<p>We are looking for a detail-oriented Labor Compliance Specialist to join our team in Phoenix, Arizona. This is a Contract to permanent position offering an excellent opportunity for growth and development. The role requires expertise with prevailing wages and certified payroll, and involves ensuring compliance across multiple states. The ideal candidate will bring a strong work ethic, adaptability, and the ability to work independently in a hybrid work environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform Prevailing Wage and Davis Bacon project reporting (multi-state) and ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR)</li><li>Assist with tracking and reporting hours for projects subject to owner-controlled insurance to meet reporting requirements</li><li>Perform audits of various payroll records to ensure accuracy and compliance</li><li>Track Subcontract Certified Payroll Reports </li><li>Answer certified payroll questions and requests</li><li>Assist with compliance related projects as assigned by Labor Compliance Manager</li><li>Additional duties as required. <strong> </strong></li></ul><p><br></p>
<p>A leading company in the <strong>wine and spirits distribution industry</strong> is seeking an <strong>Accounting Manager</strong> to oversee accounting operations and ensure financial accuracy in accordance with established principles and deadlines. This position will begin as a <strong>contract-to-hire opportunity</strong>, offering the potential for permanent employment based on performance.</p><p> </p><p>The Accounting Manager will manage a small accounting team, oversee general ledger, accounts payable, and payroll functions, and provide financial analysis to support organizational goals. The ideal candidate will bring strong leadership, attention to detail, and experience managing complex accounting processes in a dynamic, fast-paced environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Direct and oversee daily accounting functions, including <strong>General Ledger Accounting, Payroll, and Accounts Payable</strong>.</li><li>Supervise and develop accounting personnel, ensuring accuracy, efficiency, and adherence to company policies and GAAP standards.</li><li>Prepare and review <strong>financial statements</strong>, reconciliations, and journal entries to ensure completeness and accuracy.</li><li>Coordinate <strong>month-end and year-end close processes</strong> and maintain internal controls over financial reporting.</li><li>Manage payroll operations and ensure compliance with federal, state, and local regulations.</li><li>Oversee vendor payments, expense reimbursements, and the maintenance of documentation for monthly reporting.</li><li>Prepare and file <strong>property tax returns and renewal license applications</strong> for multiple branch locations.</li><li>Conduct special analyses and prepare reports to support business decisions and leadership initiatives.</li><li>Collaborate cross-functionally with operations and finance teams to improve efficiency and accuracy across accounting processes.</li></ul><p><br></p>
<p>We are looking for an experienced Medical Billing Manager with a strong background in medical administration to join our team in Mesa, Arizona. This Contract-to-permanent position offers an exciting opportunity to manage essential financial and administrative operations while contributing to the overall efficiency of our organization. Ideal candidates will possess expertise in accounts management, revenue cycle, and billing functions.</p><p><br></p><p>Responsibilities:</p><p>Oversee daily operations of the medical billing department.</p><p>Ensure accurate, timely, and compliant billing, coding, and collections.</p><p>Train and support billing staff in using billing software and maintaining compliance.</p><p>Develop and implement billing policies and procedures.</p><p>Manage patient billing inquiries and resolve issues efficiently.</p><p>Coordinate with healthcare providers and insurance companies for claim submissions.</p><p>Audit billing and collection procedures for accuracy and regulatory compliance.</p><p>Monitor billing performance and generate reports for senior management.</p><p>Stay current with billing regulations, coding updates, and insurance guidelines.</p><p>Handle sensitive patient and financial information confidentially.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Scottsdale, Arizona. This is a long-term contract position offering a hybrid work arrangement, combining remote and in-office days. The ideal candidate will have experience with accounting systems and a strong understanding of accounts payable processes.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions efficiently and accurately.<br>• Utilize Microsoft Dynamics D365 and Exflow software to handle payments and invoices.<br>• Perform wire transfers and assist with banking-related tasks as needed.<br>• Collaborate with the AP Manager to ensure compliance and accuracy in financial operations.<br>• Review invoices for proper coding, authorization, and adherence to company policies.<br>• Maintain organized records of transactions and vendor communications.<br>• Support the auditing process by providing necessary documentation and reports.<br>• Assist with other accounting functions as required, including billing and accounts receivable.<br>• Contribute to the implementation of process improvements to enhance workflow efficiency.<br>• Provide excellent customer service to vendors and internal stakeholders.
