We are looking for a dedicated Front Desk Receptionist to join our team on a contract basis in Moultonborough, New Hampshire. This role is ideal for someone who thrives in a detail-oriented environment and excels at providing excellent customer service. As the first point of contact for visitors and callers, you will play a vital role in ensuring smooth daily operations.<br><br>Responsibilities:<br>• Greet visitors warmly and manage check-in procedures efficiently.<br>• Answer and direct calls using a multi-line phone system, ensuring prompt and courteous communication.<br>• Maintain an organized and welcoming reception area.<br>• Provide information and assistance to guests and staff as needed.<br>• Schedule appointments and coordinate meeting room bookings.<br>• Handle incoming and outgoing mail and deliveries with accuracy.<br>• Maintain records and update logs for administrative purposes.<br>• Support the team with general office tasks when required.<br>• Communicate effectively with various departments to ensure seamless operations.
<p><strong>Job Responsibilities:</strong> </p><ul><li>Handled front desk duties checking in and outpatients. </li><li>Insurance verification, flags, voicemails and other duties as assigned</li></ul><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join our team onsite in Exeter, New Hampshire. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks while providing excellent support to the office. This position is ideal for someone who thrives in a dynamic environment and has a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate and timely data entry to maintain organized records.</p><p>• Provide general office support, including filing, scheduling, and correspondence.</p><p>• Act as the first point of contact by greeting visitors and ensuring a welcoming atmosphere.</p><p>• Assist with managing calendars, appointments, and meetings for team members.</p><p>• Prepare and distribute documents, reports, and presentations as needed.</p><p>• Maintain office supplies inventory and coordinate orders when necessary.</p><p>• Support various administrative projects and tasks to meet organizational needs.</p><p>• Ensure compliance with internal procedures and protocols while handling sensitive information.</p>
We are looking for a detail-oriented Office Manager to oversee daily administrative operations and ensure smooth functioning of office activities. This is a long-term contract position based in New Gloucester, Maine, offering an opportunity to contribute to a dynamic and meticulous work environment. The ideal candidate will excel in managing calendars, coordinating travel arrangements, and handling various projects with efficiency.<br><br>Responsibilities:<br>• Coordinate and manage office operations, ensuring all administrative tasks are completed accurately and on time.<br>• Handle procurement and inventory management of office supplies to ensure availability.<br>• Oversee accounts payable processes, ensuring timely and accurate payment of invoices.<br>• Act as the first point of contact for reception duties, including greeting visitors and handling phone inquiries.<br>• Manage Outlook calendars, scheduling meetings and appointments effectively.<br>• Record detailed meeting minutes and ensure timely distribution to appropriate stakeholders.<br>• Arrange travel bookings and itineraries for staff as needed.<br>• Support ad hoc projects and tasks to contribute to the overall efficiency of the office.<br>• Maintain a well-organized and meticulous workspace.<br>• Collaborate with team members to address any administrative challenges.
<p>We are looking for an Office Services Associate to join our team in Portland, ME on a contract basis. In this role, you will provide essential back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital environments. You will ensure smooth operations across hospitality, audio/visual, reception, and other service lines as needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office services tasks, including reprographics, mail handling, and intake processes, following established procedures.</p><p>• Ensure work requests are accurately logged and job tickets are completed before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues and escalate complex problems when necessary.</p><p>• Collaborate with supervisors and clients to address job requirements and meet deadlines.</p><p>• Maintain quality assurance standards for both individual work and team tasks.</p><p>• Load and manage office equipment with necessary supplies, such as paper and toner.</p><p>• Follow company policies and client site protocols to ensure compliance and efficiency.</p><p>• Prioritize and organize workflow to meet contracted deadlines and deliverables.</p><p>• Regularly lift and transport items weighing up to 50 pounds.</p><p>• Utilize resources and supplies cost-effectively to support operational goals.</p>
Our team is looking for a dedicated and detail oriented administrative assistant in Portland, ME. This contract position would be full time and fully onsite for at least 3 months. Support the teams in office with document creation and organization Organize paper and digital files Order office supplies Utilize Microsoft Excel for light data entry Answer occasional phone calls and emails in a detail oriented manner
The Office Services Associate is essential for ensuring the smooth and efficient functioning of the office environment. The role encompasses a wide range of responsibilities aimed at supporting both daily operations and long-term goals. The associate will collaborate with various departments to facilitate effective communication and foster a productive work atmosphere. Key responsibilities include: Administrative Support: Manage routine office tasks such as scheduling meetings, handling correspondence, and maintaining office supplies to ensure seamless operations. Document Management: Organize, categorize, and maintain both physical and electronic filing systems. Prepare various documents, reports, and presentations as needed. Communication Coordination: Serve as the first point of contact for internal and external communications, answering phones, responding to emails, and directing inquiries to appropriate personnel. Customer Interaction: Provide exceptional customer service by assisting clients and visitors, addressing their needs promptly, and creating a welcoming environment.
