We are looking for an experienced Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and organized office environment. Your responsibilities will span across visitor management, office operations, and facilities coordination to support a productive and detail-oriented workspace.<br><br>Responsibilities:<br>• Greet and assist guests, employees, and vendors while facilitating their arrival, orientation, and access to office spaces.<br>• Maintain a clean and organized reception area, kitchen, dining spaces, huddle rooms, and other shared areas.<br>• Track visitor and vendor activity, ensuring proper registration and security protocols.<br>• Process and monitor facilities work orders, addressing issues promptly and ensuring completion.<br>• Manage conference room bookings and troubleshoot any audio/visual equipment concerns.<br>• Oversee office supplies, pantry restocking, and first aid inventory, placing orders as needed.<br>• Coordinate with facilities, maintenance, and security teams to ensure smooth office operations.<br>• Administer building access for associates and visitors, including vehicle registration and locker management.<br>• Perform daily walkthroughs to identify and resolve issues related to janitorial services, printers, and other office amenities.<br>• Assist with ad hoc projects and tasks as assigned, supporting overall office functionality.
We are looking for a skilled Receptionist / Office Administrator to join our team on a contract basis in Bronx, New York. This role requires a proactive individual who can handle a variety of administrative tasks efficiently and maintain smooth office operations. If you are organized, detail-oriented, and enjoy contributing to a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail, ensuring timely distribution and delivery.<br>• Coordinate lunch orders and oversee office supply inventory, including snacks and essentials.<br>• Perform administrative tasks such as scanning, filing, copying, and faxing documents.<br>• Unpack and organize office deliveries to maintain a neat and functional workspace.<br>• Collaborate with IT support to troubleshoot and resolve computer issues by opening and tracking tickets.<br>• Update and maintain employee calendars with organizational events and important dates.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate staff members.<br>• Provide support with catering arrangements for meetings or office events as needed.
We are looking for a Front Desk Coordinator to join our team in Greenwich, Connecticut. In this role, you will serve as the first point of contact for visitors while ensuring smooth operations at our front desk. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills and customer service expertise in a detail-oriented environment.<br><br>Responsibilities:<br>• Welcome visitors, including vendors, clients, and job applicants, ensuring they receive a positive first impression.<br>• Direct guests to the appropriate individuals or offices and provide clear guidance as needed.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Oversee conference room scheduling and readiness, including catering delivery for meetings.<br>• Manage incoming deliveries and ensure proper distribution.<br>• Enforce office security protocols by monitoring visitor access, maintaining a logbook, and issuing badges.<br>• Handle various clerical tasks, such as answering calls and managing correspondence.
• Manage reception area, greet guests and customers <br>• Manage Conference room schedule with clients and internal team members<br>• Monitor and order office and kitchen supplies <br>• Ensure kitchen is kept organized and stocked <br>• Make sure the cleaning crew cleans kitchen on schedule <br>• Send biweekly reminders to staff about kitchen cleaning.<br>• Ensure bathrooms are kept clean and stocked. <br>• Assist the Project manager on tasks needed to complete projects. <br>• Assist the Finance Dept for purchasing supplies, tracking orders, and managing warehouse consumable supplies. <br>• Provide general support to CEO and upper management, project work, events, etc. <br>• Coordinate catering for guests and customers <br>• Monitor camera surveillance at front entrance of building and provide access as applicable <br>• Other duties or tasks as assigned by the Company as needed
<p>We are looking for a motivated and organized Receptionist to join our team on a long-term contract basis. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and attentive environment. Your ability to manage tasks efficiently and maintain a positive demeanor will be essential to the smooth operation of our front desk. As well you will assist the Human Resources department with background checks and administrative tasks as needed. </p><p><br></p><p>Responsibilities:</p><p>• Assist with HR administrative tasks such as background checks.</p><p>• Greet visitors and clients courteously and ensure they feel welcomed.</p><p>• Handle incoming calls and inquiries, providing accurate information and assistance.</p><p>• Manage mail, packages, and deliveries, ensuring timely distribution.</p><p>• Maintain the cleanliness and organization of the reception area to uphold a neat appearance.</p><p>• Schedule and coordinate appointments, meetings, and conference room bookings.</p><p>• Monitor visitor access and maintain security protocols at the front desk.</p><p>• Ensure all interactions reflect the company’s commitment to exceptional service.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
<p>We are looking for an experienced Office Manager to join our consultancy team in New York, New York. In this contract to Permanent role, you will oversee the day-to-day administrative functions necessary to keep the office running smoothly. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the procurement and replenishment of office supplies to ensure a well-stocked and organized workspace.</p><p>• Manage the office calendar, coordinating schedules and appointments to optimize efficiency. (High Volume)</p><p>• Handle receptionist duties, including greeting visitors and managing incoming calls professionally.</p><p>• Organize and distribute incoming and outgoing mail, including checks and other important documents.</p><p>• Perform bank deposits and ensure timely delivery of financial documentation.</p><p>• Maintain a clean and functional office environment by restocking supplies as needed.</p><p>• Coordinate delivery of mail and packages to appropriate recipients within the office.</p><p>• Support administrative tasks to assist with the smooth operation of daily activities.</p>
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.<br><br>Responsibilities:<br>• Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.<br>• Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.<br>• Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.<br>• Monitor and manage inventory levels for catering supplies, restocking as necessary.<br>• Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.<br>• Provide front desk support, greeting visitors and ensuring they have a positive experience.<br>• Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.<br>• Collaborate with team members to maintain a smooth workflow and high-quality service.<br>• Assist with ad hoc office tasks to support overall operations.