We are looking for a skilled Database Administrator to join our team in Tempe, Arizona. In this long-term contract position, you will be responsible for managing, optimizing, and ensuring the reliability of database systems critical to our operations. This role offers the opportunity to work with diverse database technologies, including Microsoft SQL Server, Azure SQL Database, and MySQL.<br><br>Responsibilities:<br>• Administer and maintain database systems to ensure optimal performance and reliability.<br>• Monitor database performance and execute tuning strategies to improve efficiency.<br>• Design, implement, and manage database backup and recovery processes.<br>• Collaborate with development and operational teams to address database-related needs.<br>• Troubleshoot and resolve database issues promptly to minimize downtime.<br>• Configure and optimize Microsoft SQL Server, Azure SQL Database, and MySQL environments.<br>• Develop and enforce database security protocols to protect sensitive data.<br>• Provide technical guidance and support for database-related projects.<br>• Document database configurations, procedures, and standards for future reference.
<p><strong>Copywriter/Content Specialist</strong></p><p><strong>Duration:</strong> 3-Month Contract, 40 hours/week</p><p><br></p><p>We’re looking for a <strong>Copywriter/Content Specialist</strong> who thrives in fast-paced environments and knows how to bring brand stories to life across multiple channels. This is a full-time contract role supporting a dynamic team focused on delivering high-impact marketing content.</p><p><br></p><p><strong>A Day in the Life:</strong></p><p>You’ll be responsible for developing high-quality, engaging, and persuasive copy for a variety of marketing materials, including website content, email campaigns, social media posts, white papers, case studies, and more. You’ll maintain and refine the company’s brand voice, ensuring consistency across all communication channels. You’ll bring fresh, creative thinking to challenge the status quo while staying true to brand guidelines. You’ll collaborate closely with marketing, design, product, and sales teams to develop and execute integrated marketing campaigns. You’ll also review and edit content to ensure accuracy, clarity, and alignment with brand standards.</p>
<p>We are looking for a skilled and detail-oriented (Part-Time) Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Phoenix, Arizona. This position is part-time (20-30hrs weekly) and requires expertise in managing comprehensive bookkeeping tasks, overseeing financial operations, and supporting office management duties. The ideal candidate will possess strong organizational skills and a solid understanding of accounting principles.</p><p><br></p><p>Responsibilities:</p><p>• Handle day-to-day accounting operations, including managing accounts payable and accounts receivable.</p><p>• Prepare and issue accurate invoices in a timely manner.</p><p>• Conduct bank reconciliations to ensure financial accuracy and consistency.</p><p>• Manage annual sales tax filings and ensure compliance with relevant regulations.</p><p>• Maintain and update financial records using QuickBooks software.</p><p>• Provide support with office management tasks and administrative duties as needed.</p><p>• Monitor and track financial transactions to ensure data integrity.</p><p>• Generate financial reports and summaries for review by management.</p><p>• Assist in developing and implementing efficient accounting procedures.</p><p>• Address and resolve discrepancies in financial records promptly.</p>
We are looking for an experienced Human Resources (HR) Manager to join our team in Tempe, Arizona. This long-term contract position offers an exciting opportunity to oversee critical HR functions, including employee relations, compliance, and talent acquisition. The ideal candidate will bring a proven track record in managing HR systems and processes, ensuring seamless operations within a dynamic environment.<br><br>Responsibilities:<br>• Lead and manage day-to-day HR operations, including employee relations, benefits administration, and compliance initiatives.<br>• Oversee recruitment processes, ensuring alignment with organizational goals and industry standards.<br>• Utilize HR systems, including ADP Workforce Now and Ceridian, to streamline workflows and maintain accurate employee records.<br>• Develop and implement strategies to enhance employee engagement and retention.<br>• Ensure compliance with labor laws and organizational policies, conducting regular audits and updates as needed.<br>• Collaborate with leadership teams to align HR strategies with business objectives.<br>• Manage benefit programs and assist employees with inquiries regarding health, retirement, and other services.<br>• Facilitate training sessions and workshops to support employee development and organizational growth.<br>• Analyze HR metrics to identify trends and recommend improvements to processes.<br>• Support hiring processes by coordinating interviews, onboarding new employees, and maintaining ATS systems.
