<p>We are looking for a<strong> Release of Information Specialist</strong> to join our team that is <strong>based in Arizona or Nevada</strong>. The <strong>Release of Information Specialist</strong> role requires a detail-oriented individual who can effectively manage office operations while supporting healthcare-related functions. The <strong>Release of Information Specialist</strong> will play a pivotal role in ensuring smooth workflows and collaboration across teams.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate requests for medical records to ensure proper authorization and compliance with HIPAA regulations.</p><p>• Utilize electronic health record (EHR) systems to locate, prepare, and distribute requested records.</p><p>• Maintain a detailed log of released records and ensure confidentiality throughout the process.</p><p>• Communicate effectively with patients, providers, and third-party requestors to clarify documentation and resolve inquiries.</p><p>• Ensure quality and accuracy in every step of the record release process.</p>
<ul><li>Receives and processes requests for the legal health record in paper or electronic format, tracks, fulfills/denies requests within appropriate timelines, Federal and State Regulations, and Requirements. </li><li>Follows up on incomplete/inaccurate/missing records as appropriate and coordinates with local Affiliates to retrieve and process records stored offsite. </li><li>This includes all of the following duties, but not limited to, generating electronic record files, abstracting information from records, redaction, and releasing records to authorized parties and invoicing requestors for copies. </li><li>Supports the success of a high-performing shared services organization by helping to champion and drive the long-term Sutter Shared Services vision. </li><li>Helps foster an environment in which continuous improvement in business processes and services is welcomed and recognized.</li></ul><p><br></p>
We are looking for a skilled Medical Billing Specialist to join our healthcare team in Phoenix, Arizona. In this long-term contract position, you will play a key role in managing denial follow-ups and claims processing with precision and critical thinking. This opportunity is ideal for someone who is detail oriented and has strong experience in accounts receivable and insurance-related billing processes.<br><br>Responsibilities:<br>• Investigate and resolve claim denials efficiently by identifying root causes and applying corrective actions.<br>• Communicate with insurance providers via phone and portals to address and resolve issues.<br>• Utilize medical billing software to manage and update claims and account information.<br>• Ensure compliance with industry standards and regulations in all billing activities.<br>• Apply critical thinking to analyze billing discrepancies and implement effective solutions.<br>• Coordinate with internal teams to clarify account details and ensure accurate claim submissions.<br>• Maintain detailed and accurate records of all billing activities and correspondence.<br>• Follow up on past-due accounts to optimize collections and minimize outstanding balances.<br>• Participate in specialized training to understand organizational systems and workflows.<br>• Monitor claims processing timelines to ensure prompt resolution.
We are looking for an experienced Business Analyst to join our team in Tempe, Arizona. In this long-term contract position, you will play a crucial role in analyzing financial data, conducting research, and developing actionable insights to support decision-making processes. This opportunity is ideal for professionals who excel at problem-solving and thrive in dynamic environments.<br><br>Responsibilities:<br>• Collect and analyze complex financial data to identify trends and provide actionable insights.<br>• Develop and implement financial models to support forecasting and strategic planning.<br>• Conduct market research and assessments to inform business strategies and decisions.<br>• Prepare detailed reports and presentations to communicate findings and recommendations effectively.<br>• Collaborate with cross-functional teams to ensure deliverables align with organizational goals.<br>• Monitor and evaluate key performance indicators to track progress and identify areas for improvement.<br>• Provide support for various research activities to enhance data-driven decision-making.<br>• Ensure accuracy and consistency in all data collection and reporting processes.<br>• Actively contribute to the development of innovative solutions to address business challenges.