<p>We are looking for a dedicated Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will play a pivotal part in supporting daily operations, ensuring smooth communication with clients, and managing essential administrative tasks. This position offers potential to take on advanced responsibilities upon obtaining a Property and Casualty Insurance License. Must be comfortable working in a small office environment. The is an on-site position. </p><p><br></p><p>Responsibilities:</p><p>• Handle client communications with professionalism and efficiency, addressing inquiries and concerns promptly.</p><p>• Manage and organize the Outlook calendar to coordinate meetings and appointments.</p><p>• Prepare and organize files and materials required for meetings.</p><p>• Deliver outstanding customer service by responding to client needs and maintaining high satisfaction levels.</p><p>• Assist in completing applications and forms accurately and within deadlines.</p><p>• Process premium billing and financing tasks with precision.</p><p>• Issue Certificates of Insurance and ensure timely distribution.</p><p>• Once licensed, prepare and submit Personal Lines (PL) insurance applications.</p><p>• Order & maintain office supplies.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and organize meetings to facilitate project launches.</p><p>• Send timely follow-up communications to maintain progress and ensure deadlines are met.</p><p>• Coordinate responses and gather input from subject matter experts</p><p>• Manage inbound calls, addressing inquiries and directing them appropriately.</p><p>• Perform general administrative office tasks to support daily operations.</p><p>• Accurately handle data entry to maintain and update records.</p><p>• Collaborate with team members to ensure effective workflow and communication.</p><p>• Handle multiple tasks simultaneously while maintaining attention to detail.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
<p>We are looking for a motivated Jr. Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will handle a variety of office support tasks to ensure daily operations run smoothly. This is a Contract to permanent position, offering an excellent opportunity for skill development and advancement based on your abilities and performance.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate communication with the building landlord to address maintenance issues and other facility-related concerns.</p><p>• Manage office supply orders, including water and other essentials, to maintain a well-stocked and functional workspace.</p><p>• Perform general office support duties to ensure seamless daily operations for employees.</p><p>• Handle technical inquiries from vendors, including acquiring required documents related to processed transactions.</p><p>• Monitor and follow up on submitted service tickets to ensure timely resolution.</p><p>• Submit necessary documentation to resolve outstanding issues and track progress until completion.</p><p>• Maintain organization and efficiency in office operations by proactively addressing logistical needs.</p><p>• Collaborate with colleagues and vendors to streamline office processes and enhance productivity.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to join our dynamic team in New York, New York. This role offers a long-term contract opportunity to provide high-level administrative support to two Managing Directors in the fast-paced investment banking industry. The ideal candidate will excel in organization, communication, and adaptability, thriving in a hybrid work environment with a blend of onsite and remote responsibilities.<br><br>Responsibilities:<br>• Manage complex and high-volume calendars for two Managing Directors, ensuring seamless scheduling and prioritization.<br>• Coordinate and book domestic and international travel arrangements, including transportation and accommodations.<br>• Prepare, process, and track expense reports with accuracy and attention to detail.<br>• Create, edit, and refine PowerPoint presentations tailored for executive-level meetings.<br>• Provide comprehensive support in a demanding investment banking environment, demonstrating familiarity with industry-specific terminology.<br>• Adapt to a paperless office setup and quickly learn and navigate digital systems and technologies.<br>• Uphold high levels of discretion and professionalism when handling sensitive information.<br>• Collaborate with executives and team members to ensure efficient day-to-day operations.<br>• Participate in fingerprinting and onboarding processes as required for compliance.<br>• Assist in cross-training to ensure a smooth transition during leave coverage.
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.<br><br>Responsibilities:<br>• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.<br>• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.<br>• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.<br>• Coordinate schedules, meetings, events, and logistics for property-related activities.<br>• Maintain accurate records and support the preparation of compliance and audit documentation.<br>• Respond to resident inquiries promptly and provide excellent customer service.<br>• Facilitate communication between property teams and corporate staff to ensure efficient workflows.<br>• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.<br>• Assist with general administrative tasks, including answering inbound calls and data entry.<br>• Support special projects and initiatives as assigned by management.