<p>Are you a skilled Medical Biller with extensive experience in billing, and denial management? Do you thrive in solving complex billing issues, investigating denied claims, and working closely with insurance providers to ensure timely resolutions? If so, we have an exciting contract role for you!</p><p><br></p><p>Our client near Central/Thomas in Phoenix, AZ is seeking a Medical Billing Specialist to join their team for a 5-6 month contract opportunity, with the potential for conversion into a permanent role based on performance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform detailed follow-up on denied insurance claims to determine the reason for denial and identify solutions.</li><li>Utilize payer portals effectively to research claim statuses, submissions, and discrepancies.</li><li>Resolve complex billing issues through proactive communication with insurance companies via phone, email, and portal inquiries.</li><li>Apply critical thinking to analyze denial patterns and recommend process improvements to mitigate future denials.</li><li>Work collaboratively with teammates to ensure timely collection of accounts receivable and resolution of claim-related issues</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Purchasing & Inventory Specialist to join our client’s team. This role is responsible for managing the procurement process, optimizing shipping and inventory practices, and supporting the sales and warehouse teams to ensure smooth operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and approve detailed sales orders.</li><li>Create, prepare, send, and revise purchase orders for products including equipment, supplies, software, materials, components, and services.</li><li>Optimize shipping methods and costs to ensure the best value for the organization and its customers.</li><li>Expedite orders with distributors or manufacturers as needed.</li><li>Provide accurate product lead times and estimated ship dates for all open orders.</li><li>Process and receive purchase and sales orders in the ERP system.</li><li>Monitor distribution partners’ inventory levels and lead times.</li><li>Enter new part numbers into the ERP system with correct income/expense account alignment.</li><li>Generate weekly reports on purchasing transactions, including volume and dollar value of processed and open orders.</li><li>Notify the sales team of vendor discount pricing issues at least 15 days before expiration.</li><li>Ensure inventory transactions reflect the actual physical movement of items, including RMAs.</li><li>Request demo equipment from distribution or manufacturing partners.</li><li>Investigate and resolve transaction and billing discrepancies.</li><li>Assist with monthly inventory counts and related investigations.</li><li>Support warehouse operations including shipping, pre-kitting, and receiving inventory as needed.</li><li>Serve as a backup for warehouse staff in shipping and receiving.</li><li>Recommend improvements to purchasing systems to enhance vendor relationships and reduce costs.</li><li>Collaborate with inventory control and sales teams to maintain appropriate inventory levels.</li><li>Identify and manage obsolete or slow-moving stock to minimize losses.</li><li>Provide support to the Sales Team during peak periods.</li><li>Assess, manage, and mitigate procurement-related risks.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an exciting opportunity to contribute to various departments by providing administrative support, managing data, and coordinating projects. The role also includes front desk responsibilities and requires excellent organizational and communication skills.<br><br>Responsibilities:<br>• Oversee front desk operations, ensuring procedural documents are updated bi-annually and communicated effectively to the team.<br>• Organize and manage Board and volunteer Committee meetings, including tracking terms, maintaining attendance records, and updating member rosters and bios.<br>• Act as a project manager for meeting preparations, including drafting agendas, setting deadlines, compiling materials, and distributing accurate minutes.<br>• Provide logistical support for large-scale meetings, handling food and beverage arrangements, scheduling, and material preparation for on-site and off-site events.<br>• Coordinate donor correspondence mailings and maintain inventory of program materials, incentives, and office supplies.<br>• Assist with travel arrangements for department leaders, including booking flights, accommodations, and transportation.<br>• Perform office tasks such as mailing, copying, scanning, faxing, and printing as needed.<br>• Maintain and update calendars using Microsoft Outlook and other scheduling tools.<br>• Support building service requests and manage access to inter-office locations when required.<br>• Modify and manage spreadsheets and databases to support data reporting and project needs.
