We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Parsippany, New Jersey. In this long-term contract role, you will play a vital part in managing financial transactions and ensuring the accuracy of deductions and accounts. This position offers a hybrid work schedule, with three days remote and two days onsite.<br><br>Responsibilities:<br>• Oversee and process accounts receivable transactions, ensuring compliance with company policies.<br>• Analyze and resolve discrepancies related to deductions and payments.<br>• Maintain accurate financial records and documentation for auditing purposes.<br>• Utilize advanced Excel formulas to manage and interpret large data sets.<br>• Collaborate with internal teams to support ongoing accounts receivable projects.<br>• Prepare detailed reports on accounts receivable activities and performance metrics.<br>• Assist in streamlining processes to improve efficiency and accuracy.<br>• Respond promptly to inquiries regarding payment issues or account adjustments.<br>• Ensure timely collection of outstanding receivables while maintaining strong client relationships.
<p>We are looking for a detail-oriented Account Administrator to join our client's team in New York, New York. In this role, you will play a pivotal part in managing inventory processes, supporting account-related tasks, and ensuring operational efficiency. This position is ideal for someone with a strong administrative background and a passion for organization.</p><p><br></p><p>Responsibilities:</p><p>• Oversee inventory tracking systems to ensure accurate asset management and reporting.</p><p>• Perform annual physical inventories and reconcile discrepancies to maintain accurate records.</p><p>• Manage account-related administrative tasks, including data entry and documentation.</p><p>• Collaborate with assembly line teams to ensure proper inventory allocation and usage.</p><p>• Coordinate with various departments to streamline inventory processes and improve efficiency.</p><p>• Generate detailed reports on inventory levels and account statuses for management review.</p><p>• Assist in the preparation and execution of annual inventory audits.</p><p>• Monitor asset inventory levels and recommend adjustments to prevent shortages or overstock.</p><p>• Provide administrative support to sales representatives and other team members as needed.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
<p>We are seeking an experienced Tax Public specialist to join our clients team in Southampton, Pennsylvania. The ideal candidate will have a strong background in tax preparation, including individual and corporate tax returns. This role offers an opportunity to work in a collaborative environment while delivering high-quality tax services to clients.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review individual tax returns with accuracy and efficiency.</p><p>• Manage corporate tax filings, ensuring compliance with current regulations.</p><p>• Conduct detailed tax planning and analysis to minimize liabilities.</p><p>• Utilize CCH Prosystem Fx software for tax preparation and reporting.</p><p>• Stay updated on changes in tax laws and regulations to provide informed guidance.</p><p>• Collaborate with clients to gather necessary financial information and documentation.</p><p>• Assist in resolving tax-related issues and responding to inquiries from authorities.</p><p>• Maintain organized records of tax documentation and client interactions.</p><p>• Provide insights and recommendations to improve tax strategies for clients.</p>
We are looking for an experienced and driven M& A & Corporate Counsel to join our legal team in New York, New York. In this role, you will play a pivotal part in supporting the company’s growth through strategic acquisitions and complex commercial projects. This position offers the opportunity to engage directly with senior leadership while managing high-stakes transactions and providing expert legal counsel.<br><br>Responsibilities:<br>• Lead negotiations and draft key documents for M& A transactions, including purchase agreements, letters of intent, term sheets, and closing documentation.<br>• Oversee all aspects of legal due diligence processes and support post-closing integration efforts.<br>• Draft, review, and negotiate a variety of corporate and commercial agreements, such as joint ventures, non-disclosure agreements, and vendor or customer contracts.<br>• Provide legal advice on matters related to corporate governance, financing, and insurance regulations.<br>• Partner with internal business units and stakeholders to align legal strategies with organizational objectives.<br>• Collaborate with deal teams and subject matter experts to ensure legal documentation meets both legal and commercial priorities.<br>• Engage frequently and effectively with senior leadership to provide strategic legal counsel and guidance.<br>• Manage and prioritize multiple transactions and legal projects in a fast-paced environment.
<p>110,000 - 115,000</p><p><br></p><p>Benefits include:</p><ul><li>health insurance</li><li>paid time off</li><li>hybrid/remote</li></ul><p><br></p><p>We are looking for a motivated Outsourced Accounting Manager to join our dynamic CPA firm in East Brunswick, New Jersey. This role is ideal for professionals with a strong accounting background who excel at managing multiple client accounts and providing strategic financial insights. The position offers flexibility with hybrid or fully remote work arrangements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and approve payroll processing to ensure accuracy and compliance.</p><p>• Provide expert advice on general accounting and financial matters to clients.</p><p>• Manage employee expense reimbursement processes, ensuring timely and accurate handling.</p><p>• Build and maintain strong client relationships through regular communication and support.</p><p>• Conduct client meetings to present monthly financial reports and address any inquiries.</p><p>• Perform month-end close duties, including reviewing financial statements and reports.</p><p>• Reconcile accounts to ensure accurate financial records.</p><p>• Prepare and review journal entries to maintain the integrity of the general ledger.</p>
<p>We are looking for a friendly and detail-oriented Receptionist to join our team. In this long-term contract position, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This role requires excellent organizational skills and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and direct them to the appropriate staff or office.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and thorough responses.</p><p>• Schedule appointments, coordinate meetings, and maintain office calendars.</p><p>• Sort and distribute incoming mail and packages efficiently.</p><p>• Perform clerical tasks such as data entry, scanning, filing, and maintaining office inventory.</p><p>• Oversee vendor interactions, including pest control and shredding services.</p><p>• Issue visitor badges and ensure proper access protocols are followed.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Provide general administrative support to the team as needed</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
