We are looking for a Receptionist/Front Office Administrator to join our team on a contract-to-permanent basis in Jersey City, New Jersey. This role is ideal for an organized and proactive individual who thrives in a dynamic office environment. You will be responsible for handling various administrative tasks, maintaining office operations, and supporting team members effectively.<br><br>Responsibilities:<br>• Communicate with vendors, contractors, and service providers to manage orders, delegate tasks, and ensure clear instructions.<br>• Process invoices promptly and accurately to maintain smooth financial operations.<br>• Monitor and replenish office and warehouse supplies by placing purchase orders as needed.<br>• Organize and track project timelines to ensure deadlines are met efficiently.<br>• Coordinate and oversee logistics for outgoing shipments to maintain seamless workflows.<br>• Accurately process client orders within designated timeframes to meet service expectations.<br>• Prepare correspondence and documents in alignment with the company’s standards and voice.<br>• Compile court-related documentation to address parking violations or citations following established protocols.<br>• Manage requirements gathering for assigned projects to support various operational needs.<br>• Obtain quotes and pricing information from vendors to assist in procurement decisions.
We are looking for an organized and personable Front Desk Coordinator to join our team in Flushing, New York. In this long-term contract position, you will play a pivotal role in creating a welcoming environment for visitors while ensuring efficient day-to-day operations at the front desk. This is an excellent opportunity to contribute to the success of a non-profit organization.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Manage and operate a multi-line phone system to handle incoming calls efficiently.<br>• Direct inquiries and calls to the appropriate departments or personnel.<br>• Perform receptionist duties, including scheduling appointments and maintaining records.<br>• Provide concierge-level assistance to visitors, addressing their needs promptly.<br>• Maintain an organized and detail-oriented reception area.<br>• Facilitate communication between staff and external parties.<br>• Support administrative tasks as needed to ensure smooth operations.<br>• Monitor and manage incoming mail and deliveries.<br>• Uphold confidentiality and a high standard of conduct in all interactions.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Eatontown, New Jersey. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and efficient communication across the organization. This is a great opportunity for someone with excellent organizational and customer service skills to contribute to a dynamic educational environment.<br><br>Responsibilities:<br>• Welcome visitors and provide them with appropriate assistance and information.<br>• Manage a multi-line phone system, directing calls to the correct departments or individuals.<br>• Answer and route incoming calls promptly and courteously.<br>• Maintain an organized and tidy reception area to ensure a positive first impression.<br>• Support administrative tasks such as scheduling appointments and handling correspondence.<br>• Collaborate with team members to ensure smooth front desk operations.<br>• Address inquiries from staff, students, and external stakeholders efficiently.<br>• Ensure confidentiality and discretion when handling sensitive information.<br>• Monitor and manage office supplies for the reception area.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Bethel, Connecticut. This position plays a vital role in supporting daily office operations, ensuring efficiency and organization. The ideal candidate will be detail-oriented and skilled at handling receptionist and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing front desk operations.<br>• Answer and direct incoming phone calls to appropriate departments or personnel.<br>• Maintain office supplies by monitoring inventory and placing orders as needed.<br>• Organize and file documents to ensure easy access and retrieval.<br>• Handle correspondence, including sorting and distributing incoming mail.<br>• Assist in scheduling meetings and maintaining calendars for staff.<br>• Prepare reports and presentations as required by management.<br>• Ensure the office environment remains tidy and well-organized at all times.