<ul><li><strong>Position: Loyalty Service/Customer Service Representative - Bilingual-Spanish/English (Contract to Hire)</strong></li><li><strong>Location: 2155 West Pinnacle Peak Road, ## 100, Phoenix, Arizona, 85027, United States</strong></li><li><strong>Type: ONSITE from 7:30am-6:00pm CST- timeframe. Monday-Friday</strong></li><li><strong>Job Schedule: 5 days in office</strong></li><li><strong>Tentative Hourly Pay: $21/per hour</strong></li></ul><p><strong>Responsibilities:</strong></p><p>• Supporting policyholders with insurance product information</p><p>• Answering PFP calls and responding to policyholder inquires with claims, service and intake related issues</p><p>• Provide detailed information about policies statuses</p><p>• Assist with basic technical troubleshooting for self-service related issues</p><p>• Ability to send transfers to the PFP sales team to increase APV revenue</p><p>• Ability to handle claim intake for PFP</p><p>• Consistently meets or exceeds expectations for departmental standards related to quality, average handle time, auxiliary time, after call work and other KPIs.</p><p>• Exhibits and practices the Organizations Common Purposes and Shared Traits. Understands organizational objectives, supports process improvements, and provides feedback to leadership.</p><p>• Willingness to participate in partnership training and mentoring of Junior Representatives.</p><p>• Willingness to perform other duties as assigned.</p><p>• Expected to be able work various shifts within 7:30 a.m. - 6:00 p.m. CDT timeframe.</p><p>• Represents the Combined tenants: Personal Connection, Empathy, Problem-Solving, and Ownership</p><p><br></p>
<p>We are looking for a dedicated entry-level Workers Compensation Defense Litigation Attorney to join our regional law firm client's team in Phoenix, Arizona. In this role, you will handle a range of workers’ compensation defense cases, working closely with clients and colleagues to deliver high-quality legal services. This position is ideal for a motivated individual with 1+ years of experience, strong legal expertise, excellent communication skills, and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a diverse caseload of workers’ compensation defense matters, ensuring effective case strategy and execution.</p><p>• Draft motions, briefs, and other legal documents to support case development and client representation.</p><p>• Conduct thorough discovery processes, including depositions and interrogatories, to gather relevant case information.</p><p>• Collaborate with clients and colleagues to provide clear legal advice and maintain strong, detail-oriented relationships.</p><p>• Analyze case details and legal precedents to formulate sound defense strategies.</p><p>• Present cases effectively during hearings and trials, demonstrating strong advocacy skills.</p><p>• Maintain organized case files and ensure compliance with court deadlines and procedural requirements.</p><p>• Monitor workers’ compensation law developments to stay informed of changes that may impact case strategies.</p><p>• Utilize strong time management skills to meet billing expectations and handle multiple cases efficiently.</p>
<p>We are looking for a detail-oriented and collaborative Administrator Coordinator to join our client in Scottsdale, Arizona. In this role, you will support various departments by providing exceptional customer service, maintaining accurate member data, and ensuring efficient office operations. The ideal candidate is self-motivated, dependable, and passionate about fostering strong relationships within the beauty industry. This opportunity is hybrid, 2 days in office and 3 days remote. Work hours will be a total of 35 hours for the week. </p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service by addressing member inquiries, offering proactive solutions, and building lasting relationships.</p><p>• Maintain and update the membership database, ensuring accuracy in data and tracking engagement metrics.</p><p>• Collaborate with team members to manage accounts payable, accounts receivable, invoicing, and event logistics.</p><p>• Coordinate meetings and assist with scheduling to streamline departmental operations.</p><p>• Evaluate current office procedures and implement improvements to enhance efficiency.</p><p>• Stay informed about industry trends and best practices to continually improve member experiences.</p><p>• Serve as a reliable resource across departments, ensuring smooth communication and operational support.</p>
<p>We are seeking a detail-oriented and organized <strong>Accounting Clerk</strong> to join our client's team. This position is ideal for someone who enjoys working with numbers, has strong attention to detail, and thrives in a collaborative environment. You will play a key role in supporting the accounting department by maintaining accurate financial records and ensuring timely processing of transactions. This role is open due to growth and is a great opportunity for someone to get their foot in the door with an established organization. </p><p><strong>Key Responsibilities</strong></p><ul><li>Process accounts payable and accounts receivable transactions.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Reconcile bank statements and company accounts.</li><li>Assist with month-end and year-end closing processes.</li><li>Verify and post transactions to journals, ledgers, and other records.</li><li>Respond to vendor and client inquiries regarding invoices and payments.</li><li>Support the accounting team with audits and compliance requirements.</li><li>Perform data entry and maintain filing systems for financial documents.</li></ul><p><br></p>