<p>We are looking for a skilled Paralegal to join our team in Phoenix, Arizona. This is a long-term contract position where you will play a key role in supporting litigation cases, including personal injury matters such as auto accidents and dog bites. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively in a fast-paced legal environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Provide comprehensive support to one attorney by managing litigation cases and meeting court deadlines.</p><p>• Draft and review legal documents, including demands, using established templates.</p><p>• Conduct thorough legal research and analyze case-related information to support legal strategies.</p><p>• File court documents accurately and in a timely manner while adhering to procedural requirements.</p><p>• Gather, review, and organize medical records and other essential case materials.</p><p>• Assist in trial preparation, including managing discovery and compiling necessary documentation.</p><p>• Utilize case management software, such as Filevine, to track case progress and documentation.</p>
We are looking for a highly skilled and organized Executive Assistant to provide critical support to a fast-paced real estate development executive team. This contract position, based in Scottsdale, Arizona, involves managing day-to-day operations, coordinating communications, and handling special projects for a variety of real estate ventures. The ideal candidate will bring professionalism, discretion, and a proactive approach to ensure the executive team can focus on strategic objectives.<br><br>Responsibilities:<br>• Manage and maintain an active calendar of appointments, ensuring smooth coordination of meetings, events, and commitments.<br>• Arrange comprehensive travel plans, including domestic itineraries and logistics, for the executive leadership team.<br>• Prepare detailed briefing materials, agendas, and follow-ups for meetings, ensuring alignment with priorities.<br>• Draft, proofread, and finalize correspondence, presentations, and reports with a high level of accuracy.<br>• Support corporate and investor relations by preparing presentations, materials, and meeting minutes as needed.<br>• Track key deliverables and follow up on outstanding tasks to ensure deadlines are met.<br>• Organize and maintain files, including contracts, budgets, and project documentation, for easy access and reference.<br>• Process and complete expense reports efficiently, adhering to company guidelines.<br>• Coordinate company events and parties, managing all aspects from planning to execution within budget.<br>• Represent the executive team in communications, fostering strong relationships with clients, officials, and stakeholders.
We are looking for a meticulous and driven KYC Data Analyst to join our team in Phoenix, Arizona. In this long-term contract position, you will play a vital role in ensuring the accuracy and completeness of data within our systems. This opportunity is ideal for individuals with a strong analytical mindset and a passion for maintaining high-quality standards in data reporting.<br><br>Responsibilities:<br>• Review and update custodian system data to ensure accuracy and completeness.<br>• Collaborate with internal teams to identify and resolve discrepancies in data.<br>• Organize and document processes to enhance data management efficiency.<br>• Address missing invoices and ensure proper documentation for compliance purposes.<br>• Support ongoing initiatives to enhance data quality and reporting capabilities.<br>• Maintain detailed records of progress and updates for reporting purposes.<br>• Assist with repapering requirements to meet regulatory standards.<br>• Communicate effectively with stakeholders to provide updates and ensure alignment on data-related tasks.<br>• Conduct thorough analyses to identify opportunities for improvement in data processes.
<p>We are looking for a meticulous and proactive KYC Data Analyst to join our team on a contract basis in Phoenix, Arizona. In this role, you will play a key part in ensuring the accuracy and completeness of client data, supporting compliance efforts, and contributing to data enhancement initiatives. This position offers an opportunity to collaborate with internal teams and make a meaningful impact on operational processes.</p><p><br></p><p>Responsibilities:</p><p>• Review and analyze client data to ensure accuracy and compliance with regulatory standards.</p><p>• Update and maintain custodian systems to reflect complete and correct KYC information.</p><p>• Collaborate with internal teams to identify and resolve discrepancies in documentation and data.</p><p>• Monitor progress on data enhancement initiatives and ensure timely completion of tasks.</p><p>• Manage repapering requirements to align with organizational standards.</p><p>• Track and address missing invoices or documentation in coordination with relevant departments.</p><p>• Support efforts to improve data quality and streamline processes.</p><p>• Prepare detailed reports and documentation for internal and external stakeholders.</p><p>• Identify opportunities for process improvements and propose actionable solutions.</p>
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.<br>• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.<br>• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.<br>• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.<br>• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.<br>• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.<br>• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.<br>• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.<br>• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
We are looking for a detail-oriented Staff Accountant to join our team in Phoenix, Arizona. This contract position involves collaborating with various departments to manage financial operations and ensure compliance with accounting standards. The role requires a proactive individual capable of handling reconciliation tasks, financial reporting, and budgeting in a dynamic, multi-state environment.<br><br>Responsibilities:<br>• Perform detailed month-to-month and year-to-year expense analysis, identifying necessary adjustments to the General Ledger and accruals.<br>• Prepare and post monthly journal entries with accuracy and timeliness.<br>• Reconcile gross profit figures between financial and billing distribution systems on a monthly basis.<br>• Compile and distribute financial statements and reports, ensuring clarity and accuracy.<br>• Conduct budget versus actual expense analyses to identify variances and provide actionable insights.<br>• Reconcile General Ledger accounts monthly, addressing errors, write-offs, and items requiring management review.<br>• Collaborate with suppliers to maintain payment aging within corporate guidelines, including bank reconciliations and forecasting.<br>• Prepare and file monthly tax reports in compliance with regulations.<br>• Support annual budget forecasting and participate in strategic financial planning.<br>• Manage petty cash reconciliation, monthly spoils billing, and commission payouts, ensuring timely processing.