Are you reliable, detail-oriented, and ready to join a dedicated team for our busy season? Our company is seeking a contract Front Desk Clerk to provide critical support to our office. You will be working alongside a experienced administrative assistant, ensuring top-tier training and an efficient onboarding process. Key Responsibilities: Answer and direct incoming calls with professionalism and courtesy Open, sort, and distribute incoming and outgoing mail Scan various documents and help process tax returns Assist with the preparation of 1099 forms Perform general administrative tasks as assigned (filing, copying, etc.) Enter time data into practice management software (training provided) Provide outstanding support to staff and clientele during our high-volume season Requirements: Strong, dependable attendance is essential Available to work five days per week, permanent schedule Proficiency in Microsoft Office Suite (required) Comfortable using Zoom; occasional use of Microsoft Teams Willingness to learn new software such as CCH Access and practice management tools (training provided) Prior experience in an administrative, clerical, or front desk role preferred This is an excellent opportunity to make an impact during a critical time. If you are committed to reliability, teamwork, and providing exceptional administrative support, we want to hear from you. Apply today to join our collaborative team and help us deliver exceptional service during our busiest time of the year!
We are looking for a detail-oriented Receptionist to join our team in Bronx, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily office tasks and providing exceptional administrative support. This role is perfect for someone who thrives in a fast-paced environment and is eager to contribute to the success of the workplace.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail, ensuring timely distribution and handling.<br>• Coordinate office supply inventory, including unpacking deliveries and maintaining snack stock.<br>• Perform essential administrative tasks such as scanning, filing, copying, and faxing documents.<br>• Facilitate communication with IT support to resolve technical issues, including opening and tracking tickets.<br>• Update and maintain the employee calendar with organizational events and schedules.<br>• Handle lunch orders and catering arrangements as needed.<br>• Answer and manage a multi-line phone system, providing attentive and courteous assistance to callers.<br>• Ensure that deliveries are properly received and distributed across the office.<br>• Support the team with general office organization and task prioritization.<br>• Maintain a welcoming and efficient front desk environment for employees and visitors.
We are looking for a dedicated and detail-oriented Office Assistant to join our team in New York, New York. This long-term contract position is ideal for someone who enjoys administrative tasks and thrives in a detail-oriented office environment. The role involves supporting daily operations and ensuring the smooth functioning of clerical processes.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities with efficiency and attention to detail.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer incoming phone calls and address inquiries or direct them to the appropriate department.<br>• Perform general clerical tasks, including filing, data entry, and scheduling.<br>• Coordinate office supplies and maintain an organized workspace.<br>• Assist with preparing and distributing internal communications.<br>• Support team members with administrative needs and special projects.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Maintain a positive and welcoming environment for staff and guests.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
<p>We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and efficient front desk operations. This is an opportunity to contribute to a dynamic work environment while providing excellent support to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or directions.</p><p>• Manage and operate a multi-line phone system efficiently, directing calls to the appropriate departments.</p><p>• Provide concierge-level services to ensure client satisfaction and seamless communication.</p><p>• Handle inbound calls promptly, addressing questions or forwarding them as needed.</p><p>• Maintain an organized and efficient front desk area, ensuring it reflects the company's standards.</p><p>• Monitor and manage incoming correspondence, including mail and packages.</p><p>• Support administrative tasks such as scheduling appointments and maintaining records.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Uphold confidentiality and discretion when handling sensitive information.</p>
We are looking for a personable and organized Medical Receptionist to join our team in Norwalk, Connecticut. In this long-term contract position, you will play a vital role in managing front-office operations, ensuring smooth patient interactions, and maintaining an efficient flow of administrative tasks. This is an excellent opportunity for individuals with a strong attention to detail and a passion for delivering exceptional service in a healthcare environment.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a detail-oriented and welcoming front-office experience.<br>• Manage patient scheduling efficiently, coordinating appointments and handling cancellations or rescheduling.<br>• Facilitate patient check-in and check-out processes, including collecting necessary documentation and payments.<br>• Maintain and update patient records accurately, ensuring compliance with confidentiality standards.<br>• Handle incoming calls and inquiries, providing information and directing calls to the appropriate departments.<br>• Support the medical team by organizing and managing administrative tasks effectively.<br>• Monitor office supplies and ensure the reception area remains clean and well-organized.<br>• Utilize basic medical terminology to communicate effectively with patients and healthcare providers.<br>• Assist in coordinating insurance verifications and billing processes as needed.<br>• Address patient concerns promptly and escalate issues when necessary.
