Handle customer interactions professionally, emphasizing quality service and satisfaction.</p><p>• Adapt to changing schedules and tasks as needed to support holiday operations.</p><p>• Uphold company standards for appearance and conduct while engaging with guests.</p><p>• Address guest concerns promptly and courteously, maintaining a customer-first approach.</p>