We are looking for a dedicated HR Coordinator to join our team in Phoenix, Arizona. In this role, you will provide comprehensive support across various human resources functions, ensuring efficient and accurate resolution of employee inquiries and processing transactions. This is a long-term contract position within the telecom services industry, offering an opportunity to contribute to critical HR operations and initiatives.<br><br>Responsibilities:<br>• Manage employee records by responding to requests, scanning, uploading, and auditing documentation, as well as coordinating with off-site storage vendors.<br>• Efficiently handle a high volume of HR-related transactions, including payroll inquiries, benefits enrollment, and unemployment claims.<br>• Address employee and external inquiries with professionalism, ensuring accurate information and timely resolution.<br>• Support HR compliance activities, including I-9 documentation and adherence to corporate policies.<br>• Collaborate on HR projects and initiatives, contributing to process improvements and organizational goals.<br>• Utilize HRIS systems to retrieve and update information, ensuring data accuracy and confidentiality.<br>• Conduct background checks and assist with onboarding processes for new employees.<br>• Analyze payroll and benefits data using intermediate mathematical skills to ensure proper contributions and compliance.<br>• Apply critical thinking and independent judgment to resolve HR-related issues and interpret plan details.<br>• Maintain effective communication with internal teams and external stakeholders, demonstrating discretion and professionalism.
We are looking for an experienced Real Estate Development Paralegal to join a dynamic aviation company in Mesa, Arizona. This hybrid role offers an exciting opportunity to contribute to the development of innovative airparks nationwide while working closely with government agencies and leading aviation firms. The position includes periodic travel to industry trade shows and offers a competitive salary, benefits package, and year-end bonus.<br><br>Responsibilities:<br>• Provide comprehensive paralegal support for real estate development projects, ensuring compliance with legal standards and regulations.<br>• Handle case management responsibilities using specialized software to track and organize legal documents effectively.<br>• Collaborate with corporate legal teams to draft, review, and negotiate contracts related to commercial real estate transactions.<br>• Conduct thorough research on real estate laws and regulations to guide project development and decision-making processes.<br>• Assist in the preparation and filing of legal documents, including agreements, leases, and investment-related paperwork.<br>• Coordinate with government agencies and aviation companies to ensure smooth project execution and compliance.<br>• Manage communication and logistics for periodic travel to industry trade shows and events.<br>• Oversee documentation for corporate real estate investments, ensuring accuracy and attention to detail.<br>• Support the development of airparks across the nation by providing legal expertise and strategic insights.<br>• Maintain organized and up-to-date records of all legal proceedings and project developments.
We are looking for an organized and detail-oriented Collections Specialist to join our team in Phoenix, Arizona. This role involves managing customer orders, handling inquiries, and supporting various business processes to ensure seamless operations. The ideal candidate will excel in resolving discrepancies, maintaining strong relationships with stakeholders, and contributing to process improvements.<br><br>Responsibilities:<br>• Process customer orders from receipt to invoice, ensuring accurate entry into Sage 200.<br>• Verify electronic orders by cross-checking data in Sage against TrueCommerce to confirm pricing and quantities.<br>• Resolve discrepancies related to pricing or quantities to ensure order completion and accuracy.<br>• Release orders to the warehouse by reconciling data between Sage and the warehouse management system for consistency.<br>• Respond to customer inquiries regarding deliveries, returns, and product details in a timely manner.<br>• Collaborate with sales account managers to maintain clear communication and foster productive relationships.<br>• Assist with raising invoices and issuing credit notes to support the Deduction Analyst.<br>• Identify and implement process improvement opportunities within the Customer Service team.<br>• Address consumer complaints by logging data, resolving issues, or escalating concerns to the Quality team as needed.<br>• Perform additional duties aligned with the role’s responsibilities to maintain high standards.