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are generally faster, more private, and often less costly than going to court. </p><p><br></p><p>Job Summary</p><p>We are seeking a professional, personable, and organized <strong>Receptionist</strong> to join our team. As the first point of contact for clients and visitors, you will play a key role in creating a welcoming and efficient front office environment. The position involves answering phones, data entry, and general administrative support. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>Ideal candidates are reliable, customer-focused, and able to multitask in a fast-paced setting.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet and assist clients and legal professionals in a professional and friendly manner</li><li>Answer and direct incoming calls promptly and courteously</li><li>Confirm hearings and conferences</li><li>Assist with administrative tasks, including supporting the scheduling team, scanning, and data entry</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>Attend, record by shorthand, transcribe and distribute minutes of meetings. </p><p><br></p><p>Take dictation and transcribe all letters, correspondence, etc. from managers. </p><p><br></p><p>Process all purchase orders and all payments of the company.</p><p><br></p><p>Issue application, inspection and permits for all connections. </p><p><br></p><p>Arrange for publication of all legal and classified notices. </p><p><br></p><p>Make arrangements for the use of a court reporter when necessary. </p><p><br></p><p>Attend and record all meetings. </p><p><br></p><p>Prepare all notices of meetings for newspapers, outside vendors, etc. </p><p><br></p><p>Process payments in tax office as required. </p><p><br></p><p>Answer all questions regarding billing, explaining the billing system, water consumption, etc. </p><p><br></p><p>Interact with personnel on payment of invoices, inspections, etc. </p><p><br></p><p>Maintain files for administrative and functions as well as development applications. </p><p><br></p><p>Maintain record of escrow accounts for development projects. </p><p><br></p><p>Assist in administrative budget preparation. </p><p><br></p><p>Preparation of budget documents including worksheets and ongoing reports. </p><p><br></p><p>Type or revise lengthy documents such as regulations and manuals. </p><p><br></p><p>Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc. </p><p><br></p><p>Manage office functions in the absence of the managers.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
We are looking for a detail-oriented Receptionist to join our team on a long-term contract basis. This position is based in New Canaan, Connecticut, and provides an excellent opportunity for recent graduates or experienced individuals to showcase their organizational and communication skills in a retail environment.<br><br>Responsibilities:<br>• Manage the front desk by greeting visitors and ensuring a welcoming atmosphere.<br>• Answer and direct inbound calls using a multi-line phone system with professionalism.<br>• Provide accurate information to callers and assist with inquiries.<br>• Maintain and organize reception area to ensure it is presentable at all times.<br>• Coordinate incoming and outgoing mail and deliveries efficiently.<br>• Support administrative tasks such as data entry and scheduling as needed.<br>• Assist with various duties to support the smooth operation of the office.<br>• Communicate effectively with internal staff and external contacts.<br>• Uphold confidentiality and handle sensitive information appropriately.
