<p>We are looking for a detail-oriented and proactive Part-Time, Office Assistant to join our team in Scottsdale, Arizona. In this role, you will provide essential administrative support to a small team of professionals working across various departments, including leadership, finance, fundraising, and program management. This is a Contract-to-Permanent position, offering a great opportunity to grow within a mission-driven organization.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative assistance to the management team and Financial Controller to ensure smooth operations.</p><p>• Schedule and organize meetings, including managing conference room logistics and setup.</p><p>• Collaborate on event planning and coordination efforts to ensure successful execution.</p><p>• Maintain and update records and data using Better Impact software.</p><p>• Create and edit documents and presentations using Microsoft Word, PowerPoint, and basic Excel functions.</p><p>• Perform receptionist duties such as answering inbound calls and greeting visitors.</p><p>• Support general office workflows to enhance efficiency and productivity.</p><p>• Assist with clerical tasks, including filing, data entry, and managing correspondence.</p>
We are looking for a skilled Database Administrator to join our team in Tempe, Arizona. In this long-term contract position, you will be responsible for managing, optimizing, and ensuring the reliability of database systems critical to our operations. This role offers the opportunity to work with diverse database technologies, including Microsoft SQL Server, Azure SQL Database, and MySQL.<br><br>Responsibilities:<br>• Administer and maintain database systems to ensure optimal performance and reliability.<br>• Monitor database performance and execute tuning strategies to improve efficiency.<br>• Design, implement, and manage database backup and recovery processes.<br>• Collaborate with development and operational teams to address database-related needs.<br>• Troubleshoot and resolve database issues promptly to minimize downtime.<br>• Configure and optimize Microsoft SQL Server, Azure SQL Database, and MySQL environments.<br>• Develop and enforce database security protocols to protect sensitive data.<br>• Provide technical guidance and support for database-related projects.<br>• Document database configurations, procedures, and standards for future reference.
<p>We are looking for a skilled (Part-Time) Collections Specialist to join our team in Phoenix, Arizona. In this role, you will primarily focus on coordinating collection activities related to the service department, requiring attention to detail and effective communication. This is a long-term contract position that offers flexibility and the opportunity to contribute to improving internal processes.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the service manager to address outstanding invoices and resolve any discrepancies.</p><p>• Research collection issues thoroughly to ensure accurate billing and follow-up.</p><p>• Maintain detailed records of collection activities using tools such as Excel and Sage software.</p><p>• Communicate effectively with clients to address questions or concerns regarding service costs.</p><p>• Monitor and track the status of collections, ensuring timely follow-ups.</p><p>• Assist in developing and implementing a structured collection process to improve efficiency.</p><p>• Prepare reports on collection status and progress for the corporate team.</p><p>• Handle a high volume of service-related collections with smaller dollar amounts.</p><p>• Work with the internal team to align collection efforts with organizational objectives.</p><p>• Ensure compliance with company policies and procedures during all collection activities.</p>
<p>We are seeking a detail-oriented and proactive Purchasing & Inventory Specialist to join our client’s team. This role is responsible for managing the procurement process, optimizing shipping and inventory practices, and supporting the sales and warehouse teams to ensure smooth operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and approve detailed sales orders.</li><li>Create, prepare, send, and revise purchase orders for products including equipment, supplies, software, materials, components, and services.</li><li>Optimize shipping methods and costs to ensure the best value for the organization and its customers.</li><li>Expedite orders with distributors or manufacturers as needed.</li><li>Provide accurate product lead times and estimated ship dates for all open orders.</li><li>Process and receive purchase and sales orders in the ERP system.</li><li>Monitor distribution partners’ inventory levels and lead times.</li><li>Enter new part numbers into the ERP system with correct income/expense account alignment.</li><li>Generate weekly reports on purchasing transactions, including volume and dollar value of processed and open orders.</li><li>Notify the sales team of vendor discount pricing issues at least 15 days before expiration.</li><li>Ensure inventory transactions reflect the actual physical movement of items, including RMAs.