We are looking for a detail-oriented Accounting Clerk to join our team in Chandler, Arizona. This is a long-term contract position ideal for someone with a strong background in accounts payable, accounts receivable, and data entry. The role requires excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring accuracy and timely payment to vendors.<br>• Manage accounts receivable tasks, including invoicing and tracking incoming payments.<br>• Perform accurate data entry of financial records and maintain organized documentation.<br>• Handle invoice processing with precision, verifying details and resolving discrepancies.<br>• Collaborate with team members to ensure compliance with financial policies and procedures.<br>• Utilize SAP software to manage and update accounting records effectively.<br>• Generate financial reports and summaries as needed to support business operations.<br>• Assist with reconciling accounts and resolving any outstanding issues.<br>• Provide administrative support to the accounting department, ensuring smooth operations.
<p>We're looking for a detail-oriented <strong>Chart Processing Specialist</strong> to join our team! This role is key in managing the receipt, processing, and delivery of medical charts, along with supporting general office operations. </p><p><br></p><p><strong>Hours for the Position:</strong> Tuesday -Saturday from 6am – 2:30pm</p><p><br></p><p><strong>Responsibilities for the position include the following:</strong></p><ul><li><strong>Mail Handling:</strong> Receive, sort, and distribute mail/packages; prepare outgoing mail.</li><li><strong>Medical Chart Processing:</strong> Organize and verify medical records; ensure compliance and accuracy; conduct audits.</li><li><strong>Administrative Support:</strong> Maintain filing systems, mailroom supplies, and chart storage areas.</li><li><strong>Cross-Team Collaboration:</strong> Provide flexible support across departments and build strong internal relationships.</li></ul><p><br></p>
<p>Robert Half Legal has partnered with a pioneering materials science company in their search for a seasoned Executive Assistant to provide direct support to the General Counsel (GC) and Chief Financial Officer (CFO). This is a full-time, on-site, contract-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage ever-changing calendars, priorities, and schedules for the GC and CFO, anticipating needs and proactively coordinating commitments.</li><li>Arrange complex, multi-leg domestic and international travel itineraries, including visas and accommodations.</li><li>Plan and execute meetings, company events, and investor presentations both remotely and on-site, ensuring all logistical details are handled with precision.</li><li>Serve as a primary point of contact for investors, external counsel, and senior executives, demonstrating refined communication skills and professional diplomacy.</li><li>Gatekeep sensitive information and screen requests for access while maintaining the highest degree of discretion and confidentiality.</li><li>Prepare, edit, and circulate correspondence, reports, and presentations for leadership review and distribution.</li><li>Effectively anticipate and resolve administrative challenges, enabling executives to focus on strategic priorities.</li></ul><p><br></p>
<p>Tommy Zapp with Robert Half is partnering with a firm to help find a highly motivated individual as a Tax Manager.</p><p><br></p><p>The desired applicant should have 5 years of professional experience in Business Tax, knowledge preparing all federal tax forms, and be able to work in a team environment.</p><p><br></p><p>Skills and Qualifications</p><p>• Bachelor’s degree in accounting, business accounting, or finance.</p><p>• CPA or in process.</p><p>• 5 years professional experience in public accounting.</p><p>• Experience preparing tax forms: 1120,1120S,1065,1040,1040NR.</p><p>• Experience reviewing & signing tax returns.</p><p>• Ability to multitask, prioritize, and organize efficiently.</p><p>• Attention to detail</p><p>• QuickBooks experience.</p><p><br></p><p>Preferred Qualifications</p><p>• Experience in Lacerte a must.</p><p>• Experience with a Data Management Software.</p><p>• Knowledge of GAAP (generally accepted accounting principles in the U.S.) a plus.</p><p>• Experience preparing and/or reviewing compiled and reviewed financials a plus.</p>