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Morristown, New Jersey. This role requires someone with excellent communication skills and the ability to multitask effectively in a dynamic office environment. You will play a key role in ensuring smooth front desk operations and providing exceptional service to clients.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and sign in clients as they arrive, ensuring a friendly and attentive interaction.</p><p>• Address client inquiries and provide accurate information about services.</p><p>• Organize completed tax returns into designated folders for efficient record-keeping.</p><p>• Assist clients with signing necessary forms for electronic filing, ensuring compliance.</p><p>• Collect payments from clients and issue appropriate receipts.</p><p>• Occasionally answer and manage calls using a multi-line phone system.</p><p>• Navigate the office to provide client assistance when needed.</p><p>• Maintain a well-organized and clean reception area to uphold a high standard of service.</p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
We are looking for a Jr. Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will be responsible for ensuring the smooth day-to-day operations of the office while managing various administrative tasks. This is a contract position with the possibility of becoming permanent, offering potential for growth based on your skills and performance.<br><br>Responsibilities:<br>• Coordinate with building management to address maintenance issues and ensure timely resolution.<br>• Manage office supply inventory, including ordering water and other essentials to maintain an organized workspace.<br>• Handle general office operations to ensure a productive and efficient environment for employees.<br>• Respond to vendor inquiries by obtaining necessary documents and addressing transaction-related questions.<br>• Follow up on submitted service tickets, ensuring all issues are resolved promptly.<br>• Submit required documentation and track progress until completion.<br>• Support employees by addressing technical concerns and liaising with external service providers.<br>• Assist in maintaining accurate records and documentation related to office activities.<br>• Identify opportunities for process improvements and implement solutions to enhance efficiency.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in Eastchester, New York. This Contract to permanent position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will excel in handling executive calendars and coordinating meetings while ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling, rescheduling, and coordinating appointments.<br>• Organize and prepare for meetings, including gathering necessary materials and resources.<br>• Serve as the primary point of contact for internal and external communications on behalf of executives.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Track and oversee deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate travel arrangements and itineraries for executive staff.<br>• Assist with drafting correspondence, reports, and other documentation as needed.<br>• Support special projects and initiatives by conducting research and compiling data.<br>• Act as a liaison between executives and other teams or departments.<br>• Monitor and manage office supplies and administrative resources effectively.
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Morristown, New Jersey. As the first point of contact, you will play a pivotal role in creating a welcoming environment and ensuring smooth communication channels. This is a Contract position, perfect for someone who is detail-oriented and enjoys interacting with people.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and provide them with a warm and attentive welcome upon arrival.</p><p>• Manage incoming calls efficiently using a multi-line phone system or switchboard to direct inquiries appropriately.</p><p>• Ensure all inbound calls are answered promptly and routed to the correct departments.</p><p>• Maintain a neat and organized reception area to create a positive impression for guests.</p><p>• Assist with administrative tasks as needed to support the daily operations of the office.</p><p>• Coordinate with team members to ensure seamless communication across departments.</p><p>• Handle part-time receptionist duties with flexibility and attention to detail.</p><p>• Provide accurate information to callers and visitors while adhering to company policies.</p><p>• Schedule appointments or meetings as requested by leadership or team members.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis. In this role, you will provide essential administrative support, helping ensure the accuracy and organization of tax-related documents. This position is ideal for individuals with basic computer skills who are eager to learn and grow in an office environment.</p><p><br></p><p>Responsibilities:</p><p>• Scan and upload tax documents into the client database for accurate record-keeping.</p><p>• Review and update client information in tax preparation software to ensure data accuracy.</p><p>• Sort and organize tax-related paperwork for efficient processing.</p><p>• Print tax returns and prepare them for distribution.</p><p>• Verify and input details from W-2 and 1099 forms into the system.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Assist with general clerical tasks to support daily office operations.</p><p>• Learn and utilize tax software (Lacerte) and document management software (Smart Vault) to complete assigned tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, New Jersey. In this long-term contract role, you will play a key part in supporting various administrative tasks and ensuring smooth communication across departments. This position offers the opportunity to work in a collaborative environment while managing essential day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• File claims with Apple Support and coordinate directly with freight carriers such as FedEx.</p><p>• Organize and update orders using Excel and other database tools to maintain accurate records.</p><p>• Communicate with departments including Purchasing and Warehouse to manage order substitutions, cancellations, and refunds.</p><p>• Complete and process forms while ensuring information is accurately maintained across different systems.</p><p>• Answer inbound calls professionally and provide assistance or route inquiries appropriately.</p><p>• Perform receptionist duties, including welcoming visitors and managing front desk operations.</p><p>• Support data entry tasks to ensure timely and accurate input of information.</p><p>• Collaborate with team members to address administrative needs and streamline workflows.</p><p>• Maintain documentation and ensure compliance with company policies and procedures.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