</li><li>Request demo equipment from distribution or manufacturing partners.</li><li>Investigate and resolve transaction and billing discrepancies.</li><li>Assist with monthly inventory counts and related investigations.</li><li>Support warehouse operations including shipping, pre-kitting, and receiving inventory as needed.</li><li>Serve as a backup for warehouse staff in shipping and receiving.</li><li>Recommend improvements to purchasing systems to enhance vendor relationships and reduce costs.</li><li>Collaborate with inventory control and sales teams to maintain appropriate inventory levels.</li><li>Identify and manage obsolete or slow-moving stock to minimize losses.</li><li>Provide support to the Sales Team during peak periods.</li><li>Assess, manage, and mitigate procurement-related risks.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
<ul><li><strong>Position: Loyalty Service/Customer Service Representative - Bilingual-Spanish/English (Contract to Hire)</strong></li><li><strong>Location: 2155 West Pinnacle Peak Road, ## 100, Phoenix, Arizona, 85027, United States</strong></li><li><strong>Type: ONSITE from 7:30am-6:00pm CST- timeframe. Monday-Friday</strong></li><li><strong>Job Schedule: 5 days in office</strong></li><li><strong>Tentative Hourly Pay: $21/per hour</strong></li></ul><p><strong>Responsibilities:</strong></p><p>• Supporting policyholders with insurance product information</p><p>• Answering PFP calls and responding to policyholder inquires with claims, service and intake related issues</p><p>• Provide detailed information about policies statuses</p><p>• Assist with basic technical troubleshooting for self-service related issues</p><p>• Ability to send transfers to the PFP sales team to increase APV revenue</p><p>• Ability to handle claim intake for PFP</p><p>• Consistently meets or exceeds expectations for departmental standards related to quality, average handle time, auxiliary time, after call work and other KPIs.</p><p>• Exhibits and practices the Organizations Common Purposes and Shared Traits. Understands organizational objectives, supports process improvements, and provides feedback to leadership.</p><p>• Willingness to participate in partnership training and mentoring of Junior Representatives.</p><p>• Willingness to perform other duties as assigned.</p><p>• Expected to be able work various shifts within 7:30 a.m. - 6:00 p.m. CDT timeframe.</p><p>• Represents the Combined tenants: Personal Connection, Empathy, Problem-Solving, and Ownership</p><p><br></p>
We are looking for an Accounts Receivable Specialist to join our team in Glendale, Arizona. This long-term contract position offers an excellent opportunity to work in a dynamic environment handling financial operations and contributing to process improvements. The ideal candidate will have hands-on experience with billing, invoicing, and cash application systems while utilizing industry-standard software.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing, billing, and collections.<br>• Apply payments and reconcile cash activities to ensure accuracy in financial records.<br>• Utilize Salesforce and Netsuite for invoicing and tracking transactions.<br>• Collaborate with the AR Manager to refine and implement efficient workflows.<br>• Generate and review customer invoices to ensure timely and accurate billing.<br>• Monitor accounts to identify overdue payments and take appropriate follow-up actions.<br>• Support the transition from QuickBooks to Netsuite, ensuring seamless integration of data.<br>• Maintain detailed records of all financial transactions and interactions with customers.<br>• Assist in resolving discrepancies or issues related to billing or payments.<br>• Communicate effectively with internal and external stakeholders regarding account statuses.
We are looking for an experienced Operations Specialist to join our team on a contract basis in Phoenix, Arizona. This role focuses on managing procurement activities, supplier coordination, and ensuring seamless supply chain operations. The ideal candidate will thrive in a dynamic environment, leveraging their expertise to support business goals and drive operational efficiency.<br><br>Responsibilities:<br>• Manage the issuance and oversight of purchase orders based on planning and demand requirements.<br>• Verify supplier acknowledgments, lead times, and delivery schedules to ensure timely fulfillment.<br>• Monitor vendor shipments and address any delays to maintain on-time delivery.<br>• Inform internal teams of delays, shortages, or quality issues to prevent disruptions.<br>• Facilitate the return-to-vendor process for defective or surplus materials.<br>• Assess material availability and expedite orders when necessary to prevent production interruptions.<br>• Collaborate with the Finance department to address blocked invoices and resolve delivery discrepancies.<br>• Maintain accurate purchase order and receipt data in relevant systems, including QuickBooks.<br>• Prepare and analyze reports on open orders, supplier performance, and inventory shortages.<br>• Drive continuous improvement initiatives to enhance supply chain efficiency.