We are looking for a highly organized and detail-oriented Cost Clerk to join our team on a contract basis in Phoenix, Arizona. This position plays a vital role in supporting the accounting department by ensuring the accuracy and efficiency of daily operations, including purchase order management, tax filing, and invoice processing. If you thrive in a fast-paced environment and enjoy collaborating with multiple departments, this opportunity could be a great fit for you.<br><br>Responsibilities:<br>• Validate and audit daily receiving logs, including removing or adjusting purchase orders and items as necessary.<br>• Review and update receiving logs, ensuring accuracy and adherence to company guidelines.<br>• Create and update purchase orders, including documenting changes and maintaining a clear audit trail.<br>• Process invoices for product transfers and prepare tax-related documentation, such as state excise tax filings and deferred taxes.<br>• Manage billing for keg returns and assist with product buy-ins and resale certificates.<br>• Oversee stop charges and ensure proper documentation for all adjustments.<br>• Collaborate with warehouse and commercial operations to address discrepancies and maintain accurate records.<br>• Assist with the preparation of purchase orders for samples received into the warehouse.<br>• Perform additional duties as assigned to support the accounting team and streamline operations.
We are looking for a skilled Financial Analyst to join our team in Scottsdale, Arizona. This is a Contract-to-permanent position within the education industry, offering an exciting opportunity to contribute to financial planning and analysis efforts. The ideal candidate will have a strong background in financial modeling and data analysis, along with advanced Excel proficiency.<br><br>Responsibilities:<br>• Develop and maintain financial models to support business decision-making and strategic planning.<br>• Prepare detailed financial reports and forecasts to assist in budgeting and resource allocation.<br>• Conduct ad hoc financial analyses to evaluate business performance and identify trends.<br>• Perform variance analysis to compare actual results against forecasts and budgets, identifying key drivers.<br>• Utilize advanced Excel formulas and data mining techniques to gather and analyze large datasets.<br>• Collaborate with cross-functional teams to ensure accurate and timely reporting.<br>• Provide insights and recommendations to improve financial performance and efficiency.<br>• Create dashboards and visualizations to present financial data in a clear and actionable format.<br>• Monitor financial metrics and KPIs to ensure alignment with organizational goals.<br>• Support management in strategic decision-making through detailed financial analysis.
We are looking for a detail-oriented and motivated Billing Clerk to join our team on a long-term contract basis. In this hybrid position, based in Phoenix, Arizona, you will play a critical role in processing and verifying high volumes of service tickets to ensure accurate billing and revenue capture. This role offers an excellent opportunity to develop your skills in a fast-paced and collaborative environment.<br><br>Responsibilities:<br>• Process 200-250 service tickets daily with accuracy and efficiency, ensuring timely task completion.<br>• Verify and close service tickets to capture accurate revenue for all services rendered.<br>• Collaborate with internal departments to address and resolve outstanding discrepancies by set deadlines.<br>• Investigate and resolve billing issues to maintain accurate financial records.<br>• Maintain organized and accurate documentation for all service tickets and billing activities.<br>• Support the finance team with various administrative tasks as needed.<br>• Adhere to company policies and procedures related to billing and accounts payable.<br>• Ensure compliance with established processes to maintain data accuracy and integrity.