<p>We’re seeking a detail-oriented Senior Accounts Payable professional for our client in Tempe, Arizona to manage financial close processes, lead projects, and handle full-cycle accounts payable tasks. This role requires strong analytical skills, advanced Excel proficiency, and the ability to thrive in a fast-paced environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage month-end and year-end close, including journal entries, reconciliations, and reporting.</li><li>Prepare documentation for audits and tax reporting (including 1099s).</li><li>Lead projects and collaborate with internal teams.</li><li>Perform full A/P cycle: vendor onboarding, invoice coding, payment processing, and expense report review.</li><li>Maintain procedures and train team members.</li></ul><p><br></p>
We are looking for a detail-oriented Small Market Sales Assistant to join our team in Rochester, New York. In this long-term contract role, you will support top-performing sales representatives and leadership by managing administrative tasks and ensuring smooth communication with clients and referral sources. This is a fantastic opportunity to contribute to a dynamic payroll services industry while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Provide administrative support to sales representatives and leadership by handling correspondence and documentation.<br>• Utilize business software tools, including Salesforce, Microsoft Outlook, and spreadsheets, to process and track sales activities.<br>• Coordinate submission workflows, ensuring all requirements are met and deadlines are adhered to.<br>• Serve as a point of contact for clients, referral sources, and sales team members to facilitate seamless communication.<br>• Prepare reports, organize data, and maintain accurate records of sales activities.<br>• Assist in creating and managing client proposals and submissions.<br>• Monitor and log sales activities into the CRM system for accurate reporting and tracking.<br>• Perform ad hoc tasks such as photocopying, scanning documents, and other administrative duties as needed.<br>• Ensure compliance with company protocols and maintain confidentiality in all interactions.
We are looking for an experienced Full Charge Bookkeeper to join our team in Phoenix, Arizona. This is a Contract to permanent position, offering the opportunity to contribute to a dynamic and collaborative work environment. The role requires expertise in bookkeeping, tax preparation, and financial reporting, with a focus on accuracy and efficiency during tax season.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping, including reconciliations, accounts payable, accounts receivable, and payroll processing.<br>• Prepare corporate and individual tax returns, as well as partnership and fiduciary tax filings.<br>• Handle fixed asset accounting, depreciation schedules, and year-end financial planning.<br>• Generate quarterly financial statements and oversee sales tax reporting.<br>• Collaborate with accountants to finalize tax returns after completing bookkeeping tasks.<br>• Assist with year-end officer bonuses and ensure accurate year-end reports.<br>• Utilize QuickBooks Online and Desktop to maintain financial records and streamline processes.<br>• Provide support during tax season by working extended hours closer to deadlines.<br>• Ensure compliance with financial regulations and maintain meticulous records.<br>• Contribute to strategic planning and financial forecasting initiatives.
We are looking for an experienced HR Generalist to join our team in Scottsdale, Arizona. In this dynamic role, you will oversee a wide range of human resources functions, including onboarding, compliance, benefits administration, and employee relations. This is a Contract-to-permanent position, offering an excellent opportunity for a motivated and detail-oriented individual to contribute to the success of our organization.<br><br>Responsibilities:<br>• Manage the onboarding and offboarding processes, ensuring a seamless experience for employees at all stages of the lifecycle.<br>• Administer employee benefits programs, leave management, and workers' compensation claims with accuracy and efficiency.<br>• Provide guidance on performance management, coaching, and employee relations to support a positive and productive workplace.<br>• Ensure compliance with federal, state, and local labor laws, maintaining up-to-date knowledge of HR regulations.<br>• Maintain and enhance HR systems, including platforms such as Paylocity, to improve functionality and reporting.<br>• Develop and update HR policies, procedures, and employee handbooks to reflect current practices and standards.<br>• Coordinate training initiatives and development programs to foster employee growth and skill enhancement.<br>• Collaborate with recruitment efforts, assisting in hiring processes and candidate coordination as needed.<br>• Partner with finance and payroll teams to manage employee data and generate accurate reports.