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Scottsdale, Arizona. In this role, you will manage data entry tasks, process documentation, and ensure the accuracy and integrity of new account information. This is an excellent opportunity to showcase your organizational skills and contribute to the success of our operations.<br><br>Responsibilities:<br>• Enter and update data with precision and efficiency, ensuring all information is accurate and complete.<br>• Process documentation for new accounts, adhering to established guidelines and protocols.<br>• Utilize administrative and organizational skills to manage daily tasks effectively.<br>• Handle data entry in specialized systems, including MO and NetX360, for account management.<br>• Collaborate with team members to ensure a seamless workflow and timely completion of tasks.<br>• Maintain confidentiality and security of sensitive data and documentation.<br>• Perform routine audits to verify data accuracy and ensure compliance with company policies.<br>• Support the team with general administrative tasks as needed.
We are looking for a skilled Medical Billing Specialist to join our healthcare team in Phoenix, Arizona. In this long-term contract position, you will play a key role in managing denial follow-ups and claims processing with precision and critical thinking. This opportunity is ideal for someone who is detail oriented and has strong experience in accounts receivable and insurance-related billing processes.<br><br>Responsibilities:<br>• Investigate and resolve claim denials efficiently by identifying root causes and applying corrective actions.<br>• Communicate with insurance providers via phone and portals to address and resolve issues.<br>• Utilize medical billing software to manage and update claims and account information.<br>• Ensure compliance with industry standards and regulations in all billing activities.<br>• Apply critical thinking to analyze billing discrepancies and implement effective solutions.<br>• Coordinate with internal teams to clarify account details and ensure accurate claim submissions.<br>• Maintain detailed and accurate records of all billing activities and correspondence.<br>• Follow up on past-due accounts to optimize collections and minimize outstanding balances.<br>• Participate in specialized training to understand organizational systems and workflows.<br>• Monitor claims processing timelines to ensure prompt resolution.
We are looking for an organized and detail-focused Bookkeeper/Receptionist to join our team in Phoenix, Arizona. This is a Contract-to-permanent position that offers the opportunity to contribute to both financial and administrative functions within a dynamic office environment. The ideal candidate will excel in bookkeeping tasks and possess strong communication skills to handle receptionist duties efficiently.<br><br>Responsibilities:<br>• Manage daily bookkeeping tasks, including maintaining bank registers and reconciling accounts using QuickBooks Online.<br>• Perform accurate data entry of financial transactions and ensure all bank statements are cleared and balanced.<br>• Organize and scan tax-related documents into the company’s document management system.<br>• Act as the receptionist by greeting visitors, answering phone calls, and directing inquiries appropriately.<br>• Serve as the intake coordinator, handling incoming documents and ensuring proper distribution.<br>• Oversee document control processes to maintain secure and organized filing systems.<br>• Support accounts payable and accounts receivable functions to ensure smooth financial operations.<br>• Collaborate with team members to address any discrepancies or financial issues promptly.<br>• Participate in administrative tasks, including scheduling, correspondence, and office organization.<br>• Assist in maintaining a well-organized and welcoming office environment.
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.<br>• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.<br>• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.<br>• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.<br>• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.<br>• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.<br>• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.<br>• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.<br>• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
<p>We are seeking a creative and detail-oriented Graphic Designer to join our team on a contract basis. The ideal candidate will have a strong ability to design and produce high-quality visual content for various formats, including site plans, aerials, flyers, custom social media campaigns, and email marketing materials. This role requires expertise in Adobe InDesign, Photoshop, and Illustrator, as well as a passion for crafting compelling designs that align with project goals and branding guidelines.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Design and produce site plans and aerial visuals for presentations and marketing purposes.</li><li>Create eye-catching flyers and other print materials to promote products, services, or campaigns.</li><li>Develop custom social media campaigns, including graphics and layouts, optimized for various platforms.</li><li>Design assets for email marketing campaigns, ensuring consistency in branding and messaging.</li><li>Collaborate with stakeholders to understand project requirements and deliver creative solutions tailored to business needs.</li><li>Maintain brand consistency across all designs while ensuring accuracy in details and meeting deadlines.</li></ul><p><br></p>