We are looking for an experienced Sr. Accounts Receivable Analyst to join our team in Scottsdale, Arizona. This Contract-to-permanent position offers an opportunity to play a vital role in managing and optimizing the collections process while contributing to the growth of a dynamic organization. The ideal candidate will possess exceptional organizational skills, a proactive problem-solving attitude, and the ability to work collaboratively to improve processes and achieve company goals.<br><br>Responsibilities:<br>• Conduct outbound collections calls with a strong focus on professionalism and customer service, ensuring adherence to company policies.<br>• Investigate and analyze accounts thoroughly to prepare for effective customer interactions and meetings.<br>• Collaborate with internal sales teams and cross-functional departments, as well as external customers, to address and resolve collection-related issues.<br>• Evaluate delinquent accounts and prepare detailed reports on high-risk accounts, offering recommendations for resolution.<br>• Generate and review reports on bad debt, assisting with invoices, credit memos, and necessary adjustments.<br>• Support system improvement initiatives by analyzing current collection practices and proposing process enhancements.<br>• Identify and address process gaps by working with cross-functional teams to implement creative solutions, including automation opportunities.<br>• Participate in streamlining the collections process and contribute to the development of more efficient workflows.
We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
We are looking for a detail-oriented Small Market Sales Assistant to join our team in Rochester, New York. In this long-term contract role, you will support top-performing sales representatives and leadership by managing administrative tasks and ensuring smooth communication with clients and referral sources. This is a fantastic opportunity to contribute to a dynamic payroll services industry while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Provide administrative support to sales representatives and leadership by handling correspondence and documentation.<br>• Utilize business software tools, including Salesforce, Microsoft Outlook, and spreadsheets, to process and track sales activities.<br>• Coordinate submission workflows, ensuring all requirements are met and deadlines are adhered to.<br>• Serve as a point of contact for clients, referral sources, and sales team members to facilitate seamless communication.<br>• Prepare reports, organize data, and maintain accurate records of sales activities.<br>• Assist in creating and managing client proposals and submissions.<br>• Monitor and log sales activities into the CRM system for accurate reporting and tracking.<br>• Perform ad hoc tasks such as photocopying, scanning documents, and other administrative duties as needed.<br>• Ensure compliance with company protocols and maintain confidentiality in all interactions.
<p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p><p>• Detailed sales order review and approval</p><p>• Create, prepare, send, and revise purchase orders for products (i.e., equipment, supplies, software, materials, components, services, et.) in line with organizational cost, quality, and customer expectations</p><p>• Manage and optimize shipping methods and costs to ensure the lowest price for customers</p><p>• Expedite orders placed with distribution or manufacturers when requested</p><p>• Provide product lead times and estimated ship dates on all open orders</p><p>• Fulfill/receive purchase and sales orders into ERP system</p><p>• Stay up to date with distribution partner’s inventory levels and lead times</p><p>• Enter new part numbers in correlation with the correct income/expense accounts into ERP system as required</p><p>• Provide weekly reporting activities on various purchasing transactions, including volume and dollar value of processed and open orders</p><p>• Alert the sales team to any vendor discount pricing issues 15 days before the expiration date</p><p>• Ensure transactions exist and reflect actual, physical path of items, including RMA’s, to ensure inventory levels in ERP system remain accurate</p><p>• Request demo equipment for distribution or manufacturing partners</p><p>• Research transactions and billing discrepancies</p><p>• Assist with monthly inventory counts and investigations</p><p>• Assists the warehouse with shipping, pre-kitting, and receiving inventory on a daily or as needed basis</p><p>• Act as backup to warehouse staff by shipping orders and receiving inventory as requested</p><p>• Propose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business</p><p>• Collaborate with inventory control and sales to maintain inventory level needs</p><p>• Identify ways to manage obsolete and slow-moving stock to help offset losses</p><p>• Provide support to Sales Team in times of high volume</p><p>• Assess, manage, and mitigate risks</p><p>• Other duties as assigned</p>