We are looking for an experienced Operations Specialist to join our team on a contract basis in Phoenix, Arizona. This role focuses on managing procurement activities, supplier coordination, and ensuring seamless supply chain operations. The ideal candidate will thrive in a dynamic environment, leveraging their expertise to support business goals and drive operational efficiency.<br><br>Responsibilities:<br>• Manage the issuance and oversight of purchase orders based on planning and demand requirements.<br>• Verify supplier acknowledgments, lead times, and delivery schedules to ensure timely fulfillment.<br>• Monitor vendor shipments and address any delays to maintain on-time delivery.<br>• Inform internal teams of delays, shortages, or quality issues to prevent disruptions.<br>• Facilitate the return-to-vendor process for defective or surplus materials.<br>• Assess material availability and expedite orders when necessary to prevent production interruptions.<br>• Collaborate with the Finance department to address blocked invoices and resolve delivery discrepancies.<br>• Maintain accurate purchase order and receipt data in relevant systems, including QuickBooks.<br>• Prepare and analyze reports on open orders, supplier performance, and inventory shortages.<br>• Drive continuous improvement initiatives to enhance supply chain efficiency.
<p>We are looking for a skilled defense litigation attorney to join a boutique law firm with a focus on law enforcement defense in Tempe, Arizona. This role is ideal for professionals with 3 or more years of experience who are eager to handle complex civil litigation cases and contribute to a dynamic legal team. The position offers a competitive salary based on experience, ranging from $100,000 to $165,000.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee civil litigation cases with an emphasis on law enforcement defense.</p><p>• Conduct depositions, interviews, and other discovery processes to gather and analyze case evidence.</p><p>• Draft and file motions, pleadings, and other legal documents in alignment with case strategies.</p><p>• Represent clients in court proceedings, mediations, and settlement negotiations.</p><p>• Collaborate with colleagues to develop case strategies and ensure effective representation.</p><p>• Provide legal counsel and guidance to clients regarding case developments and potential outcomes.</p><p>• Stay updated on relevant laws, regulations, and precedents to strengthen case arguments.</p><p>• Maintain organized and detailed documentation for all case files and legal activities.</p><p>• Ensure compliance with ethical standards and firm policies in all legal practices.</p>
<p>As a Digital Product Owner you'll translate vendor road maps into applicability and impact to the business from a feature functionality perspective. You'll ensure the vendor understands and correctly documents the bank requirements for the requested functionality being developed specifically for the bank. In this role you'll assist the Development and QA team in reviews and make sure all requirements are addressed and updated. You'll define functional and non-functional product requirements and ensure appropriate testing frameworks for product features based on the environments available and limitations of vendors. You'll own and maintain a prioritized work backlog for Agile teams or programs In addition, you'll review and accept output of vendor and/or business development to ensure specified acceptance criteria have been completed</p><ul><li>Responsible for working with product manager, business and subject matter experts to refine, accept, and prioritize stories, features or epics to support effective and compliant solutions while balancing investment and business value.</li><li>Own and maintains a prioritized work backlog for a single or multiple Agile teams or programs. Reviews and accepts output of vendor and/or business development to ensure specified acceptance criteria have been completed. Manage dependencies with other team's functions while identifying, building, and managing strategic partnership across different product teams.</li><li>Review and accept output of vendor and/or business development to ensure specified acceptance criteria have been completed. Ensure product development efforts comply with the bank's Software Development Life Cycle (SDLC) process including approvals and documentation for audit, requirements for IT Change Control.</li><li>Build a culture of accountability and ownership by empowering the product management team to make decisions as close to the work as possible. Collaborate with product managers to define product requirements and prioritize features based on customer feedback and market analysis. And oversee the product development lifecycle, from concept to launch.</li></ul><p><br></p>