We are looking for an organized and detail-oriented Administrative Assistant to support daily operations in a dynamic office environment in Bronx, New York. This is a contract position requiring someone who is proactive, detail-oriented, and able to effectively manage multiple tasks while interacting with a variety of individuals. Fluency in Spanish is essential, and experience in real estate or property management is highly desirable.<br><br>Responsibilities:<br>• Serve as the central point of contact for office activities, assisting up to 70 on-site employees and hybrid staff with inquiries and requests.<br>• Coordinate lunch schedules and oversee deliveries, ensuring accurate tracking and timely confirmations.<br>• Manage conference room bookings, ensuring proper setup and availability.<br>• Monitor office security by tracking visitors, entering their information, and guiding them to appropriate meeting spaces.<br>• Welcome visitors and provide refreshments, such as coffee, tea, or water, as needed.<br>• Prepare FedEx shipping labels, organize packages, and handle mail sorting efficiently.<br>• Greet and assist individuals in the reception area, fostering a welcoming and detail-oriented atmosphere.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to ensure smooth day-to-day operations, handling various administrative tasks with efficiency and professionalism. The ideal candidate thrives in a fast-paced environment and is adept at multitasking while maintaining high levels of accuracy.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing assistance and directing inquiries to the appropriate parties.<br>• Perform data entry tasks with precision, ensuring records are accurate and up-to-date.<br>• Maintain office organization by managing schedules, files, and supplies.<br>• Greet visitors and clients warmly, serving as the first point of contact for the office.<br>• Assist with correspondence, including drafting emails and managing mail distribution.<br>• Coordinate meetings and appointments, ensuring all logistical details are addressed.<br>• Support various administrative needs, including preparing reports and presentations.<br>• Monitor office operations to identify and resolve potential issues promptly.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Coordinate and schedule lunches, including confirming and tracking deliveries.<br>• Manage conference room bookings and ensure rooms are properly prepared for meetings.<br>• Oversee visitor security by tracking arrivals and directing them to appropriate areas.<br>• Welcome and assist visitors by offering refreshments and guiding them to designated locations.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Sort and distribute incoming mail efficiently.<br>• Greet and support individuals in the reception area with a friendly and attentive approach.<br>• Provide assistance to hybrid employees who require office-related support.<br>• Ensure smooth communication and collaboration across the office environment.
We are looking for a dedicated Facilities Assistant to join our team in New York, New York. In this long-term contract position, you will play a pivotal role in maintaining a clean, organized, and efficient office environment while supporting various operational needs. The ideal candidate will possess strong problem-solving skills, excellent communication abilities, and a proactive approach to ensuring seamless day-to-day operations.<br><br>Responsibilities:<br>• Perform daily inspections of office spaces to confirm cleanliness, organization, and functionality.<br>• Respond promptly to maintenance requests and work orders, ensuring compliance with company standards and delivering exceptional customer service.<br>• Coordinate and support logistics for events, meetings, and conference facilities as required.<br>• Assist with reception and guest services, including mail handling, courier arrangements, and maintaining office supplies.<br>• Oversee equipment maintenance, manage building access passes, and liaise with landlords to address property-related concerns.<br>• Contribute to safety and security efforts by adhering to established protocols and supporting emergency preparedness.<br>• Utilize Computerized Maintenance Management Systems (CMMS) to track and report maintenance activities.<br>• Monitor conference room setups and ensure all technical and logistical requirements are met.<br>• Collaborate with team members to identify and resolve facilities-related challenges efficiently.<br>• Maintain a strong focus on delivering consistent, high-quality service while working independently.
<p>** This position is 2 days a week/ 4 hours a day for a total of 8 hours/week</p><p>We are looking for a dedicated and organized Office Assistant to join our team in New York, NY. This long-term contract position offers the opportunity to play a vital role in maintaining an efficient and well-stocked office environment. The ideal candidate will thrive in a dynamic setting and be committed to ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Revised Job Duties</strong></p><ul><li>Primary responsibilities: pantry management (including daily set-up such as making coffee), receiving and stocking deliveries, and processing mail.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Forest Hills, New York. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication across the organization. This is a long-term contract position within a non-profit environment, offering an opportunity to contribute to meaningful work while developing your skills.<br><br>Responsibilities:<br>• Manage and maintain schedules, including coordinating meetings and appointments to ensure efficient time management.<br>• Answer and direct inbound calls, providing accurate information and assistance.<br>• Support administrative office tasks such as organizing files, preparing documents, and maintaining records.<br>• Handle calendar management tasks, ensuring schedules are up-to-date and conflicts are resolved promptly.<br>• Prepare and distribute meeting notes to facilitate effective communication and follow-up actions.<br>• Coordinate logistics for meetings and events, ensuring all details are executed seamlessly.<br>• Provide general administrative assistance to support team members and organizational goals.<br>• Ensure accurate data entry and record-keeping for various administrative functions.<br>• Collaborate with colleagues to improve office processes and workflows.<br>• Maintain a high level of confidentiality in all interactions.
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