<p>Robert Half Management Resources is looking for an experienced Senior Accountant to join one of our clients on an interim basis. In this contract role, you will manage key accounting processes, ensure compliance with internal controls, and contribute to the accuracy and efficiency of financial operations. This position offers the opportunity to work with cross-functional teams and play a vital role in maintaining our organization's financial integrity.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Prepare and review journal entries and account reconciliations to ensure accurate financial reporting.</p><p>• Manage month-end close processes using Sage Intacct, ensuring timely and accurate completion.</p><p>• Maintain and reconcile general ledger accounts, including tasks related to revenue recognition and expense monitoring.</p><p>• Collaborate with teams across operations, finance, and IT to address process challenges and implement improvements.</p><p>• Generate detailed financial statements, management reports, and ad hoc analyses to support decision-making.</p><p>• Provide necessary documentation and support during external audits, acting as a key liaison with auditors.</p><p>• Oversee accounts payable and receivable functions to ensure smooth financial operations.</p><p>• Identify opportunities for process optimization and leverage automation tools within Sage Intacct.</p><p>• Assist in budgeting, forecasting, and other special projects as assigned.</p>
<p>About the Role</p><p><br></p><p>We are seeking a proactive and detail-oriented HR Generalist to join our team on a contract-to-hire basis. The ideal candidate will bring a strong understanding of HR operations, compliance, and employee lifecycle management. This position plays a key role in ensuring smooth HR processes, supporting employee engagement, and maintaining compliance with employment laws and company policies.</p><p><br></p><p>If you thrive in a collaborative environment and are passionate about delivering excellent HR service, we’d love to hear from you.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Coordinate and manage onboarding and offboarding processes.</p><p><br></p><p>Assist with payroll audits and employee payroll-related inquiries.</p><p><br></p><p>Support benefits administration, including open enrollment and employee questions.</p><p><br></p><p>Track and document leave of absences (FMLA, ADA, etc.).</p><p><br></p><p>Maintain and update the HRIS system (Paycom preferred) and employee records.</p><p><br></p><p>Ensure compliance with federal and state employment laws, supporting audit preparation and reporting.</p><p><br></p><p>Process personnel and compensation changes and draft related communications.</p><p><br></p><p>Support employee relations and workplace investigations.</p><p><br></p><p>Assist with compensation benchmarking and annual cycle planning.</p><p><br></p><p>Prepare HR metrics and reports, including headcount and turnover data.</p><p><br></p><p>Maintain the HR SharePoint site and distribute HR communications.</p><p><br></p><p>Contribute to policy development, process documentation, and HR projects (including M& A integration).</p><p><br></p><p>Track and manage workers’ compensation claims and follow-ups.</p><p><br></p><p>Provide occasional support to Payroll and Recruiting functions.</p><p><br></p><p>Qualifications</p><p><br></p><p>Minimum Requirements:</p><p><br></p><p>Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience.</p><p><br></p><p>3-5 years of HR Generalist experience.</p><p><br></p><p>Proficiency in Microsoft Office Suite (especially Excel and SharePoint).</p><p><br></p><p>Experience with HRIS platforms such as Paycom, Paylocity, or BambooHR.</p><p><br></p><p>Solid understanding of HR practices, employment laws, and compliance requirements.</p><p><br></p><p>Strong organizational skills, attention to detail, and ability to handle confidential information.</p><p><br></p><p>Preferred Qualifications:</p><p><br></p><p>HR certification (SHRM-CP, PHR).</p><p><br></p><p>Experience with Paycom HRIS and payroll modules.</p><p><br></p><p>Prior experience in financial services or professional services industries.</p><p><br></p><p>Core Competencies</p><p><br></p><p>Excellent interpersonal and customer service skills.</p><p><br></p><p>Clear and professional communication style.</p><p><br></p><p>Adaptability and ability to thrive in a changing environment.</p><p><br></p><p>Strong judgment and problem-solving skills.</p>
We are looking for a detail-oriented Operations Processor to join our team in Gilbert, Arizona. This long-term contract role is ideal for a candidate with a strong background in accounting and operations, who thrives in a fast-paced environment and values accuracy and timeliness. The position offers the opportunity to contribute to vital financial processes while ensuring smooth daily operations.<br><br>Responsibilities:<br>• Compile and manage product cost data and production records to ensure accurate financial tracking.<br>• Generate detailed product cost and margin analysis reports for management review.<br>• Administer customer collections, including daily posting of cash payments and credit card processing.<br>• Reconcile daily cash postings and credit card transactions to maintain financial accuracy.<br>• Process and administer credit applications while ensuring compliance with company policies.<br>• Coordinate internal and external communications regarding customer account statuses.<br>• Assist with month-end closing activities to support accurate financial reporting.<br>• Perform daily reconciliation of employee time cards to maintain payroll accuracy.<br>• Utilize advanced mathematical and logical deduction skills to analyze financial data effectively.