<p>Robert Half Management Resources is looking for a highly skilled SEC Reporting Analyst to join one of our clients on an interim basis. In this role, you will work closely with a banking client to prepare and review external financial reporting deliverables while ensuring compliance with relevant regulations and internal controls. This position offers an excellent opportunity for professionals with a background in public accounting or financial services to contribute to a dynamic reporting environment. </p><p><br></p><p><u>Responsibilities:</u></p><p>• Prepare and review filings such as Form 10-Q, Form 10-K, Form 8-K, and related disclosures to ensure accuracy and compliance.</p><p>• Support quarterly and annual financial reporting processes, including footnote preparation and thorough tie-outs.</p><p>• Utilize Workiva to streamline reporting workflows, documentation, and filing processes.</p><p>• Ensure adherence to SEC regulations, U.S. GAAP, and internal control standards.</p><p>• Collaborate with cross-functional teams including accounting, finance, audit, and regulatory reporting departments.</p><p>• Conduct ad hoc accounting research and assist with special projects as required.</p><p>• Manage deliverables effectively while meeting strict deadlines during reporting cycles.</p><p>• Apply expertise in XBRL tagging and Oracle Fusion to enhance reporting accuracy.</p><p>• Provide insights for Management Discussion & Analysis (MD& A) within financial reports.</p>
<p>We are seeking a detail-oriented and proactive Purchasing & Inventory Specialist to join our client’s team. This role is responsible for managing the procurement process, optimizing shipping and inventory practices, and supporting the sales and warehouse teams to ensure smooth operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and approve detailed sales orders.</li><li>Create, prepare, send, and revise purchase orders for products including equipment, supplies, software, materials, components, and services.</li><li>Optimize shipping methods and costs to ensure the best value for the organization and its customers.</li><li>Expedite orders with distributors or manufacturers as needed.</li><li>Provide accurate product lead times and estimated ship dates for all open orders.</li><li>Process and receive purchase and sales orders in the ERP system.</li><li>Monitor distribution partners’ inventory levels and lead times.</li><li>Enter new part numbers into the ERP system with correct income/expense account alignment.</li><li>Generate weekly reports on purchasing transactions, including volume and dollar value of processed and open orders.</li><li>Notify the sales team of vendor discount pricing issues at least 15 days before expiration.</li><li>Ensure inventory transactions reflect the actual physical movement of items, including RMAs.</li><li>Request demo equipment from distribution or manufacturing partners.</li><li>Investigate and resolve transaction and billing discrepancies.</li><li>Assist with monthly inventory counts and related investigations.</li><li>Support warehouse operations including shipping, pre-kitting, and receiving inventory as needed.</li><li>Serve as a backup for warehouse staff in shipping and receiving.</li><li>Recommend improvements to purchasing systems to enhance vendor relationships and reduce costs.</li><li>Collaborate with inventory control and sales teams to maintain appropriate inventory levels.</li><li>Identify and manage obsolete or slow-moving stock to minimize losses.</li><li>Provide support to the Sales Team during peak periods.</li><li>Assess, manage, and mitigate procurement-related risks.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
<p>We are looking for a skilled (Part-Time) Collections Specialist to join our team in Phoenix, Arizona. In this role, you will primarily focus on coordinating collection activities related to the service department, requiring attention to detail and effective communication. This is a long-term contract position that offers flexibility and the opportunity to contribute to improving internal processes.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the service manager to address outstanding invoices and resolve any discrepancies.</p><p>• Research collection issues thoroughly to ensure accurate billing and follow-up.</p><p>• Maintain detailed records of collection activities using tools such as Excel and Sage software.</p><p>• Communicate effectively with clients to address questions or concerns regarding service costs.</p><p>• Monitor and track the status of collections, ensuring timely follow-ups.</p><p>• Assist in developing and implementing a structured collection process to improve efficiency.</p><p>• Prepare reports on collection status and progress for the corporate team.</p><p>• Handle a high volume of service-related collections with smaller dollar amounts.</p><p>• Work with the internal team to align collection efforts with organizational objectives.</p><p>• Ensure compliance with company policies and procedures during all collection activities.</p>