We are looking for an experienced HR Generalist to join our team in Scottsdale, Arizona. In this dynamic role, you will oversee a wide range of human resources functions, including onboarding, compliance, benefits administration, and employee relations. This is a Contract-to-permanent position, offering an excellent opportunity for a motivated and detail-oriented individual to contribute to the success of our organization.<br><br>Responsibilities:<br>• Manage the onboarding and offboarding processes, ensuring a seamless experience for employees at all stages of the lifecycle.<br>• Administer employee benefits programs, leave management, and workers' compensation claims with accuracy and efficiency.<br>• Provide guidance on performance management, coaching, and employee relations to support a positive and productive workplace.<br>• Ensure compliance with federal, state, and local labor laws, maintaining up-to-date knowledge of HR regulations.<br>• Maintain and enhance HR systems, including platforms such as Paylocity, to improve functionality and reporting.<br>• Develop and update HR policies, procedures, and employee handbooks to reflect current practices and standards.<br>• Coordinate training initiatives and development programs to foster employee growth and skill enhancement.<br>• Collaborate with recruitment efforts, assisting in hiring processes and candidate coordination as needed.<br>• Partner with finance and payroll teams to manage employee data and generate accurate reports.
We are looking for a detail-oriented Small Market Sales Assistant to join our team in Rochester, New York. In this long-term contract role, you will support top-performing sales representatives and leadership by managing administrative tasks and ensuring smooth communication with clients and referral sources. This is a fantastic opportunity to contribute to a dynamic payroll services industry while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Provide administrative support to sales representatives and leadership by handling correspondence and documentation.<br>• Utilize business software tools, including Salesforce, Microsoft Outlook, and spreadsheets, to process and track sales activities.<br>• Coordinate submission workflows, ensuring all requirements are met and deadlines are adhered to.<br>• Serve as a point of contact for clients, referral sources, and sales team members to facilitate seamless communication.<br>• Prepare reports, organize data, and maintain accurate records of sales activities.<br>• Assist in creating and managing client proposals and submissions.<br>• Monitor and log sales activities into the CRM system for accurate reporting and tracking.<br>• Perform ad hoc tasks such as photocopying, scanning documents, and other administrative duties as needed.<br>• Ensure compliance with company protocols and maintain confidentiality in all interactions.
<p>Robert Half Legal has partnered with a pioneering materials science company in their search for a seasoned Executive Assistant to provide direct support to the General Counsel (GC) and Chief Financial Officer (CFO). This is a full-time, on-site, contract-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage ever-changing calendars, priorities, and schedules for the GC and CFO, anticipating needs and proactively coordinating commitments.</li><li>Arrange complex, multi-leg domestic and international travel itineraries, including visas and accommodations.</li><li>Plan and execute meetings, company events, and investor presentations both remotely and on-site, ensuring all logistical details are handled with precision.</li><li>Serve as a primary point of contact for investors, external counsel, and senior executives, demonstrating refined communication skills and professional diplomacy.</li><li>Gatekeep sensitive information and screen requests for access while maintaining the highest degree of discretion and confidentiality.</li><li>Prepare, edit, and circulate correspondence, reports, and presentations for leadership review and distribution.</li><li>Effectively anticipate and resolve administrative challenges, enabling executives to focus on strategic priorities.</li></ul><p><br></p>
We are looking for an experienced Real Estate Development Paralegal to join a dynamic aviation company in Mesa, Arizona. This hybrid role offers an exciting opportunity to contribute to the development of innovative airparks nationwide while working closely with government agencies and leading aviation firms. The position includes periodic travel to industry trade shows and offers a competitive salary, benefits package, and year-end bonus.<br><br>Responsibilities:<br>• Provide comprehensive paralegal support for real estate development projects, ensuring compliance with legal standards and regulations.<br>• Handle case management responsibilities using specialized software to track and organize legal documents effectively.<br>• Collaborate with corporate legal teams to draft, review, and negotiate contracts related to commercial real estate transactions.<br>• Conduct thorough research on real estate laws and regulations to guide project development and decision-making processes.<br>• Assist in the preparation and filing of legal documents, including agreements, leases, and investment-related paperwork.<br>• Coordinate with government agencies and aviation companies to ensure smooth project execution and compliance.<br>• Manage communication and logistics for periodic travel to industry trade shows and events.<br>• Oversee documentation for corporate real estate investments, ensuring accuracy and attention to detail.<br>• Support the development of airparks across the nation by providing legal expertise and strategic insights.<br>• Maintain organized and up-to-date records of all legal proceedings and project developments.
